80KSC018R0010_-_Solicitation_SF33_Continuation.pdf

NASA/KSC SOLICITATION 80KSC018R0010

TABLE OF CONTENTS

CLAUSES, PROVISIONS, PRICE SCHEDULE & SCOPE OF WORK

Ground Support Equipment (GSE)

Indefinite Delivery Indefinite Quantity (IDIQ)

Kennedy Space Center, FL

SECTION A SOLICITATION/CONTRACT FORM (SF33) (attached separately)

SECTION B SUPPLIES OR SERVICES AND PRICE/COSTS

SECTION C DESCRIPTION/SPECIFICATIONS/STATEMENT OF

WORK

SECTION D PACKAGING AND MARKING

SECTION E INSPECTION AND ACCEPTANCE

SECTION F DELIVERIES OR PERFORMANCE

SECTION G CONTRACT ADMINISTRATION DATA

SECTION H SPECIAL CONTRACT REQUIREMENTS

SECTION I CONTRACT CLAUSES

SECTION J LIST OF ATTACHMENTS

SECTION K REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS OF OFFERORS OR RESPONDENTS

SECTION L INSTRUCTIONS, CONDITIONS, AND NOTICES TO

OFFERORS OR RESPONDENTS

SECTION M EVALUATION FACTORS FOR AWARD

SOLICITATION 80KSC018R0010

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B. 1 INDEFINITE DELIVERY/INDEFINITE QUANTITY DELIVERY ORDERS

This is a multiple award Indefinite Delivery/Indefinite Quantity (IDIQ) contract for fabrication and incidental installation of ground support equipment, test equipment, ground systems, and other hardware necessary to process flight and associated hardware for National Aeronautics and

Space Administration Kennedy Space Center (KSC). This acquisition is being established primarily to meet KSC’s needs, but ordering will be available for GSE requirements from Stennis

Space Center (SSC), Johnson Space Center (JSC), and Marshall Space Flight Center (MSFC), that fit within the general scope of the IDIQ. Each center will be required to coordinate with the primary center at KSC prior to use of the GSE IDIQ contract for continuity and tracking.

The Government, via the Contracting Officer, may order IDIQ services at any time after contract start and for five years after contract award. All work requirements will be cited in individual delivery orders issued by the Contracting Officer in accordance with the delivery ordering procedures provided in Section I, Contract Clauses, of this contract. Delivery orders will be funded as they are issued under this contract and the total cumulative value of delivery orders issued under the awarded multiple award IDIQ contracts shall not exceed $250 million for the five-year ordering period. All terms and conditions, including attachments, are applicable to every delivery order issued hereunder, unless specified otherwise. Fill-in data for clauses requiring fill-ins will be provided in applicable delivery order solicitations or delivery orders.

B. 2 INCIDENTAL DELIVERABLES FOR DELIVERY ORDERS

Incidental deliverables (computer aided-design (CAD) model and drawings, manuals, reports, plans, other written documentation, and acceptance material) to be provided for delivery orders issued under this contract are identified in Section J, Attachment J-A, Initial “Model” Delivery

Order Solicitation. Nothing contained in Attachment J-A shall relieve the Contractor from furnishing data called for by, or under the authority of, other provisions of this contract, which are not identified and described in Section J, Attachment J-A. The cost of data to be furnished in response to Attachment A and other provisions of this contract are included in the firm-fixed price of the delivery orders awarded under this contract.

B. 3 MINIMUM AND MAXIMUM QUANTITIES

The minimum quantity of work to be ordered under this contract is $3,000. This represents the minimum quantity of work that the Government shall order and the contractor shall furnish.

Should a contractor not receive an order(s) for work totaling at least $3,000, the contractor will be compensated for the unearned profit it would have received on a typical project with a total price of $3,000. The total maximum quantity of work to be ordered under this contract shall not exceed $250 million. The total cumulative maximum quantity of work to be ordered under all contracts awarded shall not exceed $250 million.

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B. 4 NFS 1852.216-78 FIRM FIXED PRICE (DEC 1988)

The total firm fixed price of this contract is ____*____

* (Delivery orders will cite the fixed price value of the delivery order)

(End of Clause)

*** THIS AREA HAS INTENTIONALLY BEEN LEFT BLANK ***

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C. 1 SCOPE OF WORK

This is the Statement of Work (SOW) for the basic Indefinite-Delivery Indefinite-Quantity

(IDIQ) Ground Support Equipment (GSE) contract and addresses, in general, the tasks necessary to provide for the fabrication and incidental installation of GSE, test equipment, ground systems, and other hardware necessary to process flight and associated hardware. The Contractor shall provide all required management, labor, facilities, materials and equipment (not provided as

Government Furnished Equipment) to fabricate, mark, package, deliver, clean, assemble, precision clean, and test GSE, test equipment, ground systems, and other hardware for the NASA

KSC, to include SSC, JSC, and MSFC. All items shall be fabricated in accordance with

Government-provided models, drawings, and specifications unless otherwise specified in the

Delivery Order solicitation. The scope of work also includes incidental support such as installation of contractor fabricated equipment into larger assemblies as specified in Delivery

Order solicitations.

C. 2 GENERAL BACKGROUND AND DELIVERABLE ITEMS

For each requirement awarded to the Contractor, a Delivery Order will be issued against the

Contractor’s basic IDIQ contract. The Delivery Order will incorporate by reference the general requirements of the basic contract and this SOW, and in addition, will specify the project unique requirements applicable to the item or items being procured. In addition, the Delivery Order will specify the deliverable hardware and ancillary items required under the Delivery Order.

GSE is defined, per NASA-STD-5005, National Aeronautics and Space Administration Design

Criteria Standard Ground Support Equipment, as nonflight systems, equipment, or devices (with a physical or functional interface with flight hardware) necessary to routinely support the operations of transporting, receiving, handling, assembly, inspection, test, checkout, servicing, launch, and recovery of space vehicles and payloads at launch, landing, or retrieval sites. The

GSE may include mechanical, electrical, and fluids hardware necessary to support ground systems processing of flight hardware.

Fluids GSE that may be fabricated under this IDIQ include but are not limited to:

Hypergolic fluid systems equipment (Hydrazine, Monomethyl hydrazine, Nitrogen

Tetroxide);

Cryogenic fluid systems equipment (Hydrogen, Oxygen, Nitrogen, Helium);

High pressure hydraulic systems equipment (3000 psi);

Pneumatic systems equipment using Nitrogen, Helium, Oxygen, and breathing air at pressures up to 6000 psig;

Water Servicing Panels;

Water/glycol thermal conditioning systems;

Environmental Control Systems equipment including heat exchangers, filter boxes and associated hardware; and

Control panels comprised of metal sheet with valving, switches, or other hardware (fluid or electrical or both) assembled into it and fitted onto either open to atmosphere or closed to atmosphere enclosures.

Mechanical GSE that may be fabricated under this IDIQ include but are not limited to:

Structural Supports;

Launch Mounts;

Vehicle Support Posts;

Vehicle Access Arms;

Lanyard Retract subsystems;

Vehicle stabilization systems and dampers/rigid stays;

Launch Pad Umbilical/Swing Arms;

Flight Hardware lifting frames and slings;

Test Stands;

Umbilical plates and umbilical plate hold and release devices;

Structural and mechanical adaptors for fluid, mechanical, and electrical connectors within the umbilical plates that precisely interface with the flight hardware;

Fluid, mechanical, and electrical connectors within the umbilical plates that precisely interface with the flight hardware;

Customized platforms and other walking/working surfaces;

Pyrotechnic housings, enclosures, or mechanisms;

Modular structures to accommodate piping, instrumentation, or control lines (electrical or fluid) that can be normally disassembled and reassembled as well as transported;

Housings, piping, ducting, or tubing that carry fluid and electrical services to the flight vehicle;

Various mechanisms to transport, condition, protect flight hardware, deliver flight hardware services, attach, fasten, adapt, structurally support, stabilize, dampen, or interface with other mechanisms or structures;

Mechanical items that are used for testing flight, flight mockup, pathfinder functions and ground subsystems; and

Machined parts for adapting mechanical, electrical or fluid subsystems

Electrical GSE that may be fabricated under this IDIQ include but are not limited to:

Customized cable and connector fabrication;

Circuit board fabrication and assembly;

Rack mount assemblies;

Electrical enclosures;

Electrical enclosure backplanes and equipment mounting; and

Cable trays and associated equipment.

Various incidental data items may be required as specified in the Delivery Orders.

C. 3 CONTRACT DRAWINGS, MODELS AND SPECIFICATIONS

The Contractor will be provided models or drawings and specifications of components and assemblies, in electronic form without charge, either in PRO/Engineer, AutoCAD or both as applicable for the subject design. The Government reserves the right to provide these designs to the Contractor in printed form at the discretion of the Government. The work shall conform to these models, drawings and specifications, attached hereto and made a part thereof.

Addenda to Models, Drawings and Specifications

Throughout the Technical Specifications and on the drawings and models of this contract, where certain manufacturer’s trade names and model numbers are specified and followed by the term

“or equal”, the manufacturer’s name and data as specified shall represent the minimum standard type, quality, and capacity acceptable for incorporation into the work covered by this contract.

The products of other manufacturers will be considered as being acceptable, provided that such products fully meet or exceed all minimum structural or use and operational features of the particular manufacturer’s items as specified, and provided that the other manufacturer’s items are easily interchangeable and can be adequately incorporated within the allocated space in the building or structure, In all cases, the acceptability of “or equal” items shall be at the Contracting

Officer’s discretion, based upon approval data submitted by the Contractor.

Omissions from the models, drawings or specifications, or the omission of details of work which are manifestly necessary to carry out the intent of the models, drawings and specifications or which are customarily performed, shall not relieve the Contractor from performing such omitted or misdescribed details of the work but they shall be performed as if fully and correctly set forth and described in the models, drawings and specifications.

The Contractor shall check all models and drawings furnished him immediately upon their receipt and shall promptly notify the Contracting Officer of any discrepancies. Figures marked on drawings shall in general be followed in preference to scale measurements. Lower level assemblies, part detail models, and numerically large scale drawings shall in general govern higher level assemblies and numerically small scale drawings. The contractor shall compare all models and drawings and verify the figures before laying out the work and will be responsible for any errors which might have been avoided thereby.

(* Models, drawings, specifications and statements of work to be cited in delivery order solicitations orders. Addenda, if applicable, to also be cited in delivery order solicitations/orders)

C. 4 PROJECT MANAGEMENT

For each Delivery Order, the Contractor shall perform all project management functions in connection with the performance of all contract activities. For the basic IDIQ contract, the

Contractor shall designate a contract administrator to be the single point of contact for contract administration matters; a project manager to act as the single point of contact for all technical communications; and a quality assurance manager to be the single contact for contract quality assurance matters. The Contractor shall notify the Contracting Officer in writing of these individuals, including contact information, and subsequently notify the Contracting Officer when changes in the individuals performing these functions are made.

For each Delivery Order issued under the basic IDIQ contract, the Contracting Officer will identify in writing to the Contractor the individual assigned as Delivery Order Contracting

Officer’s Representative (COR). The Contractor will be provided a copy of the identified COR’s written delegation of authority; this delegation will enumerate the authorities delegated and the limitations imposed thereon.

The Contractor shall be responsible for the effective and efficient management of all tasks, products, activities and resources required to produce IDIQ GSE Delivery Orders. The

Contractor shall establish, document, and maintain the processes and controls necessary to accomplish this purpose including general/project management, resource, business and schedule management, data management, and contract and subcontract management.

The Contractor shall assign a Project Manager for each Delivery Order and notify the Contracting

Officer in writing. This Project Manager shall have full authority over all personnel and resources for each Delivery Order.

C.5 PROGRESS REVIEWS

The Contractor shall schedule and conduct status meetings as specified in the Delivery Order.

The Contractor shall record, publish and distribute a copy of meeting minutes, and provide periodic status reports or additional reviews as required by the Contracting Officer. All meetings shall be held either at the Contractor’s facility or via teleconferencing at the Government’s discretion. Unless otherwise specified, progress review content will cover the following:

1. Progress Schedule

2. Technical Concerns/Problems

3. Shop Drawing Status

4. Government-Furnished Equipment (GFE) Status/Summary

5. Requests for Information (RFI) Log

6. Deviation Waiver (DW) Log

7. Non-Conformance Reports (NCRs) and Withhold Tags Logs

C.6 DELIVERY DELAYS

The Contractor shall inform the Contracting Officer immediately upon recognition that they have encountered a problem that may impact the delivery of GSE hardware.

SECTION D – PACKAGING AND MARKING

D.1 NASA FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 18)

CLAUSES APPLICABLE TO ALL DELIVERY ORDERS

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. The full text of the below clause may be accessed electronically at this address:

http://www.hq.nasa.gov/office/procurement/regs/nfstoc.htm

Clause Title Date

1852.211-70 PACKAGING, HANDLING, AND

TRANSPORTATION

SEP 2005

SECTION E – INSPECTION AND ACCEPTANCE

E. 1 LISTING OF FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

http://acquisition.gov/far/index.html

52.246-2 INSPECTION OF SUPPLIES -

FIXED-PRICE

AUG 1996

52.246-16 RESPONSIBILITY FOR SUPPLIES APR 1984

E.2 LISTING OF FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

CLAUSES THAT ARE PROJECT SPECIFIC, DO NOT APPLY TO ALL

DELIVERY ORDERS, AND WILL BE CITED IN INDIVIDUAL DELIVERY

ORDERS

Clause Title Date

52.246-11 HIGHER-LEVEL CONTRACT

QUALITY REQUIREMENT

DEC 2014

52.246-15 CERTIFICATE OF

CONFORMANCE

APR 1984

E.3 LISTING OF FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 18)

NFS 1852.246-71 GOVERNMENT CONTRACT QUALITY ASSURANCE

FUNCTIONS (OCT 1988)

In accordance with the inspection clause of this contract, the Government intends to perform the following functions at the locations indicated:

Item Quality Assurance Location Function

Deliverables per Delivery

Order

At contractor’s facility Quality oversight

(End of Clause) http://acquisition.gov/far/index.html

NFS 1852.246-72 MATERIAL INSPECTION AND RECEIVING REPORT (APR 2015)

(a) At the time of each delivery to the Government under this contract, the Contractor shall prepare and furnish a Material Inspection and Receiving Report (DD Form 250 series). The forms shall be prepared and distributed as follows: Five (5) each hard copies and one (1) each electronic copy shall be delivered to the Government Point of Contract (POC) provided in the

Delivery Order.

(b) The Contractor shall prepare the DD Form 250 in accordance with NASA FAR Supplement

1846.6. The Contractor shall enclose the copies of the DD Form 250 in the package or seal them in a waterproof envelope, which shall be securely attached to the exterior of the package in the most protected location.

(c) When more than one package is involved in a shipment, the Contractor shall list on the DD

Form 250, as additional information, the quantity of packages and the package numbers. The

Contractor shall forward the DD Form 250 with the lowest numbered package of the shipment and print the words "CONTAINS DD FORM 250" on the package.

E.4 LISTING OF NASA FEDERAL ACQUISITION REGULATION (48 CFR

CHAPTER 18) CLAUSES THAT ARE PROJECT SPECIFIC, DO NOT APPLY TO

ALL DELIVERY ORDERS, AND WILL BE CITED IN INDIVIDUAL DELIVERY

ORDERS

1852.246-73 HUMAN SPACE FLIGHT ITEM MAR 1997

E.5 QUALITY CONTROL SYSTEM

The Contractor shall establish and maintain a quality control system that satisfies the requirements of AS9100, Quality Systems-Model for Quality Assurance in Production, Installation, and Serving and the amendments thereto as described below.

The Government reserves the right to inspect the work included in the plan at the supplier’s facility and the facilities of their sub-contractors at any time or anyplace to include, but not limited to, Government Source Inspection, Integrated Control Point Outline (ICPO), Contractor performed Mandatory Inspection Points (MIPs) and Government performed Government

Mandatory Inspection Points (GMIPs) and schedule, and Certificate of Conformance (as applicable).

No more than 30 days after the effective date of a Delivery Order, the Contractor shall provide the NASA Contracting Officer and Quality Assurance Representative (QAR), for approval, a schedule and ICPO which shows the work sequence(s) to be employed during the performance of the Delivery Order. The Contractor’s schedule/ICPO must indicate what types of Contractor inspections will be performed and where in the contract’s sequence of events they will be accomplished. Government Source Inspection (GSI) shall be accomplished on this contract prior to product shipment. Evidence of GSI shall be indicated by the Government Quality Assurance

Representative.

E.6 QUALITY ASSURANCE PLAN

(1) A quality assurance plan, applicable to all Delivery Orders to be issued under the basic contract, shall be prepared in accordance with AS 9100. Within thirty (30) days from date of contract award, five copies of the plan shall be submitted to the Contracting Officer for review and approval. The approved quality assurance plan will be incorporated by modification into the resultant contract.

(2) The plan shall describe how the Contractor intends to ensure compliance with the quality requirements of the contract and shall address each of the following as a minimum:

a. Authority and responsibilities of quality control personnel along with a copy of the letter of delegation to the Contractor's representative and his staff for quality control that defines their delegated duties and responsibilities.

b. That part of the Contractor's organization that is concerned with the contract activities.

c. The Contractor's organization, including his quality organization.

d. The Contractor's operational plan for accomplishing and reviewing work supervision, inspection, tests, material work controls, fabrication controls, certifications, and documentation of quality control operations, inspections, and tests records, including those for subcontractors. These provisions shall include the methods to be effected during the procurement cycle (order to deliver) for those items of materials or equipment which require source inspection, shop fabrication, and like operations away from the work site.

e. Training

f. Certification(s) of personnel as required by the Specification including special processes such as welding, NACE, precision cleaning, etc.

g. Recertification of personnel

h. Certification of processes or equipment as required by the specification.

i. Qualification of procedures.

j. Non-destructive testing requirements.

k. Identification of independent certifying and testing laboratories to be used.

l. Identification of cleanliness levels and list of companies used to certify these levels.

m. The plan shall contain an appendix with a reproduction of each form, report format, or other similar records to be used in the program.

The Contractor may use, at his option, in whole or in part, his existing Quality Assurance Plan and procedures provided they are revised/updated and identified to these requirements, and submitted to the Contracting Officer for review as to acceptability.

The Contractor shall develop and maintain detailed quality control procedures to be scheduled as required to implement the Quality Program Plan and the requirements of the specifications and drawings.

E.7 QUALITY ASSURANCE DOCUMENTATION

The Contractor shall develop and submit an outline of the Acceptance Data Package (ADP) for each Contract Line Item Number (CLIN) prior to commencement of work. The Contractor shall maintain the ADP throughout the duration of the Delivery Order contract.

The ADP shall contain all official correspondence between the Contractor and Contracting

Officer, quality control documents, inspection and test records, and any other documentation required to administer the successful completion of the Delivery Order and all documentation.

The ADP shall include a cover page and a table of contents with each section linked to the cover page of that section, and shall be in text searchable format. The electronic ADP file data size limit shall be 60 MB. ADP files larger than 60 MB shall be broken down into volumes (each not to exceed 60 MB) along with a hard copy to match the electronic version’s TOC.

Delivery will not be accepted by the Government without an accompanying ADP. Each ADP shall be subject to approval. In the event of disapproval, the Contractor shall initiate immediate corrective action and shall resubmit for approval.

E.8 APPLICABLE DRAWINGS

Applicable drawings will be specified in each GSE Delivery Order.

E.9 APPLICABLE DOCUMENTS

Applicable specifications and standards will be specified in each GSE Delivery Order.

E.10 BASIC INSPECTION SYSTEM

The Contractor shall maintain and implement a basic inspection system as identified below:

(a) Definitions:

(1) "Inspection" means examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediate assemblies) to determine whether they conform to contract requirements.

(2) "Testing" means that element of inspection that determines the properties or elements, including functional operation of supplies or their components, by the application of established scientific principles and procedures.

(3) "Independent Testing Laboratory" means an independent organization, accepted by the Contracting Officer, engaged to perform specific inspections or tests of the work, either at the site or elsewhere, and report the results of these inspections or tests.

(b) The inspection system shall be documented to ensure and provide objective evidence of quality control in the form of records of inspections and test results. The system shall also ensure that nonconforming articles or materials are discovered, documented, and controlled through effective remedial and preventive actions.

The Contractor may use, at its option, in whole or in part, its existing higher level inspection system or quality assurance program provided such system is revised and identified to the requirements below.

(c) The Contractor shall provide a narrative description of an inspection system which provides for compliance with the quality requirements and technical criteria of the contract.

(1) Not later than 7 days after award of the first Delivery Order, the description shall be submitted for review by the Contracting Officer as to its acceptability.

(2) The description shall address each of the Basic Inspection System Requirements identified in paragraph (d) below.

(i) This initial submittal shall address both the general inspection system that will be used during the performance of all work under the contract, along with all project-specific requirements applicable to the first Delivery Order, including but not limited to those items identified under paragraphs D.1, D.2 (d), D.2

(e), and D.2 (f) below.

(ii) The Contractor shall resubmit the Basic Inspection System description, with project-specific updates, within 7 days of Notice to Proceed for each subsequent Delivery Order.

(d) Basic Inspection System Requirements: The Contractor shall describe how each of the following requirements is to be satisfied and what records will be maintained:

(1) The Contractor shall identify the individual responsible for on-site contact and communication relative to implementation and operation of the inspection system.

The name of this individual shall be provided, in writing, to the Contracting

Officer’s Technical Representative (COR), for each Delivery Order.

(2) Standard requirements:

(i) A purchasing control system which ensures that all purchasing documents, including those of subcontractors and suppliers, are traceable to the drawings, specifications, and approved submittal requirements.

(ii) A receiving inspection system with documented evidence of Contractor inspection traceable to the procurement documents.

(iii) A system of controls and records for handling, recording, identification and disposition of nonconforming articles and materials.

(iv) A system of identification of inspections required by each specific section of the specifications and drawings and what records will be maintained.

(v) Identification of tests to be performed, including test procedures, test records, and the independent testing organization(s) be utilized.

(vi) Additional requirements (if included in the drawings, specifications, or contract provisions):

A. Certification or recertification of personnel and qualification of procedures.

B. Management and accountability of Government Furnished Equipment, components, or materials.

C. Calibration of inspection test gages, tools, measuring instruments, and independent laboratories to be utilized.

E.11 QUALITY REQUIREMENTS (Applicable to all Delivery Orders.)

a. Quality Control - General

The Contractor shall maintain an effective Quality Program that encompasses all actions involving selection and fabrication of materials and sources, suppliers, subcontractor, workmanship, inspection, and testing. The Contractor's program shall provide for a functional system of records to provide objective evidence that the Quality provisions of the contract schedule, specifications, and drawings have been satisfactorily performed and recorded.

b. Management and Organization

The Contractor shall ensure that effectiveness of the Quality functions and the ability of assigned personnel to provide the necessary supervision, inspection, and test of all items of work, including that of his suppliers and subcontractors.

The program shall encompass all management and supervisory actions that affect quality of the finished work.

(1) The Contractor shall designate a qualified individual within the organization who shall have as a part of their duties the day-to-day on-site management and direction of the Quality Program.

Qualification credentials of the designated individual shall be provided to the Contracting Officer for review and concurrence. The individual designated to direct the program shall report to the

Contractor's management and shall have the necessary authority to discharge his responsibilities.

(2) The Contractor shall submit a monthly performance report that summarizes all quality operations. This summary report shall identify inspections made, tests performed, nonconformances, corrective action taken, status of plans/procedures being developed, and status of open items/problems in work.

c. Identification and Data Retrieval

The Contractor shall develop and maintain an identification and data retrieval system to provide traceability of materials, equipment, inspections and tests to the requirements of the specifications, drawings, and contract provisions. All records, drawings, submittals, and equipment (as required) shall be identified and related as appropriate, to reference the following minimum controls:

(1) Contract Number

(2) Contract Specification Number

(3) Contract Drawing Number

(4) Submittal Document (SD) Numbers

(5) Contract Change Number

(6) Contractor's Drawing Number System

d. Control of Procurements

The Contractor shall be responsible for adequate and effective control over his procurement sources and those of his subcontractors, to ensure that materials, supplies, and services purchased, including all subcontracts, meet all quality requirements.

(1) The Contractor shall ensure that his purchase documents include:

a. The basic quality requirements, standards, drawings, and specifications called out in the Contract Specifications.

b. Inspection and test characteristics.

c. Inspection and test Records.

d. O&M manuals, instructions, certification of compliance, and such other data as may be required by the specification.

e. Preservation, packaging, shipping direction, and GIDEP screening.

(2) When Government source inspection is required on a Contractor's purchase document, the document shall include the following statement:

“All work on this order is subject to inspection and test by the Government at any time and place. The Government Representative who has been delegated NASA Quality Assurance functions on this procurement shall be notified immediately upon receipt of this order. The

Government Representative shall also be notified 5 days in advance of the time articles or processes are ready for inspection or test.”

(3) Procurements which do not require Government source inspection shall include the following statement:

“The Government reserves the right to inspect any or all of the materials included on this order at the Contractor's facility and the facilities of their sub-contractors”.

(4) The need for Government source inspection will be determined by the Contracting Officer.

Source inspection performed by the Government on procured articles or materials shall not replace Contractor inspection or relieve the Contractor of his responsibility for ensuring the quality of procured articles and materials and the records necessary to verify all required quality control activities.

e. Receiving Inspection Systems

The Contractor shall maintain a Receiving Inspection System which ensures that all procured materials and equipment are inspected and tested as prescribed by the applicable specifications and drawings, and the approved submittal documents (SD's).

A Receiving Inspection Record will accompany each materials/equipment delivery to the construction site. Records of all receiving inspections/tests and nonconformance records shall be maintained at the construction site by the Contractor.

These records shall include documentation of any defects, discrepancies, disposition or waivers, including evidence of Government source inspection when required.

f. Nonconforming Articles/and Material Control

The Contractor shall use KSC Form 8-69 for all deviation or waiver requests. Deviation requests shall be submitted when the Contractor wishes to deviate from a requirement in this Statement of

Work, drawings, specifications, or standards. Waiver requests are to be submitted when the

Contractor is unable to meet a requirement in this Statement of Work, drawings, specifications, or standards, and is requesting relief from that requirement. The Contracting Officer shall hold final decision rights for the approval of deviation and waiver requests. The blank KSC Form 8-69 will be provided to the Contractor at the post award pre-work meeting.

The Contractor shall ensure control and recording of nonconformances discovered by the

Contractor, subcontractors, suppliers or designated Government quality representatives to prevent their use and to correct deficient operations and procedures.

(1) The Contractor shall prepare a "nonconformance" report for each nonconformance comprising as a minimum:

i. A unique and traceable number.

ii. The nomenclature and identification of the nonconforming article or material.

iii. A description of the nonconformance and the required characteristics(s) or specifications requirement.

iv. Cause or reason for the nonconformance.

v. Remedial actions taken or recommended.

vi. Disposition of the nonconforming article or material.

(1) The Contractor shall identify and tag the nonconforming article and segregate/remove it from the work area.

(2) The Contractor shall establish a system for monitoring and correcting deficient procedures and operations.

g. Responsibility for Inspection

The Contractor is responsible for the performance, on a one hundred percent (100%) basis of all inspections and tests and record requirements specified in the contract. Unless otherwise specified in the contract, the Contractor may utilize independent inspection and testing laboratories or services that are acceptable to the Government.

h. Fabrication, Process, and Work Control

(1) The Contractor's procedures and operations controls shall be derived from the Quality requirements and work execution standards required by each section of the contract specification and drawings.

(2) The Contractor shall establish those in-process inspection points and controls over the work as necessary to ensure compliance with quality requirements and work standards which are not readily detectable, sealed, or measurable by inspection and test of a finished article or work element. When approval or certification of special processes, operating personnel, special equipment or procedures, is required by the specifications, the Contractor shall obtain necessary approvals or certification prior to starting the work/process.

(3) These special processes may include but are not limited to plating, anodizing, nondestructive testing, welding, soldering, etc. Records of in-process inspections and control away from the job site may be used as evidence of quality of materials/work and may reduce, but not eliminate further inspection or testing when delivery is made to the job site or during final testing and acceptance.

j. Quality Control Records

(1) All quality control records shall be maintained in a central on-site location by the

Contractor. These records shall include all quality control data; factory tests or manufacturer's certification, quality control coordinating actions; records of quality control training/certifications as well as routine hydrostatic, electrical continuity, grounding, welding, and line cleaning, and similar tests. The quality records shall be available for examination by the Contracting Officer and the Contractor shall provide copies of tests and data to the Contracting Officer's on-site representative(s).

(2) The requirements to maintain quality control records, as described above, shall not be construed to relieve the Contractor of submitting samples, test data, shop drawings, material certificates, or other information required by the submittal documents (SD's) called out in the specification.

(3) The Contractor shall assure that each record of inspection, test, nonconformance and corrective action is identified and traceable to the specific requirement of the specifications and drawings.

k. Inspection and Test Records

The Contractor shall maintain current records on-site of each inspection and test performed, on appropriate form(s) throughout the life of the contract. These records shall include but not be limited to, factual evidence that the required inspections or tests have been performed, including type and number of inspections or tests involved, identification of operators and inspectors, result of inspections or tests, nature of defects, causes for rejection, proposed remedial action, and corrective actions taken.

All inspection records, test procedures, test results, and associated forms shall contain a place/space to indicate verification or witness by Government Inspectors or Representatives.

Legible copies of these records shall be furnished to the Contracting Officer and the designated

Quality Assurance. The records shall cover all work placements, traceable to the contract schedule, specifications, and drawings, and shall be verified by the Prime Contractor's designated

Quality Program representative.

l. Drawing and Change Control

A drawing-control system shall be maintained to provide for timely drawing and change distribution to all work locations and subcontractors and prompt removal of obsolete drawings from work areas. The system shall provide for timely initiation of drawings change requests.

Changes which involve interface with other work areas or that affect articles or materials controlled by others shall be numbered, logged, and controlled by the Prime Contractor. This system shall be effectively integrated with other document control requirements of the contract.

Drawing-change affectivity shall be clearly specified. Accomplished changes shall be appropriately and clearly marked or identified, and associated drawings shall be revised accordingly. Only shop drawings that have been approved or approved as noted by the

Contracting Officer shall be used for fabrication and inspection.

m. Inspection, Measuring and Test Equipment - Calibration

(1) The Contractor shall provide and maintain currently calibrated gages and other measuring and testing devices necessary to assure that the work conforms to contract requirements. These devices shall be calibrated against certified measurement standards which are traceable to national standards, as required by individual sections of the specification.

(2) Calibration records shall be maintained for each item of test/measuring equipment.

Any equipment exceeding its required due date or tolerance shall be isolated, tagged, or otherwise marked to prevent its use.

(3) The Contractor may utilize his own certified test facilities or those of an independent testing laboratory acceptable to the Contracting Officer.

n. Government Property Control

The Contractor shall establish property controls, inspections, and records as required by the provisions of the Contract Schedule.

o. Handling, Storage, Preservation, and Shipping

(1) The Contractor shall establish a control system and appropriate procedures consistent with the requirements of each section of the Specifications.

(2) The Contractor shall include a complete documentation package with his shipment.

The data package shall consist of any documentation required by the Contract Schedule and the

Specifications required to identify, store, preserve, operate and maintain the equipment or assemblies shipped.

p. Quality Program Audits

(1) The Contractor's program is subject to continuous evaluation, review and verification by the Contracting Officer or by his designated representatives. The Contractor will be notified in writing of any acceptance areas and will be given an appropriate period of time to correct identified deficiencies.

(2) The Contractor shall establish his own system of scheduled or random audits of his program to assure the objectives are met.

E.12 TEST PROCEDURES, RECORDS AND RESULTS (Applicable to all Delivery

Orders)

E.12.1 TESTS AND INSPECTIONS

The Contractor shall notify the Contracting Officer’s designated representative(s) of scheduled inspections and tests a minimum of five (5) working days prior to such inspections and tests.

Final inspection and acceptance of the Contractor’s work will be performed by a qualified

Quality Assurance representative.

E.12.2 FACTORY TESTING

In-process inspection, end-item inspection, testing, and performance verification will be conducted at the Contractor’s plant(s) by representatives of the Contracting Officer. This will be to assure compliance with the contract requirements, drawings, and functional and technical specifications prior to authorization for shipment. Final inspection and acceptance shall be at the destination for count and condition only.

E.12.3 APPROVED ACCEPTANCE TEST PROCEDURES

The Contractor shall prepare test procedures and test record sheets and shall submit copies as required by the contract schedule. Testing shall be accomplished only after written approval by the Contracting Officer. All testing shall be performed according to approved test procedures only. One copy of the approved test procedure and all acceptance test records shall be provided as a part of the ADP.

E.12.4 ACCEPTANCE TESTING

Acceptance testing shall be performed by the Contractor prior to acceptance by the Government.

All acceptance testing shall be planned to be performed at the contractor’s facility and shall be witnessed by the Contracting Officer or a qualified Government Quality Assurance representative. This testing includes, but is not limited to, proof loading, pressure testing, leak-checking, non-destructive evaluation, and similar activity required to verifying material and workmanship and functionality (when specified) is acceptable. After hardware delivery and prior to acceptance, NASA may perform functional testing to ensure compliance with the specifications when the hardware is integrated into major systems. The Contractor may be involved in this testing as specified in the Delivery Order.

E.12.5 FINAL ACCEPTANCE TEST RECORDS

The Contractor shall maintain final acceptance test records of each test performed, on appropriate form(s) throughout the life of the contract. These records shall include but not be limited to, factual evidence that the required tests have been performed, including type and number of tests involved, identification of operators and inspectors, result of tests, nature of defects, causes for rejection, proposed remedial action, and corrective actions taken.

All test procedures, test results, and associated forms shall contain a place/space to indicate verification or witness by Government Inspectors or Representatives.

Legible copies of these records shall be furnished to the Contracting Officer and the designated

Government Quality Assurance. The records shall cover all work placements, traceable to the contract schedule, specifications, and drawings, and shall be verified by the Contractor's designated Quality Program representative.

E.12.6 FINAL INSPECTION AND ACCEPTANCE

Final inspection and acceptance of all work under this contract will be conducted by the

Contracting Officer’s Representative (COR) to be identified in each individual Delivery Order.

Upon satisfactory completion of each Delivery Order, the Contractor shall be paid the fixed-price value of the Delivery Order, less the amount of any progress payments made under FAR Clause

52.232-16.

E.12.7 SHIPPING RESPONSIBILITY

The Contractor shall be responsible for all shipping activities.

E.13 LISTING OF ADDITIONAL NASA/KSC QUALITY CLAUSES (Applicable to all

Delivery Orders)

E.13.1 Flow-Down Requirements

All applicable requirements that are invoked or applied to the Government’s purchasing document, including this requirement, shall be flowed down to the Contractor’s sub-tier suppliers.

E.13.2 SAE AS9100 Quality Management System

During the performance of this contract, the Contractor shall maintain a Quality Management

Systems (QMS) that is compliant with SAE AS9100 – Model for Quality Assurance in Design, Development, Production, Installation and Servicing. The Government has the right to conduct quality system / process assessments (audits) at the Contractor’s facility as required and make final determination regarding the Contractor’s conformance to requirements. The Contractor shall support the audits as required.

Third party certification is not required. However, if the Government has accepted the

Contractor’s SAE AS9100 certification and the Contractor subsequently changes registrars, loses its registration status, or is put on notice of losing its registration status, the Contractor shall notify the Contracting Officer, in writing, within three (3) days of receiving such notice from its registrar. The Contractor shall coordinate with any Certification Registrars or Databases, or

Certifying Organizations to allow NASA access to certification documentation and audit information pertinent to this contract. The Government’s recognition of the Contractor’s certification / registration does not affect the right of the Government to conduct audits and issue findings at the Contractor’s facility.

The Contractor shall notify the Government, in writing, in the event of a change in management, ownership or facility relocation.

E.13.3 SAE AS9003 Quality Management System

During the performance of this contract, the Contractor shall maintain a Quality Management

Systems (QMS) that is compliant with: SAE AS9003 - Inspection and Test Quality System. The

Government has the right to conduct quality system / process assessments (audits) at the

Contractor’s facility as required and make final determination regarding the Contractor’s conformance to requirements. The Contractor shall support the audits as required.

Third party certification is not required. However, if the Government has accepted the

Contractor’s SAE AS9103 certification and the Contractor subsequently changes registrars, loses its registration status, or is put on notice of losing its registration status, the Contractor shall notify the Contracting Officer, in writing, within three (3) days of receiving such notice from its registrar. The Contractor shall coordinate with any Certification Registrars or Databases, or

Certifying Organizations to allow NASA access to certification documentation and audit information pertinent to this contract. The Government’s recognition of the Contractor’s certification / registration does not affect the right of the Government to conduct audits and issue findings at the Contractor’s facility.

The Contractor shall notify the Government, in writing, in the event of a change in management, ownership or facility relocation.

E.13.4 Certified Quality Management System

The Contractor Quality Management System shall be certified/registered by an independent third party under the SAE AS9104, Requirements for Aerospace Quality Management System

Certification/Registrations Program, process (for SAE AS9100 or SAE AS9103 Quality

Management Systems) or under the authority of a recognized Accreditation process that is recognized by the International Accreditation Forum requirements (for ISO9000). The

Contractor shall notify the Government Contracting Officer (CO) within three days of changing certification/registration bodies (CRB), losing its registration status, or being put on notice of losing its registration status. The Contractor shall maintain objective evidence of the accredited certification/registration on file at Contractor’s facility. A copy of certification will be provided to Government’s Contracting Officer upon request. The Government’s recognition of the

Contractor’s QMS certification/registration does not affect the right of the Government to conduct audits and issue findings at the Contractor’s facility. The Government reserves the right to conduct surveillance at Contractor's facility and make final determination regarding the

Contractor’s conformance to quality management system requirements.

E.13.5 Inspection Control Point Outline

The Contractor shall prepare and provide an Inspection Control Point Outline (ICPO) to the

Contracting Officer prior to the commencement of work. The ICPO shall show the work sequence(s) to be employed during the performance of this Purchase Order, indicate the types of

Contractor inspections that will be performed and where in the sequence of events the inspections will be accomplished. If applicable, the ICPO must also indicate the specification(s)

(including revisions) and other documentation that will be used to perform the indicated inspections. Special inspections, called Mandatory Inspection Points (MIPs) for the Contractor to perform, will be designated by the Government in the Statement of Work for this contract. All

Government designated and additional Contractor identified MIPs shall be listed on the ICPO.

The Government Quality Assurance Representative (QAR) will receive the ICPO from the

Government Contracting Officer (CO) and will identify on the ICPO inspections/tests/work steps that require Government Mandatory Inspections Points (GMIPs). The updated ICPO will then be returned to the CO for approval and then return the ICPO to the Contractor. The Contractor shall not proceed with fabrication/manufacture processing until GMIPs are added to Contractor's

ICPO and approved by the CO. Designation of Contractor Mandatory Inspection Points and

GMIPS on the ICPO does not relieve the Contractor of the obligation to perform all contractually required inspections that may not be listed on the ICPO.

INSPECTION CONTROL POINT OUTLINE (ICPO)

CONTRACTORS NAME:

CONTRACTOR’S ADDRESS:

CONTRACTOR QUALITY POINT OF CONTACT:

EMAIL ADDRESS:

CONTACT PHONE NUMBER:

CONTRACTOR JOB #:

NASA PO #:

Line

Item

DESCRIPTION OF CONTROL POINT

PROJECTED

PERFORMANCE

DATES

CONTRACTOR

QA

NASA

QAR

1 EXAMPLE:

VERIFICATION/INSPECTION OF

FLAT SHAPES / MACHINED /

FABRICATED ITEMS AND RELATED

MATERIAL DOCUMENTATION PER

BUILD PRINT/MATERIAL

SPECIFICATION

CONT’D

E.13.6 Government Mandatory Inspection Points

The Contractor shall notify the Contracting Officer’s Representative (COR) at least seven (7) working days prior to the occurrence of a scheduled, designated Government Mandatory

Inspection Point (GMIP). GMIPs will be designated by the Government during the performance…