GRC-Contractor-Manual - ATTACHMENT G.pdf

Glenn Research Center Construction Contractor Manual

Contents

CHAPTER 1.—CONTACT LIST

1.1 NASA Facilities Division (FD)

1.2 NASA Safety and Health Division (SHeD)

CHAPTER 2.—SITE ACCESS

2.1 Standard Operating Hours

2.2 After Hours

2.3 Badging

2.4 Deliveries

2.5 Property Passes

CHAPTER 3.—SAFETY AND OCCUPATIONAL HEALTH REQUIREMENTS

3.1 Emergencies

3.2 Fire Prevention and Hot Work

3.3 Safety Inspections

3.4 OSHA Regulations

3.5 Traffic Regulations

3.6 Electrical Safety

3.7 Good Housekeeping

3.8 Sanitation

3.9 Health and Safety Plan (HASP)

3.10 Accident Investigation

3.11 Personal Protective Equipment

3.12 Fall Protection

3.13 Safety Signs/Barricades

3.14 Confined Space Entry

3.15 Lighting

3.16 Safety, Health, and Environmental Training

3.17 Evacuation Procedures

3.18 Job Safety Meetings

3.19 Crane/Lifting Procedures

3.20 Lockout/Tagout (LOTO)

3.21 Radiography and Lasers

3.22 Toxic Fumes

3.23 Asbestos

3.24 Lead

3.25 Digging, Trenching, and Excavating

3.26 Hearing Conservation

CHAPTER 4.—ENVIRONMENTAL

4.1 Compliances

4.2 Storm Water Pollution Prevention Plan (SWP3)

4.3 Waste Storage/Waste Disposal/Recycling

4.4 Spill Control

4.5 Hazardous Materials

4.6 Concrete Truck Washout

CHAPTER 5.—PERMITS

CHAPTER 6.—CONSTRUCTION PHASE IMPLEMENTATION

6.1 Preconstruction Meeting

6.2 Construction Progress Meetings

6.3 Subcontractors

6.4 Request for Information (RFI) and Request for Proposal (RFP)

6.5 Daily Reports

6.6 Materials and Equipment

6.7 Quality Assurance/Testing

6.8 Authority Having Jurisdiction (AHJ)

6.9 Area Clearance Authorization

6.10 Construction Work Trailers

6.11 NASA Lock Set Protocols

6.12 Road Closures

6.13 Submittals

6.14 Pay Requests

6.15 As-Built Drawings

6.16 Project Turnover (Closeout)

APPENDIX A.—CONSTRUCTION SAFETY BRIEFING AND QUICK REFERENCE

GUIDES FOR EMERGENCIES

APPENDIX B.—PERMITS AND FORMS

APPENDIX C.—WASTE DISPOSAL DOCUMENTATION

APPENDIX D.—PRECONSTRUCTION MEETING DOCUMENTS

APPENDIX E.—HEALTH AND SAFETY PLAN (HASP) TEMPLATE

APPENDIX F.—NASA MISHAP INFORMATION SYSTEM (NMIS)

APPENDIX G.—NASA SAFETY, HEALTH, AND ENVIRONMENTAL TRAINING

MATRIX

APPENDIX H.—GLENN RESEARCH CENTER MAPS

APPENDIX I.—GLENN RESEARCH CENTER SAFETY MAP

List of Tables Table 1.—GRC Construction-Related Permits

List of Figures Figure 1.—Location of concrete washout container at Lewis Field Figure 2.—Concrete washout container

Disclaimer:

This manual is reference material to be used for information only. Contractors are to follow guidelines and procedures set forth in the Glenn Research Center Safety Manual, the Glenn Research Center Environmental Programs Manual, the Glenn Research Center Occupational Health Programs Manual, current contracts, project specifications, and any other applicable documents.

The John H. Glenn Research Center includes two locations: Lewis Field, which is the Cleveland campus, and Plum Brook Station, a satellite station in Sandusky. This manual is applicable to construction activities at both locations. Note that contact information, procedures, and certain documents will vary between the two locations, as noted in this manual.

Acronyms ACM asbestos-containing material AED automated external defibrillator AHJ authority having jurisdiction ACGIH American Conference of Governmental Industrial Hygienists ANSI American National Standards Institute ASTM American Society for Testing and Materials BEHST Basics of Environmental, Health, and Safety Training CFR Code of Federal Regulations CI construction inspector CM construction manager CO contracting officer COR contracting officer representative CPR cardiopulmonary resuscitation EASC Electrical Applications Safety Committee EMS Environmental Management Systems FD Facilities Division FDP Facilities Project Management Branch FE Environmental Management Office GRC NASA Glenn Research Center HASP health and safety plan HAZCOM hazard communication IDLH immediately dangerous to life or health IEEE Institute of Electrical and Electronics Engineers JHA job hazard analysis LED light-emitting diode LEV local exhaust ventilation LOTO lockout/tagout MADS Material Asset Data Sheet MOT maintenance of traffic NFPA National Fire Protection Association NMIS NASA Mishap Information System NPR NASA Procedural Requirements NTP notice to proceed OAC Ohio Administrative Code OCHMO Office of the Chief Health and Medical Officer OEPA Ohio Environmental Protection Agency ORC Ohio Revised Code OSHA Occupational Safety and Health Administration PM project manager PPE personal protective equipment PSO Pressure Systems Office

QA quality assurance RCRA Resource Conservation and Recovery Act RFI request for information RFP request for proposal RSO radiation safety officer SDS safety data sheet SEOHC safety, environmental, and occupational health coordinator SHeD Safety, Health, and Environmental Division SMAD Safety and Mission Assurance Directorate SPCC spill prevention, control, and countermeasures SWP3 storm water pollution prevention plan URD underground record drawing USEPA United States Environmental Protection Agency VIS vehicle inspection station WMT Waste Management Team

CHAPTER 1.—CONTACT LIST

Emergencies From a Glenn Research Center (GRC) Telephone: Dial 911* From a Cell Phone:

Lewis Field: 216–433–8888 Plum Brook Station: 419–621–3222

*Dialing 911 from a GRC phone will link directly to the GRC’s communications center.

Never dial 911 from a cell phone. Notifying the communications center of an emergency allows them to better coordinate emergency services and provide a quicker response time.

Main Gate/Security/GRC Communications Center Lewis Field: 216–433–2088 Plum Brook Station: 419–621–3226

Shipping and Receiving Lewis Field: 216–433–2254 Plum Brook Station: 419–621–3224

Facilities Division (FD) Construction Deb Millard: 216–433–6732

FD Environmental, Health, and Safety Coordination Bill Howser: 216–433–5110

Safety and Health Division (SHeD) Construction Safety Christine Greenwalt: 216–433–3105

1.1 NASA Facilities Division (FD)

https://www.grc.nasa.gov/fd/

The FD at NASA Glenn Research Center (GRC) has the responsibility to assure safe, efficient, reliable, and sustainable facilities and systems to support the research and development mission of GRC. The FD operates, maintains, updates, and demolishes institutional, research, and test facilities at Lewis Field in Cleveland, Ohio, and Plum Brook Station in Erie County, Ohio (see Appendix H for maps).

Performance of the work under FD construction contracts is subject to the technical direction of the Contracting Officer Representative (COR), who shall be specifically appointed by the Contracting Officer (CO). FD construction projects are then managed from concept through completion by the Facilities Project Management Branch (FDP). Civil servants and support service contractors perform the roles of Project Manager (PM), Construction Manager (CM), Construction Inspector (CI), and Safety, Environmental, and Occupational Health Coordinator (SEOHC). Descriptions of the primary FD roles follow here.

Contracting Officer Representative (COR) The COR is the individual designated by the CO to act as the CO’s authorized representative in administering a contract.

Project Manager (PM) The PM oversees the progress of the project for NASA. The PM works with the CM/CI to track project status and handle issues during construction. The PM serves as the point of contact for any issues related to requests for information (RFIs), requests for proposals (RFPs), contract modifications, closeout documents, and other relevant documents. The PM or the COR has the authority to issue a notice to proceed (NTP). The PM will attend preconstruction meetings and weekly progress meetings and will periodically visit the construction site.

Construction Manager (CM) and Construction Inspector (CI) The CM provides day-to-day coordination and communication between the Construction Contractor and the PM. The CM monitors the overall contract performance by the Construction Contractor, including delivery of the final product and services as identified in the construction contract. The CM may perform the functions of the CI on certain projects when this functional area is not staffed by another employee.

The CI provides in-the-field observance, monitoring, and inspection of day-to-day construction activities at the jobsite. This function includes monitoring and checking construction fieldwork to verify that it meets the requirements of the project documents, drawings, and specifications with respect to location, details of work, quality of materials and workmanship; monitoring conformance with the contract terms and provisions relating to construction safety and quality;

and monitoring and reporting the Construction Contractor’s progress in relation to the approved project schedule.

The CM and/or the CI will serve as the onsite point of contact for contractors for all issues that affect NASA. The assigned CM/CI will supervise construction; ensure quality of work; ensure safe working conditions; assist in permits, outages, and badging; track RFIs and submittals; etc.

The CM/CI will organize the preconstruction meeting and the weekly construction progress meetings. GRC requires that construction contractors be monitored at all times while working onsite. This oversight is provided by the CM/CI.

Authority Having Jurisdiction (AHJ) The AHJ is responsible for enforcing the requirements of the life safety and building codes and/or approving equipment, materials, an installation, or a procedure. Variances to requirements shall be submitted in writing to the AHJ for consideration and approval.

Safety, Environmental, and Occupational Health Coordinator (SEOHC) The SEOHC’s support involves safety, environmental, and occupational health design and oversight responsibilities on both large and small facility and/or system projects. Among other duties, the SEOHC reviews construction contractors’ site-specific and project-specific health and safety plans (HASPs) and contributes comments regarding safety and environmental and occupational health.

Environmental Management Office (FE) FE personnel provide support for hazardous waste, asbestos, lead-based paint, wastewater, storm water, and chemical spill response and cleanup.

Waste Management Team (WMT) The WMT manages the Construction Waste Management Program and coordinates all reuse, recycling, and disposal activities at NASA GRC.

1.2 NASA Safety and Health Division (SHeD)

https://www.grc.nasa.gov/smad-ext/construction-safety/ SHeD implements the requirements established by the director of the Safety and Mission Assurance Directorate (SMAD) and assists Center organizational supervisors with Health and Safety Management System compliance. SHeD includes an Operational Safety Branch, an Occupational Health Branch, and a number of safety committees.

Operational Safety https://www.grc.nasa.gov/smad/operational-safety/ The Operational Safety Branch provides safety oversight and consultation to promote safe operations and practices for all programs, projects, and workers at GRC. Safe operations and practices can reduce the risk of injury to personnel and prevent damage to property. SHeD’s Operational Safety Branch is the authorizing office for HASP approvals, Confined Space Entry permits, and Hot Work Authorization permits. SHeD jointly approves digging and excavating permits with FD.

Occupational Health https://www.grc.nasa.gov/smad/occupational-health/ In compliance with directives from the Office of the Chief Health and Medical Officer (OCHMO) and Federal, state, and local requirements, the Occupational Health Branch promotes wellness and provides health services and programs protective of worker and visitor health in all GRC working environments. Among other duties, SHeD occupational health personnel regulate hazardous working conditions such as noise pollution, toxic fumes, and asbestos.

Safety Committees Safety committees conduct independent reviews of all proposed installations and operations in their assigned areas to ensure that the proposed design and/or operation is consistent with the dictates of sound engineering judgment and acceptable health and safety standards. Committee membership includes individuals with engineering and operational expertise, as appropriate for that area’s activities, and representatives from SHeD.

• Area Safety Committees provide the reviews for test rigs and/or test facilities that are not supported by Central Process Systems to ensure that all systems meet minimum design, operational, and safety standards. Refer to the Safety Committee area map for area assignments.

• The Electrical Applications Safety Committee (EASC) reviews tasks in all major electrical power systems. This committee is primarily responsible for high-voltage electrical power systems. If requested, the EASC will also review new additional or modified electrical applications and any direct impact on existing systems. EASC review and permission are required for any construction activity at Lewis Field or Plum Brook Station that will modify a permitted system’s one-line diagram or require a crew to work in the vicinity of high-voltage lines or equipment, both inside and outside of electric supply stations.

• The Process Systems Safety Committee ensures that Central Process Systems and the associated facilities (Central Air Equipment Building, wind tunnels, air dryers, etc.) are designed and operated safely. The committee conducts reviews of all proposed installations, modifications, and operations that could affect systems specifically assigned to this committee to ensure that all systems meet minimum design, operational, and safety standards.

CHAPTER 2.—SITE ACCESS

All personnel who enter GRC must comply with all security protocols. No animals are permitted at GRC. No guns, knives, or other weapons are permitted at GRC.

2.1 Standard Operating Hours

The standard hours of operation for GRC are 6 a.m. to 6 p.m., Monday through Friday. Normal construction hours are 7 a.m. to 3:30 p.m. If additional work outside of this time is required, the Contractor must coordinate this with the CM/CI at least 24 hours prior to working an extended shift.

Below are the standard recognized holidays for Federal employees:

• New Year’s Day

• Martin Luther King Day

• Washington’s Birthday (Presidents Day)

• Memorial Day

• Independence Day

• Labor Day

• Columbus Day

• Veterans Day

• Thanksgiving Day

• Christmas Day

The Contractor’s Superintendent is required to be at the Center (Lewis Field or Plum Brook Station) at all times that construction is occurring. The Construction Contractor shall provide 100 percent supervision over all construction on the project.

For further information, contact or consult: COR

2.2 After Hours

Access to GRC outside of standard operating hours requires prior notice with an After Hours Notification form (GRC 624). This form is to be filled out and submitted by the CM/CI. The CM/CI should be given at least 24 hours prior notification of all after-hours work.

Coordinate with Security to provide manpower for Main Gate access at Plum Brook Station; a minimum 4-hour shift is required. The Plum Brook Station Security Force protection policy requires an additional guard at the guard booth for after-hours work.

For further information, contact or consult: COR Applicable forms:

GRC 624 – After Hours Notification (see Appendix B)

GRC forms are available online: https://nef.nasa.gov/

2.3 Badging

No person is permitted access to the GRC without a visitor’s pass or a worker’s badge (temporary or permanent). Construction Contractors will be permitted three permanent badges for GRC. All workers and site visitors must obtain badges. Every person entering the gate must have a government-issued photo ID (driver’s license, state ID, etc.) in compliance with the REAL ID Act. All visitors, workers, and employees must display their badges at all times while onsite.

Visitors (Nonworkers):

All Contractor visitors must have a visitor’s pass for access to the GRC. The Contractor is to give the CM/CI prior notice of the visit with the following information:

• Visitor’s full name

• Company the visitor represents

• Nationality (must be a U.S. citizen)

• Date of visit

• Time of arrival

• Duration of visit (how many days visitor will be consecutively onsite)

• Location(s) of visit (building number(s))

• Sponsor (the sponsor is responsible for visitor’s safety)

This information will be forwarded to the GRC Office of Protective Services.

Construction Workers (less than 15 days):

This process will be used for any worker who requires access for 14 days or less. The Contractor is to give prior notice to the CM with the following information:

• Worker’s full name

• Company the worker represents

• Nationality

• Date and time of arrival

• Duration of work (how many days worker will be consecutively onsite)

• Location(s) of work (building number(s))

Construction Workers (15 to 180 days):

Any worker requiring access for more than 14 days and less than 180 days will be issued a Temporary Worker Badge. The issuance of this badge requires specific information from each worker, including (but not limited to) the following:

• Worker’s full name

• Social Security number

• Date of birth

• Citizenship

• Birthplace

• Personal contact information (phone, address, and email)

• Company contact information (phone and address)

• Worker’s title

• Date and time of arrival

• Duration of work (how many days worker will be consecutively onsite)

• Location(s) of work (building number(s))

A criminal background check will be conducted on the worker. Once the criminal background check is approved, the worker will be contacted. A photo, fingerprinting, and verification through two forms of ID will be required to complete the badging process.

All construction workers shall view the GRC Construction Safety Briefing. Documentation must be provided that all Contractor employees have viewed the GRC Construction Safety Briefing within the past 2 years.

https://www.grc.nasa.gov/smad-ext/wp-content/uploads/sites/82/Construction-Safety-Briefing- Lewis-Field.pdf

International visitors or workers require specific paperwork that will take approximately 6 weeks to process. Contractors should contact their COR for further details.

For further information on badging procedures, contact or consult: COR

2.4 Deliveries

All deliveries require prior notification to the NASA Main Gate by the Contractor.

Lewis Field: 216–433–2204 Plum Brook Station: 419–621–3221

All deliveries will be processed through the Vehicle Inspection Station (VIS) and inspected by Security. The VIS is open Monday through Friday, 7 a.m. to 4 p.m. Deliveries outside these hours may experience delays due to limited resources. The U.S. Government is not responsible for damages resulting to deliveries outside normal operating hours or delays due to traffic congestion at the VIS. The Contractor (permanent badged) will notify security of the following information:

• Name of delivery company

• Who delivery is for (Contractor is required to receive all deliveries)

• Where delivery is going (building, etc.)

• Name of driver

• Date and time of arrival

• After-hours deliveries must be coordinated with CM/CI at least 48 hours prior to delivery.

Prior to the beginning of construction, the CM/CI will instruct the Contractor on required truck routes through GRC. All drivers should be notified of the required routes.

The Contractor is responsible for receiving and unloading all deliveries. NASA equipment cannot be used for unloading.

Please note: Many facilities at the GRC do not have loading docks.

2.5 Property Passes

A property pass is required to remove any Contractor materials, instruments, parts, supplies, machinery, tools, or equipment from the GRC. The property pass (GRC 702) confirms that the materials, instruments, parts, supplies, machinery, tools, or equipment are owned by the Contractor and not by NASA. The CM/CI or a designee will provide the property pass after inspecting the vehicle and cargo. The driver must give a copy of the property pass to gate guards before leaving GRC.

Each property pass includes three copies:

• White Copy—Security/Main Gate

• Pink Copy—Contractor

• Yellow Copy—CM

For further information, contact or consult: CM

Applicable forms:

GRC 702 – Contractor Property Pass (see Appendix B)

GRC forms are available online: https://nef.nasa.gov/

CHAPTER 3.—SAFETY AND OCCUPATIONAL HEALTH

REQUIREMENTS

Contractors are responsible for providing a safe and healthful workplace for their employees and subcontractor employees and for ensuring that their work is performed in a safe manner. This includes meeting the necessary codes and standards covering health and safety requirements (e.g., personal protective equipment and the associated training, required task-specific monitoring equipment and the associated training and calibration requirements, etc.) as well as installation and testing requirements of the associated codes, standards, and manufacturer installation manuals.

The Contractor shall demonstrate an understanding of the hazards that arise from the performance of the contract. This demonstration shall be in the form of a site-specific health and safety plan (HASP) submitted electronically to GRC for review and concurrence. A HASP is the written review of the general tasks to be performed at GRC, the hazards associated with each individual task, and the method(s) used to ensure the safety of GRC personnel and the workers performing the tasks. Requirements for HASPs are further discussed below.

It is expected that contractor employers and employees reporting to GRC facilities to perform an assigned task are already in compliance with OSHA requirements, recognized national safety codes and consensus standards (e.g., ANSI, ASTM, IEEE, NFPA, etc.), and manufacturer’s installation manual requirements regarding the level of training necessary to be considered “Qualified.” The employer is responsible for determining an employee’s qualification and ability to perform the required work. These laws, codes, and standards also provide requirements for proper installations and testing procedures. These requirements shall be enforced and adhered to.

Prior to commencing work, the Contractor may be required to provide copies of training certificates to the project’s CO.

Employers shall ensure that all requirements set forth by this manual are communicated to their employees. The Contractor is responsible for training employees and/or subcontractor(s) on the site-specific HASP content. Each employee (prime or subcontractor) will sign the site‐specific HASP to document this training.

The safe completion of tasks shall always be the primary concern and objective of Center Management when construction activities are being performed at GRC. No individual shall be knowingly placed in a situation that could put them at risk of injury or have an adverse effect on their health. This is a GRC priority, and it shall be a priority of all personnel while working at

GRC.

The Contractor shall conduct daily, documented safety inspections of the worksite(s). This documentation is to be maintained at the worksite in an easily retrievable form for field audits performed by GRC personnel.

3.1 Emergencies

The Contractor should be aware that building-specific emergency response diagrams are posted near entry/exit doorways. These diagrams include the locations of the evacuation “muster point,” the severe weather shelter, and emergency response equipment (fire extinguishers, first aid, automated external defibrillator (AED), eye wash station, shower, etc.). For work not occurring inside buildings, CMs shall confer with Contractors regarding jobsite-specific emergency response procedures as outlined in the site-specific HASP. In all emergency situations, it is the responsibility of the Contractor’s Superintendent (or designee) to take a head count of their employees.

To Report Emergencies From a GRC Telephone: Dial 911* From a Cell Phone:

Lewis Field: 216–433–8888 Plum Brook Station: 419–621–3222

*Dialing 911 from a GRC phone will link directly to the GRC’s communication center.

Never dial 911 from a cell phone. Notifying the communications center of an emergency allows them to better coordinate emergency services and provide a quicker response time.

For further information, contact or consult: CM

Applicable forms:

Quick Reference Guides for Emergencies (see Appendix A)

• Lewis Field:

https://www.grc.nasa.gov/smad/wp-content/uploads/sites/59/Quick-Reference-Guide-Lewis.pdf

• Plum Brook Station:

https://www.grc.nasa.gov/smad/wp-content/uploads/sites/59/Quick-Reference-Guide-PBS.pdf

3.2 Fire Prevention and Hot Work

The Contractor must provide fire extinguishers and other fire prevention equipment as required and ensure that all employees are trained in their proper use. For more information on Fire Prevention, refer to the GRC Safety Manual—Chapter 31.

The GRC Safety Manual defines hot works as “all heat, spark, or flame producing operations including cutting, welding, thermite welding, brazing, soldering, grinding, thermal spraying, thawing pipe, torch-applied roofing, or any other similar situation.” Any construction work at GRC that may generate heat, sparks, or flame (welding, burning, grinding, etc.) outside of a designated shop or welding location requires a Hot Work Authorization Permit. Prior to starting any hot work, the Contractor is required to apply for and receive an approved Hot Work Authorization Permit from SHeD. Apply for a Hot Work Authorization Permit using form GRC 7a, available in Appendix B or online.

Each permit will be for a single site-specific hot works task and will not be transferable to other sites, projects, or tasks. The CM/CI will provide the Contractor with contact information. The Contractor is required to follow all procedures set forth in the Hot Work Authorization Permit and the Hot Work Operation Checklist (Form GRC 7b) as well as the GRC Safety Manual— Chapter 28. Note that only certified personnel may operate welding equipment.

If any hot work activities are to occur, the Contractor shall

• Identify the need for hot work operations. If there is a need, apply for a Hot Work Authorization Permit. This application process requires the Requestor (the Contractor) to review the site/operation and obtain signatures from the designated parties prior to the start of work.

• Complete the Hot Work Authorization Permit (including all necessary signatures) and maintain all documentation in the field.

• Verify that hot work is not being performed on a painted surface. All paint shall be removed prior to any hot work. If a surface contains lead-based paint, measures to abate any lead-based paint must be undertaken.

• Ensure that all specified safety precautions are taken, including

‒ Completion of Hot Work Authorization Permit and Hot Work Operation Permit and posting of permits near work area

‒ Adherence to all aspects of Hot Work Authorization Permit and Hot Work Operation Permit

‒ Designation of the fire watch ‒ Making appropriate safety and firefighting equipment available; ensuring completion of required fire extinguisher training ‒ Proper protection or removal of flammable and combustible material within 35 ft of the work ‒ Ensuring that workers comply with the required safety and occupational health regulations ‒ Inspection of equipment, including the following:

o Check for worn or cracked hoses; oil or grease on regulators; and dented or cracked cylinders.

o Inspect condition of torches; helmet and lens; welding screen; ventilation equipment; electrical plugs on electrical welders; fire extinguisher; and gauges.

o Check for proper attire (gloves, long-sleeved shirts, apron, and long pants).

o Ensure cylinders are stored securely and upright and oxygen is stored away from fuel gas cylinders by 20 ft.

The Contractor shall return the original permit and daily check sheets to SHeD, Mail Stop (MS) 6–4, when hot work operations are complete.

For further information, contact or consult: CM or SHeD; GRC Safety Manual—Chapter 28;

GRC Safety Manual—Chapter 31

Applicable forms:

• GRC 7a – Hot Work Authorization Permit (see Appendix B)

• GRC 7b – Hot Work Operation Checklist (see Appendix B)

3.3 Safety Inspections

For each contract, the Contractor is to designate, in writing, a Site Health and Safety Officer and/or a Safety Manager. This person will ensure compliance with all safety and health requirements.

In accordance with GRC Safety Manual—Chapter 17, Paragraph 6.6.1, Contractor Inspections:

“Except for maintenance projects that last one day or less, the Contractor shall conduct and document daily safety inspections of the jobsite to ensure that the site and work practices are safe and done in accordance with the Contractor’s site-specific HASP. Documentation shall be maintained at the jobsite. The Contractor shall close all self- and GRC-generated inspection findings in a timely manner.”

In general, inspections of the jobsite shall be conducted by the Contractor’s Superintendent, by a Health and Safety Officer, by a Competent Person (as defined by the Occupational Safety and Health Administration (OSHA)), or by another qualified individual. Violations of safety and health requirements shall be corrected immediately. Copies of all inspection reports shall be maintained by the Contractor. The COR and SHeD may audit these records.

SHeD will conduct routine construction site inspections and can at any time issue a Stop Work Notice if any IDLH (immediately dangerous to life or health) violations are discovered. Findings will be documented and provided to the CM/CI and prime Construction Contractor for resolution.

The Contractor shall refer to the individual OSHA standards and the site-specific HASP for additional inspection requirements (scaffolding, heavy construction equipment, etc.) applicable to the scope of work.

For further information, contact or consult: SHeD; GRC Safety Manual—Chapter 17 Applicable forms:

GRC 16 – Construction Contractor Daily Inspection Report (see Appendix B)

GRC forms are available online: https://nef.nasa.gov/

3.4 OSHA Regulations

In addition to adhering to all GRC Safety Manual and GRC Occupational Health Manual requirements, Contractors shall follow all applicable OSHA standards found in 29 CFR 1910 and 1926.

The Contractor must allow access for Federal compliance safety and health officers to conduct announced and unannounced reviews of operations.

For further information, contact or consult: SHeD

3.5 Traffic Regulations

Construction vehicles are to follow a predetermined traffic route only and shall not pass through or around any barricades, cones, or signs. GRC is a secure facility. Contractor personnel are not permitted to visit areas beyond the worksite. Workers are required to drive to and from their worksite. Everyone in the GRC shall obey all traffic rules and regulations.

Regulations governing the operation of motor vehicles within the GRC are delineated as follows.

The provisions of Ohio Revised Code (ORC) Title XLV, as they relate to the operation of motor vehicles, are adopted into the Federal Criminal Code under Title 18 of the United States Code Section 13, and all persons operating or parking a vehicle in the GRC are required to fully comply with them.

Speed limits and restrictions at GRC are as follows:

• 25 mph unless otherwise posted (35 mph at Plum Brook Station).

• 15 mph when entering or leaving gates at Lewis Field; 10 mph at Plum Brook Station.

• 10 mph in parking areas.

• Due to the high population of deer and Canadian geese at GRC, operators of motor vehicles shall reduce their speeds whenever animals are seen in close proximity to roadways and shall use extreme caution when driving during hours of darkness, in inclement weather, or when hazardous conditions exist.

Vehicle speeds are monitored by radar. Repeated speeding violations, dangerous operation of vehicles, or driving through or around barricades may result in being permanently banned from the

GRC.

During hazardous test operations at GRC, roads traversing any controlled access areas or designated exclusion zones will be barricaded in accordance with conditions stated in the test operation’s Safety Permit to deny traffic passageway through these areas. Personnel are strictly prohibited from entering designated exclusion zones.

Parking is not permitted

• In a manner that prevents access by emergency vehicles

• On grass, unless approved as a construction site

• On crosshatched areas

• Within 20 ft of a traffic control device or intersection

• Within 10 ft of fire hydrants

• At yellow curb locations

• On sidewalks

• Against the flow of traffic on streets and parking lots

• Alongside a vehicle located at the curb

• On the streets during periods when a parking ban is in effect

• By personal vehicles in government slots

• In handicapped parking areas without proper license plate or dashboard placard

• In designated “No Parking” zones or areas

For further information, contact or consult: GRC Safety Manual—Chapter 19.

3.6 Electrical Safety

All electrical systems and equipment at GRC shall be considered energized until verified to be de-energized and grounded, if required, prior to beginning hands-on work. GRC will not permit work on energized electrical systems with exposed energized conductors or parts. Exceptions are provided for

• Testing, troubleshooting, and voltage measuring

• Thermography and visual inspections if the restricted approach boundary is not crossed

NOTE: Other exceptions may be approved after careful review of the situation and hazard involved. An Energized Electrical Work Permit (Form GRC 780) must be submitted and approved prior to any work on live electrical equipment.

When working on electrical equipment such as switchboards, panelboards, industrial control panels, motor control centers, and similar equipment where an individual works on or in the proximity of exposed energized and unguarded components, a “Buddy” shall be required whenever the restricted approach boundary is crossed.

All employees exposed to shock hazards, including the Buddy, shall be trained in methods of safe release of victims from contact with exposed energized electrical conductors or circuit parts.

It is highly recommended that all personnel who work with energized electrical equipment be qualified in emergency first aid procedures and cardiopulmonary resuscitation (CPR). If the Buddy is to be used for emergency response, the Contractors shall submit documentation of first aid/CPR training to the CM prior to starting work. If the Buddies are not trained to respond to medical emergencies, the Contractor shall state in the HASP how these emergencies shall be responded to.

Electrical activities with systems over 600 volts require review and approval from the Electrical Applications Safety Committee (EASC).

NOTE: When construction activities are in the proximity of overhead electrical power lines, it is the responsibility of the Contractor to maintain safe clearances in accordance with OSHA 29 CFR 1926.550 and 1910.33. A minimum clearance of 10 ft must be maintained between mechanical equipment (such as excavators) and energized overhead power lines. This clearance distance must be increased for voltage levels over 50 kV.

Only GRC-qualified operators/switchpersons shall perform isolation of high-voltage circuits (above 600 volts). Personnel entering areas with high-voltage equipment shall be accompanied by a NASA-designated GRC high-voltage safety person Designated Safety Person. This NASA representative is present to determine and maintain safe work zones and protect NASA equipment. The Contractor is still responsible for providing a competent high-voltage safety person during work activities in high-voltage areas.

Additional information on high-voltage and low-voltage operating instructions can be provided by the project CM/CI and SHeD.

GRC Lockout/Tagout (LOTO) procedures shall be followed whenever isolation of hazardous energy is required to safely work on a system or piece of equipment that could result in injury to personnel. GRC’s LOTO program is presented in the GRC Safety Manual—Chapter 9.

Use of ground fault interrupting circuitry is required on construction sites.

For further information, contact or consult: SHeD; GRC Safety Manual—Chapter 8; GRC Safety Manual—Chapter 9

Applicable forms:

• GRC 780 – Energized Electrical Work Permit (see Appendix B)

• GRC 787 – Isolation and Lockout/Tagout Record (see Appendix B)

3.7 Good Housekeeping

Contractors are expected to use good housekeeping practices. Construction debris and waste are to be disposed of properly in a timely fashion. Construction sites should be cleaned (swept, vacuumed, mopped, etc.) on an as-needed basis.

For further information, contact or consult: CM

3.8 Sanitation

Contractor may be required to provide portable latrines for workers if restroom facilities will not be accessible.

3.9 Health and Safety Plan (HASP)

Prior to any construction activities, the Contractor must electronically submit a site-specific HASP. The plan shall describe all chemical, physical, biological, and other hazards that are likely to be encountered and procedures to either eliminate or control the hazards. A Job Hazard Analysis (JHA; also referred to as a Job Safety Analysis, or JSA) shall be prepared and included in the HASP. The site-specific HASP shall be reviewed and accepted by GRC prior to initiation of any construction activities. The Contractor shall be responsible for all Federal, state, NASA GRC, and local health and safety requirements for the protection of all persons (including NASA employees and support service contractors) and property. It is the Contractor’s responsibility to initiate, maintain, and supervise all health and safety requirements, precautions, and programs in connection with the work under this contract and in accordance with the site-specific HASP. All employees shall be trained on the content of the site-specific HASP and shall sign the HASP as documentation of this training.

For the minimum requirements for the site-specific HASPs, refer to GRC Safety Manual— Chapter 17 and GRC specification section 01 35 26.98, General Safety Requirements.

For further information, contact or consult: SEOHC; GRC Safety Manual—Chapter 17; and GRC specification Section 01 35 26.98, General Safety Requirements.

3.10 Accident Investigation

An incident is an occurrence of a mishap or close call. NASA defines two types of incidents:

• Mishap—Unplanned event that results in an injury to non-NASA personnel, caused by a NASA operation; damage to public or private property caused by NASA operations or NASA-funded development or research projects, occupational injury or illness to NASA personnel, NASA mission failure before scheduled completion of the planned primary mission, or destruction or damage to NASA property.

• Close Call—An occurrence or a condition of employee concern in which there is no injury or only minor injury requiring first aid and no significant equipment or property damage or mission failure (less than $1,000) but which possesses a potential to cause a mishap.

The NASA Mishap Information System (NMIS) is the current system for reporting mishaps, close calls, and hazards.

Contractors shall report all incidents, including close calls, to the CM/CI and enter the data into NMIS. To report an incident, simply type “NMIS” into the GRC WING transporter or use this link: https://nmis.sma.nasa.gov/. An investigation will be initiated within 24 hours.

For further information, contact or consult: SHeD; GRC Safety Manual—Chapter 17;

GRC Safety Manual—Chapter 21

Applicable forms:

NMIS Report (see Appendix F); populated on the NMIS web page at https://nmis.sma.nasa.gov/

3.11 Personal Protective Equipment

Personnel shall wear required personal protective equipment (PPE) on construction sites when doing so is determined to be mandatory. This often includes hard hats, safety glasses, and protective footwear. Sleeveless shirts are not permitted on construction sites. Long pants are required on construction sites. The site-specific HASP will document the PPE required for each construction site.

As required for specific site hazards employees should use

• Hard hats

• High-visibility safety vests

• Safety glasses

• Steel-toed boots

• Work gloves

• Electrical protective devices

• Fall protection equipment

• Face shields

• Respiratory protection

• Other PPE as needed

For further information, contact or consult: SEOHC; GRC Safety Manual—Chapter 15;

GRC Occupational Health Program Manual—Chapters 4 and 22

3.12 Fall Protection

GRC’s Fall Protection Program utilizes ANSI Z 359 (Fall Protection Code) and OSHA 29 CFR 1926, Subpart M, as guidelines. Anytime a worker is on a walking or working surface or constructing a leading edge with an unprotected side or edge that is 6 ft or more above a lower level, or when workers could fall into or onto dangerous equipment from 6 ft or less, the worker must be protected from falling through the use of guardrail systems, safety net systems, fall restraint systems, or personal fall arrest systems. The Contractor shall designate a Competent Person for each task requiring fall protection. A Competent Person is required to have industry-recognized Fall Protection Competent Person training. A Fall Prevention Plan for each activity requiring an active fall protection system is required to be submitted with the HASP.

Contractors should review Section 6.10 of the GRC Safety Manual—Chapter 34 for specific fall protection safety requirements. In accordance with Section 6.10, a Fall Prevention Plan (GRC 979) shall be prepared by a Competent Person and developed for a specific job when traditional fall protection is being used. The Fall Prevention Plan shall include a written discussion of measures that will be taken to reduce or eliminate the fall hazard for workers. The plan details the task, fall protection equipment, fall hazards identified, the procedure, and a rescue plan. The Competent Person shall review the plan with workers involved with the task.

After reviewing the plan, all individuals involved will sign off to indicate that they understand the hazards involved, the equipment to be used, and the rescue plan. The Fall Prevention Plan will be kept onsite for the duration of the project.

The Contractor is responsible for providing barricades to prevent people from walking underneath overhead work. Measures should also be taken to prevent tools, equipment, and materials from falling onto people or equipment below. Furthermore, all workers are to use ladders properly.

For further information, contact or consult: SHeD; GRC Safety Manual—Chapter 34

Applicable forms:

GRC 979 – Fall Prevention Plan (see Appendix B)

3.13 Safety Signs/Barricades

The Contractor may be required to provide construction signs that contain the company name, subcontractor name, and Contractor emergency contact. The sign should be visibly displayed while construction is underway. The sign should be removed promptly when the project is completed.

In certain instances, chain-link fence barricades may be required around large sites to keep unauthorized personnel out. Other physical barricades that can withstand 200 lb of lateral force may be used. Orange cones and caution tape are not considered adequate barriers unless they are reviewed and approved by SHeD.

In certain situations where the use of previously identified controls is not feasible, a safety watch may be approved by SHeD.

NASA has a standardized color code system for barricades and beacons/warning lights:

• Red (or red and white) means DANGER—KEEP OUT

• Yellow means CAUTION (follow instructions on posted signs)

• White represents all other meanings/instructions (traffic awareness)

The Contractor is responsible for all safety barricading needed for the scope of work. No one is to violate construction signs warning of danger, hazards, etc.

NASA Form GRC 136, Barricading Request, shall be submitted with a barricade drawing depicting the requested barricaded area. This plan shall include the locations and a map illustrating required limits. The Barricading Request form shall be submitted to the CM/CI for routing and approval.

For further information, contact or consult: CM/CI; SHeD; GRC Safety Manual—Chapter 29

Applicable forms:

GRC 136 – Barricading Request (see Appendix B)

GRC forms are available online: https://nef.nasa.gov/

3.14 Confined Space Entry

The GRC Safety Manual defines a confined space as a space that has each of the following three characteristics:

• Is large enough and so configured that an employee can bodily enter and perform assigned work

• Has limited or restricted access for entry or exit, making it difficult for someone to enter or to rescue an individual in case of an emergency

• Is not designed for continuous worker occupancy

A confined space that requires a Confined Space Entry Permit (GRC 199) meets one or more of the following conditions:

• Contains or has the potential to contain a hazardous atmosphere (e.g., oxygen-deficient, oxygen-enriched, flammable, explosive, toxic, or otherwise harmful)

• Contains a material that has the potential for engulfing an entrant

• Has an internal configuration such that an entrant could be trapped or asphyxiated because of inwardly converging walls or a floor that slopes downward and tapers to a smaller cross section

• Contains any other recognized serious safety or health hazard (e.g., need for LOTO provisions or PPE)

The Confined Space Entry Permit will be granted by SHeD. The project CM/CI will provide the Contractor with contact information.

The Contractor is responsible for all required air monitoring and for following all procedures set forth in the Confined Space Entry Permit and the GRC Safety Manual—Chapter 16. Refer to Appendix B for a copy of the Confined Space Entry permit.

For further information, contact or consult: SHeD; GRC Safety Manual—Chapter 16

Applicable forms:

GRC 199 – Confined Entry Permit (see Appendix B)

GRC forms are available online: https://nef.nasa.gov/

3.15 Lighting

During construction activities, the Contractor is responsible for maintaining all emergency and exit lighting. In addition, the Contractor should provide adequate lighting to any work area in order to maintain a safe work environment.

For further information, contact or consult: SHeD

3.16 Safety, Health, and Environmental Training

The Contractor shall implement the following guidelines for employee safety, health, and environmental training:

• Site-specific safety orientation training shall be given to all new employees.

• The Contractor is responsible for providing and documenting safety training for all affected employees for the specific potential hazards and environmental impacts of the site’s construction activities.

• The Contractor is responsible for training each employee and/or subcontractor on the content of the site-specific HASP. Employees and subcontractors will sign the site-specific HASP to document this training.

NASA has developed a matrix to assist Contractors in complying with the safety, health, environmental, and security training programs that apply to construction and maintenance at GRC. A copy of this matrix is provided in Appendix G. Certain courses are required for all onsite Contractors, including, but not limited to

• Basics of Environmental, Health, and Safety Training (BEHST)

• Hazard Communication (HAZCOM)

• Environmental Management System (EMS)

• Information Technology Security and Privacy Awareness Training

• GRC Security Awareness

Contractors are also required to prepare and submit a periodic Training Summary Report as directed by the COR.

For further information, contact or consult: SEOHC; GRC Safety Manual—Chapter 2;

NASA Training Matrix/Required Health and Safety Courses (Revised July 2014)

Applicable forms:

NASA Safety, Health, and Environmental Training Matrix (Appendix G)

3.17 Evacuation Procedures

It is the policy of GRC that personnel at the location where a fire occurs will take action in the following sequence:

• Immediately activate the nearest pull station and evacuate to the designated safe location while warning others.

• Report the emergency condition to the GRC dispatcher via telephone by dialing 911 (from GRC phones only).

• If you are properly trained and the fire is small enough, you may fight the fire with a portable fire extinguisher after appropriate notifications have been made. Evacuate to the designated safe location if the fire is beyond the incipient stage, significant smoke develops, or the fire starts to increase in size.

• Do not reenter the building until the building is declared safe to reenter.

Only personnel who have received fire extinguisher training will be qualified to use GRC fire extinguishers.

Prior to commencing construction, the Contractor will determine a primary evacuation route and a designated safe location (“muster point”) where personnel will meet in the event of an emergency. The location of the muster point will be identified in the site-specific HASP. The Contractor is responsible for maintaining an emergency egress.

In the case of severe weather, all personnel should seek shelter inside a sturdy building.

Reference guides for emergencies for both Lewis Field and Plum Brook Station are included in Appendix A and are also available online:

Quick Reference Guide for Emergencies—Lewis Field:

https://www.grc.nasa.gov/smad/wp-content/uploads/sites/59/Quick-Reference-Guide-Lewis.pdf

Quick Reference Guide for Emergencies—Plum Brook Station:

https://www.grc.nasa.gov/smad/wp-content/uploads/sites/59/Quick-Reference-Guide-PBS.pdf

For further information, contact or consult: SHeD; Quick Reference Guides for Emergencies;

GRC Safety Manual—Chapter 27

3.18 Job Safety Meetings

The Construction Contractor is responsible for providing the following meetings for all onsite employees and all onsite subcontractor employees:

• Daily “Tool Box Safety Meetings”—Recommended meetings to address specific safety concerns for that day’s activities. Each safety review should be documented in the daily report.

• Weekly Safety Meetings—Meeting content should address relevant site-specific safety topics.