ATTACHMENT A - STATEMENT OF WORK.pdf

80GRC020MSLSTE – B330 MSL EQUIPMENT

ATTACHMENT A

STATEMENT OF WORK

FOR B330 MSL EQUIPMENT PROCUREMENT

NATIONAL AERONAUTICS AND SPACE

ADMINISTRATION GLENN RESEARCH CENTER

21000 BROOKPARK ROAD, CLEVELAND,

OHIO 44135

80GRC020MSLSTE

SEPTEMBER 18, 2020

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

GLENN RESEARCH CENTER AT LEWIS FIELD

21000 BROOKPARK ROAD

CLEVELAND, OHIO 44135

FOR

B330 MICROWAVE SYSTEMS LABORATORY EQUIPMENT

PROJECT ID No. 25705

August 26, 2020

2 Revision R003

Change Record

Revision Effective Date Descripti on

Baseline March 9, 2020 Initial Edit; Issued for review and comment.

R001 April 10, 2020 Incorporation of first pass comments.

R002 April 16, 2020 Incorporation of final comments

R003 August 26, 2020 Revisions for HNF & technical specifications

3 Revision R003

FOR

B330 MICROWAVE SYSTEMS LABORATORY EQUIPMENT

1. DESCRIPTION

This Statement of Work (SOW) describes the scope and requirements for the acquisition of special test equipment for

NASA Glenn’s Microwave Systems Laboratory, located in the Aerospace Communications Facility (ACF), Building

330.

1.1. BACKGROUND

Glenn Research Center (GRC) is constructing a new building to support research and development for advanced communications systems. This building will be approximately 54,000 square feet in size housing approximately thirty modern, state-of-the-art Radio Frequency (RF) and optical communications, electronics, networks, and signal processing laboratories. Included in the building is a large annex containing two anechoic chambers intended for antenna metrology activities, referred to as the Microwave Systems Laboratory (MSL). The first chamber, referred to as the Near Field Range, has an interior clear space of 44'-6"W x 44'-6"L x 49'-0"H. The second chamber, referred to as the Compact Range, has an interior clear space of 32'-5"L x 13'-2"W x 12'-0"H. The range spaces are constructed with 10" thick pre-cast concrete panels comprised of a unique conductive concrete mix to enhance the RF shielding effectiveness of the structure. The building is located on the NASA Glenn Research Center (GRC) at Lewis Field, 21000 Brookpark Road, Cleveland, OH 44135.

NASA is seeking to procure specialized antenna metrology equipment to outfit the Near Field and Compact Ranges.

The equipment sought is to minimally meet the technical requirements and salient features of the equipment outlined in this Statement of Work (SOW). This equipment is described as:

a) Horizontal Near Field (HNF) Scanner System

b) Compact Antenna Test Range (CATR)

Offerors shall possess capabilities, qualifications, and relevant experience pertaining to the design, manufacture, installation and operation of both large- and small-scale antenna measurement (metrology) systems. Relevancy for the

Near Field Range equipment should include horizontal or vertical, as well as spherical near-field scanning systems with the capability of enabling antenna metrology for 1m to 10m equivalent diameter class antennas, with high accuracy X-, Y- and Z-axis, or theta/phi-axis translation stages. Measurement systems operating from 1 GHz to 110

GHz should be demonstrated and provided with all horns, wave-guides, transmitters, receivers and calibration systems.

Relevancy for the Compact Range system shall include used of blended-edge or serrated-edge reflectors, with systems producing quiet zones in the 1.2 x 1.2 x 1.2 m range. Establishing functional anechoic chambers/facilities, including details of attenuation, isolation and anechoic performance are critical, as is the outfitting with controls, data acquisition and data-processing systems. Installations shall have included the installation, activation, and qualification of performance in accordance with accepted industry practices and relevant standards similar in nature to the aforementioned activities.

2. PHASE 1 – FINAL DESIGN

The services for the design shall result in the design drawings, technical specifications for construction and products to produce fully functional, test-verified systems meeting the project requirements. The design drawings and specifications shall be complete in all aspects and shall comply with the standards of practice including the Technical

Requirements Summary, Appendix A. The details of design shall be concise and complete to the point of enabling

NASA to award the final Phase of the procurement (PHASE 2 - IMPLEMENTATION) as a firm-fixed-price contract with the understanding of all deliverables to the NASA.

2.1. SCOPE

The Vendor services required under this contract for PHASE 1 – FINAL DESIGN shall include, but are not

4 Revision R003 necessarily limited to, the following:

2.1.1. Field visits and investigations as necessary to become familiar with and to verify the general site and existing conditions. The Vendor shall provide designs that meet the design criteria at the lowest practical cost within the limitations specified in this Statement of Work.

2.1.2. Review of existing drawings, specifications and other information pertaining to the ACF.

2.1.3. Provide design development calculations for all features of work. These calculation shall be stamped by those professionals responsible for the design, be checked and initialed off by the Vendor’s quality control, and be consistent with the Design Report format (see below). The calculations shall be updated and submitted as the design progresses.

2.1.4. Preparation of design drawings (and/or updating existing drawings), diagrams, and technical specifications to meet requirements. These drawings and specifications shall be stamped by those professionals responsible for the design, checked for quality and initialed off by the Vendor’s quality control.

2.1.5. Coordinate and conduct design reviews with the NASA Project Team.

2.1.6. Provide the products required by section PROJECT DELIVERABLES.

2.2. GOVERNMENT FURNISHED INFORMATION (GFI)

The Government will furnish the following material and information as applicable to all project requirements.

The Vendor shall comply with and incorporate into the design and construction all the listed materials and information. These documents are incorporated into this document as if fully rewritten. Note that some of the information may be retrieved electronically as represented by the associated URLs. Items listed below will be available as requested at, or soon after the initial post-award conference:

a) NASA CAD Standards & General Drawing Practices

(http://www.grc nasa.gov/WWW/Drawfile/Standards 1Main html)

b) AutoCAD Templates of the NASA border w/title block and title sheet for all new drawings

c) GLM-QS-8500.1 Glenn Research Center Environmental Programs Manual

(https://www1.grc.nasa.gov/wp-content/uploads/epm-manual.pdf)

d) GLM-QS-1800.1 Glenn Research Center Occupational Health Programs Manual

(https://www1.grc.nasa.gov/wp-content/uploads/ohpm-manual.pdf)

e) GLM-QS-1700.1 Glenn Research Center Safety Manual

(https://www1.grc.nasa.gov/wp-content/uploads/gsm-manual.pdf)

f) NASA John H. Glenn Research Center Construction Vendor Manual, May 2017

g) Drawings and specifications for the construction of the Aerospace Communications Facility, Project COF20552.

2.3. PROCESS AND PROCEDURE

2.3.1. CHANGES

The design development is an evolutionary process in that, as the design progresses and details develop, there will, of necessity, be deviations from the design guidelines established by this and related documents. These deviations are considered to be in the scope of work of the contract, unless there is a major change in the fundamental concept of the project. The Contracting Officer (CO) will determine the significance of any deviation. The Vendor shall not proceed with any deviation from the design guidelines established by this and related documents without the approval of the CO.

The Vendor shall promptly notify the CO of any instructions by the Government that, in the opinion of the Vendor, are not within the established guidelines, and shall not proceed on those instructions until so directed by the CO.

2.3.2. REQUEST FOR INFORMATION

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The NASA Request for Information (RFI) process is a communication tool between the Government and the Vendor (and/or other stakeholders) to facilitate the flow of information, project direction, change requests, clarifications, interpretations, other miscellaneous issues and their respective resolutions. The

Vendor shall use the RFI process in their conveyance of project issues to the Government for resolution prior to the execution of any subject work. NASA Form C-9C will be provided to the Vendor for use and submission with the NASA RFI process. An issuance of a RFI does not automatically imply a cause for a Government approved change proposal.

2.3.3. PROJECT CHANGE PROPOSAL PROCESS

Change can and will occur on any project. Changes to the approved plans or specifications include revisions, deletions, additions, and substitutions to the work prescribed on the approved plans or specifications. Therefore, the change proposal process, in conjunction with subject RFIs established between the Government and the Vendor, shall support the negotiations and contract modifications required to adjust costs and/or schedules for the project. RFIs resulting in requested change proposals sponsored by either the Government or the Vendor (and their team) shall include the following information as applicable:

a) A reason for the sponsored change.

b) Calculations, product cut-sheets, cost estimates, technical justifications, and other back-up information necessary to demonstrate the changes being submitted.

c) The designer of record (DOR) related to the change shall professionally stamp and sign all documents presented. Note that all drawings must be stamped and signed; all sketches must be signed.

d) Cross-reference and label all supplied documents to the subject RFI.

2.3.4. DRAWINGS

All contract drawings shall be submitted for Government review and approval prior to use. Drawings shall be submitted on D size drawing sheets bearing NASA title blocks and be set up according to the

Glenn Mapping System (GMS) and the NASA GRC AutoCAD drafting standards, including layering.

Layering convention shall be in accordance with the United States National Cad Standard and NASA drafting procedures. Drafting standards shall be in accordance with the referenced documents and the items listed below:

a) All drawings for new work shall be in English (I-P) Standard units. This supersedes any other requirement referencing metric units noted in the manual.

b) All drawings shall be accurately cross-referenced between plans and sections, disciplines and to the cover sheet.

c) Demolition and new construction shall not be shown on the same drawing. Disciplines shall not be mixed on a drawing unless approved by the COR.

d) All drawings (with the exception of any three-dimensional models) shall be on D-size templates bearing NASA GRC title blocks. Native AutoCAD files for each design review submittal shall be submitted electronically as directed by the project.

e) A D-size cover sheet shall be provided for the project. The cover sheet shall indicate the project title, the project location (shown on a scaled plot plan with the work area circled), and a listing of drawings included in the project. The drawings following the cover sheet shall be organized according to work discipline in the following order: Survey, Civil, Architectural, Structural, Mechanical, Process and Electrical.

f) The Vendor shall place the name and registration stamp of the Vendor on drawing sheets adjacent to the Government title block. All contract drawings shall be sealed / stamped by architects, surveyors and engineers professionally registered in their home state and for work in the indicated discipline.

g) The Vendor shall use the referenced NASA CAD Standards & General Drawing Practices with all Change Notices for the identification and numbering of the drawings. Once the drawing numbering scheme has been applied to the drawings, any changes to the established scheme is

6 Revision R003 considered to be under configuration control and shall not be unilaterally altered without the approval of the Government.

h) All features of work that are deemed to be permanent (e.g. foundations, structural steel, conduits, piping, wiring originating in facility circuit panels, or permanently affixed to the building) shall be provided on NASA drawing formats and shall conform to the requirements of drawings specified above.

2.3.5. DISCIPLINE SPECIFIC DRAWING INFORMATION

2.3.5.1. ARCHITECTURAL / SURVEY / CIVIL / STRUCTURAL

The following is a minimum list of architectural/civil/structural drawings required for this project:

a) Plans, sections, profiles and details for survey control, existing conditions, site/layout, demolition, grading, SWP3 and utilities.

b) Plans and sections of the new construction and any modifications to existing construction.

c) Plans, sections, and details for all specially designed structures, supports and anchors for piping and equipment. Details shall include all attachment requirements to existing structures.

d) Sections and details for architectural changes including existing wall, roof, foundation and other structural modifications.

2.3.5.2. MECHANICAL / PROCESS

All mechanical piping drawing notes shall indicate the piping design criteria, the piping materials, and the pressure testing requirements for all piping systems shown on the drawing similar to the example provided. The following is a minimum list of mechanical drawings required for the project:

a) P&IDs for all process and institutional systems

b) Piping plans, sections, details and schematics. The drawing notes shall include information on the maximum allowable working pressure, the fluid operating temperature, the fluid flow rate range, and all information necessary to perform a hydrostatic (or if required, pneumatic) pressure test of the piping system.

c) Plans, sections, details, and flow schematics for all operable equipment. Drawings shall include equipment schedules and controls diagrams for all operable equipment including

Sequence of Operations.

d) Assembly and detail drawings reflecting the appropriate features of work.

e) Plumbing plans, sections and details

2.3.5.3. ELECTRICAL / INSTRUMENTATION & CONTROLS

The following is a minimum list of electrical drawings required for the project:

a) Plan - Control Drawings including cable and conduit schedules.

b) Plan - Instrumentation Drawings.

c) Plan - Equipment layout and power conduit routing including cable termination details.

d) High- and low-voltage one-line and three-line diagrams.

e) Terminal strip cabinet connection diagrams.

f) Instrumentation, control elementary and interconnection diagrams.

g) Plan – grounding (e.g. building, instrumentation and lightning protection), if any.

h) Plan – lighting with the incorporation of photometric analysis, if any.

2.3.6. DESIGN SCHEDULE

7 Revision R003

The Vendor shall prepare a detailed design schedule (use of Microsoft® Project 2016 is preferred) for this project. The schedule shall include a graphic schedule (Gantt chart) indicating sequence of events and interrelationships using the critical path method (CPM). This schedule shall be of sufficient detail to demonstrate the Vendor’s understanding of critical tasks and the sequencing necessary to execute the project. No single task within the schedule shall have a duration of more than twenty-one (21) calendar days. The schedule shall be updated and submitted to the Government reflecting work progress (planned and/or performed) during the execution of this project.

2.3.7. COST ESTIMATES

The Vendor shall provide a detailed implementation (construction) cost estimate on a per unit basis.

Material and labor extensions shall be totaled. Supervision, overhead, profit, and insurance markups shall be included if applicable. The cost of this project shall be limited to that amount specified for the project. Estimates shall be based upon a summary of work, description, unit of measurement, quantity, plan sheet number, unit cost, subtotal, and total cost. The cost estimate shall be updated and included in each progress level design submittal. The Vendor may need to obtain quotations from suppliers and subcontractors to aid in developing the detailed implementation cost estimate.

2.3.8. CONFERENCES AND MEETINGS

2.3.8.1. PRELIMINARY REQUIREMENTS REVIEW

The Vendor shall schedule with NASA an on-site technical requirements review meeting prior to the start of the design phase. This meeting shall include key personnel, technical partners and sub-

Vendors participating in the design phase. This preliminary review shall be scheduled to occur within twenty-one (21) working days of the Award. The Vendor shall record minutes from this meeting and present NASA with record of those minutes within five (5) working days of the conclusion of this meeting. Forward actions and assignees shall be clearly noted in these minutes.

2.3.8.2. BI-WEEKLY PROJECT STATUS MEETINGS

The Vendor shall attend bi-weekly project meetings scheduled by the Government. Subcontractor representatives, if any, shall attend. Project status meetings will typically be one hour in length and may be conducted by teleconferencing. The Government shall provide a toll free teleconferencing number for use by all attendees.

2.3.8.3. PROJECT DESIGN REVIEWS

Scheduled project design reviews will be held at Glenn Research Center. Scheduled project meetings shall include the following:

a) Preliminary Design (50%)

b) Critical Design (90%)

2.3.8.4. ELECTRONIC COMMUNICATION

Other meetings and electronic communications between the Vendor’s representatives and the NASA project team shall take place to assure complete communications and agreement of ideas and expectations to achieve the final objectives. The Government shall establish an on-line shared repository (electronic directory or similar), to be accessible by designated NASA and Vendor project personnel. The files contained therein shall be in Adobe® PDF format where practical to aid in dialogue but prohibit unauthorized revisions.

2.3.8.5. CORRESPONDENCE

The Vendor shall be responsible for taking notes at all conferences and meetings. Pertinent items in

8 Revision R003 telephone conversations between the Vendor’s representatives and NASA project team shall be included in these notes. Notes of conferences, meetings, and telephone conversations shall be submitted within five (5) working days of the occurrence. The Vendor shall acknowledge, in the conference notes, transmittal of any material between parties, submit copies of any correspondence pertinent to the execution of the contract, and provide a brief statement of job progress. The above information shall be transmitted to the NASA Project Manager via e-mail (ATTN:

Jeffrey.A.Chambers@nasa.gov) for forwarding to the NASA project team as required. If the NASA project team has any comments concerning the notes, they will so advise the Vendor within five (5) working days of receipt of the notes, and these comments shall be included at the beginning of the next scheduled set of notes.

2.3.8.6. SUBMITTALS

a) The Vendor shall transmit to the NASA COR or appointed designee for review and approval submittals of the various contract documents.

b) All drawings, disks, and other documents submitted by the Vendor for approval along with accompanying transmittal letters shall be sent directly to: National Aeronautics and Space

Administration, John H. Glenn Research Center, Attn: Jeffrey Chambers, M.S. 87-7, 21000

Brookpark Road, Cleveland, OH 44135.

c) Ten days prior to each design review meeting, the Vendor shall submit the completed design package one (1) complete set of full-size drawings and five (5) complete sets of half-size

(minimum 17” x 22”) drawings, cost estimates, and schedules; five (5) complete sets of design calculations and back-up data (printed). The Vendor shall correct the deficiencies and resubmit at the same progress level until the submittal is approved.

d) Each submittal will be reviewed by the NASA project team with approval and/or comments and shall be returned to the Vendor at the corresponding progress level meeting scheduled or product issue within ten (10) working days after receipt. All changes will be reviewed for incorporation into the design and construction.

e) Other changes that may evolve at the review meetings will be resolved and incorporated, or the decisions regarding them will be forwarded by NASA to the Vendor within five (5) working days for inclusion in the remaining design engineering work.

f) All NASA comments are to be incorporated unless specifically excepted by the Vendor in writing and with acknowledgement by the Government. The Government shall have the final decision authority on incorporating changes even if they bear cost and schedule implications for which the Government is ready to bear that cost and/or delay.

2.3.8.7. PROJECT DELIVERABLES

2.3.8.7.1. PROGRESS LEVELS DURING DESIGN

Progress level meetings shall be held at NASA at which time the Vendor shall provide the design status and submittals by presenting the information contained in the proposed level of the Progress Level Design Report. The Vendor shall coordinate the sessions with the

Government jointly to facilitate the attendance and participation of all stakeholders. The minimum requirements for design submittals at each progress level are as follows:

For the Preliminary Design (50%) and Critical Design (90%) Progress Levels:

a) Description of the design (narrative), salient features, etc.

b) Existing site conditions, including facility services

c) Equipment and system layouts

d) Design drawings showing any required architectural plans, sections, elevations, foundations, demolition plan, equipment details, piping plans and elevations, power plans, electrical schematics, lighting plans, interfaces, and connection diagrams.

e) Specification or cut sheets for the commercial equipment items

f) System functional block diagrams

9 Revision R003

g) Equipment and structure layouts

h) Electrical riser diagrams.

i) Engineering calculations/analysis reports

j) Circuit load requirements, and voltage levels

k) Preliminary implementation plan

l) Testing and validation plans

m) Design report

n) Calculations

o) Operational hazards analysis

p) Detailed cost estimate

q) Detailed implementation schedule

r) Appendices (special studies, back-up data, additional calculations, manuals, manufacturers' specifications, catalog cuts, etc.)

s) Drawings

For the Final Design (100%) Deliverable

The Final Design deliverable shall reflect the submittal made for the Critical Design (90%) progress level review, as amended with the comments and modifications because of that review.

The Final Design deliverable shall be sufficiently complete to allow for manufacturing and installation at the ACF and shall be marked as ISSUED FOR CONSTRUCTION. In addition to the items provided at the progress level reviews, the Final Design deliverable shall also include the following:

a) Evidence demonstrating the incorporation of the previous progress level comments and other relevant correspondence.

b) Electronic submission of all native AutoCAD drawings generated for the project. NOTE all x-refs and blocks shall be bound to their respective drawings such that the drawing can be used as a standalone file without requiring additional and/or supplemental files and programs. Provide both PDF and DWG formats.

c) Native model files for design and analysis models such as CAESAR, ANSYS, FLUINT or other design and analysis tools used during design.

d) The Final Design deliverable shall be delivered in the same quantities, sizes and formats as specified for the intermediate progress level reviews.

3. PHASE 2 – IMPLEMENTATION

3.1. SCOPE

The scope of this phase is to implement (fabricate, construct, install, activate and validate) the design approved by NASA in PHASE 1 – FINAL DESIGN.

3.2. SCHEDULE

NASA requires that all project work be completed within 729 calendar days from contract award (start of

PHASE 1. This completion date includes demobilization from the site, final site cleanup, and receipt/approval of all closeout documentation.

3.3. PROCESS AND PROCEDURE

In addition to the Processes and Procedures required in PHASE 1 – DETAILED DESIGN, these additional requirements apply throughout PHASE 2 – IMPLEMENTATION.

3.3.1. CONSTRUCTION CONTRACTOR MANUAL

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The Construction Contractor Manual provides very specific information regarding the requirements of performing activities on the GRC campus. The Vendor is expected to have read and understood this

Construction Contractor Manual as a condition of offering. Failure to acknowledge these requirements does not constitute the basis for compensable change after award.

3.3.2. GOVERNMENT INSPECTIONS FOR QUALITY ASSURANCE AND SAFETY

NASA, during the course of this project, will be providing its own team of Quality Assurance

Technicians, Engineers and Inspectors to represent the interests of the Government. This action does not relieve the Vendor from providing its own team for Safety, Quality Assurance and Quality Control. The

Vendor shall make all areas of the overall project available daily to the NASA Project Team and designees during normal business hours, extended/off-hours and by request. All contract documents shall be made available on-site to the NASA Project Team members at all times, which is in concurrence with or in addition to the contract. The NASA Project Team or designees will provide a representative(s) for all Government witnessing on project elements such as but not limited to site safety, factory acceptance testing, third party tests, material and equipment installations, pressure testing, equipment activation, etc.

The Vendor shall not cover or otherwise obscure any project work prior to the witnessing of the

Government. Full coordination and cooperation between the NASA Project Team and Vendor Team is required for Government inspections.

3.4. DELIVERABLES

3.4.1. CONSTRUCTION SCHEDULES

The Vendor shall prepare a detailed construction schedule (use of Microsoft® Project 2016 is preferred) for this project indicating key elements of the project such as procurement, fabrication, demolition, and installation. No individual task shall the schedule shall include a graphic schedule (Gantt chart) indicating sequence of events and interrelationships using the critical path method (CPM). Overtime and off-normal hours shall be indicated in the schedule and in the specifications. The schedule shall account for Federal Holidays (non-work days) and include an allowance for non-work days as directed by the

Contract. The schedule shall be updated and submitted to the Government reflecting work progress

(planned or performed) once monthly during the execution of this project.

3.4.1.1. Level of Detail Required

Develop the Project Schedule to the appropriate level of detail to address major milestones and to allow for satisfactory project -planning and execution. Failure to develop the Project Schedule to an appropriate level of detail will result in its disapproval. The Contracting Officer will consider, but is not limited to, the following characteristics and requirements to determine appropriate level of detail.

3.4.1.2. Activity Durations

Reasonable activity durations are those that allow the progress of ongoing activities to be accurately determined between update periods. Less than 2 percent of all non-procurement activities may have

Original Durations (OD) greater than five (5) workdays or one (1) calendar week. No single task within the schedule shall have a duration of more than twenty-one (21) calendar days.

3.4.1.3. Procurement Activities

Include activities associated with the critical submittals and their approvals, procurement, fabrication, and delivery of long lead materials, equipment, fabricated assemblies, and supplies.

Long lead procurement activities are those procurements that are not readily available and must be ordered, coordinated and delivered by a vendor or supplier. The sequence of submittal preparation, submittal review and acceptance, fabrication/assembly/shipping and delivery should be expressed

11 Revision R003 in the schedule.

3.4.1.4. Mandatory Tasks

Include the following activities/tasks in the initial project schedule and all updates.

a) Long procurement activities

b) Submission and approval of O & M manuals.

c) Submission and approval of as-built drawings.

d) Commissioning plan submission.

e) Commissioning and activation testing.

f) Training and demonstration sessions.

g) Performance Verification testing.

h) Other systems testing, if required.

i) Contractor's pre-final inspection and punch list activities.

j) Correction of punch list from Contractor's pre-final inspection.

k) Government's pre-final inspection.

l) Correction of punch list from Government's pre-final inspection.

m) Final inspection.

n) Beginning of warranty period(s).

3.4.1.5. Critical Path

Show all activities on the critical path. The critical path is defined as the longest path.

3.4.2. CONTRACT SCHEDULE OF VALUES

The Vendor shall prepare and submit for approval a Schedule of Values for the project. Each project element shall be separately decomposed according to a Work Breakdown Structure (WBS) coordinated with the project schedule. The Schedule of Values shall include the following: Items under each milestone, Unit Quantity, Unit of Measure, Unit Cost (Labor), Total Cost (Labor), Unit Cost (Material), Total Cost (Material) and Total Item Cost. Shipping costs shall be added to the total material cost.

Supervision, overhead, profit, and bond shall be added to the compiled costs. The Schedule of Values shall be based on AIA Document G702 and G703 or other NASA approved form.

The Government shall withhold two percent (2%) of the contract value for the final acceptance punch list, as-built drawings and O&M manuals, totaling six percent (6%) of the contract value. Payment on these line items will be made only when the submission of each item is 100% complete and accepted by the Government. The Schedule of Values shall include specific line items for the each of these withholdings.

3.4.3. SITE SPECIFIC SAFETY AND HEALTH PLAN

NASA policy requires that Vendors submit site-specific safety and health plans (SSHASPs) as part of the contract and as described NASA GRC Safety Manual. The plan will demonstrate the seriousness of the Vendor's intent to excel in its implementation of its safety and health program as an early indicator of its safety culture. The requirements of the plan’s content emulate the elements of OSHA's Voluntary

Protection Program and as such represent all the elements of a successful safety and health program. The

Vendor shall submit the SSHASP to NASA for acceptance prior to any field implementation. The

Vendor may update the plan at any time or at the direction of the Government. Revisions are subject to

Government review and approval prior to the execution of any subject field operations.

A Notice to Proceed (NTP) will be issued AFTER NASA approves the Vendor’s SSHASP. No site work

12 Revision R003 shall begin without a NTP letter signed by the Contracting Officer.

3.4.4. IMPLEMENTATION PLAN

The Vendor shall prepare a comprehensive Implementation Plan and submit the plan to NASA for review and concurrence with the SSHASP. This plan shall include, but need not be limited to, the following outline items:

a) Project description

b) Construction periods

c) Personnel impact

d) Utilities impact

e) Research impact

f) Other conditions or hazards

g) Temporary facilities (e.g. job trailers, port-a-johns, dumpsters, lay-down areas, etc.)

h) Safety review

i) Personnel contacted

j) Required permits and forms

k) Security requirements

l) Special considerations (e.g. soil sampling, notifying building occupants)

m) Off-hour work

n) Equipment relocation/delivery

o) Parking/circulation impact

p) Road, Parking Area, and Walk Closure Plans.

q) Traffic and Pedestrian Detour Plans.

3.4.5. QUALITY ASSURANCE / QUALITY CONTROL (QA/QC) PLAN

The Vendor shall submit for record, a Quality Assurance and Control Plan demonstrating an effect quality control program. This document should define the Vendor’s plan to apply relevant assurance principles and techniques to ensure the project will be successfully accomplished and the applicable contract requirements and specifications will be satisfied. The plan shall identify all elements of the quality assurance organization, and describe the objectives, implementation policies and procedures, and configuration control systems utilized throughout design, development, fabrication, delivery, and commissioning to provide quality products and materials.

3.4.6. WARRANTIES

The Vendor shall provide a 1-year warranty, valid from the date of acceptance of the work by the

NASA. NASA Glenn Research Center interprets this as 1-year from the final acceptance date.

Subcontracts or Supply Purchase Orders shall include these provisions. The following clarifications are made to assure complete understanding of warranty provisions:

The prime Contractor shall operate and maintain all equipment and systems installed until the contract final acceptance date. This includes maintenance service inspections, filter replacements and other maintenance or calibration work as recommended by the manufacturer. Following final acceptance, the Government will assume O&M responsibilities in accordance with the manufacturer's recommendations.

The Vendor shall provide a written 1-year warranty from the contract final acceptance date to the

Government covering all materials, labor and workmanship. Warranty repairs may require the services of subcontractors or suppliers, but shall be managed and coordinated by the prime. The

Vendor shall provide a 1-year certificate of warranty from each supplier or provider for all purchased equipment or systems.

This provision is not affected by the Government's beneficial use or occupancy prior to the final completion. The warranty date may be adjusted throughout the course of his contract as required to

13 Revision R003 include contract time extensions with an equitable adjustment to the contract. Should the Vendor complete the work ahead of schedule, the warranty provisions will be revised to reflect the actual completion.

3.4.7. TRAINING

Provide on-site training for up to eight (8) designated operating and maintenance staff members. A qualified engineer or technician shall provide training, for a period of not less than 8 hours of normal working time and shall start after the system is functionally complete but prior to the final acceptance test. The instruction shall cover all of the items contained in the approved Operating and Maintenance

Instructions. Provide written training materials for each person attending, listing step-by-step procedures required for system startup, operation, shutdown, calibration and routine maintenance. The manuals shall include the manufacturer's name, model number, parts list, list of parts and tools that should be kept in stock by the owner for routine operations and maintenance including simplified wiring and controls diagrams, troubleshooting guide, and recommended service organization (including address and telephone number) for each item of equipment.

3.4.8. CONFERENCES AND MEETINGS

3.4.8.1. WEEKLY PROJECT MEETINGS / REPORTING

The Vendor shall attend weekly project meetings scheduled by the Government. Subcontractor representatives shall attend. Scheduled project conferences for construction progress will be held at

Glenn Research Center.

For each of these weekly project meetings, the Vendor shall prepare a Two-Week Planning

Schedule, highlighting design & construction progress, utility outages, material deliveries, subcontractor’s onsite, equipment onsite, coordination issues and updates to the baseline schedule.

Meeting minutes shall be kept by the NASA Construction Manager and distributed by the NASA

Project Manager.

3.4.8.2. MONTHLY PROGRESS REPORTING

The Vendor shall provide a monthly progress report at the beginning of each month after the

Contract Award. The monthly project progress report shall include the name of the project, name of the Vendor(s), date of the report, reporting period and a brief project description. The Monthly

Progress Report shall cover five specific areas as listed below:

a) A description of technical progress and accomplishments, problems encountered and planned solutions for the existing reporting period and progress planned for the next period.

b) An updated copy of the Gantt chart schedule showing progress against plan with the critical path identified.

c) An updated cost report showing actual costs for the reporting period, cumulative costs, budgeted costs, and projected costs.

d) A discussion of Administration, Project Management or other items that are pertinent to the reporting period.

e) A summary of safety related issues pertinent to the reporting period and task as a whole:

mishap reports, hazardous materials or confined space work performed / documentation prepared or required, identification of upcoming work that needs safety preparation, etc.

3.4.9. CONSTRAINTS AND ADMINISTRATIVE REQUIREMENTS

3.4.9.1. PROJECT SUPERVISION

The Vendor shall designate and provide a project superintendent to coordinate and oversee all onsite activities. The superintendent is required to be onsite at all times that any work is occurring. The

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Vendor will provide 100% supervision over all vendor-directed activities on the project.

3.4.9.2. SAFETY & HEALTH COMPETENT PERSON

The Vendor shall provide a Safety & Health Competent Person(s) who shall be present during the execution of all work at the site. The minimum qualifications for the Safety & Health Competent

Person are:

a) Minimum of at least five (5) years of experience as an Occupational Health and Safety

Professional (competent person) in the construction field. This shall include field experience as well as time in the office preparing Health and Safety Plans. Demonstrated knowledge of job hazard recognition for construction. Demonstrated knowledge in performing Job Hazard Analysis (JHA).

b) OSHA 30-Hour Construction Training (Mandatory)

c) AIHA “Fundamentals of Industrial Hygiene” (Preferred)

d) 40-Hour HAZWOPER Training (Preferred)

e) OSHA “Excavation, Trenching and Shoring (Mandatory)

f) OSHA “Fall Protection and Fall Arrest Systems (Mandatory)

g) OSHA “Scaffolding” (Mandatory)

The superintendent may serve in dual capacity as the safety and health competent person with the pre-approval of the Government, so long as the individual possesses those mandatory credentials listed above.

3.4.9.3. PROJECT CLOSEOUT

3.4.9.3.1. FINAL ACCEPTANCE PUNCH LIST

A Final Acceptance Punch List (FAP) shall be used by the Vendor and NASA to manage the acceptance of the project. The Government shall be responsible to develop the punch list during the course of the project, including any stakeholder-sponsored items. The Vendor shall facilitate the execution of the complete list to the satisfaction of the Government prior to final payment.

FAP sessions shall start a minimum of ninety (90) days prior to project completion and shall be weekly meetings or walkthroughs to detail the status of the items documented. This Final

Acceptance Punch List period shall be included in the Vendor’s implementation schedule.

3.4.9.3.2. RECORD DRAWINGS (AS-BUILT DOCUMENTATION)

The Vendor shall maintain a set of drawings, which depicts the actual as-built conditions of the completed construction, appropriately marked (redlined) with changes, modifications and deviations that have been encountered and incorporated (as built) in the features of work. These redline drawings provide the project with a permanent record of each project feature. The working as-built drawings must be available on-site at all times throughout the duration of the project and must be available for review by NASA or its designee at any. At the completion of the project, this set of as-built drawings shall be submitted incorporating these changes, modification and deviations such that the final as-built conditions are accurately depicted.

3.4.9.3.3. OPERATIONS & MAINTENANCE INFORMATION

Submit Operation and Maintenance (O&M) Data specifically applicable to this contract and a complete and concise depiction of the provided equipment, product, or system, stressing and enhancing the importance of system interactions, troubleshooting, and long-term preventative maintenance and operation. The Vendor shall compile and prepare aggregate O&M data including clarifying and updating the original sequences of operation to as-built conditions. Organize and present information in sufficient detail to clearly explain O&M requirements at the system, equipment, component, and subassembly level. Submit the aggregate O&M information

15 Revision R003 electronically in .pdf format.

3.4.9.4. INTERRUPTION OF SERVICES

It is intended that all work be performed without disruption to normal activities within the ACF, range spaces excepted. Planning may require second shift or weekend work and protection of areas not directly involved in individual implementation tasks. Tasks must be planned by the Vendor and approved by the Government to minimize the impact to the buildings operations.

3.4.9.4.1. PROTECTION OF GOVERNMENT PROPERTY

Government facilities and equipment must be protected from damage at all times.

The Vendor shall provide protection for personnel and equipment when working near live electrical equipment. Electrical equipment, including suspended cable trays, shall be protected in a manner that prevents damage from inadvertent contact/collision, falling objects, hot work (e.g. sparks, weld slag, etc.) and leaks/spills.

3.4.9.5. TEMPORARY FACILITIES

The Vendor shall provide temporary power, lighting and ventilation throughout work areas as needed to ensure safe and productive working conditions. Temporary electrical circuits shall not be installed in any live electrical panel without the express permission of NASA. All temporary provisions shall be completely removed by the Vendor upon project completion.

The Vendor shall provide office space needed for the Vendors use (e.g. job site trailer). Electricity of these temporary services will be provided free of charge; 120/208 and 480 electrical volt feeder service is available in limited amperages. The Contractor shall provide materials and labor necessary to establish this power.

No phone service is/nor will be made available. It is common at this project site to utilize cell phones.

Contractor cell phones will be at the expense of the Contractor.

Contractor shall provide temporary sanitary facilities and shall service, clean, and maintain these facilities and enclosures. Temporary facilities shall be removed from the site at the completion of the work. Contractor personnel are not permitted to use the facilities of the building.

Dust control within occupied buildings (including construction workers) shall be reviewed with

NASA's Industrial Hygiene Personnel to ensure employee health and future building cleanliness standards.

The Vendor shall provide refuse bins and dumpsters for use during contract activities. Use of NASA refuse bins and dumpsters is not permitted. Refuse bins shall not be overloaded. Liquid materials shall not be placed in dumpsters or bins. Leaking dumpsters shall be replaced. Dumpsters and bins shall not be cleaned on-site. Dumpsters shall remain covered except when actively being loaded.

3.4.9.6. RESTRICTED ACTIVITIES

NASA does not permit the following activities during normal business hours that could endanger building occupants, bystanders, visitors or others:

a) Pneumatic testing of pressure or process systems

b) Radiographic examination or testing

These activities must be scheduled for off-hours (e.g. 2nd or 3rd shift) or weekend shifts. Approval of requests for off-hours activities is subject to NASA operational schedules and will be considered on a case-by-case basis. NASA shall incur no additional costs for performing these activities during off-

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3.4.9.7. SITE ACCESS AND CODE OF CONDUCT

Conditions and requirements pertaining to site access, badging, visitors and deliveries are outlined in the GRC Construction Contractor Manual. All persons entering Glenn Research Center are expected to comply with the protocols, restrictions and regulations. Failure to comply may result in removal from the Center.

All personnel requiring access to the Glenn Research Center, for the purposes of this project, must be United States citizens or Legalized Permanent Residents (LPR). No foreign nationals will be granted access to the Center.

3.4.9.8. PROPERTY PASSES

Any materials, instruments, parts, supplies, machinery, tools or equipment require a property pass in order to remove them from the GRC campus. The NASA Quality Assurance Specialist (QAS) or a designee will provide the property pass after they have inspected the vehicle and cargo. The driver must give a copy of the Property Pass to the guards at the gate before leaving the GRC.

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APPENDIX A

TECHNICAL REQUIREMENTS SUMMARY

A new Aerospace Communications Facility (ACF) at NASA’s Glenn Research Center (GRC) will be dedicated to the research and testing of communications technologies and systems. The nature of test and measurements conducted at

GRC is primarily research-based, requiring a high level of flexibility and reconfigurability suitable for the characterization of both traditional and novel space and aeronautics based antenna technologies and communications systems. Antenna metrology expected to be conducted in this new facility range from omnidirectional to high gain reflector antennas, from L-band to W-band (1-110 GHz). Antenna technologies emphasize large aperture deployable antennas and active phased arrays, as well as in-situ measurements of antenna performance integrated onto small satellite and unmanned aerial vehicle (UAV) platforms. Furthermore, GRC is working to establish full over the air

(OTA) communications systems level testing which will combine channel emulation and motion control with

“hardware-in-the-loop” (e.g., antennas, RF front ends, radios, etc.) to assess system level performance of real life space and aeronautics conditions in a controlled/emulated environment. The new facility is expected to, at a minimum, provide for a reconfigurable RF quiet area that can additionally support this type of testing.

Within this 54,000 square foot facility are two RF-shielded anechoic chambers for antenna metrology: a 44’-6” (w) x

44’-6” (l) x 49’-0” (h) high-bay space for a Horizontal Near Field (HNF) Range, and a 32’-5” (w) x 13’-2”

(l) x 12’-0” (h) space for a Compact Antenna Test Range (CATR). These anechoic spaces will be constructed with

10” conductive concrete. The HNF range space is designed to accommodate a large horizontal planar scanner, however other novel scanner systems or combinations (e.g. spherical and robotic) may be proposed that can meet the requirements and use cases. The HNF has 18’0” x 18’0” swinging shielded door for transport of large equipment into the space and shares a 6’0” x 7’0” unshielded double access door with the CATR. Entry to the CATR from the building corridor is via a 3’0” x 7’0” shielded personnel access door.

The following sections list the baseline measurement and operational requirements of the equipment for each range.

Horizontal Near Field (HNF) Range

Parameter Requirement

Frequency Range 1-110 GHz

Gain accuracy ≤+/-0.5 dB (3σ) from 1-3 GHz in the main beam

≤+/-0.3 dB (3σ) from 3-110 GHz in the main beam

≤+/-1 dB (3σ) at -30 dB below main beam ≤+/-2 dB (3σ) at -45 dB below main beam

Axial Ratio ≤+/-0.05 dB in main beam

Cross polarization level ≤ -40 dB (relative to main beam)

Table 1: Performance Requirements for HNF

Measurement Requirements:

1. The HNF shall be capable of supporting antenna characterization of the following antenna types: traditional parabolic rigid antennas, deployable antennas (including gravity sensitive types), and planar and conformal passive and active phased arrays.

2. The HNF shall be capable of measuring antenna performance per requirements in Table 1 over an operational frequency range of 1 GHz to 110 GHz. The near-field to far-field transformed antenna pattern shall have a dynamic range ≥ 90 dB.

3. The HNF shall be capable of supporting system level antenna measurements including: Gain over

Temperature (G/T) with accuracy better than 0.5 dB, Effective Isotropic Radiated Power (EIRP) up to 60 dBW (pulsed mode acceptable to reduce power density), and phased array calibration.

a. Shall support measurement of active phased arrays, including, for example, gain compression, intermodulation distortion, frequency offset measurements (i.e. embedded frequency converter), EIRP, and G/T to ≥+/- 70 degree scan range

b. Shall support cycling of array states during measurement (to reduce scan times)

i. Shall implement hardware trigger system for antenna under test (AUT) control (e.g., of phased array beam states) with five (5) µs resolution.

c. Active Array Calibration Requirement: The Vendor shall provide a process for calibration of the

18 Revision R003 array (e.g., park and probe, holography methods) to assess the element amplitude to within ±0.25 dB and the phase to within ±1.5 deg. This process shall be included as part of the standard software.

4. The HNF shall make full use of the available space to maximize scan area and support largest possible antenna characterization, nominally up to 10 m class with f/D of 0.5, over the full frequency range.

a. Should be capable of characterizing antennas over the full operational frequency range up to 7 m in diameter over a scan plane out to ≥20 deg. Reduced scan range (i.e., Main beam only) is acceptable for apertures greater than 7 m.

b. The HNF should be capable of measuring antenna patterns for antennas below ~1 m diameter out to

≥+/-70 degree (e.g., to support phased array measurements) through a combination of probe placement and/or use of an AUT z-pedestal, if necessary.

i. AUT z-pedestal shall be capable of supporting ≥ 40 kg load

ii.