B330 MSL STE Industry Day Final - 9-25-2020.pdf

B330 M SL Equipm ent Procurem ent –

Industry Day Briefing

• The purpose of this Industry Day and One-on-One meetings is for clarification of the Request for Proposal (RFP) and applicable documents. The Government will not provide advice to potential offerors on what to propose or what will elicit a favorable rating. NASA will not indulge in hypothetical questions (e.g. “if we propose this, how would NASA rate it?)

• All information provided during this Industry Day is notional. The Government anticipates a similar structure for the Final RFP, however it is subject to change.

• The RFP document when posted to beta.SAM.gov is the official call for proposals, and the language in it dictates the terms of the procurement, regardless of what may have been discussed in this Industry Day.

• The solicitation and any documents related to this procurement will be available at beta.SAM.gov. It is the Offeror's responsibility to monitor the site for the release of the solicitation and amendments (if any).

Disclaimer ent Procurem ent –

Industry Day Briefing

• Industry Day presentation and the list of attendees/companies will be posted to beta.SAM.gov shortly after the event.

• Questions may be asked at any time during the presentation.

• Questions/Comments may also be submitted after the presentation by e-mail to the Contracting Officer ONLY at the e-mail address below until September 30, 2020.

• The Government does not intend to formally respond to comments, but will consider comments when finalizing the RFP.

• There will be a formal Question and Answer period after the release of the Final

RFP.

• Please put the solicitation number, 80GRC020MSLSTE, in the subject line of all correspondence.

ALL correspondence, inquiries, etc. regarding this procurement should be directed to:

David Eccleston, Contracting Officer david.s.eccleston@nasa.gov

216-433-2422

Introduction ent Procurem ent –

Industry Day Briefing

GRC Overview

Jeffrey Chambers

Project Manager ent Procurem ent –

Industry Day Briefing

Project Overview

Jeffrey Chambers ent Procurem ent –

Industry Day Briefing

• The ACF is a 55,000 sq-ft building currently under construction that will co-locate core activities in Communications Technology & Development from around the campus.

– The ACF will provide more than 20 highly re-configurable laboratory spaces, to meet current and future demands for technology development. Included are a Near Field Range and a Compact Antenna Test Range.

– Common meeting spaces and hoteling spaces are provided to foster a collaborative and comfortable working environment in an academia-style atmosphere.

– Extensive provisions for cable and fiber-optic networking are provided throughout the building

– A rooftop range is included for radio and optical communication systems.

– The ACF is currently scheduled for completion in early summer of 2022.

ACF Overview ent Procurem ent –

Industry Day Briefing Bird’s Eye, West Campus Looking North ent Procurem ent –

Industry Day Briefing Exterior View, South Facade ent Procurem ent –

Industry Day Briefing Floor Plans – First Floor ent Procurem ent –

Industry Day Briefing Floor Plans – Third Floor ent Procurem ent –

Industry Day Briefing Lab Interior ent Procurem ent –

Industry Day Briefing Common Areas, Office Hoteling ent Procurem ent –

Industry Day Briefing

• This purpose of this procurement is to acquire equipment for outfitting of the Near Field Range, Compact Antenna Test Range and Control Room with equipment to support core research activities in the development and characterization of advanced communications technologies.

• Horizontal Near Field (HNF) Scanner System

• Compact Antenna Test Range (CATR) System

• Associated command, control and data acquisition systems

Project Overview ent Procurem ent –

Industry Day Briefing

• Prominent ‘cube’ structure of the building housing the Near Field Range, Compact Antenna Test Range, Control Room and dedicated Mechanical Room

• Exterior dimensions approximately 76’L x 48’W x 60’H

• Constructed of precast sandwich concrete panels

– Exterior architectural wythe of 8” thick concrete

– Four-inch thick polystyrene insulation interlayer

– 10-inch thick interior wythe comprised of a proprietary conductive concrete intended to provide up to 100dB of attenuation

• Mechanical Room provides dedicated environmental control (HVAC) and fire protection for the spaces

Combined Antenna Testing Range ent Procurem ent –

Industry Day Briefing

Research Utilization

Dr. James Nessel & Dr. James Downey

Subject Matter Experts ent Procurem ent –

Industry Day Briefing

• Primary Use Case: Conduct simultaneous, independent measurements across HNF and CATR

– High likelihood to be measuring multiple smaller aperture antennas (sub-1m class)

• Secondary Use Case: OTA measurements integrating/synchronizing HNF and CATR motion systems

– Desire to leverage probes/positioner systems to highest extent possible for alternate uses (i.e., communications systems hardware in the loop testing)

– Ability to route alternate signals to bypass HNF and/or CATR measurement system

• Typical to measure same AUT using multiple techniques (across multiple ranges) for cross-validation

• Current frequency measurements typically performed in L/S/C/Ku-Ka bands, with growth into Q/V/W bands.

• Optimize use of available range spaces

– Multiple measurement types to accommodate variety of antennas

– Reconfigurability of range spaces to conduct variety of measurements

• CATR usage primarily for antenna characterization vs RCS

• Note: Baseline design concept was for a Horizontal Planar Near Field Range and Compact Antenna Range, but open to potential concepts which can still fully meet SOW requirements.

Research Utilization – HNF/CATR ent Procurem ent –

Industry Day Briefing

Contract Overview

David Eccleston

Contracting Officer ent Procurem ent –

Industry Day Briefing

• Title:

• Type of Contract:

• Place of Performance:

• Competition:

• NAICS Code and Size Standard:

• Period of Performance:

• Estimated Contract Value:

B330 MSL Equipment Procurement (B330 MSL STE)

Firm Fixed Price

NASA GRC – Lewis Field

Total Small Business Set-aside

334515 – Instrument Manufacturing for Measuring and Testing Electricity and Electrical Signals

Phase 1 – Estimated 9 months; Phase 2 – Estimated 15 months

Less than $10,000,000 USD

Contract Summary ent Procurem ent –

Industry Day Briefing Contract Overview – RFP Format

SECTION TITLE

A Solicitation/Contract Form

B Supplies or Services/Prices

C Descriptions/Specs/Implementation Plan

D Packaging and Marking

E Inspection and Acceptance

F Deliveries or Performance

G Contract Administration Data

H Special Contract Requirements

I Contract Clauses

J List of Attachments

K Representations, Certs and Other Statements of Offerors

L Instructions, Conditions, and Notices to Offerors

M Evaluation Factors for Awards ent Procurem ent –

Industry Day Briefing

• Section G - 1852.245-71 Installation-Accountable Government Property

• Section H - 1852.242-72 Denied Access to NASA Facilities,

• Section H - GRC 52.237-91 Contractors' Duties and Responsibilities On-site

Contract Overview – Special Contract Clauses ent Procurem ent –

Industry Day Briefing

• Contract is structured as two phases:

– Phase 1 – Final Design

• Nine (9) month period for development of design documents for all systems

• Process provides for inclusion of NASA in the development via regularly scheduled technical interchange meetings as well as 50% and 90% design reviews

• Final deliverable is a set of ISSUED FOR CONSTRUCTION documents for Phase 2

– Phase 2 – Implementation

• Fifteen (15) month period for fabrication and installation of systems

• Procurement and fabrication of systems at the Offeror’s facilities

• Integration (construction), installation, activation and certification at the ACF

• Final acceptance following demonstration of performance and training of NASA personnel

Contract Overview – Other Considerations ent Procurem ent –

Industry Day Briefing

• Statement of Work (SOW) contains:

– Technical performance requirements (Appendix A)

– Required deliverables for each Phase

– Processes and procedures

• Request For Information (RFI) and Change Proposal (COR)

• Drawing Requirements

• Conferences, meetings and design reviews

• Deliverables

• Implementation phase requirements for activities at GRC

• Schedule development

• Implementation, quality assurance (QA), quality control (QC) and safety

NOTE: Any and all exceptions taken to any requirement of the SOW must be explicitly stated in the Offeror’s proposal.

Contract Overview – Other Considerations ent Procurem ent –

Industry Day Briefing

• J.1 List of Attachments- The following documents are attached hereto and made a part of this contract:

Contract Overview-List of Attachments

ATTACHMENT TITLE

A STATEMENT OF WORK

B PAST PERFORMANCE QUESTIONAIRRE

C COST TEMPLATE

D RESERVED

E RESERVED

ent Procurem ent –

Industry Day Briefing

• Each page in the proposal shall be marked with the legend “SOURCE

SELECTION INFORMATION - SEE FAR 3.104”

• Proposals shall be submitted in THREE (3) volumes: Technical Capability Proposal, Cost/Price Proposal and Relevant Experience and Past Performance Proposal:

Contract Overview-Proposal Content

DELIVERABLE PAGE LIMIT

Volume I Technical Capability 80

Volume II Relevant Experience And Past Performance Proposal

Volume III Cost/Price No Page Limit ent Procurem ent –

Industry Day Briefing

Source Selection Procedure

• This Best Value source selection process permits tradeoffs between cost/price and non-cost factors and allows the Government to accept other than lowest priced proposal.

• Selection of an Offeror for award will be based on a trade-off, as described at FAR 15.101-1, between Cost/Price, Technical Capability, and Relevant Experience and Past Performance.

• As individual factors, Technical Capability is more important than Relevant Experience and Past Performance, which is approximately equal to Cost/Price.

• Technical Capability and Relevant Experience and Past Performance, when combined, are significantly more important than Cost/Price.

Price Factor

• A price analysis will be conducted in accordance with FAR 15.305(a)(1) to ensure that a "fair and reasonable" price is paid by the Government.

Relevant Experience and Past Performance Factor

• Relevant Experience and Past Performance evaluated for overall level of confidence rating.

Contract Overview-Proposal Content ent Procurem ent –

Industry Day Briefing

Volume I: Technical Capability

• SUBFACTOR A: Understanding the Requirements

– Technical Approach

– Turn-key Delivery

• SUBFACTOR B: Design Concepts

– Horizontal Near Field (HNF) Scanner

– Compact Antenna Test Range (CATR)

• SUBFACTOR C: Implementation and Management Plans

– Phase 1 – Final Design Implementation Plan

– Phase 2 – Implementation Plan

– Detailed Schedule

– Project Management Approach

• SUBFACTOR D: Maintenance, Support and Warranty Offerings

– Maintenance/Calibration Schedule and Costs

– Warranty Offerings ent Procurem ent –

Industry Day Briefing

Volume II: Relevant Experience and Past Performance

• The Government will evaluate three (3) areas of relevant experience and past performance of the Offeror:

1) Past Performance Narrative (PPN)

2) Past Performance Questionnaires (PPQ)

3) Past Performance Database (PPD)

• The results of the PPN, PPQ, and PPD evaluations will receive equal weighting in determining the Level of Confidence rating.

ent Procurem ent –

Industry Day Briefing

Volume II: Relevant Experience and Past Performance

• Relevancy:

Per the NFS 1815.305(a)(2), the Government will evaluate the Offeror’s, Major Subcontractor’s and/or Teaming Partners’ experience over the past three (3) years (currency/recency) to determine whether it is relevant to the SOW and the overall requirements of this procurement. Only contracts the Government considers relevant in size, content and complexity, as compared with the SOW, will be evaluated for relevant experience and past performance.

• Performance:

The Government will evaluate the Offeror’s, major subcontractors and/or teaming partners’ overall performance over the past three (3) years by considering items such as rating history and past performance as compared to the overall requirements of the RFP. In addition, the Government will evaluate cost management history, problems and resolution, contract terminations, relationship with subcontractors or teaming partners (including previous relationships with proposed teaming partners), management of large subcontractors, task order administration, cooperation with prior clients, and timeliness of complete business products.

ent Procurem ent –

Industry Day Briefing

Volume III: Cost/Price

• The Offeror shall provide a completed Price Breakdown Form that includes the prices for major work structure elements as outlined in the form.

• The Government will conduct Price Proposal evaluations in accordance with FAR 15.4. to determine if the price is fair and reasonable. The elements that will be considered include:

1. Comparison of proposed prices received in response to the solicitation

2. Comparison of proposed prices with independent Government cost estimates

3. Analysis of pricing information provided by the Offeror

4. For purposes of source selection, the total proposed price of the Base scope of work plus all Options will be utilized

5. The Price Proposal evaluation is not numerically scored nor will receive an adjectival rating. However, Price Proposal evaluation findings will be presented to the Source Selection Authority (SSA) for their consideration in the selection process ent Procurem ent –

Industry Day Briefing

Additional Information

Jeffrey Chambers ent Procurem ent –

Industry Day Briefing

• Government Furnished Information – Will be posted with the solicitation

– NASA CAD Standards & General Drawing Practices

– AutoCAD Templates of the NASA border w/title block and title sheet for all new drawings

– GLM-QS-8500.1 Glenn Research Center Environmental Programs Manual

– GLM-QS-1800.1 Glenn Research Center Occupational Health Programs

Manual

– GLM-QS-1700.1 Glenn Research Center Safety Manual

– NASA John H. Glenn Research Center Construction Vendor Manual, May

– Drawings and specifications for the construction of the Aerospace

Communications Facility, Project COF20552.

• Safety – Safety is a key element of any activity occurring at GRC so the successful Offeror will be required to assemble a site-specific health and safety plan for activities at the ACF. Please read and understand the safety requirements included in GLM-QS-1700.1 as well as the requirements for a Safety & Health Competent Person during on-site activities.

• The Construction Vendor Manual provides critical information on contractor requirements, processes and procedures during on-site activities

Additional Information ent Procurem ent –

Industry Day Briefing

• A detailed project schedule is required to aid in the collaborative management of tasks and contract monitoring

• The successful Offeror will be provided access to the ACF while under construction, for planning and inspection purposes to aid in the final design and implementation phase planning

• Note that only U.S. Citizens and those holding Legalized Permanent Resident (LPR) status can be permitted access to the Glenn Research Center

Additional Information ent Procurem ent –

Industry Day Briefing

Closing Remarks

David Eccleston

Contracting Officer