7720123150Attachment1.xlsx

Instructions

In the table below, please list your (bidder's) name (this will populate your Name on all tabs) AND the Lot and Region(s) which are being bid.

Note: Bidders are not permitted to bid BOTH Lot 1 and Lot 2.

Instructions:

1. All Bidders Must complete A. Tab "Discount Table Comparison" B. The "Equipment Pricing" tab for all Products except Custom-Built Equipment

2. If Bidding Lot 2, A. and proposing Custom-Built Equipment, list these in and complete the Custom Build Equipment Pricing" Tab D. If Bidding Lot 2, the applicable Labor Rates Tab.

E. If Bidding Lot 2, and the Bidder wishes to offer Subcontractors, the Subcontractor Utilization Tab.

2. The instructions for completing the "Discount Summary Table" are in the Discount Summary Table tab.

3. The following instructions describe how the Bidder is to complete the Equipment Pricing and Labor Rate Tabs.

4. The instructions for completing the "Subcontractor Utilization" tab are in the Subcontractor Utilization Tab.

ALL PRICING PROVIDED HEREIN, EXCEPT FOR PRICING PROVIDED FOR COMPARABLE CUSTOMERS/CONTRACTS PURPOSES, WILL BE PUBLISHED ON THE OGS WEBSITE FOR PUBLIC VIEWING

Equipment Pricing:

To develop your NYS Net Price List, the following columns are required to be completed for the Equipment pricing for all Lot(s) bid:

1. Under column A "Line #," the spreadsheet Shall automatically "count" the number for each item. This row is locked and cannot be edited, but only extended. To extend this column:

A. Bring the curser to the lower left-hand corner of the cell with the last Line Item #, which is initial A17 in the Equipment Pricing Tabs for Lots 1 and 2.

B. Once the curser appears as a "+" sign, drag the cell to last row you are utilizing.

C. The formula in this cell will automatically "Count" by adding 1 to each row.

2. Under column B "Manufacturer/Product Line", insert the Manufacturer/Brand Name/Product Line (e.g. Lenel, Bosch, Belimo, etc.).

Depending upon the number of Product Lines being Bid, you may either utilize one sheet and add applicable rows for each Product Line's part numbers, or create a separate sheets for each Product Line.

3. Under column C "Equipment/Model Number", insert the Manufacturer's or Distributor's listed Equipment/product/model Number. Bidders Must use the Manufacturer’s or Distributor's Product/Model # from the Manufacturer’s/Distributor’s Price List with List Price/MSRP (“List Price/MSRP File”) .

4.. Under column D "Product Description", insert the description of the Product/Model number from the Manufacturer’s/Distributor’s Price List with List Price/MSRP (“List Price/MSRP File”). Bidders Must use the Manufacturer’s or Distributor's Product Description from the Manufacturer’s/Distributor’s Price List with List Price/MSRP (“List Price/MSRP File”) .

5. Under column G "Unit of Measurement," indicate the unit/amount at which the Equipment is sold as (i.e. per foot, pounds, quantity, etc.).

6. Under column F "Product Line Subcategory," where the Manufacturer’s/Distributor’s Price List with List Price/MSRP (“List Price/MSRP File”).e has multiple different product line subcategories which will have different proposed Percent (%) Discounts, Bidder Shall insert the applicable Product Line Subcategory indicator (e.g. A, B, "cameras, etc.) which will correspond to this particular Product Line Subcategory. This is not required where bidder is Bidding one (1) Percent (%) Discount for a Product Line (e.g. 40% for all Pelco equipment).

7. Under column G "Warranty Period – # of year(s) after acceptance as required by Appendix B, Clause 54", please list the term of the warranty for each Product Line, Product Line Subcategory, or Equipment in years. The warranty period shall be the longer of either:

A. the Bidder's or Manufacturer's standard commercially-offered warranty, or B. One (1) year from the date of acceptance.

8. Under column H "List Price/MSRP", insert the List Price/MSRP for each item from the Manufacturer’s/Distributor’s Price List with List Price/MSRP (“List Price/MSRP File”). This value should be rounded to the nearest whole cent (e.g. two decimal places) using 'standard' rounding method

9. Under column I "Percent (%) Discount", insert the proposed Percent (%) Discount for each product.

10. NYS Net Price Column - This column automatically calculates NYS Net Price by multiplying the List Price/MSRP by the Percent (%) Discount. This column is LOCKED and cannot be edited.

The following is an example of how the NYS Net Price is calculated:

NYS Net Price = List Price/MSRP * (1-Discount Percentage) $540 = $600 * (1-10%) In this case, the List Price/MSRP is $600.00, and the proposed Percent (%) Discount is 10%.

This value shall be rounded to the nearest whole cent (e.g. two decimal places) using 'standard' rounding method

DO NOT ATTEMPT TO CHANGE THIS FORMULA AS THIS MAY RESULT IN BIDDER'S BID BEING FOUND NON-RESPONSIVE AND INELIGIBLE FOR AWARD

Custom-Built Equipment Pricing Certain Equipment for example chillers, air handlers, air terminals, heat pumps, etc.) may be Custom-Built Equipment as defined in Attachment 15 - Glossary of Terms. If this is the case, please insert these items under the tab: Custom-Built Equipment Pricing

For Any Equipment which a Bidder Proposes as Custom-Built Equipment where OGS determines that there is a List Price/MSRP, OGS will reject the proposed Equipment Pricing.

1. Under Column A, the spreadsheet Shall automatically "count" the number for each item. This row is locked and cannot be edited, but only extended. To extend this column:

A. Bring the curser to the lower left-hand corner of the cell with the last Line Item #, which is initial A20 in the Equipment Pricing Tab B. Once the curser appears as a "+" sign, drag the cell to last row you are utilizing.

C. The formula in this cell will automatically "Count" by adding 1 to each row.

2. Under Column B, "Manufacturer/Product Line", insert the Manufacturer/Brand Name/Product Line (e.g. Lenel, Bosch, Belimo, etc.).

3. Under column C "Equipment/Model Number", insert the Manufacturer's or Distributor's listed Equipment/product/model Number. *Note, if as a custom-built product that does not have a Manufacturer's equipment/product/model number, please create a model/part number which can be used when invoicing.

4. Under Column D, "Product Description", insert the description of the Product/model number (e.g. XYZ Chiller P90X 50 Ton)

5. Under Column E, "Unit of Measurement", indicate the unit/amount the product/model number is sold as (i.e. per foot, pounds, quantity, etc.).

6. Under Column F "Warranty Period – # of year(s) after acceptance as required by Appendix B, Clause 54", please list the term of the warranty for each Product Line, Product Line Subcategory, or Equipment in years. The warranty period shall be the longer of either:

A. the Bidder's or Manufacturer's standard commercially-offered warranty, or B. One (1) year from the date of acceptance.

7. Under Column G, "NYS Net Price", indicate the customized pricing, based upon the Unit of Measurement listed, that will be charged. (e.g. for a chiller based on a per ton Unit of Measurement, if you indicate a NYS Net Price of $500.00, and the Authorized User requires a 90 ton chiller, this would yield a total price of $45,000.00 [$500.00 * 90 = $45,000]. This value should be rounded to the nearest whole cent (e.g. two decimal places) using 'standard' rounding method.

8. Under Column H, "Comparable Contract/Customer", indicate a comparable contract/customer for which you have previously offered the listed product(s to demonstrate Reasonableness of Price.

Bidders may demonstrate Reasonableness of Price by offering NYS equal to or better Total Hourly Rates than the following:

9. Under Column I, "Comparable Contract Price", indicate the price that was offered to the comparable customer/contract. This figure should be indicated to match the NYS Net Price column G, (e.g. if you indicated a NYS Net Price under column G of $450.00, and offered the State of Texas $475.00 per ton for a chiller, please list the $475.00 as the Comparable Contract Price.

Installation, Integration, and Maintenance Labor Rates - Applicable to Each Region Tab (i.e. Region 1 Labor Rates, Region 2 Labor Rates, Region 3 Labor Rates, Region 4 Labor Rates, Region 5 Labor Rates, Region 6 Labor Rates, Region 7 Labor Rates, Region 8 Labor Rates & Region 9 Labor Rates)

1. Bidders bidding LOT 2 are required to complete the tabs labeled "Region [#] Labor Rates," for all Installation, Integration, and Maintenance by inserting the following:

2. For all Bidders offering Products/Systems which are hardwired/affixed to facilities, the Bidder Must insert a proposed Percent (%) Markup for the following Job Titles which are included in NYSDOL Prevailing Wage Schedules:

A. Electrician/Electrical Installer B. The applicable technician titles for products/systems being bid.

C. If offering Traffic and Transportation CCTV/Surveillance Camera Systems in Regions 1 and 3-9, the Electrician Lineman.

D. The value inidcated for the percent markup should list no more than two (2) decimal places

3. Where the Bidder is proposing Integrated Microprocessor-Controlled HVAC Product Systems, the Bidder should insert proposed Percent (%) Markups for the applicable Steamfitter Job Tittles in addition to the applicable Electrical Installer and Technician Job Titles.

4. Where the Bidder is proposing Fire Sprinkler Systems or Fire Suppression Systems, Bidder Shall insert proposed Percent (%) Markups for the Sprinkler Job Title in addition to the applicable Electrician and Technician Titles).

DeCicco, Michael: DeCicco, Michael:

Rework language

Generic to just indicate any DOL PW titles

Using the aforementioned Percent (%) Markup, the formulas in the spreadsheet will automatically calculate the following:

1. Total Hourly Rate (Business Hours)

2. Overtime Hourly Pay Rate

3. Overtime Total Hourly Rate

4. After Business Hour Pay Rate,

5. After Business Hours Total Hourly Rate,

6. Saturday Hourly Pay Rate,

7. Saturday Total Hourly Rate,

8. Sunday and NYS Holiday Pay Rate, and

9. Sunday and NYS Holiday Total Hourly Rate.

The Percent (%) Markup includes, but is not limited, all of the following costs:

1. Travel Costs,

2. Meals,

3. Lodging,

4. Gas/fuel,

5. Tolls,

6. Site Access Costs,

7. Workers Compensation,

8. Disability Benefits,

9. State Unemployment (SUTA),

10. Federal Insurance (FICA),

11. Federal Unemployment (FUTA)

12. All other insurance, including, but not limited to:

A. Commercial General Liability, B. Business Automobile Liability, C. Professional Liability/Errors & Omissions Insurance, D. Technology Professional Liability/Technology Errors & Omissions Insurance, E. Cyber Liability Insurance, and G. Any other insurance

13. Background checks, ongoing certifications, licensing, etc.,

14. Authorized user Security procedures,

15. All other overhead (including, but not limited to taxes, utilities, etc.), and

16. Profit

This Percent (%) Markup Shall cover both Bidder/Contractor and Subcontractors.

Bidders Bidding Lot 2 May also propose Total Hourly Rates (for Business Hours) for the following Job Titles Which Are Not Included in NYS DOL Prevailing Wage Rate Schedules:

a. Project/Program Manager

b. CAD Drafter

c. Designer

d. Offsite Integration and Maintenance Technician

LIVESCAN

e. Trainer

f. Advanced Trainer (option) For both Training and Advanced training, authorized users shall insert:

i. Class Size (# of People), and

ii. Length of Class (# of Hours) The spreadsheet shall automatically calculate the overtime/holiday rates:

The Total Hourly Rates for the aforementioned Job Titles Which Are Not Included in an NYSDOL Prevailing Wage Rate Schedule include the following

1. Hourly Pay Rate (as determined by the contractor),

2. All benefits (health insurance, retirement, etc.),

3. Travel Costs,

4. Meals,

5. Lodging,

6. Gas/fuel,

7. Tolls,

8. Site Access Costs,

9. Workers Compensation,

10. Disability Benefits,

11. State Unemployment (SUTA),

12. Federal Insurance (FICA),

13. Federal Unemployment (FUTA)

14. All other insurance, including, but not limited to:

A. Commercial General Liability, B. Business Automobile Liability, C. Professional Liability/Errors & Omissions Insurance, D. Technology Professional Liability/Technology Errors & Omissions Insurance, E. Data Breach and Privacy/Cyber Liability Insurance, and F. Any other insurance

15. Background checks, ongoing certifications, licensing, etc.,

16. Authorized user Security procedures,

17. All other overhead (including, but not limited to taxes, utilities, etc.), and

18. Profit

These job titles shall cover both contractor and subcontractors.

For all Job Titles and their corresponding Total Hourly Rates, Bidders Must identify:

1. Their comparable contract/customer, and

2. Their comparable contract/customer total hourly rate for each job title bid.

The spreadsheet will automatically calculate the following for the aforementioned job titles not included in an NYSDOL Prevailing Wage Rate Schedule:

1. Overtime Total Hourly Rates - [Calculated as 1.5x the Total Hourly Rate]

2. After Business Hours Total Hourly Rate - [Calculated as 1.5x the Total Hourly Rate],

3. Saturday Total Hourly Rate - [Calculated as 1.5x the Total Hourly Rate], and

4. Sunday and NYS Holiday Total Hourly Rate. - [Calculated as 2.0x the Total Hourly Rate]

Bidders are not permitted to propose any other Job Titles, Descriptions of Duties, or Total Hourly Rates as part of their Bid Proposals.

Bidders Bidding Lot 2 who wish to:

1. Utilize Subcontractors, and

2. Propose a Subcontractor Percent (%) Markup Shall complete the Tab "Subcontractor Utilization, "

Bidders are not permitted to propose any other Subcontractor Category or Description of Work as part of their Bid Proposals. After award of Contracts, Contractors May propose additional Subcontractor Categories and associated Descriptions of Work, provided these do not overlap with the Subcontractor Category and associated Descriptions of Work listed in this Attachment (e.g. Electrical Contractor, Mechanical Contractor, etc.). and further that there is no increase in the Subcontractor Percent (%) Markup for these additional Subcontractor Categories and associated Descriptions of Works.

MISCELLANEOUS INFORMATION

Bidders should submit one electronic copy of Attachment 1 - NYS Net Pricing Pages. This file must to be an Unprotected Excel File.

Please Note: The following are mandatory requirements for all NYS Net Pricing and Total Hourly Rates. Failure to meet the mandatory requirements above May be cause to disqualify a Bidder’s Bid.

ALL costs Must be identified. For instances where a cost is dependent on various components, Bidders Must list the NYS Net Pricing/Total Hourly Rates for all components known at the time of the Bid Response.

All NYS Net Prices Must INCLUDE all applicable shipping; handling, insurance and associated delivery charges (F.O.B. Destination the dock/delivery location of the Authorized User) Reference Appendix B §35 Shipping/Receipt of Product and §36 Title/Risk of Loss.

ALL List/MSRP Prices & NYS Net Prices must be quantifiable (i.e. indicate a numeric value). The following terms are unacceptable and any line item containing them as a List/MSRP or NYS Net price must be removed or indicated with an acceptable quantifiable value: Individual Case Basis (ICB), Call for Quote, To Be Determined (TBD), Consult Factory, Consult Call for Quote, Custom Call, N/A, Value, Call, Custom, etc.

Where a Bidder is proposing Equipment for which it will not be charging authorized users, it Must list one of the following in the "List Price/MSRP and "NYS Net Pricing" columns:

1. $0.00,

2. "No Charge," or

3. "N/C"

Bidders are to offer either an entire Product Line, or all Product Subcategories of a Product Line which fit the Scope of this Solicitation and any resulting Contract by including all items from these into the applicable Equipment Pricing tab in Attachment 1 NYS Net Pricing. Any Product Subcategory or portion of a Product Line which does not fit the scope of this Solicitation and any resulting Contract Shall not be offered and will not be included in any award.

Bidder/Contractor Shall not include any Bundled Line Item in their NYS Net Pricing. Final determination whether or not an line item is an Bundled Line Item resides solely with Procurement Services.

1. Any Bidder Bidding Lots 1 or 2 Must:

A. Review their proposed NYS Net Pricing Pages for the following terms in their product pricing prior to submission:

i. Call for quote

ii. To be determined

iii. Consult Factory

iv. Custom Call for Quote

v. Custom Call

vi. N/A

vii. Value

viii. Call

ix. Custom

B. If included in your proposal NYS Net Pricing Pages, determine if the particular line item does not have a NYS Net Pricing, and

C. If the line item does not have NYS Net Price either:

i. Remove the line item,

ii. Obtain and insert a NYS Net Price for this line item, or

iii. Indicate that you will not charge authorized users for this product by listing either:

a. $0.00

b. "No Charge,"

c. "N/C" in both the List Price/MSRP and NYS Net Price columns.

2. Any Bidder Bidding Lot 1 Must:

A. Review their proposed NYS Net Pricing Pages prior to submitting their Bid Proposal for the following terms in their product pricing prior to submission which May indicate Cloud/Hosted Offerings::

i. Web/Web-based

ii. SaaS

iii. PaaS

iv. IaaS

v. .Net

vi. Remote Access

vii. Hosted

viii. Cloud

ix. XaaS

x. Remote Monitoring

B. If included in your proposed NYS Net Pricing Pages, determine if these are Cloud Offerings, and

C. If:

i. Yes to B above, remove these form your proposed NYS Net Pricing Pages, or

ii. No to B.ii above, attach a separate document which answers these questions:

a. Are these Products on hardware which is owned and retained by customers (authorized users) (Yes or No only)?

b. Are these Products behind the customer’s firewall (Yes or No only)?

c. Is any Data stored/housed remotely (on non-customer premises) (Yes or No only)?

d. Does/Can any other Third Party “Act on” or “Manage” these items besides the customer (Note: This does not referee to remote Maintenance as described in Sec. 10.E of Solicitation XXXXX (Yes or No Only)? and

e. Is all Data transmitted on networks managed by the customer, behind their firewall/Encryption (Yes or No Only)?

3. All Bidders Must:

A. Review their proposed NYS Net Pricing pages prior to submitting their Bid Proposal for the following words which May indicate references to separate Travel Costs, Site Access Costs, etc. in the pricing:

i. Travel

ii. Meals

iii. Lodging

iv. Per Diem

v. Travel & Expenses

vi. T&E

vii. Airfare

viii. Mileage

ix. Site Access

B. Determine/Verify If these terms are for separate Travel Costs, Site Access Costs, etc., and

C. If Yes to 3.B above, either:

i. If Bidding Lot 1, remove the entire line item from your proposed NYS Net Pricing Pages, or

ii. If Bidding either Lot 2, either:

a. Remove the aforementioned language from the corresponding line items, making them inclusive of all Travel Cost, Site Access Costs, etc., or

b. Remove the entire line item from your proposed NYS Net Pricing Pages.

4. All Bidders Must:

A. Review their proposed NYS Net Pricing pages prior to submitting their Bid Proposal for the following terms words which May indicate separate shipping charges:

i. Shipping

ii. Handling

iii. Packaging

iv. Delivery

B. Determine/Verify If these line items either:

i. Separate Shipping Charges, or

ii. Merely describe some functional/specification aspect of the line item and therefore allowable.

C. If Yes to 4.B.i above, either:

i. Remove the reference to separate shipping charges, or

ii. Remove the line item from their Proposed NYS Net Pricing Pages.

5. Any Bidder Bidding Lot 1 Must:

A. Review their Proposed NYS Net Pricing pages prior to submitting their Bid Proposal for the following terms:

i. install

ii. integrate(e)(ion)

iii. service

iv. implement

v. custom

vi. consult

vii. maint

viii. repair

ix. replace

x. project manager

xi. commission

xii. professional service

B. If the Bidder locates these terms in its proposed NYS Net Pricing Pages, determine/verify If these terms are for Services/Labor Rates, and

C. If the Bidder determines these are for Services/Labor Rates, remove these line items from their proposed NYS Net Pricing Pages.

Cover Page

In the table below, please list your (bidder's) name (this will populate your Name on all tabs) AND the Lot and Region(s) which are being bid.

Note: Bidders are not permitted to bid BOTH Lot 1 and Lot 2.

Instructions:

1. Bidders Bidding Either Lot 1 or Lot 2 Must complete the following:

A. Tab "Discount Table Comparison" B. The "Equipment Pricing" tab for all Equipment except Custom-Built Equipment

2. Bidders Bidding Lot 2 must also complete:

A. (And proposing Custom-Built Equipment), the "Custom-Built Pricing" Tab (if applicable), B. The applicable Labor Rates Tab for each Region being bid C. (And the Bidder wishes to utilize Subcontractors and propose a Subcontractor Markup %), the Subcontractor Utilization Tab (if applicable).

Instructions for the Discount Table Comparison and Subcontractor Utilization Tabs are contained within those Tabs themselves. The instructions for the Equipment Pricing, Custom-Built Pricing and Labor Rates are contained within their own Instruction Tabs

ALL PRICING PROVIDED HEREIN, EXCEPT FOR PRICING PROVIDED FOR COMPARABLE CUSTOMERS/CONTRACTS PURPOSES, WILL BE PUBLISHED ON THE OGS WEBSITE FOR PUBLIC VIEWING

MISCELLANEOUS INFORMATION

Bidders Must submit one electronic copy of Attachment 1 - NYS Net Pricing Pages in each USB flash-drive. This file must to be an Unprotected Excel File.

Please Note: The following are mandatory requirements for all NYS Net Pricing and Total Hourly Rates. Failure to meet the mandatory requirements above May be cause to disqualify a Bidder’s Bid.

ALL costs Must be identified. For instances where a cost is dependent on various components, Bidders Must list the NYS Net Pricing/Total Hourly Rates for all components known separately at the time of the Bid Response.

All NYS Net Prices Must INCLUDE all applicable shipping; handling, insurance and associated delivery charges (F.O.B. Destination the dock/delivery location of the Authorized User) Reference Appendix B, Shipping/Receipt of Product and Appendix B, Title/Risk of Loss.

ALL NYS Net Prices must be quantifiable (i.e. indicate a numeric value). The following terms are unacceptable and any line item containing them as NYS Net price Must be removed or indicated with an acceptable quantifiable value: Individual Case Basis (ICB), Call for Quote, To Be Determined (TBD), Consult Factory, Consult Call for Quote, Custom Call, N/A, Value, Call, Custom, etc. are not acceptable NYS Net Pricing.

Where a Bidder is proposing Equipment for which it will not be charging Authorized Users, it Must list one of the following in the "List Price/MSRP and "NYS Net Pricing" columns:

1. $0.00,

2. "No Charge," or

3. "N/C"

Bidders Must offer either an entire Product Line, or all Product Subcategories of a Product Line which fit the Scope of this Solicitation and any resulting Contract by including all items from these into the applicable Equipment Pricing tab in Attachment 1 NYS Net Pricing. Any Product Subcategory or portion of a Product Line which does not fit the scope of this Solicitation and any resulting Contract Must not be offered and will not be included in any award.

Bidder/Contractor Must not include any Bundled Line Item in their NYS Net Pricing. Final determination whether or not an line item is an Bundled Line Item resides solely with Procurement Services.

1. Bidders Bidding either Lot 1 or Lot 2 Must:

A. Review their proposed NYS Net Pricing Pages for the following terms in their Equipment pricing prior to submission:

i. Call for quote

ii. To be determined

iii. Consult Factory

iv. Custom Call for Quote

v. Custom Call

vi. N/A

vii. Value

viii. Call

ix. Custom

B. If included in your proposal NYS Net Pricing Pages, determine if the particular line item does not have a NYS Net Pricing, and

C. If the line item does not have NYS Net Price either:

i. Remove the line item,

ii. Obtain and insert a NYS Net Price for this line item, or

iii. Indicate that you will not charge Authorized Users for this Equipment by listing either:

a. $0.00

b. "No Charge,"

c. "N/C" in both the List Price/MSRP and NYS Net Price columns.

2. Bidders Bidding Lot 1 or Lot 2 Must:

A. Review their proposed NYS Net Pricing pages prior to submitting their Bid Proposal for the following words which May indicate references to separate Travel Costs, Site Access Costs, etc. in the pricing:

i. Travel

ii. Meals

iii. Lodging

iv. Per Diem

v. Travel & Expenses

vi. T&E

vii. Airfare

viii. Mileage

ix. Site Access

B. Determine/Verify If these terms are for separate Travel Costs, Site Access Costs, etc., and

C. If Yes to 2.B above, either:

i. If Bidding Lot 1, remove the entire line item from your proposed NYS Net Pricing Pages, or

ii. If Bidding Lot 2, either:

a. Remove the aforementioned language from the corresponding line items, making them inclusive of all Travel Cost, Site Access Costs, etc., or

b. Remove the entire line item from your proposed NYS Net Pricing Pages.

3. All Bidders Bidding Lot 1 or Lot 2 Must:

A. Review their proposed NYS Net Pricing pages prior to submitting their Bid Proposal for the following terms words which May indicate separate shipping charges:

i. Shipping

ii. Handling

iii. Packaging

iv. Delivery

B. Determine/Verify If these line items either are:

i. Separate Shipping Charges, or

ii. Merely describe some functional/specification aspect of the line item and therefore allowable (e.g. "ships in crate-no charge" would be allowable).

C. If the answer is 'Yes' to 3.B.i above, Bidder Must either:

i. Remove the reference to separate shipping charges, or

ii. Remove the line item from their Proposed NYS Net Pricing Pages.

Discount Table Comparison

(DOD), and other government entities

Bidders submitting proposals for Lot 1 or Lot 2 must insert the following information for each Product Line you are proposing in your bid submission:

A. If proposing a Percent (%) Discount for each particular Product Line Subcategory within a Product Line, please complete steps 3 and 4.

B. If you are proposing a singular/uniform Percent (%) Discount for a particular Product Line, complete this column and proceed to step five.

Add Rows as necessary

Definitions

a) With a Quantifiable Maximum Not-to-Exceed Price, but is not for a specific Product/Model # and Product Description commercially, and

b) Which allows for/covers Purchase of multiple types of Equipment or potentially performing multiple types of Services.

This shall apply to any line item meeting this description regardless of whether or not it is named/contains “Bundled” or any other term (e.g. “Ancillary,” “Miscellaneous”, etc.).

Commissioning Means the testing of Equipment/Systems/Solutions as required by Code (where required) and/or the verifying and documenting that the Fully Operational Equipment/System(s)/Solution(s) are operating Problem Free prior to the commencement of the System Acceptance Test detailed in Sec. 6.44 Appendix B Revisions.

Commissioning Shall not include:

A. Testing Adjustment and Balancing (TAB), and B. Commissioning Professional Services performed by an Independent Commissioning Agent, Licensed Professional Engineer, Registered Architect, etc.

which must be performed separately as in Attachment 1 NYS Net Pricing Pages and Attachment 16 - How to Use.

a) The Authorized User determines the change is necessary for the life, health, and safety of the Facility occupants, or

b) The Authorized User determines the change is necessary to complete the project.

a) NYS Holidays, or

b) Sundays Which is generally equal to double the Prevailing Wage Rate.

Supplemental Fixed Price Contingency/ Allowance A line item in the NYS Net Pricing Pages with a Quantifiable Maximum Not-to-Exceed Price which meets all of the following:

a) The line item Is only a placeholder on a Purchase Order/Authorized User Agreement for funds to be used in the event of a Field Alteration

b) The line item Is only used when the Authorized User requests and approves a Field Alteration,

c) For the Equipment provided, Services performed, The Contractor charges the Authorized User at or below the NYS Net Pricing and Total Hourly Rates on the Contractor’s Contract, and

d) Any unused funds are not invoiced by the Contractor at the conclusion of the project.

Travel Costs Any charges incurred for the Travel Time to and from an Authorized User Facility, including, but not limited to Airfare, Mileage, etc.

Equipment Pricing Instructions Equipment Pricing Instructions:

Bidders Must insert all proposed Equipment pricing into the Attachment 1 - NYS Net Pricing Pages, Equipment Pricing tab except for Custom-Built Equipment Pricing.

To complete the Equipment Pricing tab, the following columns Must be completed for the Equipment pricing for all Lot(s) bid:

1. Under column A "Line #," the spreadsheet Shall automatically "count" the number for each item. This row is locked and cannot be edited, but only extended. To extend this column:

A. Select columns A to J of the last row (initially Row 17, "Line 13")

B. Then, drag the cursor down to populate as many rows that you need to utilize.

C. The formula in this cell will automatically "Count" by adding 1 to each row in Column A.

2. Under column B, "Manufacturer/Product Line", insert the Manufacturer/Brand Name/Product Line (e.g. Lenel, Bosch, Belimo, etc.). Depending upon the number of Product Lines being Bid, you may either utilize one sheet and add applicable rows for each Product Line's part numbers, or create a separate sheet for each Product Line.

3. Under column C, "Equipment/Model Number", insert the Manufacturer's or Distributor's listed Equipment/product/model Number. Bidders Must use the Manufacturer’s or Distributor's Product/Model # from the Manufacturer’s/Distributor’s Price List with List Price/MSRP (“List Price/MSRP File”).

4.. Under column D, "Product Description", insert the description of the Product/Model number from the Manufacturer’s/Distributor’s Price List with List Price/MSRP (“List Price/MSRP File”). Bidders Must use the Manufacturer’s or Distributor's Product Description from the Manufacturer’s/Distributor’s Price List with List Price/MSRP (“List Price/MSRP File”) .

5. Under column E "Unit of Measurement," indicate the unit/amount at which the Equipment is sold as (i.e. per foot, pounds, quantity, etc.). associated with each particular Product/Model #, Product Description, and List Price/MSRP.

6. Under column F, "Product Line Subcategory," where the Manufacturer’s/Distributor’s Price List with List Price/MSRP (“List Price/MSRP File”) has multiple different product line subcategories which will have different proposed Percent (%) Discounts, Bidder Must insert the applicable Product Line Subcategory indicator (e.g. A, B, "cameras", etc.) which will correspond to this particular Product Line Subcategory. This is not required where bidder is Bidding one (1) Percent (%) Discount for a Product Line (e.g. 40% for all Pelco equipment).

7. Under column G, "Warranty Period – # of year(s) after acceptance as required by Appendix B, Clause 54", please list the term of the warranty for each Product Line, Product Line Subcategory, or Equipment in years. The warranty period shall be the longer of either:

A. the Bidder's or Manufacturer's standard commercially-offered warranty, or B. One (1) year from the date of acceptance.

8. Under column H, "List Price/MSRP", insert the List Price/MSRP for each item from the Manufacturer’s/Distributor’s Price List with List Price/MSRP (“List Price/MSRP File”). This value must be rounded to the nearest whole cent (e.g. two decimal places) using standard rounding method

9. Under column I, "Percent (%) Discount", insert the proposed Percent (%) Discount for each product.

10. NYS Net Price Column - This column automatically calculates NYS Net Price by multiplying the List Price/MSRP by the Percent (%) Discount. This column is LOCKED and cannot be edited.

The following is an example of how the NYS Net Price is calculated:

NYS Net Price = List Price/MSRP * (1-Percent (%) Discount) $540 = $600 * (1-10%) In this case, the List Price/MSRP is $600.00, and the proposed Percent (%) Discount is 10%.

This value shall be rounded to the nearest whole cent (e.g. two decimal places) using 'standard' rounding method

DO NOT ATTEMPT TO CHANGE THIS FORMULA AS THIS MAY RESULT IN BIDDER'S BID BEING FOUND NON-RESPONSIVE AND INELIGIBLE FOR AWARD

A. Review their Proposed NYS Net Pricing pages prior to submitting their Bid Proposal for the following terms:

i. Installation/install,

ii. Integration/integrate

iii. Service

iv. implement

v. Customize/custom

vi. consult

vii. Maintenancen/maint

viii. repair

ix. replace

x. project manager

xi. Start-Up

xii. Commission

xiii. professional Service

B. If the Bidder locates these terms in its proposed NYS Net Pricing Pages, determine/verify If these terms are for Services/Labor Rates, and

C. If the Bidder determines these are for Services/Labor Rates, remove these line items from their proposed NYS Net Pricing Pages.

Any Bidder Bidding Lot 1 Must:

A. Review their proposed NYS Net Pricing Pages prior to submitting their Bid Proposal for the following terms in their product pricing prior to submission which May indicate Cloud/Hosted Offerings::

i. Web/Web-based

ii. SaaS

iii. PaaS

iv. IaaS

v. .Net

vi. Remote Access

vii. Hosted

viii. Cloud

ix. XaaS

x. Remote Monitoring

B. If included in your proposed NYS Net Pricing Pages, determine if these are Cloud Offerings, and

C. If:

i. Yes to B above, remove these form your proposed NYS Net Pricing Pages, or

ii. No to B.ii above, attach a separate document which answers these questions:

a. Are these Products on hardware which is owned and retained by customers (Authorized Users) (Yes or No only)?

b. Are these Products behind the customer’s firewall (Yes or No only)?

c. Is any Data stored/housed remotely (on non-customer premises) (Yes or No only)?

d. Does/Can any other Third Party “Act on” or “Manage” these items besides the customer (Yes or No Only)? and

e. Is all Data transmitted on networks managed by the customer, behind their firewall/Encryption (Yes or No Only)?

Equipment Pricing

Custom Pricing Instructions Custom-Built Equipment Pricing Certain Equipment (e.g. chillers, air handlers, air terminals, heat pumps, etc.) may be Custom-Built Equipment as defined in Attachment 15 - Glossary of Terms. If this is the case, please insert these items under the tab: Custom-Built Equipment Pricing.

For Any Equipment which a Bidder Proposes as Custom-Built Equipment where OGS determines that there is a List Price/MSRP, OGS will reject the proposed Custom-Built Equipment Pricing.

1. Under column A "Line #," the spreadsheet will automatically "count" the number for each item. This row is locked and cannot be edited, but only extended. To extend this column:

A. Select columns A to I of the last row (initially Row 8, "Line 4")

2. Under Column B, "Manufacturer/Product Line", insert the Manufacturer/Brand Name/Product Line (e.g. Lenel, Bosch, Belimo, etc.).

3. Under column C "Equipment/Model Number", insert the Manufacturer's or Distributor's commercially published Product/Model # associated with the particular Product Description.

4. Under Column D, "Product Description", insert the Product Description of the Product/model number (e.g. XYZ Chiller P90X 50 Ton) commercially published by the Manufacturer or Distributor.

5. Under Column E, "Unit of Measurement", insert the unit/amount the product/model number is sold as (i.e. per foot, pounds, quantity, etc.) associated with each particular Product/Model # and Product Description.

6. Under Column F "Warranty Period – # of year(s) after acceptance as required by Appendix B, Clause 54", please list the term of the warranty for each Product Line, Product Line Subcategory, or Equipment in years. The warranty period Must be the longer of either:

A. the Bidder's or Manufacturer's standard commercially-offered warranty, or B. One (1) year from the date of acceptance.

7. Under Column G, "NYS Net Price", insert the Not-To-Exceed Pricing, based upon the Unit of Measurement listed, that will be charged. (e.g. for a chiller based on a per ton Unit of Measurement, if you indicate a NYS Net Price of $500.00, and the Authorized User requires a 90 ton chiller, this would yield a total price of $45,000.00 [$500.00 * 90 = $45,000]. This value Must be rounded to two decimal places using standard rounding rules.

8. Under Column H, "Comparable Contract/Customer", indicate a comparable contract/customer for which you have previously offered the listed Equipment to demonstrate Reasonableness of Price.

Bidders may demonstrate Reasonableness of Price by offering NYS equal to or better pricing than the following:

1. Pricing on any contracts awarded by GSA, Veteran's Administration (VA), Department of Defense (DOD), and other government entities,

2. Pricing on Previously Awarded NYS Centralized Contacts,

3. Pricing on other state('s) government contract,

4. Pricing offered by Bidders to their Best Commercial Customer(s), and/or

5. Reviewing other information deemed necessary by the Office of General Services

9. Under Column I, "Comparable Contract Price", indicate the price that was offered to the comparable customer/contract. This figure should be indicated to match the NYS Net Price column G, (e.g. if you indicated a NYS Net Price under column G of $450.00, and offered the State of Texas $475.00 per ton for a chiller, please list the $475.00 as the Comparable Contract Price.

Custom-Built Pricing

Price

Central Station Mon Instruction Central Station Monitoring Services Pricing Certain Bidders may offer Central Station monitoring services and options as defined in Attachment 15 - Glossary of Terms. If this is the case, please insert these items under the tab: Central Station Monitoring Pricing For Any Services a Bidder Proposes as Central Station Monitoring services where Procurement Services determines do not fit the definition of Central Station Monitoring services, Procurement Services will reject the proposed Central Station Monitoring…