75N99023R00029 Final.pdf

75N99023R00029

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 89

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

04/19/2023 X

ORF

National Institutes of Health OD - Office of Research Facilities Building 13, Room 2E-47 9000 Rockville Pike Bethesda, MD 20892-5711

Matthew Gilliard matthew.gilliard@nih.gov

1700 ES 05/10/2023

MATTHEW A GILLIARD +13 11

matthew.gilliard@nih.gov

014-3516

PAGE(S)

DANIEL F. BURK

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____0_________ calendar days (60 calendar days unless a different period is inserted

PART I - THE SCHEDULE

THE INFORMATION SET FORTH IN SECTION A - SOLICITATION/CONTRACT FORM, HEREIN CONTAINS IMPORTANT INFORMATION FOR ANY OFFEROR INTERESTED IN RESPONDING TO THIS SOLICITATION.

ANY CONTRACT RESULTING FROM THIS SOLICITATION WILL INCLUDE IN ITS SECTION A - SOLICITATION/ CONTRACT FORM, ACCOUNTING, APPROPRIATION AND GENERAL INFORMATION APPLICABLE TO THE

CONTRACT AWARD.

THE CONTRACT SCHEDULE SET FORTH IN SECTIONS B THROUGH H, HEREIN, CONTAINS CONTRACTUAL INFORMATION PERTINENT TO THIS SOLICITATION. IT IS NOT AN EXACT REPRESENTATION OF THE CONTRACT DOCUMENT THAT WILL BE AWARDED AS A RESULT OF THIS SOLICITATION. THE CONTRACT COST OR PRICE AND OTHER CONTRACTUAL PROVISIONS PERTINENT TO THE OFFEROR (i.e., those relating to the organizational structure [e.g., Non-Profit, Commercial] and specific cost authorizations unique to the Offeror's proposal and requiring Contracting Officer Prior Approval) WILL BE DISCUSSED IN THE NEGOTIATION PROCESS AND WILL BE INCLUDED IN THE RESULTANT CONTRACT. THE ENCLOSED CONTRACT SCHEDULE IS

INTENDED TO PROVIDE THE OFFEROR WITH THE NECESSARY INFORMATION TO UNDERSTAND THE

TERMS AND CONDITIONS OF THE RESULTANT CONTRACT.

RFP Number :75N99023R00029

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

ARTICLE B.1. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

The work under this award requires the Contractor to provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items and non-personal services necessary to perform the following services as defined in Section C - Performance Work Statement, except for those items specified as Government furnished property and services:

Utilizing the Government's templates provided under SECTION J, Attachment: Business Price Proposal, the Contractor shall submit complete Section B pricing information as delineated in the below table

ARTICLE B.2. PRICES

a. The total fixed price of this contract is $ .

b. Upon delivery and acceptance of the services described in SECTION C of this contract and identified in the schedule of charges below, the Government shall pay to the Contractor the unit price(s) set forth below:

SCHEDULE OF SERVICES

RFP 75N99023R00029 – BUSINESS PRICE PROPOSAL

CLIN Item Base Period Total Price:

0001 Inspection and QA Support Services: $ -

OPTION YEAR 1

1001 Inspection and QA Support Services: $ -

OPTION YEAR 2

2001 Inspection and QA Support Services: $ -

OPTION YEAR 3

3001 Inspection and QA Support Services: $ -

OPTION YEAR 4

4001 Inspection and QA Support Services: $ -

Total Price - Contract Base and Four Option Years: $ -

ARTICLE B.3. OPTION YEAR PRICES

a. Unless the Government exercises its option pursuant to the option clause(s) referenced in SECTION I., this contract consists only of the Base Period specified in the Performance Work Statement as defined in SECTIONS C and F, for the price set forth in ARTICLE B.2. of this contract.

b. Pursuant to FAR Clause 52.217-7 set forth in ARTICLE I.3 ADDITIONAL CONTRACT CLAUSES of this contract, the Government may, by unilateral contract modification, require the Contractor to perform/deliver the Option Item(s) specified in the Performance Work Statement as defined in SECTIONS B, C and F of this contract. If the Government exercises this/these option(s), notice must be given before the expiration date of the contract. Specific information regarding the time frame for this notice is set forth in the OPTION PROVISION Article in SECTION H of this contract. The fixed price of this contract will be increased as set forth in paragraph d., below.

c. Pursuant to FAR Clause 52.217-9 set forth in ARTICLE I.4 ADDITIONAL FAR CONTRACT CLAUSES INCLUDED IN FULL TEXT of this contract, the Government may, by unilateral contract modification, require the Contractor to perform the Award Term(s) specified in the Performance Work Statement as defined in SECTIONS C and F of this contract. If the Government exercises this/these Option Years, notice must be given before the expiration date of the contract. Specific information regarding the time frame for this notice is set forth in the OPTION PROVISION Article in SECTION H of this contract. The fixed price of this contract will be increased as set forth in paragraph d., below.

d. Upon the delivery and acceptance of the Option Item(s) described in SECTION C of the contract and identified in the schedule of charges below, the Government shall pay the Contractor the unit price(s) set forth below.

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

INSPECTION SERVICES PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

OVERVIEW

As a part of the U.S. Public Health Service under the Department of Health and Human Services, the National Institutes of Health (NIH) is the Federal Government’s primary biomedical research agency. The NIH’s mission is to seek fundamental knowledge about the nature and behavior of living systems and the application of that knowledge to enhance health, lengthen life, and reduce the burdens of illness and disability. Composed of 27 Institutes and Centers, the NIH provides leadership and financial support to researchers in every state and throughout the world.

The NIH Office of Research Facilities (ORF) supports the NIH mission by providing, maintaining, and operating safe, healthy, and attractive facilities.

Within ORF, the Division of Design and Construction Management (DDCM) is responsible for the oversight of the design, construction, demolition, modification, renovation and repair of all NIH facilities and infrastructure. In turn, DDCM’s Design and Technical Services Branch (DTSB) provides the necessary inspection and quality assurance support services to manage the construction.

NIH Facilities and Infrastructure projects include, but are not limited to, the following types of spaces:

• Clinical and patient care units and all related areas to include general, surgical and specialized hospital spaces.

• General or highly specialized biomedical research laboratory spaces and all associated support areas to include Bio-Safety Level BSL-2, BSL-3, and BSL4 laboratories.

• General or highly specialized animal spaces and all associated support areas.

• Current Good Manufacturing Practices (cGMP) rated facilities.

• Office, administrative, public and all associated support areas.

• Interior and exterior utility systems including chiller and steam plants, electrical vaults, etc.

• General Purpose areas such as paving, roofing, building exteriors, hardscaping, and utility efficiency upgrades to mechanical, electrical and architectural systems.

NIH Facilities and Infrastructure projects under this contract are in the Washington, DC – Baltimore metropolitan area, including:

• Main Campus, Bethesda, MD;

• Animal Center, Poolesville, MD;

• Leased facilities in Bethesda, Rockville, Gaithersburg, and Baltimore, MD;

• The Integrated Research Facility, Frederick, MD

• Gerontology Research Center (GRC), Baltimore, MD.

• Potential sites at Rocky Mountain Laboratories, Hamilton, MT; and North Carolina (Research Triangle Park).

PURPOSE

Quality assurance (QA) is the prevention of quality problems through planned and systematic activities or simply put, it ensures that quality is “built in” at the front end rather than at the back end of a project.

Quality Assurance:

• provides a documented process by which quality commitments are met

• establishes a benchmark

• is systematic and reproducible

• provides a mean of continuous improvement

A Quality Assurance Program (QAP) can be a variety of initiatives that work together to ensure products are installed correctly and function as intended, or ensure a specific service is being provided to the Owner to the highest industry standards. The goals of the services required are: 1) To ensure that ORF’s Construction Contractor’s Quality Control (QC) plan is being effectively implemented; and 2) ensure that all work is in compliance with the contract requirements. Both goals are critical to ORF’s success in managing the construction, repair and renovation of all NIH facilities and infrastructure.

To meet those goals, the Design and Technical Services Branch (DTSB) requires assistance performing QA inspections and associated support services, including Testing, Adjusting and Balancing (TAB), electrical metering services and circuit tracing, and other specialty testing/inspection services such as vibration testing, sound metering, ground penetrating radar, x-rays, etc., during the design, construction, renovation, modernization and major repair of NIH facilities and/or infrastructure.

DTSB INSPECTION PROCESS BACKGROUND

Current DTSB Quality Assurance Procedures

Within DTSB, the Quality Assurance Team (QAT) is responsible for providing QA inspections associated with the demolition, renovation, modification, repair and new construction of NIH Facilities and Infrastructure. NIH Project Officers work with DTSB to ensure inspections are performed are required for quality control.

All requests from within ORF for inspection support / assistance are reviewed and coordinated by DTSB’s Quality Assurance Team Lead.

For the purposes of this contract, the QAT Lead is defined as the Contracting Officer’s Representative (COR) who works with the QA Inspection Contractor’s Technical point-of-contact (POC).

The following describes the current practice followed by the QAT for:

• Requesting inspection, testing or associated services assistance from the Contractor.

• Obtaining information necessary to conduct the inspection(s) or testing services.

• Final Inspection Services Turn-over requirements.

Request for Inspection and QA Support Services

ORF Project Officers (PO) request inspection, quality assurance and related services through the QAT Lead / COR.

Working with the PO, the QAT Lead reviews available project information to determine the quantity or frequency of inspections that will be required to sufficiently support the project. The initial determination is normally based on size of the project as indicated by total project value and complexity of the project.

Once thoroughly vetted by the QAT Lead, a Request for Inspection Services (RFIS) Form (Refer to Exhibit A: Request for Inspection Services Form) is initiated and forwarded to the Inspection Contractor’s Project Manager (PM).

Request for Inspection Services Form (RFIS)

The RFIS contains sufficient information to determine the scope. The RFIS Form is broken down into the following sections, and at a minimum contains:

Part 1 – General Project Description / Data:

▪ Project Title

▪ Work Request (WR) Number

▪ Project Officer

▪ Building Number

▪ Project Scope (Brief Summary)

▪ Project Construction Cost Part 2 – Construction Project Schedule:

▪ Construction Start / Finish Dates Part 3 – Inspection and QA Support Services:

▪ Quantity / frequency and type of Inspection services.

▪ Period of Performance (POP) including:

▪ Inspection(s) Start and Finish Dates

▪ Special Working Conditions, if any (i.e. off hours and/or week end support.)

Part 4 – Additional Comments / Information / Clarifications Part 5 – Agreement – signed Acknowledgement of Understanding of scope.

Part 6 – Final QA Turnover Package Sign-off and Acceptance

▪ Turn-over requirements to include, at a minimum:

• All Daily Inspections Reports, inclusive of photographs, sequentially numbered.

• NCNs

• Meeting Minutes

• Final Punchlist

SCOPE OF SERVICES

The work under this award requires the Contractor to provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the following services as defined in this Performance Work Statement, except for those items specified as governmental furnished property and services.

The Contractor shall maintain an adequate qualified workforce for the uninterrupted performance of all tasks defined in the Performance Work Statement. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

The services further described herein shall not be deemed to be all encompassing having the effect of excluding services not specifically mentioned but necessary to execute the contract.

Inspection & Quality Assurance Support Services:

The Inspection Contractor shall mobilize within 14 calendar days of contract award. During this period the Contractor shall submit a Quality Control (QC) Plan and proposed QASP for approval by the QAT COR. Important - the Notice to Proceed shall not be issued until the QC plan is approved.

The Contractor shall use expertise and knowledge of construction practices, means & methods to conduct Quality Assurance Inspections to review and monitor the construction work performed and ensure compliance with the construction contract documents, inclusive of the following associated Quality Assurance Support services:

• Meetings - Schedule, attend, conduct and document as may be required, construction related meetings attended by the DTSB Project Team, Constructor and/or other interested parties, to discuss technical issues, procedures, progress, problems, coordination, scheduling and/or other appropriate matters. The Contractor shall take minutes of each meeting attended on behalf of the Project Officer and distribute meeting minutes to all participants and the

CO within one week of any meeting. Where there are conflicts with the Constructor’s minutes, notify the PO and CO immediately in writing detailing the differences.

• Daily Inspection Report(s) (DIR) / Progress Records – Provide Daily Inspection Report(s) of all events that occur at the construction site which affect, or may be expected to affect, project progress. Reports shall be accurate and provide a detailed record of the project progress. The Daily Reports shall be available to the PO (and CO) within 24 hours of inspection and shall be turned over to the CO on completion of this contract.

• Photographs - Provide photographic records of construction work in progress as part of the Daily Inspection Report, documenting significant events or conditions that occur on the construction site. Progress photos shall be taken on a weekly basis, at a minimum, and shall include exterior elevations, interior, mechanical, electrical and/or plumbing work. The Contractor shall label, log and file photographic records. All photographs and other documentation are the property of NIH and shall be surrendered when requested during contract performance and submitted to the CO at the end of the contract.

• Non-conformance Notices (NCN) - Notify the Constructor and PO in writing within 24 hours of QA inspection(s) when work that does not conform to the contract requirements and requires correction; conversely, notify the PO when the corrective work is completed. Each NCN shall include a tracking number, date of notice to the Constructor, date of reply with intended corrective action, and final resolution.

• Safety Monitoring – During construction inspections, monitor compliance by the Constructor with contractual safety requirements and construction site safety. All life safety issues shall be reported immediately to the Constructor, PO and CO. The contractor’s inspector does not have the authority to stop work unless an urgent life safety issue or imminent damage to equipment or materials is observed. Should an urgent matter be observed, the inspector should immediately inform the site superintendent to stop work, and the inspector should then immediately inform the PO, CO and/or deputy PO. Other work practices and Personal Protective Equipment (PPE) that do not conform to NIH safety standards and OSHA labor standards shall be reported to the Constructor and PO within 24 hours.

• Earned Value Support - Evaluate the percentage of completion of construction to aid in evaluating contractor payment applications.

• Stored Items Inspections - Conduct inspection of stored items, if required.

• Record Documents Support - Verify that the Constructor is maintaining up-to date contract record documents.

• Punchlist Inspections - Assist the PO with Pre-Final and Final Acceptance inspections.

• Shutdown Support - Assist the PO with facilitating / coordinating utility shutdown requests in support of the construction.

• As-Builts Support - Assist the PO in review of the Constructor’s As-Built drawings to ensure that they are maintained and accurate & updated prior to turn over to the A/E.

• Schedule Support - Review and monitor the construction schedule and notify the PO if the Constructor is behind schedule.

• Commissioning Support – As required, participate in the Commissioning process to include, but not limited to the general following activities:

Collaborate with the Commissioning Agent (CxA) in execution of the Commissioning Process Attend Commissioning Meetings Review of construction documentation in support of the Commissioning process, if required.

Review Functional testing procedures and Functional Performance Tests (FPT's), if required.

Collaborate with CxA in the execution of Functional Performance Testing.

• Observe 3rd Party Testing / Inspections – Observe testing / inspections provided by others, as required by the contract documents and if requested by the PO, to include, but not limited to, the following:

Soils type, compaction, drainage, perk, etc.

Concrete and precast concrete strength, reinforcing, slump, w/c ratio, etc.

Structural steel connections and welding, steel decking, applied fireproofing.

Roofing type, leaks, thermal imaging Curtain walls/glazing water infiltration, seals, thermal imaging, etc.

Building envelopes water infiltration, thermal imaging, etc.

Electrical panel loading, tracing power distribution, etc.

HVAC equipment operation/functioning

Testing, Adjusting and Balancing (TAB) services:

When requested, the contractor shall Provide air and water flow measurements for specific areas which will be identified with associated drawings at the time of request. The contractor shall document type of controls used for HVAC systems (DDC, pneumatic or other) and document all observations which might shed the light on any potential problems for the future lab renovation and re-balancing.

For each module requested the contractor shall measure and document the following:

Supply & Exhaust:

1. Measure air flow in “as is” condition.

2. Measure air flow with the fully open damper/ terminal box.

3. Return damper/ terminal box in original position.

4. Indicate if any adjacent areas will be affected by the re-balancing of the module in scope.

5. If one module is served by the duct splitting into adjacent module, which is not in scope, measure and document an overall air flow for the module not in scope in “as is” condition only.

6. Measure fume hood exhaust(s) in “as is” condition only.

7. Provide static pressure measurements on the inlet of each terminal device

Reheat Hot Water and Chilled Water:

1. Measure water flow for each device located in the area of work.

2. Indicate pipe size serving each device.

Drawing indicating typical module layouts will be provided.

Electrical Metering Services:

Upon request, the contractor shall provide detail metering information for designated panels [panel xxx, facility # xxx] and document all observations as detailed below. The metering equipment shall be properly calibrated with all required accessories. Any error of the report shall be corrected at the Contractor’s expense. The contractor should have sufficient metering equipment available to conduct these services for up to 3 projects with 2 panels each simultaneously.

1. Each panel shall be metered with minimum of [30] days continuously, 15 minutes demand interval. Panel meters shall be installed and record simultaneously. Submit [two (2)] reports for each metered equipment: metering report after seven [7] days recording and thirty [30] days recording.

2. Submit the metering reports and the meter record document (electronic file from meter).

3. The metering reports shall include a summary for each panel with the equipment names, normal voltage, duration, demand power usage (maximum, average, minimum) for each phase such as kW, kVA, kVAR, power factor, amperage.

4. The metering reports shall also include the graphical presentation or detail usage with the record time for each panel/equipment with the demand power usage (maximum, average, minimum) for each phase such as kW, kVA, kVAR, power factor, amperage.

5. In addition to the panel metering reports, Contractor shall provide a summary and photos of the findings of the panel/equipment.

a. The panel/equipment summary to include the panel/equipment condition, kAIC rating, main breaker size (frame and trip), main feeder wire size.

b. Photograph for each panel/equipment and all information in the photograph shall be legible.

i. Panel/equipment overall (interior and exterior)

ii. Panel/equipment manufacturer nameplate if available (including the manufacturer, catalog number, voltage, wire, amps) and main breaker nameplate (including settings, frame, and trip settings).

iii. Panel interior device status (without the cover to view the branch protected device nameplate, status and wiring).

iv. Panel schedule.

6. Provide circuit tracing within the area of work for [power and lighting]. Circuit tracing result shall include a sketch of the area of work with the device and circuit information such as panel and circuit number. Contractor shall notify the project officer for any discrepancy between the panel schedule and field findings /device label (if available).

Other Inspection and Testing Services:

Upon request, the contractor shall provide other testing and inspection services. These services may include, but not limited to, vibration testing, x-ray or ground penetrating radar services. These tests are on an as-needed basis. The contractor must have the capability to provide specialty testing and inspection services.

PERFORMANCE OBJECTIVES & STANDARDS

Performance Objectives

As a result of contract performance, the Government expects to achieve the following outcomes:

• Assurance that the Constructor’s Quality Control plan is being effectively implemented.

• Assurance that all construction work is in compliance with the contract requirements.

• Assurance that all construction work is performed in a safe manner.

• Overall, an assurance that ORF is managing its construction program in a reliable, consistent and effective manner.

Performance Standards

To effectively assist and support DTSB in the implementation of program direction and goals, the contractor shall provide qualified inspectors upon receipt of a Request for Inspection Services (Exhibit A). The number of inspection hours required for each project will depend on project size (as indicated by the estimated dollar value of the project), and the complexity of the project, on a pre-negotiated range. The contractor will receive sufficient project information as part of the Request for Inspection Services to determine inspection hours required to support the project. Contractor inspectors may be assigned to more than one NIH project.

The Contractor shall apply communication, coordination, organizational, and technical expertise to the quality assurance effort. The Contractor shall maintain the highest level of service consistent with DTSB’s quality assurance program, described herein.

The Contractor’s PM is responsible for all overall Quality Control (QC) and shall review all deliverables, (i.e. Turnover packages, DIRs, NCNs, meeting minutes, etc.) for completeness and accuracy prior to submission to the PO and/or QAT COR. It is imperative that the Contractor recognize that the NIH reviews are general in nature; detailed checking for technical accuracy, sufficiency, and coordination is the sole responsibility of the Contractor.

To this end, the Contractor shall perform to the standards in this contract; all services performed must meet the prescribed standards stated herein to be regarded as acceptable.

Ensure that an adequate, qualified workforce is maintained over the life of the contract for the uninterrupted performance of all tasks defined in the PWS.

Ensure that all deliverables are prepared and submitted within an acceptable level of completeness (quality)

– Turn-over packages, written reports and / or minutes are complete, sufficient and coordinated prior to submission to the Government. The Government shall not be required to return the report or minutes for revision more than two (2) times due to omissions, errors, and formatting and/or other circumstances within the Contractor’s control.

Ensure timeliness of services, by providing 90% of all deliverables within the prescribed submission period, as follows:

• Submit DIRs within 24 hours of inspection(s)

• Notify PO & Constructor of non-conforming work and submit NCNs within 24 hours of inspection(s).

• Notify PO and Constructor with 24 hours of unsafe work practices;

• Submit TAB and metering reports as required within seven [7] days of completion of field work.

• Prepare and distribute Meeting Minutes within one (1) week of meeting(s).

• Submit Monthly Status Reports on or before the 15th calendar day following each reporting period.

• Submit Quarterly Status Reports on or before the 15th of the month following the quarter.

PERIOD AND PLACE OF PERFORMANCE

Period of Performance

The period of performance shall be for one (1) Base year of 12 months plus four (4) option years.

This contract is subject to the availability of funds.

Place of Performance

The Place of Performance is located primarily on the NIH Main Campus, Bethesda, MD.

• While it is anticipated that the vast majority of work under this contract will support projects located on the NIH Main Campus, Bethesda, MD, it should be noted that some construction projects within the DDCM program are located in Rockville, Gaithersburg, Poolesville, Frederick and Baltimore, MD.

• Although not expected, the work under this contract may require QA inspection support at other NIH sites including Rocky Mountain Laboratories, Hamilton, MT; and North Carolina (Research Triangle Park).

Reporting Requirements and Duty Station

• The work location is in Building 13, (room to be determined), on the NIH Campus, Bethesda, MD. Sufficient workspace will be provided for the Contractor’s staff at this location, at no cost to the Contractor. Computer(s), telephone and other electronic equipment as necessary will be provided.

• Normal work days are Monday through Friday; however, the Contractor may be required to work on Saturdays and Sundays and/or week nights, to mirror the Constructor’s work days.

• The QA Inspector(s) work hours shall mirror the Constructor’s work hours, i.e. 6:30 am to 3:30 pm.

• In the event any of the Contractor’s staff are absent from work for an extended period of time, the Contractor shall temporarily fill or provide a replacement for the position, as the circumstance(s) requires. All replacements shall be approved by the CO and COR.

Travel to Duty Station

Travel to and from the NIH site(s), described herein, will not be covered as a reimbursable travel expense.

CONTRACT TURN-OVER

At the beginning and completion of the contract, the contractor shall assist in ensuring an orderly and safe transition of the Government owned resources and transition of on-going work by the incumbent to a new contractor in the event there is a re-competition of the contract and an organization other than the incumbent is selected for contract award. The contractor shall prepare and submit transition plans as described below, and execute approved transitions plan upon direction by the COR. The transition-in plan will be submitted within one week of contract award and the transition-out plan will be submitted no later than 15 days prior to contract expiration.

Transition-in Plan

a. The contractor shall submit a transition-in plan to the COR within one week of notification of successful award by the Contracting Officer.

b. The transition-in plan shall identify the risks and mitigations of a successful transition of ongoing contract task orders and services from the previous incumbent contractor, including hiring and onboarding plans for contractor personnel.

c. The in-coming contractor should work closely with the out-going contractor to ensure smooth transition without loss of service to NIH.

Transition-out Plan

a. The Contractor shall submit a transition-out plan that identifies a delivery schedule for transferring all materials and on-going tasks identified to the successor contractor.

b. The Contractor shall cooperate fully with the successor Contractor.

c. The Contractor shall participate in meetings and telephone conversations with the COR and the successor

Contractor in which current procedures and activities are discussed in detail.

d. The Contractor shall provide a detailed list of all task orders currently in progress.

CONSTRAINTS

The Contractor shall comply with the following requirements, rules and/or regulations:

Access to Sensitive / Unclassified Documents

Certain documents may be marked as "Sensitive Unclassified - For Official Use Only" or "Law Enforcement Sensitive", hereinafter called "sensitive" information which may include drawings, sketches, digital photographs, exposed negatives, video, written descriptions of work requirements, and similar information.

In the course of the performing the work described herein, the Contractor’s Inspection staff may have access to sensitive information. The Contractor’s staff shall not disclose and must safeguard procurement sensitive information, computer systems and data, privacy act data, and Government personnel work products that are obtained or generated in the performance of this order.

• The Contractor shall distribute such information only to those specifically with a need for them to accomplish the Work.

• Reproduction of documents shall be kept at the minimum needed to accomplish the Work, and all copies shall be numbered and recipients recorded. "Sensitive" documents shall be returned to the NIH COR when no longer needed, and the NIH will arrange for their proper disposal.

• Any proposed deviations from these requirements must be submitted to the COR for review. Approval may or may not be granted. Do not allow removal/transmission of such information from Project Site without prior written approval by COR.

• Notification and Reporting: The Contractor shall notify both the CO and the COR immediately when known or suspected loss/compromise of "sensitive" information or other documents, notes, drawings, sketches, reports, photographs, exposed films, or similar information has occurred which may affect the security interests of the NIH.

This requirement extends to employees and other personnel working on behalf of Contractor, and expands the responsibility to include prompt reporting of security issues, including observed efforts by unauthorized persons to gain access to sensitive information.

Use of Electronic Documentation / Applicability and Compliance with Section 508 of the Rehabilitation Act of 1973

It is the intent of the Government to utilize electronic documentation and e-mail as much as practical for all submissions, communications, reports, and records in the execution of this contract.

• For normal office use, the Government utilizes the Microsoft Office Suite. The Contractor shall utilize software and provide deliverables compatible with the Government applications.

• In accordance with the requirements of FAR 39.204, Electronic and Information Technology (EIT) products or services the Contractor develops, procures, maintains, or uses that are incidental to a contract are not applicable to Section 508 requirements. However, electronically submitted reports shall be in a HHS Section 508 Policy compliant format.

Specific Requirements for Conducting Inspections in NIH Facilities:

NIH Clinical Center Complex (CCC) (Building 10):

The Contractor shall successfully complete the Annual Joint Commission training course given by ORF Division of Technical Resources (DTR) prior to conducting inspections in the NIH Clinical Center Complex (CCC) (Building 10).

NIH Animal Facilities:

Work under this award may require QA Inspections in NIH facilities housing animals. Prior to entering an NIH Animal Facility the Contractor shall contact the Animal Facility Manager or the Animal Facility veterinarian for training, medical (i.e. required vaccinations) and other requirements specific to those areas. The Animal Facility Manager information is posted on the entrance to each Animal Facility. The Contractor’s personnel shall comply with all of the Animal Facility’s entry and foot pattern procedures, be medically qualified as stated in NIH’s animal exposure program procedures, and don required Personal Protective Equipment (PPE) prior to entering the animal facility.

[Note - Tuberculosis and Rubeola (Measles) medical surveillance screening is required at a minimum for work in NIH Non-Human Primate (NHP) spaces. In the event that the Contractor’s personnel, including subcontractors, do not have the proper vaccinations to enter the facility, the Contractor shall either replace the personnel or obtain the proper vaccination(s). All costs associated with obtaining the proper vaccination(s) / screening(s) shall be borne by the Contractor.]

Security on NIH Property

The Contractor's staff will have physical access to NIH facilities in the course of performing the work. All Contractor personnel (inclusive of subcontractors) proposed to work under the contract shall observe and adhere to all NIH physical security requirements/rules/policies when using or providing services on the NIH property. The Contractor shall be responsible for subcontractor compliance and include specific provisions in all subcontracts that these regulations be accepted.

NIH Badging Requirements

All employees, contractors and visitors to the NIH are required to prominently wear either a NIH issued Visitor’s Badge or ID badge at all times while on campus.

In that the Inspection Contractor’s personnel shall maintain a constant presence on the NIH campus, the Contractor’s workforce will be issued a Health and Human Services (HHS) ID Badge. To this end, the Contractor's staff shall be required to successfully complete the Personal Identity Verification (PIV) process.

In order for the NIH Division of Police to supply HHS ID Badges for on-site personnel, the Contractor is to follow the ID Badge process at http://www.ors.od.nih.gov/ser/dpsac/badge/Pages/default.aspx.

The website describes the 4-step process including Pre-Enrollment, Background Investigation, Enrollment (Photograph and fingerprints), and Badge Issuance procedures.

http://www.ors.od.nih.gov/ser/dpsac/badge/Pages/default.aspx

The Contractor (and all subcontractor(s)) shall wear their NIH issued ID badge prominently at all times while on campus.

The NIH ID Badge will be retained by the individual as long as continued admittance to the site is required. The Contractor will arrange for immediate return of the badge to NIH when such need ceases.

DELIVERABLES & REPORTING

All work shall be in accordance with the Period of Performance, Contact Pricing Schedule and the Performance Work Statement. The following lists the reports and other project documentation that are required as a deliverable under the contract, including the frequency, number of copies, and to whom / where it is to be submitted.

Construction Project QA Turn-over Package

Upon completion of the construction project, the Inspection Contractor shall submit electronically, to the Project Officer, unless otherwise directed, all quality assurance documentation, including, but not limited to, the following:

• All Daily Inspections reports, inclusive of photographs, sequentially numbered.

• NCNs

• Final Inspection Punchlist

• Meeting minutes

• TAB and metering reports if applicable

Quality Control Plan

The Contractor shall develop, implement and maintain an effective Quality Control (QC) program to ensure services are performed in accordance with all performance standards for quality, timeliness and completeness under the contract. The Contractor’s QC program is the means by which he assures himself that his work complies with the performance standards and requirements of the contract.

The Contractor is responsible for producing, maintaining, and providing for audit, any and all QC records and reports, as well as all records associated with the services, under this contract.

The Contractor shall submit a Quality Control (QC) Plan within 14 calendar days of contract award for approval by the QAT COR. Important - the Notice to Proceed shall not be issued until the QC plan is approved.

• The QC plan shall describe the Contractor’s procedures to identify, prevent, and ensure non-recurrence of defective services.

• The QC Plan shall identify and designate the Project Manager as the single QC point-of-contact to act as a central recipient of communication from the Government.

The Contractor’s QC plan shall be incorporated and made part of this contract. After acceptance of the QC plan by the QAT COR, the Contractor shall receive the CO’s acceptance in writing of any proposed change to his QC system.

Quality Assurance Surveillance Plan

The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). The QASP defines the performance standards and performance measures of deliverables indicated in the contract by and between NIH and the Estimating Contractor.

The QASP is shared with the Contractor to enable the contractor to enhance its Quality Control Program (QCP). While the QC plan represents the way in which the Contractor will ensure the quality and timeliness of services, as defined in the Performance Work Statement, the QASP represents the way in which the NIH will evaluate the Contractor’s performance. The Contractor’s QC plan and the QASP should be complementary programs that ensure successful contract performance.

The Government’s primary concern is with the services and deliverables provided by the Contractor and not with the processes and procedures used to produce them. The QASP provides a systematic method to monitor and evaluate performance in a manner that is objective, fair, predictable, and consistent.

The QASP defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s); it will be used to determine contract compliance and whether option year(s) will be awarded.

The Government may review and revise the QASP on a regular basis, but always in coordination and consultation with the Contractor. Changes in techniques, technology, or options may alter performance measures (either in their effectiveness or their appropriateness). In that case, the Contractor will suggest changes that keep the QASP current or increases its usefulness. Modifications will keep the QASP valid and useful while retaining its ability to act as a tool to clearly monitor and evaluate performance.

Monthly Status Report The Contractor shall submit a Monthly Status Report (along with its application for payment), compliant with Section 508 formatting requirements. The Contractor shall provide electronic copies to the CO and QAT COR. The Monthly Status Report shall be due on or before the 15th calendar day following each reporting period.

The Monthly Status Report shall describe the Contractor’s monthly work performance in terms of Budget, Quality, and Quantities and shall address as a minimum:

• An Executive Summary/Overview

• Summary Budget Analysis to include:

Total contract dollars invoiced to date Contract dollars remaining

• Summary Inspection and QA Support Services Analysis to include:

Total number of construction projects initiated, in progress or completed during the reporting period and the associated number of inspections for each.

Completeness / Quality to include:

Total number of Turn-over packages, DIRs and meeting minutes returned less than or equal to two times by PO / QAT COR for omissions, errors or other circumstances within the control of the Contractor.

Total number of Turn-over packages, DIRs and meeting minutes returned more than two times by the PO / QAT COR for omissions, errors or other circumstances within the control of the Contractor.

• Summary of Problems/Issues, if any, including:

Issues Unresolved from last reporting period Issues Resolved this reporting period including decisions reached, clarifications, instructions, etc.

Quarterly Progress Report

The Contractor shall submit a Quarterly Progress Report electronically to the CO and QAT COR, compliant with Section 508 formatting requirements.

The first reporting period consists of the first full three months of performance including any fractional part of the initial month. Thereafter, the reporting period shall consist of three full calendar months. The Contractor shall provide the Quarterly Report on or before the 15th of the month following the quarter.

The Quarterly Progress Report shall describe the Contractor’s quarterly work performance in terms of Budget, Quality, and Quantities and shall address as a minimum:

• An Executive Summary describing the major activities performed under the contract during the reporting period, and the activities planned for the ensuing reporting period.

• Total contract dollars invoiced to date.

• Total number of construction projects initiated, in progress or completed during the quarter and the associated number of inspections for each.

• Total number of Turn-over packages, DIRs and meeting minutes returned less than or equal to two times by QAT COR for omissions, errors or other circumstances within the control of the Contractor.

• Total number of Turn-over packages, DIRs and meeting minutes returned more than two times by the QAT COR for omissions, errors or other circumstances within the control of the Contractor.

• Total number of staff, including changes of new and departed staff during that reporting period.

part of this contract. After acceptance of the QC plan by the QAT COR, the Contractor shall receive the CO's acceptance in writing of any proposed change to his QC system.

SECTION D - PACKAGING, MARKING AND SHIPPING

All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract number and Contractor name. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition.

SECTION E - INSPECTION AND ACCEPTANCE

a. The Contracting Officer or the duly authorized representative will perform inspection and acceptance of materials and services to be provided.

b. For the purpose of this SECTION, Samna Ali, is the authorized representative of the Contracting Officer.

Inspection and acceptance will be performed at:

National Institutes of Health, Office of Research Facilities Division of Design and Construction Project Management, Design and Technical Services Branch Building 13, Room 210-11, MSC 5711 9000 Rockville Pike, Bethesda, Maryland 20892

Acceptance may be resumed unless otherwise indicated in writing by the Contracting Officer or the duly authorized representative within 30 days of receipt.

c. This contract incorporates the following clause by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available.

FAR Clause 52.246-4, Inspection of Services - Fixed Price (August 1996).

SECTION F - DELIVERIES OR PERFORMANCE

ARTICLE F.1. PERIOD OF PERFORMANCE

The period of performance of this contract shall be one (1) calendar year with four (4) one (1) year options.

ARTICLE F.2. DELIVERIES

Satisfactory performance of the final contract shall be deemed to occur upon performance of the work described in the Work statement Article in SECTION C of this contract and upon delivery and acceptance by the Contracting Officer, or the duly authorized representative, of the following items in accordance with the stated delivery schedule:

a. The items specified below as described in the REPORTING REQUIREMENTS Article in SECTION C of this contract will be required to be delivered F.o.b. Destination as set forth in FAR 52.247-35, F.o.b. DESTINATION, WITHIN CONSIGNEES PREMISES (APRIL 1984), and in accordance with and by the date(s) specified below [and any specifications stated in SECTION D, PACKAGING, MARKING AND SHIPPING, of this contract]:

Item Description Quantity Delivery Schedule

(1) Monthly Status Report 1 Monthly Status Report shall accompany the QA Inspection Contractor's monthly application for payment (invoice). Reports shall be due on or before the 15th calendar day following each reporting period.

(2) Quarterly Progress Report 1 The first reporting period consists of the first full three months of performance including any fractional part of the initial month. Thereafter, the reporting period shall consist of three full calendar months.

The Contractor shall provide the Quarterly Report on or before the 15th of the month following the quarter.

(3) Quality Control Plan 1 The Quality Control (QC) Plan shall be submitted within 14 calendar days of contract award for approval by the QAT COR.

(4) Document Control Security Memorandum

1 The Security Memorandum shall be submitted within 14 calendar days of contract award for approval by the QAT COR.

(5) New and Departing Employees

1 The list with 5 working days of contract award, the Contractor shall notify the COR and CO of employees

Item Description Quantity Delivery Schedule that will require suitability determinations under this contract.

Thereafter, within 5 days of any new staffing, the Contractor shall notify the COR of positions that require suitability determinations.

Similarly, within 5 working days, the Contractor shall perform and document the actions identified in the "Employee Separation Checklist" when an employee terminates work under this contract.

(6) Contractor - Employee Non-Disclosure Agreement(s)

1 per employee The contractor shall complete and submit a signed and witnessed "Commitment to Protect Non-Public Information - Contractor Agreement" form for each contractor and subcontractor employee who may have access to non-public Department information under this contract.

b. The above items shall be addressed and delivered to:

Addressee…