Revised Sections L and M dated 2 Feb 2021.pdf

Solicitation No.: 75N99021R00003 Construction Quality Management Services Issue Date: 8 January 2021 Proposal Due Date: 12 February 2021 amended to 26 February 2021

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.acquistion.gov

(End of provision)

FAR 52.204-7 System for Award Management (OCT 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) FAR 52.204-22 Alternative Line Item Proposal (JAN 2017) FAR 52.215-1 Instructions to Offerors—Competitive Acquisition (JAN 2017) –

Alternate I (OCT 1997) FAR 52.222-46 Evaluation of Compensation for Professional Employees (FEB 1993) FAR 52.232-13 Notice of Progress Payments (APR 1984) FAR 52.237-1 Site Visit (APR 1984)

Solicitation Provisions Incorporated in Full Text

FAR 52.252-3 Alterations in Solicitation (APR 1984)

Portions of this solicitation are altered as follows: None

(End of provision)

FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm Fixed-Price contract resulting from this solicitation.

(End of provision)

FAR 52.233-2 SERVICE OF PROTEST (SEPT 2006)

(a) Protests, as defined in section 31.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Jim Parr, Contracting Officer 903 S. 4th Street, Bldg. T-23 Hamilton, MT 59840

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

Pre-Bid/Pre-Proposal (Site Visit) Conference

(a) The Government is planning a pre-bid/pre-proposal conference, during which potential offerors may obtain a better understanding of the work required.

(b) Offerors are encouraged to submit all questions in writing at least three (3) days prior to the conference. Questions will be considered at any time prior to or during the conference; however, offerors will be asked to confirm verbal questions in writing.

After the conference, an amendment to the solicitation containing an abstract of the questions and answers, and a list of attendees, will be disseminated.

(c) In order to facilitate conference preparations, it is requested that interested firms contact the Contracting Officer and advise him of the names of the persons who will attend.

(d) All persons attending the pre-proposal conference will submit three (3) days prior to the conference a visitor’s form.

(e) The Government assumes no responsibility for any expense incurred by an offeror prior to contract award.

(f) Offerors are cautioned that, notwithstanding any remarks or clarifications given at the conference, all terms and conditions of the solicitation remain unchanged unless they are changed by amendment to the solicitation. If the answers to conference questions, or any solicitation amendment, create ambiguities, it is the responsibility of the offeror to seek clarification prior to submitting an offer.

(g) The conference will be held:

Date: 21 January 2021 Time: 1:00 P.M. (MST) Name: NIH, Rocky Mountain Laboratories Address: 903 S. 4th Street, Bldg. 30, (Visitor’s Center), Hamilton, MT 59840

Additional Instructions, Conditions and Notices to Offerors http://www.acqnet.gov/far/current/html/Subpart%2031_1.html#wp1089550

1. The contract awarded pursuant to this solicitation will be a firm fixed price service contract.

2. The prices reflected in the bid schedule represent the total amount to be paid for the services required for the base year and all option periods.

3. The Department of Labor has provided Wage Determination No. 2015-5402, Revision No. 11, dated 06/30/2020, indicating the Service Contract Act wage rates for the state of Montana where the work will be performed under this contract.

L.5 PREPARATION OF PROPOSAL AND SUBMISSION REQUIREMENTS AND

INSTRUCTIONS

PROPOSAL OVERVIEW

General

Inasmuch as the proposal shall describe the capability of the offeror to perform any resultant contract, it should be specific and complete in every detail. The proposal should be prepared simply and economically, providing straightforward, concise delineation of capabilities to satisfactorily perform the contract being sought. The proposal should therefore be practical, legible, clear, and coherent.

Proposal Submissions and the Best Value Process

This process requires potential contractors to submit with their proposals, their CQM services experience, past performance, and safety record as well as their personal or personnel specialized experience, technical qualifications and professional qualifications for the work required in the solicitation and statement of work for review and consideration by the Government. Following the technical review, evaluation, and rating of these proposals, the Government will evaluate price proposals for the contractors. The technical information contained in the proposal shall be reviewed and evaluated by the Government in accordance with the evaluation criteria set out in Section M, Evaluation Factors for Award. Price information will not be rated but will be evaluated in accordance with FAR Part 15 and the terms and conditions of this solicitation.

Award will be made to that Offeror whose proposal is the highest technically ranked and whose pricing proposal is determined to be fair and reasonable. The proposal for this best value procurement consists of the following individual criteria:

a. CQM Service Experience/Past Performance/Management Approach/Safety Record (35% weighted factor)

b. Specialized Experience, Technical Competence and Professional Qualifications (25%

c. Pricing submitted on Schedule B (40% weighted factor)

PROPOSAL SUBMISSION INSTRUCTIONS

Who May Submit

Any legally organized, Small Business Offeror may submit a proposal.

Where to Submit

Offerors shall submit their proposal packages to the Contracting Office at the NIH/RML, Office of Acquisitions at the address shown in Block 7 of Standard Form 33.

Submission Deadline

Proposals shall be received by the Contracting Office at NIH/RML, Office of Acquisitions no later than the time and date specified in Block 9 of the Standard Form 33.

General Requirements

(1) In order to effectively and equitably evaluate all proposals, the Contracting Officer must receive information sufficiently detailed to allow review and evaluation by the Government.

(2) Written materials shall be on 8-1/2" x 11" paper.

PROPOSAL REQUIREMENTS AND SUBMISSION FORMAT

The proposals sought by this solicitation shall contain the following information clearly identified and severable as follows:

Price Proposal Information

Offerors shall complete all portions of the Price Proposal Schedule from Section B. The technical proposal shall not include any cost information.

Technical Evaluation

A separate technical evaluation will be performed. The interrelationship of technical, price and other factors shall be assessed in a manner consistent with this solicitation, and statement of work. The technical evaluation will be conducted by a Technical Evaluation Panel using technical evaluation criteria listed in this solicitation. The technical proposal should provide all information necessary to properly evaluate the offer in accordance with the evaluation criteria.

The evaluation will be based solely on the demonstrated capabilities of the prospective offerors as identified in the technical proposal. No information shall be assumed, and no data shall be collected for the offeror. The merits of each proposal will be evaluated carefully, based on the responsiveness to the needs of the project, as set forth in the RFP and as it relates to the specific evaluation criteria. Offerors must submit information sufficient to evaluate their proposals based on the detailed criteria listed in this solicitation. Failure to provide the information required to evaluate the proposal may result in rejection of that proposal without further consideration.

The criteria listed in Section M, Evaluation Factors for Award, will be used by the Technical Evaluation Panel to determine the technical acceptability of offerors.

Incomplete proposals: failure to submit all the data indicated in this section may be cause for determining a proposal incomplete and, therefore, not considered for evaluation, and for subsequent award.

SECTION M – EVALUATION FACTORS FOR AWARD

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.acquistion.gov

(End of provision)

FAR 52.217-5 Evaluation of Options (JUL 1990)

ADDITIONAL EVALUATION FACTORS FOR AWARD

Price Proposal Information

Offerors shall complete all portions of the Price Proposal Schedule from Section B. The technical proposal shall not include any cost information.

Technical/CQM Services Evaluation Criteria:

Factor 1: CQM Service Experience/Past Performance/Management Approach/Safety Record (35% weighted factor)

Evaluation will be accomplished by review of the Offeror’s proposal and communication with points of contact listed on the Offeror’s proposal or communicating with others selected by the Government. Documentation by the offeror of this information requested; or documentation from responsible clients will be used as evidence of successful completion of contracts. Offerors must also indicate successful completion of contracts within the last three years. The offerors should briefly detail their management approach to the work efforts called in this solicitation.

The Government shall consider this information, as well as information obtained from any other sources when evaluating this factor. This factor will also evaluate the offeror’s experience in providing CQM services in all types of construction.

Factor 2: Specialized Experience, Technical Competence and Professional Qualifications (25%

This factor evaluates the offeror’s specialized experience in providing CQM services in animal vivarium’s, research laboratories, laboratories, hospitals, or medical clinics. This factor also evaluates the technical competence and professional qualifications of individual(s) proposed to perform on the contract. Evaluation will be accomplished by review of the offeror’s proposal and communication with the points of contact listed in the offeror’s proposal, or others selected by the Government. The Government shall consider this information, as well as information obtained from any other sources when evaluating this factor.

Factor 3: Pricing submitted on Schedule B (40% weighted factor)

The offeror’s proposal for this area of consideration will be submitted on Schedule B of the solicitation. Cost/Pricing will be evaluated by comparison with other cost/pricing proposals submitted, comparison with the Independent Government Estimate, and other cost/pricing techniques required to determine cost/price fair and reasonableness for this solicitation.

AWARD

Only one award will be made under this solicitation. The award of this contract will be made to the contractor offering the best overall value to Government in accordance with terms and conditions of this solicitation, Statement of Work and the evaluation factors set forth in Section M.