Questions for RFP 70FB7022R00000002 ATSS.pdf

Page Subject Question Answer

Attachment 5 Past Performance document updated dates Attachment 5 document updated uploaded March 16

Attachment 6 Past Contractula Performanc updated dates Attachment 6 document updated uploaded March 16

18 Multiple‐Award IDIQ

This states it is a Multiple IDIQ contract, so can you please verify there will be more than one awardee or will this be awarded to a single contractor?

This is a Multiple Award Indefinite‐Delivery, Indefinite‐ Quantity (IDIQ) contract

CLINs

Do contractors need to bid on all classifications for this solicitation or can contractors bid partially on what types of aircraft they have available

This solicitatoin requires all classifications to be awarded under one contract.

PWS Paragraph 11(a) Security Requirements

Other than what is provided in C.7 PRIVACY AND SECURITY CLAUSES, What is the highest level of clearance that may be required in a task order? On average, what percentage of task orders require a top‐ secret clearance or higher?

Only if a clearance is needed, a Public Trust Level would be the highest.

PWS Paragraph 11(a) Security Requirements

Other than what is provided in C.7 PRIVACY AND SECURITY CLAUSES, what is the highest level of clearance required to enter a Federal facility and how often is that required? How often is anything other than proper Identification required?

Highest level would require a public trust security clearance (only if required). All visitors and non FEMA employees would require a FEMA escort during visitation.

SF 1449 Page: 1 Block:

10 Small Business Set Aside

SF 1449 States that for NAICS 481211 with a size standard or 1500 employees is "Unrestricted" with 0% set aside for small businesses. Did the FEMA Acquisition Strategy Reviews of the submitted RFI's include at least two small businesses capable of performing this program? This is a full and open solicitation

SF 1449 Page: 1 Block:

10 Small Business Set Aside

Will FEMA align with the Federal mandates to support Small Businesses to the maximum extent possible and change this to a Small Business Set Aside under NAICS 481211? This is a full and open solicitaiton

PWS Page: 5 Para: 6.2

(c) 7. Helicopter Helicopter Seats

RFP States that for the helicopter seating is desired to be 2‐25 passengers. Due to 14 CFR 135 restrictions, commercial helicopters are limited to a maximum of 19 seats for passengers. Will the government reduce helicopter maximum seating to 19?

Yes, see revised PWS, section6.2

(c) 7. Helicopter

PWS Page: 1 Para: 3.

Scope Carrier Preference

RFP States "The contractor shall provide aircraft certified by the Federal Aviation Administration (FAA) and current commercial standards applicable to commercial aircraft charter. Aircrew will meet all applicable standards to include aircrew physical standards, FAA licensing, and appropriate training, currency/qualifications, and flying experience for the aircraft supplied and flown." Utilizing foreign carriers with the same evaluation criteria severly limits US carriers. US carriers are required to uphold higher standards, training, labor rates, insurance and taxes compared to foriegn carriers. Other similar air programs in remote locations such as Africa allow for exceptions to utilize foreign air carriers. We do not see a scenario in supporting FEMA where low cost foriegn carriers would be required. To support the intent of this program and to uphold the safety and standards of the FAA and Part 135 & 121 Air Carriers, Will FEMA require only US FAA Part 121 & 135 Air Carriers support this program?

We prefer to leave this option open for the potential use of foreign aircraft, but will specify any foreign aircraft restrictions and/or limitations on each task order award on a case by case bases, not withstanding any FAR Buy America Act requirements.

2.2.1 Attachment 1

Pricing – Contract line items Attachment 1

There are no Grand Total calculations on Attachment 1.

Is this intentional, or should totals be added to the form to calculate each year and calculate a final grand total?

Calculations should be added for each year and for final grand total.

2.2.1 Attachment 1

Pricing – Contract line items Attachment 1

Is the pre‐populated 3% escalation rate used for each option period firm, or are offerors allowed to propose a different rate of escalation for the option periods?

Attachmentt 2 CLIN pricing revised to remove rate of escallation. Proposal escalation rates are to be determined by the Offeror.

RFP Page 4 & Attachment 1

CLIN 0004AG Other Direct Cost

This CLIN is stated as a Cost Reimbursement CLIN and there is no quantity listed, however this conflicts with Attachment 1 which has a quantity of 5. Which quantity is correct?

Attachment 2 CLIN pricing revised sheet has been updated and quantity removed. RFQ has also been reflected for Time & Materials CLIN

RFP Page 67 & Attachment 4

I.12 Key Personnel & 2.2.1 Attachment 4 Labor Category Description (ATSS).pdf, page 1

The RFP lists the Project Director as the only Key Personnel. Attachment 4 does not have a Project Director listed but it does have a Project Manager listed.

Will the Government please confirm that Project Manager in Attachment 4 (page 1) should be changed to “Project Director”?

Attachment 4 Labor Categores updated to reflect Project Director

RFP Page 96 & Attachment 6

L.3 Past Performance Instructions &

2.2.1 Attachment 6 Past

Contractual Peformance

L.3 states “Offerors are to have the Agency/Organization/Company submit Attachment 5 Past Performance Survey and 6 Past Contractual Performance as listed in section J of this solicitation directly to the contracting officer no later than the due date of the proposal specified in Section L.7.”

Attachment 6 states “Offerors shall complete this form Past Contractual Performance/Experience and submit it with their proposal by Wednesday , April 1, 2022 at 12:00 pm EDT.”

Will the Government please clarify if it is the Offeror or the Past Performance Reference that needs to complete and submit Attachment 6?

Will the Government please update the due date listed in Attachment 6 from April 1 to April 13?

The documents have been updated with the correct due date of April 13, 2022 and all documents (Attachment 1, 5 and

6) need to be submitted to the contracting officer before closing of the solicitation.

pg 22 RFP 5.2 E On‐Loading and Off Loading

“The contractor shall ensure all equipment at destination is positioned and ready to begin offloading no more than 2 hours prior to the established landing time.”

Question: Could the Government please confirm if the highlighted language should read as “no less than 2 hours”?

Language canged to reflect no less than 2 hours.

Page 18 of 102 ‐ Part B.4 reimbursements

Can Travel requirement be adjusted to reflect two possibilities for reimbursement: (1) travel is reimbursed at cost based on actual expenses?

Revised CLIN‐ Cost will be based on actual expenses incurred in accordance with FTR.

Page 24 of 102 ‐ Part C.5.2.4 (a) Delays/Diversion

Would it be possible to further define "factors beyond the control and without fault or negligence of the contractor"? Request language invoking the circumstances of pandemic, war, catastrophe, etc. that are clearly defined and beyond the control or scope of the contractor's responsiblity? updated section 5.2.4(A)

Page 25 of 102 ‐ Part C.8 (b) DELIVERABLES

May the language in the second sentence be revised to read "All documents prepared by the contractor in direct support of the Contract shall be on the behalf of FEMA and the contractor…"? The language in its current form is too broad, and appears to suggest other, non‐Program related materials shall be furnshed to the USG/FEMA upon written request?

The language is correct in its form.

Page 32 of 102 ‐ Part G.5

INVOICE INSTRUCTIONS – FIXED

PRICE (JUN 2014)

Request clarification on invoicing procedure. Can invoicing be done through GSA Assist module instead of by email? No.

Page 38 of 102 ‐ Part G.8 (g) Termination of Orders

With respect to TforC clause, can language in the following sentence be revised to read "Upon terminaton the contractor shall deliver to the Government, all documents, specifications, plans, and other materials produced by or provided to the contractor as of the date of the termination, as well as documentation for all products designed or developed by the contractor specifically for the work performed under the task order"? The language has been updated.

Page 67 of 102 ‐ Part

I.13.7 NARA RECORDS MANAGEMENT LAN

May we strike the language in paragraph 7 stating that the Government Agency owns the right to all electronic information systems as part of the contract? This language appears to be too specific, and may include systems that the contractor owns and operates that are utilized in other facets of commercial work?

The language is correct to protect the USG and its data.

Page 48 of 102 ‐ Part I.1 ‐ FAR 52.230‐2 Cost Accounting Standards

Does this provisions apply to Small Businesses AND/OR does this apply to Fixed Firm Price Task Orders under the Contract?

This cluase has been removed.

Page 65 of 102 ‐ Part I.10 (b) ‐ 3052.209‐73 Limitation on Future Contracting

Can the USG provide a specific time limit on the restriction on future contracting with DHS as it pertains to subpart (c)(1) of HSAR 3052.209‐73?

The FAR Clause has been unchecked.

Page 67 of 102 ‐ Part I.10 (b) ‐ 3052.219‐70

Small Business Subcontracting Plan Reporting

Cannot find reference to such HSAR in current records on Acquisition.gov. Can this clause be removed due to its absence from the?

The FAR Clause has been unchecked. The subcontracing plan and goals is listed under H.1