7-DHHS26117 Attachment B Scope of Review.docx

DHHS26117

ATTACHMENT B: SCOPE OF WORK

Mobile Diagnostic Imaging Services (MRI and CT)

Article 1

SERVICE REQUIREMENTS

1.1 Equipment Requirements. The Contractor shall:

(1) provide self-contained mobile Computed Tomography (“CT”) and Magnetic Resonance Imaging (“MRI”) units at Utah State Correctional Facility, at a frequency required to address the volume of patient referrals in a timely manner as requested by the DHHS designee;

(2) ensure the MRI unit is a minimum of 1.5 Tesla and the CT unit is a minimum of 64-slice technology;

(3) maintain an onboard HVAC system to ensure temperature and humidity ranges remain within the manufacturer specified tolerances for magnet and computer stability;

(4) ensure all provided imaging equipment and units are fully licensed, registered, and certified for medical operation within the state of Utah; and

(5) ensure that image quality is within the acceptable range necessary to facilitate appropriate diagnostic interpretation as determined by the interpreting radiologist.

1.2 Staffing and Training Requirements. The Contractor shall:

(1) provide at least one American Registry of Radiologic Technologists certified technologist per operational unit;

(2) ensure the technologist holds a current, active Utah professional license and possesses specialized, modality-specific credentials to operate the MRI and CT equipment;

(3) ensure all personnel assigned to this contract successfully clear a comprehensive Utah Department of Corrections (“UDC”) background check and security clearance protocol before entering the site; and

(4) ensure all staff attend and complete an 8-hour orientation to clinical and security procedures provided by UDC before receiving their assignments.

1.3 Clinical Compliance. The Contractor shall:

(1) perform equipment calibration and quality control tests daily and log the results before the first patient scan;

(2) provide logs for DHHS inspection upon request;

(3) provide and maintain all MRI-safe ancillary equipment including gurneys, IV poles, and oxygen tanks to prevent projectile accidents in the magnet room;

(4) complete and document a patient history and safety screening on all patients prior to MRI completion to identify any preexisting conditions or contraindications for the procedure; and

(5) maintain all clinical compliance documentation required under this Section 1.3 and provide such documentation to DHHS upon request.

1.4 Image Interpretation and Reporting. The Contractor shall:

(1) provide a Board-Certified Radiologist to interpret all diagnostic images captured by the mobile imaging unit;

(2) securely deliver final and signed diagnostic radiology reports to DHHS via approved and HIPAA-compliant electronic methods within 24 to 48 hours of scan completion; and

(3) immediately notify the DHHS medical staff via telephone if a critical finding or a life-threatening condition is identified during the scan or interpretation and ensure preliminary findings for all examinations designated as STAT (refers to the urgency level of the imaging request or examination, not the findings) are delivered within 4 hours of scan completion.

Article 2

OUTCOMES

Article 3

BILLING REQUIREMENTS

3.1 Billing. The Contractor shall submit monthly invoices to the DHHS designee that include:

(1) the Contractor’s name, payment address, phone number, and signature;

(2) contract number;

(3) invoice number;

(4) invoice date; and

(5) the number and type of imaging services performed during the billing period.