7-Attachment D.pdf

Technical Criteria Attachment D

Construction Project Management Solicitation # SB26-6

PURPOSE OF THIS DOCUMENT: The purpose of this document is to assign a “Technical Score” to a consultant’s proposal. This is done by an evaluation of the Consultant’s responses to the questions in this document. If a consultant fails to meet the minimum point threshold for their technical score, they will not move on to the next phase of the RFP.

Evaluation PROCESS: An evaluation committee will evaluate each response by the Consultant, assigning a score to each section of questions. The average score of all evaluators will be used to determine the Consultant’s technical score for each section.

Possible technical evaluation points: 700 Minimum technical evaluation points to advance to the cost evaluation stage: 455

CONSULTANT INSTRUCTIONS:

1) Consultants must provide clear and concise responses to the questions below. The Consultant should provide responses in a format where each response clearly indicates the question # and its respective response. Failure to use this format may result in a lower score if the evaluation committee is not able to easily evaluate the information provided.

2) Information such as promotional material, executive summaries, etc. should not be included unless specifically asked for. Unsolicited information will not be considered nor evaluated. Internet links will also not be accepted unless they are specifically asked for.

3) Do not include any pricing information in any response to these questions.

4) Consultants who currently have or have had a State of Utah contract should not assume any preferential treatment. All proposals will be evaluated equally.

TECHNICAL CRITERIA QUESTIONS

Proposal must receive 455 points out of 700 available to move to Cost Phase of the RFP.

Each question is worth 50 points each.

Section A: Project & Program Management Experience (Section = 200 points)

1) Permitting and Approval Strategy: Describe your firm’s methodology for identifying, obtaining, and managing all required permits and approvals from government authorities and utility companies.

Your summary should detail your approach to:

a. Communication with authorities having jurisdiction to facilitate necessary reviews of construction documents.

b. Managing the filing of required documents to ensure project schedules are not delayed.

c. Coordinating with specific state agency representatives, such as School District Building Officials (SDBO) or Charter School Board Building Officers (CSBBO), to ensure compliance with local and state submittal requirements

2) Project Management Methodology: Describe your firm’s approach to managing site-specific tasks, including how you ensure demolition reviews, topographical surveys, and geotechnical investigations are integrated into the early project timeline.

3) Program Oversight: Summarize your experience in managing multiple delivery methods and overseeing external consultants to maintain consistency across a broader program portfolio.

4) Communication & Reporting: Detail your process for maintaining the Project Manual and disseminating weekly progress reports and meeting minutes to ensure all stakeholders are aligned.

Section B: Design Phase & Technical Oversight (Section = 150 points)

5) Design Phase Collaboration: Explain your strategy for providing consultation during the programming, schematic design, and design development phases to ensure constructability.

6) Sustainability & Efficiency: Describe your methodology for investigating and implementing environmental conservation measures.

7) Value Engineering: Summarize how your firm evaluates short-term and long-term life cycle costing for materials and systems during the design review process.

Section C: Construction & Quality Control (Section = 200 points)

8) Site Surveillance: Outline your firm’s procedures for site inspections and how you ensure a qualified staff member is present during significant construction and testing activities.

9) Budget & Change Management: Describe your process of validating pay requests and your specific methodology for reviewing, soliciting quotes, and recommending action on change orders.

10) Compliance & Safety: Explain your approach to ensuring all employees and sub-PMs remain compliant with safety codes, particularly in environments involving minor children.

11) System Commissioning: Detail your experience in coordinating factory startups and commissioning for HVAC and electrical systems to ensure original design intent is met.

Section D: Procurement & Regulatory Knowledge (Section = 150 points)

12) Regulatory Expertise: Summarize your firm’s familiarity with Utah Procurement Code 63G-6a and how you provide assistance to Eligible Users in following these statutes.

13) Agency-Specific Requirements: Describe how you adapt your services to meet more restrictive oversight requirements, such as those for Local Education Agencies (LEAs) regarding School District Building Officials or Charter School Board Building Officer’s reporting.

14) Closeout Execution: Detail your procedure for consolidating operations manuals, warranty certificates, and as-built drawings to ensure a seamless transition to the Eligible User.