RFP G.pdf

U.S. Department of Transportation Section G: IDIQ Administration Data Pipeline and Hazardous Materials Safety Administration RFP 693JK320R0005

SECTION G—IDIQ ADMINISTRATION DATA

G.1 REPORTS OF PROBLEMS

In addition to the Progress Reports specified above, the Contractor must bring actual or potential problems to the attention of the Contracting Officer as soon as they are known. Oral reports are to be followed by written narrative reports to the Contracting Officer within 10 working days after discovery.

The Contractor must provide a procedure to address unresolved contractual problems. The procedure must include the names and telephone numbers of those corporate executives who would be involved in resolving any contractual problem.

G.2 RESPONSIBILITY FOR IDIQ ADMINISTRATION

G.2.1 Contracting Officer: The Contracting Officer (CO) has the overall responsibility for this IDIQ. The CO alone, without delegation, is authorized to take actions on behalf of the Government to modify IDIQ terms, conditions, requirements, specifications, and delivery schedules. The Contracting Officer for this IDIQ is:

Ms. Loni Chinn U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration (PHMSA) Acquisition Services Division, PHF-20 1200 New Jersey Avenue, SE, Room E22-318 Washington, D.C. 20590-0001 Telephone: (202) 366-6986 Email: loni.chinn@dot.gov

G.2.2 Contract Administrator: The Contract Administrator is responsible for the daily administration of this IDIQ. The Contract Administrator for this IDIQ is:

Brandon Beyer U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration (PHMSA) Acquisition Services Division, PHF-20 1200 New Jersey Avenue, SE, #E22-230 Washington, D.C. 20590-0001 Telephone: (202) 366-5513 Email: brandon.beyer@dot.gov

G.2.3 Contracting Officer’s Representative (COR)

The COR is responsible for the technical administration of this IDIQ and is the technical liaison with the Contractor. The COR will be responsible for the daily operation of the tasks in the functional areas of those tasks. The COR will review invoices that are specific to the functional area and review the Monthly Status Report.

The COR is authorized to give technical direction and review and recommend approval of:

(1) Technical matters not involving a change in the scope, price, terms or conditions of this

IDIQ.

(2) Progress Reports.

(3) Inspection and acceptance of supplies/services.

(4) Invoices.

The COR IS NOT AUTHORIZED to issue technical instructions that:

(1) Institute additional work outside the scope of the IDIQ;

(2) Constitute a change as defined in FAR 52.243-3;

(3) Cause an increase or decrease in the estimated cost of the IDIQ;

(4) Alter the period of performance; or

(5) Change any of the other express terms or conditions of the IDIQ.

A COR will be designated on each order issued against this IDIQ. See Section H, Paragraph H.1 for additional information on the role of the COR.

G.3 SUBMISSION OF VOUCHERS

For each order under this IDIQ, the Contractor will submit invoices monthly in accordance with clause paragraph (g) of FAR Clause 52.212-4, “Contract Terms and Conditions—Commercial Items.”

Invoice must be submitted to 9-amc-amz-phmsa-invoices@faa.gov and should be received no later than the 10th of each month.

Invoice submissions must contain the following documents:

1. Weekly timesheets for each contractor employee

2. The Monthly Progress Report, and

3. The Monthly Security Report

G.4 CONTRACTOR SUPERVISION

This is a non-personal services IDIQ per FAR 37.101. The Contractor will supervise its staff.

The Government personnel are not authorized or permitted to supervise any Contractor personnel. The Contractor’s Program Manager for this IDIQ must ensure that these IDIQ requirements are fulfilled.

See Section C, Paragraph C.8 for additional information.

G.5 SUBCONTRACTS - ADVANCE NOTIFICATION AND CONSENT

Under this IDIQ, the requirement of FAR Clause 52.244-2, “Subcontracts (Oct 2010),” have been fulfilled for the following subcontracts:

[Enter Subcontractor Here]

Any future change or revision to the Statement of Objectives or Other applicable aspects of this IDIQ must include the subcontract(s) only to the extent that performance of the subcontract(s) is directly affected by the change or revision.

G.6 TRAVEL AND PER DIEM

Travel and Per Diem authorized under this IDIQ will be reimbursed in accordance with the Government Travel Regulations currently in effect. Current per diem rates are listed at:

http://www.gsa.gov/perdiem.

Travel requirements under this IDIQ are to be met using the most economical form of transportation available. All travel is to be scheduled sufficiently in advance, to the extent practicable, to take advantage of offered discount rates. Other travel arrangements must be authorized in writing by the Contracting Officer.

G.7 HOLIDAYS AND GOVERNMENT AUTHORIZED LEAVE

The Government observes the following Federal Holidays. When any such day falls on a Saturday, the preceding Friday is observed. When any such day falls on a Sunday, the following Monday is observed.

New Year’s Day Labor Day Martin Luther King, Jr.’s Birthday Columbus Day Presidents’ Day Veterans’ Day Memorial Day Thanksgiving Day Independence Day Christmas Day Inauguration Day

In its proposed billing rate, the Contractor shall allow for the Federal Holidays listed above and must not bill those hours as direct billable hours on any invoice. It is the Contractor’s responsibility to determine how its employees are compensated for the day.

Any instance of unscheduled facility closing(s) due to snow or other inclement weather, Executive Order, administrative leave, or other reason determined by the Office of Personnel Management (OPM), will be without loss to the Contractor or Contractor employee. For any Contractor employee scheduled to work during the period of any such excused absence, the Contractor may bill the Government for those hours and the Contractor employee shall be compensated as though the employee had worked those hours.

[END OF SECTION G]

http://www.gsa.gov/perdiem