RFP F.pdf

U.S. Department of Transportation Attachment F – Deliveries or Performance Pipeline and Hazardous Materials Safety Administration RFP 693JK320R0005

SECTION F—DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

The period of performance of this IDIQ is for one base period (2/1/2020 – 1/31/2021) and one year-long option period (2/1/2021 – 1/31/2022).

Actual value of the IDIQ will depend on the number of support positions PHMSA requests.

Work is not guaranteed. The Option period may be exercised, but only at the sole discretion of the Government.

F.2 PLACES OF PERFORMANCE (FOR SERVICES)

The services to be provided under this IDIQ will be performed at PHMSA Headquarters in Washington, DC and PHMSA Regional Offices located throughout the United States.

See Section J, Attachment J.1, “Listing of Service Performance Locations.”

F.2.1 Teleworking for Select Contractor Employees Contracting Officer Representatives (COR) may designate select contractor employees as telework-eligible. Once designated, telework-eligible employees must obtain advance approval, in writing (e-mail), from their applicable COR prior to actually teleworking.

F.3 PLACE OF DELIVERY (OF DELIVERABLES)

All deliverables required under the IDIQ are to be delivered to the Contracting Officer and Contract Administrator designated in Section G, Paragraph G.3 and a copy to each COR designated on each order.

See Section C, Paragraph C.13 for a listing of recurring IDIQ deliverables. The Contractor is responsible for submitting all required deliverables, one-time and recurring, under this IDIQ.

F.4 SUPERVISORY CONTROLS

All employees assigned to work on orders against this IDIQ will be under the supervision and control of the Contractor’s Program Manager (PM). The PM for this IDIQ must meet with the COR(s) designated on orders to determine the government’s work requirements as set forth in the Statement of Objectives and must assure that these requirements are fulfilled in a timely, responsible, and professional manner. The PM, in consultation with the COR designated on the order and Office Manager where the employee is assigned, provides guidance and defines the overall objectives of the work, setting priorities and completion dates for assignments accordingly.

F.5 APPROVAL AND REMOVAL OF PERSONNEL

For positions higher than Administrative Assistant II, PHMSA reserves the right to request to meet candidates under review.

The COR(s) designated on the order(s) has the authority to review the qualifications of candidates proposed to perform work under this IDIQ. The Contracting Officer may notify the Contractor of substandard job performance, removal, and/or personal behavior by the Contractor personnel under this IDIQ.

F.6 GOVERNMENT FURNISHED EQUIPMENT (GFE)

PHMSA will provide desks, chairs, computers, telephones, copiers, and other general office supplies for use by the Contractor staff. PHMSA retains ownership of all GFE furnished under this IDIQ.

F.7 DELIVERABLES

F.7.1 Monthly Progress Report

The Contractor must email a copy of the Monthly Progress Report to the COR copying the Contract Administrator on or before the 10th of the month following the calendar month being reported.

Only one monthly report is required for the entire IDIQ regardless of the number of orders issued against the IDIQ. The monthly report must be comprehensive and report on the activities and status of all open (in progress) orders.

This report must contain at least the following information:

(1) Accomplishments:

This section should briefly describe work completed and other accomplishments achieved during the reporting period that is not captured in Section 1 above.

(2) Problems:

This section should describe problems encountered or anticipated that will affect the IDIQ, together with recommended solutions to such problems. This section should also include a status report of all unresolved problems encountered during the prior reporting period.

(3) Funding Summary:

This section should include a tabulation (separated out by order) of the current hours and dollars expended during the month, the total hours and dollars funded to date, the total hours and dollars expended to date, and the remaining hours and dollars for each Item.

(4) Deliverables Submitted:

This section should include a status report of delivery and acceptance of all IDIQ deliverables.

(5) List of Current Staff:

This section should include a listing of current staff working under each order. This list should, at a minimum, include the following information: Item, Labor Category, Employee Name, Room Number, and Phone Number.

This section should not be confused with the “Contractor Security Report,” which is a separate deliverable and includes more comprehensive information and includes both current staff and staff no longer assigned to the IDIQ.

F.7.2 Contractor Security Report

Initial Contractor Security Report Within two-weeks of the IDIQ start date, the Contractor must provide a list of current staff, including the following information: employee name, start date, end date (if applicable), job title and room number, contractor name, full-time or part-time position, program office supported, ID number, position sensitivity level, clearance level, and clearance status.

Monthly Contractor Security Report The Contractor must email a copy of the Monthly Contractor Security Report to the designated Security Specialist in the Acquisitions Department and the COR, copying the Contract Administrator, on or before the 10th of the month following the calendar month being reported.

This report should include a list of current staff and staff no longer assigned to the IDIQ, including the following information: employee name, start date, end date (if applicable), job title and room number, contractor name, program office supported, ID number, position sensitivity level, clearance level, and clearance status.

The Contractor is responsible for keeping this Contractor Security Report updated. In addition to providing the Monthly Contractor Security Report, the Contractor is to email the Contract Administrator a courtesy notification of any staffing changes, corrections, or updates within 2 working days of any changes, corrections, or updates.

[END OF SECTION F]