077_State+Contract+Summary-Updated.docx

ND STATE CONTRACT INFORMATION

3601 30th Ave NW Mandan, ND 58554 Contact: Kevin Stevenson, kevin.stevenson@aidistributors.com 406-698-7409, 800-767-3572

CONTRACT INTRODUCTION

The oil and lubricants shall be derived from virgin petroleum base stock, synthetic base stock, re-refined petroleum base stock, or combinations thereof. They shall incorporate additives which are designated to bring the base stock(s) into compliance with the respective product’s required classification and performance characteristics.

The oil and lubricants shall provide confirmation of product qualification via a current copy of the API Summary of Brand Names authorized to display the “API Engine Service Classification System (ESCS) Symbol – 1996” document. This confirmation shall be included with the bid response and shall state the manufacturer’s current Certificate Number, manufacturer’s name, respective brands, viscosities, and service categories authorized to bear the symbol and/or mark as is/are required hereinafter. The authorization document shall have been signed by the ESCS Program Manager, or another authorized representative of the program manager.

All product shall carry the “API Service Symbol” (referred to in the trade as the API Donut) on its container (when so packaged) and shall be similarly identified (API SERVICE __/__) on its delivery and invoice documentation. All delivered product shall conform to the latest API/ILSAC requirement revisions.

COOPERATIVE PURCHASING

This contract is a cooperative purchasing contract established pursuant to North Dakota Century Code Section 54-44.4-13. This contract is made available to state entities, institutions under the jurisdiction of the State Board of Higher Education, other government entities (including counties, cities, townships, public primary and secondary educational entities, governmental boards and commissions), nonprofit entities established on behalf of public entities, tribal agencies, transportation providers under N.D.C.C. § 39-04.2, and the International Peace Garden.

ATTACHMENTS – LOCAL DISTRIBUTION, SPECIFICATIONS, PRICING, AND SUPPLEMENTAL PRICE LIST FOR ADDITIONAL PRODUCTS:

The STATE has the following Attachments for your use when determining local distribution, specifications, pricing, and additional oil and lubricant products offered by the CONTRACTOR provided in a catalog at a percentage off list price:

· Attachment A – Local Distribution

· Attachment B – Specifications and Pricing

· Attachment C – Additional Oil and Lubricant Products

· This supplemental price list will be updated, and the most recent version is located at:

· https://aidistributors.com/jobber-catalog/

MINIMUM ORDER

Minimum order in 55 Gallon drums shall be two (2) drums. Minimum order in quarts shall be twelve (12) cases of twelve (12) quarts each. Minimum order in bulk delivery shall be 150 Gallons. CONTRACTOR may elect to honor order for less than the minimum order limit at no additional cost.

ORDER CONFIRMATION

The CONTRACTOR must confirm the receipt of orders by communicating with the Ordering Agency within one (1) working day of the order placement.

PURCHASING CARDS

STATE may make a payment using a government credit card. CONTRACTOR will accept a government credit card without passing the processing fees for the government credit card back to STATE.

RETURNABLE DRUMS

Oil and lubricants delivered in 55 Gallon and 30 Gallon drums shall be returnable to CONTRACTOR, without charge or deposit to Ordering Agency. Drums shall be picked up by CONTRACTOR on a timely basis. Drums sold by weight are non-returnable.

PRODUCT REFERENCE MATERIALS FOR CONTRACT/DESCRIPTIVE CATALOGS AND LITERATURES

A & I Distributors has provided the following link to their products with regards to product information and pricing:

· https://aidistributors.com/jobber-catalog/

DELIVERY LOCATION - F.O.B. POINT AND FREIGHT

Delivery, freight and passage of title shall under this contract shall be as follows:

· F.O.B. Destination to any North Dakota location. All freight and handling are to be included in the item price. Title will pass to Ordering Agency upon delivery to the specified destination. The CONTRACTOR will file any claims.

DELIVERY TIME REQUIRED

The CONTRACTOR must meet the specified delivery requirements. If delivery cannot be made within the specified time, the CONTRACTOR must notify the Ordering Agency in writing of the delay and the approximate date delivery may be expected. Repeated shipping delays may be grounds for termination of the Contract.

· CONTRACTOR must deliver to the list of NDDOT 1-8 large volume (district) locations within a 7 Day ARO (after the CONTRACTOR receives an order) from the Ordering Agency or entity by issuance of a purchase order or used of a purchasing card.

· CONTRACTOR must deliver to the list of NDDOT 1-68, small volume (section) locations within a 14 Day ARO (after the CONTRACTOR receives an order) from the Ordering Agency or entity by issuance of a purchase order or used of a purchasing card.

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