6-PEPB - Delivery of Advance Metering Infrastrucuture - RFB due 9.30.26.pdf

Princeton Electric Plant Board Attn:Chris Burton, General Manager

304 East Legion Dr.

Princeton, KY 42445

Office# (270) 365-2031 Cell# (270) 619-0167 | csburton@pepb.net

REQUEST FOR BIDS

Princeton Electric Plant Board - Advance Metering Infrastructure (AMI) technologies

The Electric Plant Board of the City of Princeton, Kentucky (the “Princeton Electric Plant Board”) is seeking sealed bids for the supply of Advance Metering Infrastructure (AMI) technologies, including new smart meters, operating software, and system integration tools compatible outage management system. This project will be partially funded through the Grid Resilience State and Tribal Formula Grant, implemented by the U.S. Department of Energy (DOE), Office of Energy Efficiency and Renewable Energy (EERE), under the Resilient and Efficient Codes Implementation (RECI) Program, and is part of the Kentucky Grid Resilience Grant Program, with a primary focus on improving the resilience of the electric grid against disruptive events caused by severe weather.

BID SUBMISSION

● Bid and all required forms shall be submitted through the DFS Procurement Portal (hereinafter “DFS Portal” or “Portal”) at dfs.bonfirehub.com no later than September 30, 2026, at 12:00 p.m.

CDT. Bids received after the due date and time will be considered non-responsive and will not be considered.

● Questions regarding the scope or RFB should be submitted in the Portal by September 28, 2026, at 5:00 p.m. CDT. For questions regarding vendor registration or navigation in the portal, please email: procurement@erassist.com.

● Bids will be opened publicly at the Princeton Electric Plant Board office located at 304 E Legion Dr. Princeton, KY 42445 on September 30, 2026 at 1:00 PM CDT.

● Submission of any bid signifies the Contractor’s agreement that their bid and the content thereof, are valid for ninety (90) calendar days following the submission deadline and will become part of the contract that is negotiated between the Princeton Electric Plant Board and the successful bidder. All prices submitted with the bid shall remain in effect for the ninety (90) day period.

● The Board reserves the right to accept or reject any or all bids. The right is also reserved to waive any minor irregularities in this bid, and to award the bid to the bidder whose offer is most advantageous to the Board and in the best interests of the Board .

● Princeton Electric Plant Board is an Equal Opportunity Employer. All companies, including women, minority, and veteran owned businesses are encouraged to submit a bid.

Princeton Electric Plant Board — ARFB 1/5 http://dfs.bonfirehub.com mailto:procurement@erassist.com

PRINCETON ELECTRIC PLANT BOARD

REQUEST FOR BID

ADVANCE METERING INFRASTRUCTURE

GENERAL TERMS & INFORMATION

● All materials should be delivered to 304 E Legion Dr. Princeton, KY 42445.

● The Contractor’s products shall be guaranteed to be free from defects in material and/or workmanship and to perform as advertised when properly used and maintained in accordance with written instructions. Goods and Services furnished, whether manufactured or fabricated by Vendor or a third party, shall (a) be new; (b) be first quality; (c) strictly conform to the specifications and samples; and (d) be free from defects in materials and workmanship. Vendor shall be required to promptly replace Goods and Services, after receiving notification from the Board of defects or nonconformance. A one-year (365 days) unconditional warranty shall be in effect on materials and workmanship.

● Advance Metering Infrastructure (AMI) Technologies must meet current National Electric Safety Code (NESC) requirements, and use material and manufacturing to ASTM International specifications and comply with all applicable codes (local, state, federal), industry standards, laws, and regulations, including all applicable National Electrical Codes (“NEC”) and National Fire Protection Association (“NFPA”) codes.

● The United States Department of Energy (DOE) Grid Deployment Office has issued a project specific nonavailability waiver of the manufactured products domestic preference requirements of section 70914 of the Build America, Buy America Act (BABA) included in the Infrastructure Investment and Jobs Act (Pub. L. No. 117-58) as applied to one federal financial assistance award to the Kentucky Energy & Environment Cabinet. This proposed limited nonavailability waiver allows the awarded contractor to purchase noncompliant Advance Metering Infrastructure (AMI) technologies.

● Contractor shall be responsible for all expenses incurred while performing services under this Agreement. This includes automobile, truck, and other travel expenses; vehicle maintenance and repair costs; vehicle and other license fees and permits; insurance premiums; road, fuel, and other taxes; fines; radio, pager, or cell phone expenses; meals; and all salary, expenses, and other compensation paid to employees or contract personnel the Contractor hires to complete the work under this Agreement.

● The contractor will restore any landscaping, asphalt, concrete, etc. disturbed by the delivery to its original state or approved alternative. Any damage to the Board’s property caused by the delivery and unloading will be repaired at the contractor’s expense.

● Contractors will be responsible for determining all requirements and permits needed to complete the delivery of the AMI technology, any associated components needed to ensure the proper, efficient, and safe delivery of the AMI technology. The awarded contractor will also be responsible for obtaining any and all engineering approvals mandated and required by federal, state, or local codes or regulations. All permits, inspections, engineering approvals and associated requirements are the responsibility of the selected Contractor. Copies of required permits and approvals must be provided to the Board upon receipt.

● Awarded contractor shall be required to document all work performed throughout this project to ensure compliance with grant requirements. Documentation shall accompany invoice submittal(s) and include descriptions of all materials delivered and delivery date.

Princeton Electric Plant Board — Advance Metering Infrastructure RFB 2/5

PRINCETON ELECTRIC PLANT BOARD

REQUEST FOR BID

ADVANCE METERING INFRASTRUCTURE

● Invoice(s) shall be itemized in order to comply with Kentucky Grid Resilience Grant Program reporting and reimbursement guidelines. Princeton Electric Plant Board reserves the right to request additional information or documentation from the contractor in order to comply with grant guidelines or formal requests from the Federal Department of Energy (DOE) or Kentucky Energy and Environmental Cabinet (EEC).

● If the scope of work of this project changes for any reason, work may be required to stop until additional approvals are obtained from the Department of Energy (DOE). If circumstances requiring a scope change arise during the performance of the work, the Board must be notified immediately and all work must stop until a notice to proceed is provided by the Board.

SCOPE OF WORK

The work required for this project includes providing all components, materials, equipment, labor needed to deliver Advance Metering Infrastructure (AMI) technologies including hardware, operating software, and system integration tools compatible with current outage management system as part of a project partially funded by Department of Energy’s (DOE) Office of Energy Efficiency and Renewable Energy (EERE) Resilient and Efficient Codes Implementation (RECI) Grant Program. This includes any design, electrical, and mechanical work needed to properly carry out the scope of work according to federal, state, and local codes and regulations.

Design, Construct, and Supply

Advance Metering Infrastructure (AMI) technologies specifications listed in Appendix A.

Delivery Materials shall be delivered to 304 E Legion Dr., Princeton, KY 42445 and unloaded in accordance with direction from the Princeton Electric Plant Board.

Deliverables In addition to aforementioned underlined items, final deliverables also include

● Supply of meter hardware and associated RF communications equipment.

● System software, configuration, and initial training for PEPB personnel.

● Capable GIS Mapping System and Integration support with outage management and metering systems.

● Vendor support during the installation phase.

Princeton Electric Plant Board — Advance Metering Infrastructure RFB 3/5

APPENDIX A: SPECIFICATIONS

Hardware and software for both residential and commercial smart meters as listed below to improve the resiliency of the electrical grid within the City of Princeton. The AMI technology system must be point to Multi-Point RF Technology and must operate in the 450-470mhz range. The Frequency must be able to be licensed to Princeton EPB. The AMI technology must meet current National Electric Safety Code (NESC) requirements, and use material and manufacturing to ASTM International specifications and comply with all applicable codes (local, state, federal), industry standards, laws, and regulations, including all applicable National Electrical Codes (“NEC”) and National Fire Protection Association (“NFPA”) codes.

Total Quantity List

Pricing shall be all-inclusive and include all labor, equipment, material, and supply costs and shall not be increased or changed for any reason other than changes requested or approved by Princeton Electric Plant

Board.

Description Quantity

NETWORK

DCU-II+, RF, 1-ch Tx, 8-ch Rx, T-Board, AC, Ethernet 5

DCU Mounting Hardware, DCU II+ Mounting Kit, Pole Mount, Banded 3

DCU Mounting Hardware, DCU II+ Mounting Kit, Pole Mount, Banded, DCU II+ Antenna 3

40' Low Loss N-M To N-M cable 6

DCU Mounting Hardware, DCU II+ Tower Mounting Kit, Banded 1

DCU Mounting Hardware, DCU II+ Tower Mounting Kit, Banded, DCU II+ Antenna 1

150' Low Loss N-M To N-M cable 2

DCU Accessories - E-5008 CTV Barrel lock key (includes cover) 2

Aclara DCU Programming Cable 1

ELECTRIC RF ENDPOINTS

Aclara i210+c 1S CL200 120V,w/ RD RF Electric Residential Meter, including integrated Aclara RF Module, TQEVRK

Aclara i210+c 2S CL200 240V w/ RD RF Electric Residential Meter, including integrated Aclara RF Module, TQEVRK

Aclara i210+c 2S CL320 240V w/ RD RF Electric Residential Meter, including integrated Aclara RF Module, TQEVRK

Princeton Electric Plant Board — Advance Metering Infrastructure RFB 4/5

APPENDIX A: SPECIFICATIONS

Aclara i210+c 3S CL20 240V w/o RD RF Electric Residential Meter, including integrated Aclara RF Module, TQEVRK

Aclara i210+c 4S CL20 240V w/o RD RF Electric Residential Meter, including integrated Aclara RF Module, TQEVRK

Aclara KV2c 9S CL20 120-480V, Gen 5, RF Electric Commercial Meter, including integrated Aclara RF Module, TQEVRK

Aclara KV2c 16S CL200 120-480V, Gen 5, RF Electric Commercial Meter, including integrated Aclara RF Module, TQEVRK

Aclara KV2c 16S CL320 120-480V, Gen 5, RF Electric Commercial Meter, including integrated Aclara RF Module, TQEVRK

Aclara KV2c 45S CL20 120-480V, Gen 5, RF Electric Commercial Meter, including integrated Aclara RF Module, TQEVRK

SOFTWARE ANNUAL FEES

Software as a Service (SaaS) AclaraONE - Software ASP Fee - RF Electric 4,200

PROFESSIONAL SERVICES

Aclara Professional Services - RF network Analysis, RF network deployment and performance monitoring, AclaraONE setup, AclaraONE integrations, and project management. 1

TRAINING

Training - RF Electric Start-up 1

OPTIONAL SELECTIONS

Cellular Backhaul Data Plan (Per DCU per year for access to the Cellular Wireless Network. Fee includes support, private APN, VPN and 1GB cellular data plan.) As Needed

APPROXIMATE LEAD TIME

Approximate lead time once given a Notice to Proceed (Please provide answer in number of weeks from order to delivery)

Princeton Electric Plant Board — Advance Metering Infrastructure RFB 5/5