6-696-IT-26-O017 Exhibit J.15 VSS Deliverables.pdf
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- Solicitation number
- 696-IT-26-O017
- Issued by
- Texas
About this file
This document is an exhibit detailing Video Surveillance Systems (VSS) deliverables and delivery schedule requirements for a Texas Department of Criminal Justice (TDCJ) contract (6-696-IT-26-O017). The exhibit outlines eight project deliverables that respondents must complete for each Project Unit, beginning with Planning and Design due 15 business days after the kick-off meeting, followed by Cabling Installation, Network Equipment Installation, Camera Installation, As-built Drawings (due 15 business days upon project completion), Operations and Maintenance Manuals (due no later than 60 days before project completion), Training, and Project Completion Criteria. Each deliverable specifies detailed acceptance criteria, including documentation formats such as hardcopy three-ring binders, electronic soft copies on USB flash drives, and Microsoft Excel itemized lists submitted via encrypted email. Respondents must provide an estimated Target Time Frame for completion in business days for each Project Unit submitted.
The payment schedule is structured incrementally across the eight deliverables, ranging from 5 percent to 25 percent upon acceptance, with a 5 percent retainage applied to each deliverable less any discounts offered. Planning and Design represents 10 percent of payment with 5 percent retainage; Cabling Installation and Network Equipment Installation each represent 15 percent; Camera Installation represents 20 percent; As-built Drawings, Operations and Maintenance Manuals, and Training each represent 5 percent; and Project Completion Criteria represents 25 percent. All deliverables require approval by the ICS VSTM (Video Surveillance Systems Technical Manager) and TDCJ Project Manager before payment authorization, with most installations and documentation due upon completion of each respective Project Unit.
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Text version
696-IT-26-O017 Exhibit J.15
VSS Deliverables and Delivery Schedule
The Respondent shall complete this form for each Project Unit for which they are submitting pricing. The Respondent shall provide an estimated Target Time Frame for completion after the kick-off meeting.
Unit Name: ____________________________ Target Time Frame for Completion: __________(business days)
Number Deliverable Acceptance Criteria Payment Schedule Target Time Frame
1 Planning and Design
(Section D.11.6.4)
• Design documents, system design, project implementation plan and initial shipment of materials/equipment.
• One hardcopy in a three-ring binder
• One electronic soft copy on a USB flash drive.
• 10% upon Deliverable acceptance
• 5% Retainage
• Less any discounts offered
Start Date:
15 business days after kick-off meeting
2 Cabling Installation
Section D.11.7.2)
Successful signal strength test. All testing must be approved by the ICS VSTM and
TDCJ PM.
• 15% upon Deliverable acceptance
• 5% Retainage less any discounts offered
Upon completion of each Project Unit
3 Network Equipment Installation
(Section D.11.8.2)
Itemized list of all hardware, network equipment, and physical locations submitted to the ICS-VSTM and TDCJ PM in Microsoft® Excel via encrypted email.
• 15% upon Deliverable acceptance
• 5% Retainage
• Less any discounts offered
Upon completion of each Project Unit
4 Camera Installation
(Section D.11.9.2)
Itemized list of all cameras, their physical locations, and verification of successful ping and network tests shall be submitted in Microsoft ® Excel via encrypted email.
• 20% upon Deliverable acceptance
• 5% Retainage
• Less any discounts offered
Upon completion of each Project Unit
5 As-built Drawings
(Section D.7.9.17)
All approved As-built Drawings and information requested shall be delivered to TDCJ PM in the following format:
• Three hardcopies in three-ring binders
• One electronic soft copy on a USB flash drive.
• 5% upon Deliverable acceptance
• 5% Retainage
• Less any discounts offered
15 business days upon completion of each Project Unit
6 Operations and Maintenance Manuals
(Section D.11.11.6)
• Submitted no later than 60 Days before project completion for review and approval and delivered to the TDCJ PM in the following format:
• Three hardcopies in three-ring binders.
• One electronic soft copy on a USB flash drive.
• 5% upon Deliverable acceptance
• 5% Retainage
• Less any discounts offered
Upon completion of each Project Unit
7 Training
(Section D.11.12.1)
Completion of on-site training as described in Section 15 and delivering one electronic copy in Microsoft Word of all training materials and manuals to the
TDCJ PM.
• 5% upon Deliverable acceptance
• 5% Retainage
• Less any discounts offered
Upon completion of each Project Unit
Project Completion Criteria
(Section D.11.13.1)
All close-out documentation as required. • 25% upon Deliverable acceptance
• 5% Retainage
• Less any discounts offered
Upon completion of each Project Unit
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