16-696-IT-26-O017 Exhibit J.13 VSS SOW.pdf

696-IT-26-O017 VSS Statement of Work Exhibit J.13

Section D – Internet Protocol (IP) Video Surveillance

System (VSS) Statement of Work

D.1 INTRODUCTION

D.2 GENERAL SCOPE OF WORK

D.3 ROLES AND RESPONSIBILITIES

D.4 GENERAL RULES

D.5 GENERAL REQUIREMENTS

D.6 PROGRAM WORK SCHEDULE

D.7 CABLING INSTALLATION REQUIREMENTS

D.8 VSS SYSTEM REQUIREMENTS

D.9 ACCEPTANCE CRITERIA

D.10 IMPLEMENTATION

D.11 DELIVERABLES

D.12 ADDITIONAL TERMS AND CONDITIONS

D.13 GENERAL REQUIREMENTS

D.14 WARRANTY OF SERVICE

D.15 TRAINING

D.16 SERVICE LEVEL AGREEMENTS

D.17 LIQUIDATED DAMAGES

D.18 ADDED VALUE

D.19 PERFORMANCE AND PAYMENT BONDS

D.1 INTRODUCTION

The Department requires a Contractor for the installation, cabling, maintenance, and warranty of comprehensive Internet Protocol (IP) Video Surveillance Systems (VSS) at the Department facilities listed in Exhibit J.16, VSS Unit Site List. These facilities include secure areas designated for the incarceration of Inmates.

D.2 GENERAL SCOPE OF WORK

D.2.1 The purpose of the VSS is to provide visual confirmation of movement through security checkpoints and general surveillance of other locations. The VSS shall be an IP network-based, fully distributed digital system and include digital cameras, licenses, and integration with new IP management and recording systems. The VSS will utilize an isolated LAN as a transmission medium for video configuration as well as storage of all data. The IP management system shall provide support for standard resolution and megapixel HD IP cameras from multiple manufacturers.

D.2.2 For each Project Unit, the Department will determine if the existing network cabling and infrastructure need to be updated. If so, the Contractor awarded the BCCE Services for that Project Unit will coordinate with the ITD NSM and shall follow Exhibit J.8, BCCE Statement of Work. BCCE and VSS Services may be completed concurrently to expedite the Deliverables and acceptance of both Services.

D.2.3 All Project Units must have the VSS fully installed and operational by the end of the Contract Term, as specified in Section F.1, Contract Term.

D.2.4 Project Units may be removed at the Department’s discretion with written notice to the Contractor. The Department shall provide these changes to the Contractor via a unilateral modification.

D.3 ROLES AND RESPONSIBILITIES

D.3.1 RESPONSIBILITIES OF THE DEPARTMENT

D.3.1.1 The Department shall designate a TDCJ PM who will be the primary contact for Contractor communications relating to this project and serve as the interface between the Contractor and the Department units participating in the planned scope of work.

D.3.1.2 The TDCJ PM will develop and maintain a schedule and issues log in cooperation with the Contractor’s Project Manager.

D.3.1.3 The TDCJ PM will help resolve project-related issues and/or coordinate them with the Department, as necessary.

D.3.1.4 The TDCJ PM will review and provide written acceptance of completed milestones.

D.3.1.5 The TDCJ PM will coordinate with the Project Unit’s on-site personnel.

D.3.1.6 The Department will designate a Video Surveillance Technical Manager from the Infrastructure and Customer Support Team (ICS-VSTM) to assist the TDCJ PM to identify risks, assure quality, and provide expertise for technical elements of the project.

D.3.1.7 The ICS-VSTM will provide unit layout for cable and hardware placement.

D.3.1.8 The ICS-VSTM will handle issues on the Project Unit that need immediate technical attention and resolve or escalate issues as necessary.

D.3.1.9 The ICS-VSTM will validate testing and provide Quality Assurance.

D.3.1.10 All technical Information shall be reviewed and approved by both the TDCJ PM and ICS-VSTM. Coordination of these services shall be overseen by the TDCJ PM.

D.3.1.11 The Department shall provide space with necessary power in existing facilities for VSS equipment that has a minimal size requirement and does not interfere with the Department’s access, use, or potential use of the area where the equipment is located.

D.3.1.12 The Department reserves the right to make the final determination regarding equipment placement.

D.3.2 RESPONSIBILITIES OF THE CONTRACTOR

D.3.2.1 The Contractor shall deliver a solution and all components necessary to replace the current analog VSS with a new comprehensive IP VSS. The Contractor shall be responsible for the entire VSER 2025 to include labor, software, hardware, all components and parts, and maintenance support unless otherwise agreed to in the Contract:

A. Personnel for Contractor-provided services;

B. Supervision of Contractor personnel;

C. Networking infrastructure for a dedicated, isolated network for Video Surveillance;

D. Hardware;

E. Software;

F. On-premises local server for storing videos;

G. Installation;

H. Maintenance;

I. Support;

J. Materials;

K. Supplies and Tools;

L. Transportation;

M. On-premises technical service if determination requires such; and

N. Any additional components required to operate the Video Surveillance System.

D.3.2.2 The Contractor shall provide:

A. the manufacturer’s stated life expectancy for all equipment included in this SOW.

B. The Contractor shall provide the manufacturers’ system hardware recommendations, the

Mean Time Between Failures (MTBF), and the standards used to determine the MTBF for each piece of hardware to be installed.

C. The Contractor shall provide manufacturers’ MTBF for components, the MTBF, and the testing standards used to determine the MTBF for each component not manufactured by the seller.

D.3.2.3 The Contractor shall provide an ACR for all equipment and systems associated with this SOW based on the ITI VPAT® is the leading global reporting format for assisting buyers and sellers in identifying ICT products and services with accessibility features. Version 2 of the VPAT was expanded to include the leading ICT accessibility standards: Section 508 (U.S.), EN 301 549 (EU), and W3C/WAI WCAG. Information on this can be found here:

https://www.itic.org/policy/accessibility/vpat.

D.3.2.4 The Contractor shall comply with all federal and state laws, and Department Policies.

D.3.2.5 The Contractor shall procure, at its own expense, all necessary licenses and permits.

D.3.2.6 Services completed by subcontractors must meet the Department’s requirements and require physical inspection by the Contractor, including documentation and approval by the Department.

D.3.2.7 The Contractor shall be responsible for complete end-to-end capability to ensure Quality operational service and full system functionality.

D.3.2.8 The Contractor shall ensure the VSER 2025 is able to meet specific performance measures determined by the Department.

D.3.2.9 The Contractor shall ensure all equipment is new and unused unless otherwise approved by the Department.

D.3.2.10 The Contractor shall outline the process to, and repair or replace, any damaged or destroyed part of the VSER 2025 infrastructure as required by the prevailing service level agreement, as defined in Section D.16, Service Level Agreements.

D.3.2.11 The Contractor shall work with the ICS-VSTM to monitor performance prior to the full deployment of the VSER 2025. Before an assignment is considered complete, a Quality Assurance review shall be conducted.

D.3.2.12 The Contractor shall ensure that all aspects of the VSS comply with the requirements of the ADA and all relevant federal, state, and local laws governing accessibility.

The Contractor shall be responsible for all costs associated with compliance with the ADA.

D.3.2.13 The Contractor shall provide a project plan and timetable for installation for each Project Unit.

D.3.2.14 The Contractor shall describe in detail any Disaster Recovery Plan in place that would provide for the recovery of data in the event of VSS failure, a catastrophic event, a natural disaster, or other event that causes loss of the system or data. In the event of a database or central processor failure, the VSS shall retain all capabilities, restrictions, validations, and system integrity. The plan shall provide reports illustrating that the VSS shall be restored to the exact configuration and restrictions as prior to VSS failure, and that all records are restored if applicable.

D.3.2.15 Reports and Meetings:

A. The Contractor will be required to have a 24x7 live person customer service hotline.

B. The Contractor shall be responsive to the Department’s customer service needs. The

Contractor shall respond within two hours to all customer service requests. The Contractor shall troubleshoot and respond to the unit within two business days.

C. The Contractor shall conduct weekly status meetings for ongoing Project Units with the TDCJ PM and ICS-VSTM and provide a weekly written status report as deemed necessary. The meetings shall be held at a time, date and place designated by the TDCJ PM. Meetings may be in person or virtual, at the discretion of the TDCJ PM.

D. The Contractor is required to provide the TDCJ PM and ICS-VSTM with weekly written progress reports for ongoing Project Units for the duration of the Contract. These are due to the TDCJ PM by 4:30 p.m. every Thursday.

1. The progress reports shall cover all Services performed and completed during the week for which the progress report is provided and shall present the work to be performed during the following week. The reporting format shall be mutually agreed upon by both parties.

2. The progress report shall identify any issues encountered or still outstanding with an explanation of the cause and resolution of the issue.

E. The Contractor shall report all issues to the TDCJ PM and ICS-VSTM.

D.4 GENERAL RULES

The VSS shall include IP management and recording systems. The VSS will utilize an isolated LAN as a transmission medium for video, configuration, as well as storage of all data. The IP management system shall be compatible with IP cameras from multiple manufacturers and shall support standard resolution and megapixel HD IP cameras.

D.4.1 The Department reserves the right to approve, reject, or request substitutions of equipment/component parts.

D.4.1.1 The Contractor shall be responsible for all installation, maintenance, and support of the VSS unless otherwise agreed to in writing.

D.5 GENERAL REQUIREMENTS

D.5.1 STAFFING

D.5.1.1 The Contractor is responsible for all resources necessary to provide the Services specified in the Statement of Work. The Contractor shall provide an adequate level of staffing ensure that employees are appropriately trained, qualified, and licensed, if required.

D.5.1.2 The Contractor shall have direct oversight and be responsible for and monitor the performance of all Contractor staff performing Services under the Contract. The Contractor shall be responsible for all expenses incurred on behalf of the Contractor’s staff positions, including travel, lodging, transportation, and meals.

D.5.1.3 The Contractor shall ensure all Contract staff performing services under this Contract complete the required Department security and data security training at intervals determined by the Department.

D.5.1.4 Contractor and subcontractor employees must meet Department security requirements (TAC 202), be fingerprinted, and pass a criminal history check before working on Department property.

D.5.1.5 The Contractor must submit all required Department security forms, including the TDCJ Non-Employee Background Questionnaire, for each employee and subcontractor employee.

D.5.1.6 The Department will conduct background investigations, including NCIC/TCIC checks, for each individual (including consultants, independent Contractors and their employees and agents) prior to being assigned by the Contractor to perform work at a Project Unit. Fingerprinting may be required.

D.5.1.7 The Department will notify the Contractor in writing of employee background pass/fail status prior to allowing the employee access to areas where the Department’s data is stored or processed. The Contractor shall prohibit any employees who do not have NCIC/TCIC clearance from entering areas where the Department’s data is stored or processed without an authorized Department escort.

D.5.1.8 Prior to Contract implementation, the Department representative shall be provided a list of all Contractor employees involved in the Contract who at any time have ever been sentenced to any facility of the Department. Said list should include name, TDCJ Inmate number, the nature of the offense, and the sentence. Prior approval shall be obtained before an ex-Inmate may enter any Department facility.

D.5.1.9 Any Contractor employee that has any relative, either blood or by marriage, within the second degree of affinity or consanguinity, that is or may become during the project, an Inmate at the facility where the work is to be performed shall notify the Department representative in writing prior to starting work, or immediately upon learning of the same.

D.5.1.10 The Contractor shall caution all employees involved in the Contract against becoming familiar with Inmates and/or the Inmates' families. The Contractor’s employees shall not bring anything to any Inmate, nor shall they carry anything out for any Inmate.

D.5.1.11 The Contractor shall assign a Project Manager dedicated to the Contract full-time from Service Commencement Date through to the implementation, acceptance and go-live of each Project Unit. The duties of the Project Manager shall include, at a minimum:

A. Be the single point of contact throughout the Contract duration;

B. Be responsible for coordinating with Department staff regarding the overall status of all

VSS Project Units;

C. Overall performance of the Contract and general project management duties;

D. Resolution of technical issues;

E. Attendance at on-site meetings; and

F. Prompt responses to Department communication.

D.5.1.12 The Contractor shall assign a full-time Account Service Manager dedicated to the Contract full-time from Contract award to implementation, acceptance and go-live. The Account Service Manager shall have extensive management experience with emphasis in contract management of contracts of similar size and scope. This position and duties can be filled by the assigned Project Manager if an Account Manager is not available. The duties of the Account Service Manager shall include, at a minimum:

A. Account management;

B. Resolution of billing problems; and

C. Prompt responses to Department communication.

D.5.2 COORDINATION AND CONDUCT

D.5.2.1 The Contractor’s employees shall maintain good working relationships with Department staff and other contractors providing these Services. The Department will provide security for Contractor employees according to Department Policies and procedures.

D.5.2.2 The Contractor is responsible for the conduct and behavior of all Contractor employees/subcontractors.

D.5.3 COMPLIANCE WITH THE DEPARTMENT POLICIES AND TEXAS STATE LAW

The Contractor’s employees/subcontractors’ employees must comply with applicable Department Personnel Directives, policies, and procedures as listed on the TDCJ website at ttps://www.tdcj.texas.gov/divisions/hr/hr-policy/index.html. These procedures guide employee behavior in relation to other employees, Inmates, and the public.

D.5.3.1 The Department shall provide the Contractor with written notification within 24 hours of a failure to comply with Department Policies. Violations that involve a breach of corrections management security shall require immediate removal of the Contractor’s employee/subcontractor from the property of the Department. The Contractor shall be required to remove said employee/subcontractor from this project.

D.5.3.2 In the case of violations of Department Policies not involving a breach of correction management security, the Department may require the Contractor to cease all activity and remove employees/subcontractors from the property of the Department. At the Department’s discretion, the Contractor may be required to remove said employee/subcontractor from the project entirely.

D.5.3.3 The Contractor, in its performance of the Contract, shall comply with other Department Policy statements contained in Department Policies as they relate to the Contract.

The Contractor shall not deviate in any material respect from applicable Department Policy statements in the provision of services without the prior written approval of the Department, which approval shall not be unreasonably withheld by the Department.

D.5.3.4 The Contractor's written request for deviations from Department Policies as they relate to the Contract shall originate from the Authorized Representative of the Contractor and shall be made to the Department. The Contractor’s written requests for deviation shall contain language which details the specific deviation with reference to the policy number, section, paragraph, etc., as well as the justification for such deviation.

D.5.3.5 The Department reserves the right to ban any Contractor employee from entering Department facilities who fails to comply with any regulations.

D.5.4 IDENTIFICATION

D.5.4.1 The Department may issue identification (ID) cards to Contractor or subcontractor employees. ID cards are the property of the Department and shall not be defaced or altered.

The Contractor shall notify the TDCJ PM immediately upon loss or theft of ID cards and will be responsible for all charges incurred to replace them. The Contractor is responsible for notifying the TDCJ PM when their employees have been terminated and must return Department ID cards to the TDCJ PM within five business Days.

D.5.4.2 Department-issued ID cards must be worn by Contractors employees/subcontractors and be visible at all times while on Department property.

D.5.4.3 .A valid state-issued ID card may be used in lieu of a Department-issued Contractor ID card to gain access to or while on Department property.

D.5.5 PERSONNEL REPLACEMENT AND REMOVAL

D.5.5.1 The Contractor may seek approval to replace personnel assigned to the Contract by notifying the TDCJ PM.

D.5.5.2 The Department may request replacement of any Contractor or subcontractor personnel at any time, including any personnel found to be in violation of Department Policies, not providing the level of service expected, or who are not compatible with Department staff.

The Contractor must replace them with personnel possessing equal or greater qualifications within two weeks of receiving a written request from the Department.

D.5.5.3 The Contractor must receive approval from the TDCJ PM prior to replacing any personnel. Replacing personnel prior to receiving approval from the Department may constitute grounds for termination of the Contract.

D.5.5.4 Replacement of a subcontractor requires a modification to the Subcontracting Plan, which must be processed in accordance with Section I.11, Contract Changes, prior to replacing the subcontractor.

D.5.6 SECURITY BREACH

D.5.6.1 Breach of either physical security or information security by any employee/subcontractor shall require immediate removal of the employee/subcontractor from the Contract. Immediately upon discovery of the breach of security, the Contractor shall notify the Department of the breach and provide a written report within 24 consecutive hours to include, at a minimum, date, and time of the breach, how the breach occurred, name of offending parties, if known, extent of damage or potential damage, name of person conducting the investigation, and action(s) taken by the Contractor for remedy.

D.5.6.2 The Contractor shall notify the Department within 24 consecutive hours of an employee's arrest.

D.5.7 WORKING HOURS

D.5.7.1 Services shall be performed during the Department’s Business Hours. Extended hours must be requested and approved through the TDCJ PM at least seven business Days in advance.

D.5.7.2 The security and integrity of the unit/facility take priority over any other aspect of these Services. Under certain circumstances, the Contractor’s personnel may experience delays due to security procedures at Project Units.

D.5.8 PROJECT DELIVERABLES

D.5.8.1 The Contractor shall ensure that all Deliverables are provided in the time frame specified in Exhibit J.15, VSS Deliverables and Delivery Schedule. Any changes to the delivery time frame require prior written approval from the TDCJ PM.

D.5.8.2 If Deliverables cannot be provided within the scheduled time frame, the Contractor is required to immediately contact the ICS-VSTM and TDCJ PM in writing with an appropriate notice prior to the due date detailing the delay and proposed revised time frame. The request for a revised schedule shall include the impact on related tasks and the overall project.

D.5.8.3 The Contractor will comply with deadlines per Section D.16, Service Level Agreements.

D.5.8.4 The Contractor shall promptly correct all VSS discrepancies or defects for which the Contractor is responsible.

D.5.8.5 The Contractor is responsible for the Quality of all Deliverables including technical accuracy, compliance with standards, codes and references.

D.5.8.6 The Contractor shall reference relevant sources when detailing any technical specifications.

D.5.8.7 The Contractor is responsible for effective risk management and adherence throughout the Project Unit schedule time frame with their employees.

D.5.8.8 Additional services may not be provided by the Contractor without an executed modification as per Sections G.2.2.D and I.11.

D.5.9 FUNCTIONAL REQUIREMENTS

D.5.9.1 The Contractor shall provide a solution to install an IP VSS at the Project Units listed in Exhibit J.16, VSS Unit Site List. The AI aspects of the VSS shall be:

A. Capable of an AI assisted video surveillance solution designed to automatically identify anomalous actions in real-time;

B. A non-rules-based technology that uses machine learning and artificial intelligence to help supplement and empower security personnel;

C. Learn and filter out routine motions, showing only anomalous or unusual behavior;

D. Allow operators to respond in real-time to precursor activities and real-time incidents;

E. Allow unit personnel to intervene in a timely manner before situations escalate by identifying precursor events; and

F. Have the AI assisted video surveillance solution disabled at all times unless expressly authorized by the Department OCISO.

D.5.9.2 The Contractor must follow the Artificial Intelligence/Machine Learning requirements as outlined in Exhibit J.4, Data Management Office (DMO) Standard Data Requirements and Electronic Information Resources (EIR) Accessibility Requirements. Any other type of AI not listed above is unauthorized and shall not be used.

D.5.9.3 The VSS shall be capable of reviewing archived video footage of the previous 24 hours within 30 minutes of retrieval and shall utilize a reporting system that allows tagging of anomalies and the extraction of user-friendly reports.

D.5.9.4 The VSS shall be capable of continuous surveillance and recording 24x7.

D.5.9.5 The VSS shall be capable of recording video and archiving information for associated cameras for a minimum of 30 Days.

D.5.9.6 There shall be at least one 19” LCD computer monitor, a mouse, and keyboard located in each network storage manager area with the ability to view video, perform routine maintenance, and troubleshoot the VSS.

D.5.9.7 If more than one network storage manager is present, an HDMI switch box shall be provided to ease the selection view for each server.

D.5.9.8 In each area where recorders and network storage servers are located, there shall be the ability to retrieve video and export retrieved images by means of an optical and an encrypted USB drive for playback in DVD format on devices when needed.

D.5.9.9 If an encrypted USB drive is not possible, the Contractor shall request an exception in writing for the use of unencrypted USB drives.

D.5.9.10 Monitoring and Observability

The Contractor shall enable operational monitoring for all installed/deployed hardware and software components per the Department’s Event Management policies/processes and provide/integrate alerts into the Department’s enterprise monitoring dashboards and ticketing systems. For observability, provide log files (device logs and system logs) for physical and logical (software and application) endpoints for log analysis (such as anomaly and escalation of privileges detection) and integrate into SOC (Security Operations Center) dashboards.

D.5.9.11 The Contractor shall comply with the Department’s IT Service Management processes (such as Incident Management, Change Management, Configuration Management, Deployment Management, Patch Management and Access Management) and participate/facilitate in issue resolution as required.

D.6 PROGRAM WORK SCHEDULE

D.6.1 Schedule

D.6.1.1 The Contractor shall provide an updated VSS Cabling Pricing Sheet (Exhibit J.14) for the Project Unit after the initial walk-through. The updated Pricing Sheet shall be submitted to the TDCJ PM within two business days.

D.6.1.2 The Contractor shall begin work at the Project Unit within five business days of written notice from the TDCJ PM.

D.6.1.3 The Contractor shall employ a sufficient number of employees to complete each Project Unit awarded within the project completion schedule. Each Project Unit shall have a Video Manufacturer Certified Installer to act as the team lead and a Certified Fiber Optic Cable Technician available for oversight and can provide immediate responses to cable-related issues.

D.6.1.4 The Contractor shall complete all work at each Project Unit within a predetermined time frame mutually agreed upon by the TDCJ PM and the Contractor.

D.6.1.5 The Contractor shall provide the TDCJ PM with written notification of unit completion within two business days and include documented test results as an artifact. In addition, the ICS-VSTM will conduct a quality assurance review and provide a written statement detailing results.

D.6.2 WORK SITE

D.6.2.1 Department Unit Access

It is the sole responsibility of the Department to grant all necessary access on Project Units.

Where any work requires access to secured units by the Contractor's employees/subcontractors, it shall be the responsibility of the Contractor to comply with all pertinent security requirements.

D.6.2.2 Contractor Access

Access routes, entrance gates or doors, parking and storage areas, shall be designated by the Department. The Contractor shall conduct operations in strict observation of the access routes and other areas as directed by the Department. Under no circumstances shall any of the Contractor's personnel, vehicles, or equipment enter or move upon any area not authorized by the Department’s personnel.

D.6.2.3 Existing Utilities and Structures

The Contractor shall protect state property, adjacent property, and the public property, at any time work is being performed. In the event of damage to state property and or units as a result of the Contractor's operations, the Contractor shall take immediate steps to notify the TDCJ PM and subsequently repair or restore all damages to the satisfaction of the TDCJ PM.

Furthermore, the Contractor shall engage any additional outside services which may be necessary to facilitate repairs until full services are restored. All costs involved in making repairs and restoring disrupted services shall be borne by the Contractor, and the Contractor shall be fully responsible for any and all claims resulting from the damage. The TDCJ PM may elect to perform such repairs and deduct the cost of such repairs, replacements, and outside services from amounts due the Contractor. Upon approval from the TDCJ PM, the Contractor shall have the right to utilize air, water, gas, steam, electricity, and similar items.

D.6.2.4 Storage and Waste Removal:

The Contractor shall provide either off-site storage or a Conex Box for any materials or tools relative to the Contract at no cost to the Department. The Conex box will be located at the unit, with the Warden’s approval of specific location. The Contractor will be responsible for daily removal and disposal of all waste packaging material associated with the installation that may include, if applicable, the rental of a waste receptacle.

D.6.2.5 Tool Control

The Contractor will provide technician(s) with all equipment necessary to complete the work.

All tools in toolboxes are to be inventoried with the total number of tools in each box plainly marked on the outside of the box. Copies of tool inventories are to be filed with the entrance gate officer at each unit of the Department upon entrance, the Contractor’s designated representative and the Contractor’s project supervisor. Any changes to a technician’s tool-box inventory shall be immediately noted on all inventory sheets. All Contractor tools and equipment shall be labeled or marked to identify them as belonging to the Contractor, such as a label, engraving or other method approved by the TDCJ PM.

Class “A” tools shall receive special handling when tools are not in use. They shall be kept locked under key in a secure area. Class “A” tools include but are not limited to tools most likely to be used in an escape attempt or do bodily harm. These generally include hacksaw, blades, files, pipe wrenches, ladders, acetylene cutting tips, pipe and bolt cutters, etc.

At no time are any tools to be left unattended and when in use the on-site Department security officer will be notified. All tools must be inventoried and secured at the end of each workday, verified by the on-site Department security officer.

When any tool is lost, the Major, Assistant Warden, and Warden shall be immediately notified.

A written report will be made covering the details of the loss.

D.6.2.6 Unit Breakdown:

Video camera surveillance coverage shall include the areas listed below, with additional/removal of field coverage to be disclosed at the time of the Project Unit walkthrough (amended on all Drawings as needed). To see the current number of installed cameras per Project Unit refer to Exhibit J.16, VSS Unit Site List.

D.6.2.7 Main Unit:

A. Front Gate/Gate House;

B. Unit Entrance;

C. Personnel and Visitor Search Area;

D. Inside Sally Port; and

E. Sally Port Exit Area.

D.6.2.8 Administration Building:

A. Building Entrance and associated Walkways;

B. Administration Lobby;

C. Administration Hallways and associated Walkways;

D. Inside Sally Port;

E. Officer Picket Central Control; and

F. All General Walkways and associated Building Entrances.

D.6.2.9 Visitation Contact/Non-Contact:

A. Offender Area;

B. Visitor Area;

C. Offender Strip Search Area; and

D. All associated Hallways and Walkways.

D.6.2.10 Offender Cell Blocks:

A. Walkway in front of Offender Cells;

B. Stairs;

C. Officer Picket Area;

D. Recreational Yards;

E. Dayrooms;

F. D-Space;

G. Sally Port;

H. All associated Walkways; and

I. Sergeant Search Desk.

D.6.2.11 Administration Segregation:

A. Walkways in front of Offender Cells;

B. Stairs;

C. Officer Picket Area;

D. Recreational Yards; and

E. All associated Walkways.

D.6.2.12 Offender Property and Necessities:

A. All associated Walkways.

D.6.2.13 Commissaries:

A. Storage Areas;

B. Ingress and Egress;

C. Common Area;

D. Waiting Line; and

E. Cashier’s Window.

D.6.2.14 Offender Dormitories:

A. Ingress and Egress;

B. Gym;

C. Workshop;

D. Offender Housing Area;

E. Recreational Area Inside/Outside;

F. Dayrooms; and

G. All associated Hallways and Walkways.

D.6.2.15 North and South Turnout:

B. All associated Hallways and Walkways; and

C. Inside/Outside North and South Slab Areas.

D.6.2.16 Laundry:

B. Press Room;

C. Chemical Room;

D. Tool Room;

E. Wash/Dry/Folding Area;

F. Clothing Shelf Area;

G. Work Area; and

H. All associated Hallways and Walkways.

D.6.2.17 Kitchen:

B. Main Floor;

C. Washroom;

D. Serving Lines;

E. Corridor entering Kitchen Prep Area;

F. Pot Line;

G. Bakery;

H. Steam Line/Sculleries;

I. Prep Area;

J. Tool Room;

K. Commissary Hallways;

L. Kitchen Commissary;

M. Veggie Prep Room;

N. Back Door;

O. Back Dock;

P. Offender Dining Rooms;

Q. Chow Hall Sculleries;

R. Officer Dining Room;

S. Officer’s Kitchen;

T. Officer’s Serving Line;

U. Officer’s Steam Line/Sculleries; and

V. All associated Hallways and Walkways.

D.6.2.18 Education:

B. Classrooms; and

C. All associated Hallways and Walkways.

D.6.2.19 Chapel:

B. Chapel Area; and

D.6.2.20 Library/Law Library.

D.6.2.21 Medical/SAFP:

A. Ingress/Egress;

B. Waiting Room; and

D.6.2.22 Gyms:

A. Ingress and Egress; and

B. All associated Hallways and Walkways.

D.6.2.23 Unit Supply:

B. Warehouse Area;

C. Storage Area; and

D. All associated Hallways and Walkways.

D.6.2.24 Vocation:

B. Classrooms (if applicable);

C. Work Areas;

D. Tool Rooms; and

E. All associated Hallways and Walkways.

D.6.2.25 Factory:

B. Warehouse Area;

C. Shipping Area;

D. Tool Room;

E. Spray Room;

F. Chemical Room;

G. Assembly Room;

H. Loading Dock; and

I. All associated Hallways and Walkways.

D.6.2.26 Maintenance:

B. Maintenance Offices;

C. Tool Room;

D. Welding Shop;

E. Laydown Yard;

F. Parts Room;

G. Recycling Area;

H. Craftsmen Office Area;

I. Carpenter Shop;

J. Boiler Room; and

K. Back Dock/Driveway.

D.6.2.27 Craft Shop:

A. Ingress/Egress;

B. Work Area;

C. Wood Shop; and

D. Wood Storage.

D.6.2.28 Back gate:

A. Sally Port;

B. Walk Through Gate;

C. Holding Area;

D. Search Area;

E. Office Area; and

F. Vehicle Sally Port.

D.6.2.29 Farm Shop:

B. Tool Room;

C. Parts Room; and

D. Outside Surrounding Area.

D.6.2.30 Trusty Camp/SAFP:

B. All Offender Dormitories;

C. Administration Building and associated Hallways;

D. Inside and Outside Visitation;

E. Commissary;

F. Shakedown Shack;

G. Recreational Yard;

H. Gym;

I. Dayroom;

J. Education;

K. Kitchen; and

L. All associated Walkways and Hallways.

D.6.2.31 MDF and IDF rooms.

D.6.2.32 Recreational Yards.

D.6.2.33 Turn-Out Gate and Sidewalk.

D.6.2.34 Pill Windows.

D.6.2.35 Perimeter Fence Line.

D.6.2.36 Parking Lot Employee and Visitor.

D.6.2.37 Behind, between, and sides of all Buildings.

D.6.2.38 Outside Yard Shops.

D.7 CABLING INSTALLATION REQUIREMENTS

D.7.1 CABLE INSTALLATION REQUIREMENTS

D.7.1.1 The Contractor shall protect equipment to prevent damage during the project period.

D.7.1.2 A set of working drawings shall be kept on-site at all times, and the Contractor shall be responsible for updating them on a weekly basis. These working drawings shall be available for review at the request of the ICS-VSTM or TDCJ PM.

D.7.1.3 The Contractor shall maintain a work area free of debris, trash, empty cable reels, scrap wire, etc. and dispose of such items, on a daily basis, and return the site to its original state of cleanliness. The Contractor shall not use the Department facilities for the disposal of excess or scrap metals.

D.7.1.4 The Contractor shall plug all penetrations that had been created in order to install conduits, sleeves, cable trays, etc. with a rated walls/floors with UL-listed and approved fire-stop systems, consisting of a re-enterable putty for sleeves, conduit penetrations, and pillow stop systems for cable trays passing through rated walls. Fire caulk shall be applied as needed on penetrations.

D.7.1.5 The Contractor shall be responsible for returning rated walls or floors penetrated by communications cable to their pre-penetration rating.

D.7.1.6 All materials used in the building must be consistent. When multiple units of the same type of equipment or wiring are required, they must be standard products from a single manufacturer, with identical materials, models, and part numbers. In similar buildings, equipment and materials must be installed in the same manner unless the TDCJ Project Manager provides written approval for a deviation.

D.7.1.7 Tamper-resistant fasteners shall be used to prevent unauthorized removal or access to secured components.

D.7.1.8 Only corrosion-resistant materials, such as anodized aluminum or brass, shall be used. An inert dielectric material shall be used to separate dissimilar metals susceptible to corrode through electrolysis under the environmental operating conditions.

D.7.2 CABLE REQUIREMENTS

D.7.2.1 Installation will be completed inside, outside of, and between buildings, to include trenching and burying cables, with warning signs at ground level along the route as specified by code.

D.7.2.2 To prevent damage to Department infrastructure, the Contractor will be responsible for requesting “dig tests” prior to proceeding with any necessary digging, trenching, or boring.

For location of utility lines outside the perimeter fencing, call 811, “Call Before You Dig”. For location of utility lines inside the perimeter fencing, contact unit maintenance and the TDCJ Telecommunications Department to locate any buried utility or network cabling.

D.7.2.3 Testing of all network cabling must be completed and results provided to the TDCJ PM and ICS-VSTM within five business days after completion of installation.

D.7.2.4 Fiber optic cabling must be tested end-to-end using an OTDR and PLSM to determine the optical or power loss ratio. PLSM testing must be conducted bi-directionally at 850 and 1300 Nanometers. OTDR and PLSM test results must be provided in a written report signed by the Contractor and delivered to the TDCJ PM no later than two business days after completing testing. Test results for all OTDR and PLSM testing must indicate a loss ratio of less than 1.0 dB/1,000ft of fiber cable. Loss ratios that exceed 1.0 dB/1,000ft must have all deficiencies corrected immediately and the testing repeated. The Department will not accept any fiber cable that exceeds 1.0 dB/1,000ft.

D.7.2.5 Cat 6 cabling must be tested end to end using a Fluke 8500 (or Department-approved alternative) to determine a pass/fail result. Any Cat 6 cable that does not pass must have all deficiencies corrected immediately and the testing repeated. The Department will not accept any Cat 6 cable that does not receive a pass result after testing. Cat 6 test results must be provided in a written report signed by the Contractor and delivered to the TDCJ PM no later than two business days after completing testing.

D.7.2.6 Provide and install two-inch PVC pipe, schedule 80, for passing cable through building walls. The Contractor will be responsible for any boring work required to route conduit and cabling under roadways and or walkways.

D.7.2.7 Cat 6 cables shall be used for all ethernet and other network connections in standard spaces.

D.7.2.8 Cat 6 plenum UTP cable shall be used for ethernet and other network connections in air-handling spaces or where fire-retardant materials are required.

D.7.2.9 Utilize the straight-through T568B method for wiring RJ45 connectors to DTE or DCE.

D.7.2.10 Cable connections/terminations shall be made with a crimped-type connector.

D.7.2.11 All cables shall be connected from the device location to the final point of termination.

D.7.2.12 Cables installed between termination points shall be unbroken. Cable splices will not be allowed except where they must transition from one cable type to another. These cable connections shall be contained in an enclosure with a three-foot service loop for each cable type.

D.7.2.13 RJ45 wall plates and jacks shall be installed for active view stations in order to connect a PC/Thin Client to the server. Wall plates shall be labeled and identified in drawings and at network switches.

D.7.2.14 All cables shall be labeled for easy identification and shall be noted on the As-built Drawings.

D.7.2.15 Cable reels shall not be rolled or stored without an appropriate underlay.

D.7.2.16 The Contractor shall ensure that the maximum pulling tensions of the distribution cables are not exceeded at any time during installation. The Contractor will be required to provide additional materials and labor necessary to rectify failures at no extra cost to the Department. The Contractor will also be responsible for repairing damages sustained during the installation.

D.7.2.17 The Contractor shall be responsible for testing all cabling after installation and prior to connecting them to devices. If testing is not conducted, then the Contractor shall affirm cabling is free of defects and assume all liability for replacement should it be found defective at a later date.

D.7.2.18 All wiring, equipment and installation materials shall be new and of the highest Quality requirements. Cables, equipment, and installation materials shall be properly packaged from the factory, delivered and stored in a clean, dry space at the Contractor’s expense, protected from the environment, damaging fumes, construction debris, traffic, etc.

D.7.2.19 The Contractor shall provide and install a lockable 20" x 16" fiberglass enclosure, near entry points of each building for the housing of 20 feet of slack loop cable. The slack loop cable shall be coiled and stored.

D.7.2.20 There shall be at least 20 feet of copper cable and 75 feet of fiber cable for inter-building backbone cable, which shall be coiled, mounted, and stored at each cable end above or on the ladder rack in the ER/TR.

D.7.2.21 There shall be at least 20 feet of Cat 6 cable for intra-building backbone, which shall be coiled, mounted, and stored at each cable end above or on the ladder rack in the ER/TR.

D.7.2.22 There shall be at least 20 feet of service loop for horizontal cables, which shall be coiled, mounted, and stored at each cable end above or on the ladder rack in the ER/TR.

D.7.2.23 There shall be at least 12 inches of maintenance loop for horizontal distribution cable, which shall be coiled and stored in a Hoffman enclosure.

D.7.2.24 There shall be at least three feet of maintenance loop for distribution cable, which shall be coiled and stored at each perimeter camera pull box.

D.7.2.25 Any damage caused by the Contractor shall be documented and reported to the TDCJ PM immediately. Damage to finished walls, fixtures, and flooring will be repaired at the Contractor's expense. Damages will be determined by the Department.

D.7.2.26 The Contractor shall not use innerduct as a substitution for rigid or EMT conduit. If innerduct is used, the Contractor will be required to replace it with rigid or EMT conduit at their expense.

D.7.2.27 RJ45 extenders of any kind shall not be used or installed.

D.7.3 ABOVE-GROUND EXTERIOR CABLE INSTALLATION

D.7.3.1 Only threaded rigid conduit is allowed for all above ground installations.

D.7.3.2 All threaded rigid conduit shall be grounded properly and ground-bound to an enclosure/cabinet if applicable.

D.7.3.3 The Contractor shall follow the NEC article 300 “General Requirements for Wiring Methods and Materials” to calculate the proper size of threaded rigid conduit needed for each run.

D.7.3.4 Rigid water-tight conduit hubs shall be used when connecting threaded rigid conduit to a load center or enclosure/cabinet and be securely fastened with rigid conduit locknuts. The rigid water-tight conduit hub shall be vibration proof for a positive grounding and have flame-retardant insulated throats.

D.7.3.5 Conduit runs should be fastened every 24 inches and at every side of a bend with rigid two-hole conduit straps throughout the conduit run.

D.7.3.6 Only rigid threaded couplings are allowed throughout the conduit run.

D.7.3.7 Only rigid conduit nipples are allowed, if needed. J-hooks require written permission from TDCJ PM and ICS-VSTM prior to use.

D.7.3.8 Only hex washer head drill point, corrosion resistant screws are allowed.

D.7.3.9 Conduit sleeves shall be installed for wall penetrations to protect the wiring.

D.7.3.10 RJ45 extenders of any kind shall not be used or installed.

D.7.3.11 Any type of LB conduit body on threaded rigid conduit runs is prohibited.

D.7.3.12 Rigid conduit shall be used to stub above ground into NEMA 4X boxes.

D.7.4 ROOFTOP CABLE INSTALLATION

D.7.4.1 Only threaded rigid conduit is allowed for rooftop cable installations.

D.7.4.2 When installing a conduit run on any rooftop structure where high winds or seismic events are present, or where code requires it, the Contractor shall secure all threaded rigid conduit with rooftop pipe support struts 12-inches in height from the roof membrane.

D.7.4.3 Threaded rigid conduit shall be securely fastened 12 inches from the NEMA 4X enclosure and then fastened every 24 inches throughout the run.

D.7.4.4 Rooftop pipe support struts shall be slip resistant to reduce movement and protect the roof membrane.

D.7.4.5 All threaded rigid conduit shall be grounded properly, and ground-bound to enclosures/cabinets if applicable.

D.7.4.6 Four-inch rigid conduit expansion joints shall be installed wherever a straight conduit run is more than 25 feet long.

D.7.4.7 For a vertical threaded rigid conduit run that is more than 25 feet, the Contractor shall install four-inch rigid conduit expansion joints where expansion fittings are close to the top of the run, with the barrel jointing down to prevent rainwater from running into the opening.

The lower ends of the conduit runs must be secured so that length changes due to temperature variation result in upward movement.

D.7.4.8 For a horizontal threaded rigid conduit run that is more than 25 feet, the Contractor shall install rigid conduit expansion joints between securely mounted items (boxes, cabinets, elbows, or other conduit terminations).

D.7.4.9 The Contractor shall follow the NEC article 300 “General Requirements for Wiring Methods and Materials” to calculate the proper size of threaded rigid conduit needed for each run.

D.7.4.10 Rigid, water-tight conduit hubs shall be used when connecting threaded rigid conduit to a load center or enclosure/cabinet and be securely fastened with rigid conduit locknuts. The rigid water-tight conduit hubs shall be vibration-proof for positive grounding and have flame-retardant insulated throats.

D.7.4.11 Only Adamax RTS14-10 (or Department approved equal) rooftop support blocks with galvanized steel struts are allowed. They shall be mounted to rooftops using Unistrut clamps(or Department approved equal).

D.7.4.12 Only rigid, threaded couplings shall be used throughout threaded rigid conduit runs.

D.7.4.13 Only rigid conduit nipples shall be used if needed.

D.7.4.14 Conduit sleeves shall be installed for wall penetrations to protect the wiring.

D.7.4.15 Any type of LB conduit body on threaded rigid conduit runs is prohibited.

D.7.4.16 Cables installed between termination points shall be unbroken. Cable splices will not be allowed except where they must transition from one cable type to another. These cable connections shall be contained in an enclosure with a three-foot service loop for each cable type.

D.7.4.17 RJ45 extenders of any kind shall not be used or installed

D.7.5 UNDERGROUND CABLE INSTALLATION

D.7.5.1 All conduit runs for perimeter cameras shall be underground.

D.7.5.2 Watertight PVC conduit shall be buried at least 24 inches underground.

D.7.5.3 Rigid conduit shall be used to stub above ground into NEMA 4X boxes.

D.7.5.4 Cables installed between termination points shall be unbroken. Cable splices will not be allowed except where they must transition from one cable type to another. These cable connections shall be contained in an enclosure with a three-foot service loop for each cable type.

D.7.5.5 RJ45 extenders of any kind shall not be used or installed.

D.7.6 INTERIOR CABLE INSTALLATION

D.7.6.1 All interior and exterior cabling shall be installed in rigid conduit (3/4” minimum) where it cannot be reached by Inmates. Interior conduit installed more than sixteen feet high can be EMT.

D.7.6.2 Surface supports for conduit routed above a drop ceiling shall have up to 50 pounds of load capacity, be corrosion-resistant, and capable of shedding water (to minimize the collection around the foam base). Surface supports must be secured to the conduit to prevent movement.

D.7.6.3 Adhere to install a conduit sleeve at any wall penetration in order to protect the wiring.

D.7.6.4 Complete installation between all termination points will be in unbroken segments.

No cable splices will be allowed except where cables must transition from one cable type to another and this method will be executed in an enclosure with a three-foot service loop at each cable.

D.7.6.5 RJ45 extenders of any kind shall not be used or installed.

D.7.6.6 Conduit runs should be fastened every 24 inches with rigid two-hole conduit straps throughout the conduit run.

D.7.7 ENCLOSURES (NEMA 4X only) shall:

D.7.7.1 Be used as pull boxes or to connect conduit runs together.

D.7.7.2 Be used for all outside perimeter cameras.

D.7.7.3 Be installed a minimum of four feet above ground for all perimeter cameras.

D.7.7.4 Have electrode ground and ground bonding.

D.7.7.5 Be installed according to the manufacturer’s specifications so the integrity is not compromised.

D.7.7.6 Be 16- or 14-gauge steel.

D.7.7.7 Have an internal three-point latch and padlocking handle for quick and secure access.

D.7.7.8 Contain a seamless foam-in-place gasket to ensure a continuous seal.

D.7.7.9 Have a 90-degree body flange opening channels away liquids.

D.7.7.10 Have external welded-on mounting feet for easy installation.

D.7.7.11 Have a continuous hinge that will provide strength and ruggedness.

D.7.7.12 Have a removable heavy gauge stainless steel continuous hinge pin.

D.7.7.13 Have seams continuously welded and ground smooth.

D.7.7.14 Have the following specifications UL 508A Listed; Type 4, 12, 13; File No. E61997, cUL Listed per CSA C22.2 No. 94; Type 4, 12, 13; File No. E61997.

D.7.8 CODES

D.7.8.1 The Contractor is responsible for adhering to all applicable federal, state, local, and industry codes, regulations, and standards, and perform the Services accordingly. Where more than one code or regulation is applicable, the more stringent regulation shall apply. The Contractor, at the Contractor's expense, will correct any installation that does not meet or exceed applicable codes or standards.

D.7.9 VSS INSTALLATION REQUIREMENTS (see Section D.7.2, Cable Requirements)

D.7.9.1 The Contractor shall design, furnish and install a comprehensive VSS to include, but not limited to, video wiring, servers, network switches, cameras, camera set-up, camera programming, camera enclosures, camera mounts, workstations, monitor wall mounts, power supplies, software, licenses, permits, carpentry, demolition, patching, refinishing and other items required for a complete and operational VSS. This includes engineering and preparing a software database, testing, and cutovers of the VSS as specified in this SOW.

D.7.9.2 New…