18-696-IT-26-O017 Exhibit J.8 BCCE SOW.pdf

696-IT-26-O017 BCCE Statement of Work Exhibit J.8

Section C – Broadband Connectivity Continuation and Expansion (BCCE) Statement of Work

C.1 INTRODUCTION AND BACKGROUND

C.2 GENERAL SCOPE OF WORK

C.3 ROLES AND RESPONSIBILITIES

C.4 GENERAL RULES

C.5 PROGRAM WORK SCHEDULE

C.6 ACCEPTANCE CRITERIA

C.7 DELIVERABLES

C.8 ADDITIONAL TERMS AND CONDITIONS

C.9 WORK SITE

C.10 SYSTEM REQUIREMENTS

C.11 WARRANTY OF SERVICE

C.12 NON-COMPLIANT SERVICES

C.13 LIQUIDATED DAMAGES

C.14 PERFORMANCE AND PAYMENT BONDS

C.1 INTRODUCTION AND BACKGROUND

The Department requires a Contractor for the installation, maintenance, and warranty of cabling services at Department Project Units, that include secure areas designated for the incarceration of Inmates, throughout the State of Texas.

The Department has an aging network cabling infrastructure that has hampered modernization efforts. While the Department has worked diligently to bring modern broadband services to Department units, the current infrastructure inhibits the ability to bring high-speed internet to these facilities. Many of the current and future technological solutions that the Department will require depend on a modern network backbone that meets current industry standards. With cabling still heavily in use at several facilities, slow network performance and traffic bottlenecks occur frequently. Statewide broadband cabling upgrades and expansion will address current/ongoing issues and provide the Department with the infrastructure capable of integrating new technologies.

C.2 GENERAL SCOPE OF WORK

Cabling for the BCCE Project is to be installed ` at the Project Units listed in Exhibit J.15, BCCE Cabling Unit Site List. Cable installations shall follow applicable standards as referenced in Section C.9.8, Codes. The Contractor shall provide all necessary materials and labor to complete the defined scope of Services at all awarded locations. The Department also reserves the right to purchase materials from the Contractor or may elect to furnish materials from its own inventory and instruct the Contractor to install the materials utilizing the labor only rates.

C.3 ROLES AND RESPONSIBILITIES

C.3.1 RESPONSIBILITIES OF THE CONTRACTOR:

C.3.1.1 Scope Timetable:

The Contractor will start each Project Unit no later than five business days after notification, beginning with Deliverable 1 – Planning and Design (Section C.7.1).

C.3.1.2 Inspection of Premises:

The Contractor will coordinate with the TDCJ PM to schedule a Project Unit inspection or survey to be familiar with the location and conditions under which the Services will be provided.

C.3.1.3 Legal Requirement and Permits:

The Contractor shall procure, at their own expense, all necessary licenses and permits, and comply with all applicable federal, state and local laws, regulations and ordinances.

C.3.1.4 Reports and Meetings:

A. The Contractor will be required to have a 24x7 live person customer service hotline.

B. The Contractor shall conduct weekly status meetings with the TDCJ PM. Meetings may be in person, via telephone, or virtual, at the discretion of the TDCJ PM.

C. The Contractor shall provide the TDCJ PM with weekly written progress reports and As-built Drawings for the duration of the Contract. These are due to the TDCJ PM by 3:00 p.m. every Friday.

1. Progress reports shall cover all work performed and completed during the preceding week and present the work to be performed during the following week. The reporting format shall be mutually agreed upon by both parties.

2. The progress report shall identify any issues encountered or still outstanding with an explanation of the cause and resolution of the issue.

D. The Contractor shall report all issues to the TDCJ PM.

C.3.2 RESPONSIBILITIES OF THE DEPARTMENT

C.3.2.1 The TDCJ will designate a TDCJ PM who will be the primary contact for the Contractor communications relating to the Contract and serve as the interface between the Contractor and the Department staff on Project Units participating in the Contract.

C.3.2.2 The TDCJ PM will develop and maintain a schedule and issues log in cooperation with the Contractor’s Project Manager.

C.3.2.3 The TDCJ PM will help resolve project-related issues and/or coordinate within the Department, as necessary.

C.3.2.4 The TDCJ PM shall provide weekly status and project reports to ITD management.

C.3.2.5 The TDCJ PM will review and provide written acceptance of completed milestones.

C.3.2.6 The TDCJ PM will coordinate with the Project Unit’s on-site personnel.

C.3.2.7 The TDCJ will designate an ITD NSM to assist the TDCJ PM to identify risks, assure Quality, and provide expertise for technical elements of the project.

C.3.2.8 The ITD NSM will provide the layout for cable and hardware placement.

C.3.2.9 The ITD NSM will handle issues on the Project Unit that need immediate technical attention and resolve or escalate issues as necessary.

C.3.2.10 The ITD NSM will validate testing and provide Quality Assurance.

C.3.2.11 All technical information shall be reviewed and approved by both the TDCJ PM and ITD NSM. Coordination of these services shall be overseen by the TDCJ PM.

C.4 GENERAL RULES

C.4.1 STAFFING AND DEPARTMENT POLICIES

C.4.1.1 The Contractor’s employees/subcontractors must meet the Department’s security requirements (to include Texas Administrative Code (TAC) 202), be fingerprinted, and pass a criminal history background check before they can work on TDCJ-owned or leased property.

C.4.1.2 The Contractor is responsible for the conduct and behavior of all Contractor employees/subcontractors. The Contractor’s and subcontractors’ employees must comply with applicable TDCJ Personnel Directives, policies, and procedures as listed on the TDCJ website at http://www.tdcj.texas.gov/divisions/hr/hr-policy/index.html. These procedures guide employee behavior in relation to other employees, Inmates, and the public.

C.4.1.3 The Contractor agrees to complete all required security forms provided by the TDCJ PM for each of its employees and subcontractors who work under the Contract so background checks can be performed by the Department.

C.4.1.4 The Department may issue identification (ID) cards to Contractor or subcontractor employees. ID cards are the property of the Department and shall not be defaced or altered.

The Contractor shall notify the TDCJ PM immediately upon loss or theft of ID cards and will be responsible for all charges incurred to replace them. The Contractor is responsible for notifying the TDCJ PM when their employees have been terminated and must return Department ID cards to the TDCJ PM within five business days.

C.4.1.5 Department-issued ID cards must be worn by Contractors and staff and be visible at all times while on Department property.

C.4.1.6 A valid state-issued ID card may be used in lieu of a Department-issued Contractor ID card to gain access to or while on TDCJ property.

C.4.1.7 The Department will look solely to the Contractor for performance. Contractor employee replacement may be allowed with prior written approval by the TDCJ PM. Changes must be processed prior to written approval. Failure to secure such approval may constitute a breach of Contract resulting in termination.

C.4.1.8 The Department shall provide the contractor with written notification, within 24 hours of a failure to comply with Department Policies. Violations that involve a breach of corrections management security shall require immediate removal of the Contractor employee/subcontractor from the property of the Department. The Contractor shall be required to remove said employee/subcontractor from the Contract.

C.4.1.9 In the case of violations of Department Policies not involving a breach of correction management security, the Department may require the Contractor to cease all activity and remove employees/contractors from the property of the Department. At the Department’s discretion, the Contractor may be required to remove said employee/subcontractor from the Contract entirely.

C.4.1.10 Upon request by the Department, the Contractor shall provide for replacement of an employee/subcontractor found to be in violation of Department Policies. The Contractor shall use all reasonable efforts to promptly replace such employee/subcontractor with an individual possessing skills and training that are equal to or exceed those of the individual being replaced. The SP change must be processed before replacement, if applicable.

C.4.1.11 The Department has the right at any time to request the removal of any of the Contractor's employees/subcontractors who are not providing the level of service expected or who are not compatible with Department staff.

C.4.1.12 When requested by the Department, the Contractor shall replace under-performing staff within two weeks of receipt of notice from the TDCJ PM. The Contractor shall take appropriate measures in coordination with the TDCJ PM to minimize the impact of resource replacement on the project schedule time frame.

C.4.2 WORKING HOURS

All work shall be performed during the Department’s Business Hours. Extended hours must be requested and approved through the TDCJ PM at least seven business days in advance.

The security and integrity of the Project Unit take priority over any other aspect of these Services. Under certain circumstances, Contractor personnel may experience delays due to security procedures at Project Units.

C.4.3 PROJECT DELIVERABLES

C.4.3.1 The Contractor shall ensure that all Deliverables are provided in the time frame specified in the approved cable implementation plan. Any changes to the delivery time frame require prior written approval from the TDCJ PM.

C.4.3.2 If Deliverables cannot be provided within the Target Time Frame, the Contractor is required to contact the TDCJ PM in writing with an appropriate notice prior to the due date detailing the delay and proposed revised Target Time Frame. The request for a revised Target Time Frame shall include the impact on subsequent or related tasks and the overall project.

C.4.3.3 All Deliverables shall meet acceptance criteria established by the TDCJ PM as defined in Section C.7, Deliverables.

C.4.3.4 The Contractor shall promptly correct all system discrepancies or defects for which the Contractor is responsible.

C.4.3.5 The Contractor is responsible for the Quality of all Deliverables including technical accuracy, compliance with standards, codes and references.

C.4.3.6 The Contractor shall reference relevant sources when providing technical specifications.

C.4.3.7 The Contractor is responsible for effective risk management and adherence to the Target Time Frame.

C.4.3.8 Additional services may not be provided by the Contractor without an executed modification as per Sections G.2.2.D and I.11.

C.5 PROGRAM WORK SCHEDULE

C.5.1 At each Project Unit inspection, the TDCJ PM or Designee will present the Contractor with Project Unit drawings as needed. The Contractor will coordinate with the TDCJ PM and ITD NSM on the routing of network cabling throughout buildings and assess the route carefully to determine the best methods of installation and obstacles likely to be encountered.

The Contractor will not change any of the agreed-upon routes, locations, or types of equipment without prior written approval from the TDCJ PM. The TDCJ PM shall provide the response within one business day. Cabling routes, locations, equipment, components, or parts not installed according to the approved plans shall be relocated, replaced and/or reinstalled by the Contractor at the Contractor’s expense. Any substitutions in equipment, components, or parts will be removed and reinstalled by the Contractor at the Contractor’s expense with the approved equipment, components, or parts.

C.5.2 The Contractor shall provide an updated BCCE Cabling Pricing Sheet (Exhibit J.9) for the Project Unit after the initial walk-through. The updated Pricing Sheet shall be submitted to the TDCJ PM within two business days.

C.5.3 The Contractor shall begin work at the Project Unit within five business days of written notice from the TDCJ PM.

C.5.4 The Contractor shall employ a sufficient number of installers and technicians to complete each Project Unit within the Target Time Frame. Each Project Unit team shall include a minimum of two Certified Fiber Optic Technicians who are on-site during Working Hours.

C.5.4.1 Fiber optic repair kits shall be provided for each Project Unit for use as needed after the initial installation.

C.5.5 The Contractor shall complete all work at the Project Unit within the Target Time Frame mutually agreed upon by the TDCJ PM and the Contractor.

C.5.6 The Contractor shall provide the TDCJ PM with written notification of the Project Unit completion within two business days and include documented test results. The ITD NSM will conduct a Quality Assurance review and provide a written report.

C.6 ACCEPTANCE CRITERIA

C.6.1 Successful validation and verification of conformance to specifications at each stage is required in order to proceed to the next stage for each Project Unit.

C.6.2 The Department has up to 15 business days to determine acceptance, or non-acceptance of Project Unit Deliverables, unless otherwise stated. If a Deliverable does not meet the SOW and criteria for acceptance, the TDCJ PM shall provide the Contractor with written notification of the reasons(s) for non-acceptance and guidance on how to achieve acceptance. The Contractor shall have five Days to correct the Deliverable and resubmit for acceptance. The Department shall determine final acceptance or non-acceptance within five Days from resubmission and notify the Contractor of such decision. Failure to satisfactorily correct the Deliverable identified as non-acceptable shall constitute non-compliance with contractual requirements.

C.6.3 The Contractor shall warrant that the Services performed under this Contract for each Project Unit will, at the time of final Project Unit acceptance, be free from defects in workmanship and conform to the requirements of the Contract. The Department shall give written notice of any defect or non-conformance to the Contractor. This notice shall state either:

A. That the Contractor shall correct or re-perform any defective or nonconforming Services;

or

B. That the Department does not require correction or re-performance.

C.6.4 If the Contractor is required to correct or re-perform, it shall be at no cost to the Department, and any Services corrected or re-performed by the Contractor shall be subject to this clause to the same extent as work initially performed. If the Contractor fails or refuses to correct or re-perform, the Department may, by Contract or otherwise, correct or replace with similar Services and charge the cost incurred by Department to the Contractor thereby, or make an equitable adjustment in the Contract price.

C.7 DELIVERABLES

Each Project Unit shall have its own separate Deliverables Schedule and retainage fees. All Deliverables shall meet acceptance criteria established by the TDCJ PM.

C.7.1 DELIVERABLE 1 – PLANNING AND DESIGN

C.7.1.1 The Department and Contractor shall conduct a kick-off meeting that will define the Contractor’s responsibilities and safety regulations, discuss and agree to work schedules, escort scheduling (as needed), and schedule or conduct a formal inspection of the Project Unit to confirm cable placement for cameras and network equipment, and notify the Contractor where their materials and tools will be stored for active and future use.

C.7.1.2 The Contractor shall provide a written cabling implementation plan as well as the quote that includes a projected time frame schedule in business days and a detailed plan on how this location’s work will be accomplished, as defined in Section C.5, Program Work Schedule.

C.7.1.3 All information requested shall be delivered within 10 business days after kick-off meeting.

C.7.1.4 Acceptance Criteria: The cabling implementation plan must be approved by the TDCJ PM and delivered to TDCJ PM via email in Microsoft® Word.

C.7.1.5 The Contractor shall submit wiring diagram(s) of each system, plan of building(s) and site showing pathways with cable noted, detailed drawings of each device location, and control room and equipment/rack elevations. As-built Drawings are to include but not limited to the following:

A. All drawings shall be drawn to scale that detail racks, enclosures, and/or field devices. All devices shall be shown.

B. All SCS drawings generated for this project shall be created utilizing AutoCAD LT 2010 or greater file format. Drawings shall be submitted on a minimum of 21” x 15” (“C” size) sheets of paper.

C. Drawings shall be provided for each field device detailing wiring and mounting instructions.

D. Point-to-point wiring data shall be provided, utilizing a combination of AutoCAD generated drawings and security control point schedules SCS. The schedules shall be created with Microsoft Excel and shall cross-reference AutoCAD drawings as required. Schedules shall detail all equipment being provided and controlled/monitored by the SCS. The schedules shall be organized according to different system functionality. The drawings and schedules shall indicate the wiring components and all connections to be made. All schedules shall be included with the product data sheets in three ring binders.

E. The labeling scheme on wiring diagrams for all cabling, headend termination equipment, and communication outlets shall be the room number followed by D for Data or V for Voice (i.e., Room 112-D).

F. The As-built Drawings shall become the property of the Department, and the Department retains the right to modify and copy all material as needed as per Section I.18, Rights to Data, Documents and Computer Software (State Ownership).

C.7.2 DELIVERABLE 2 – SHIPMENT OF MATERIALS AND EQUIPMENT

C.7.2.1 Payment shall be approved for materials and/or equipment once they are received at the destination. Proof of delivery must be sent to the TDCJ PM. Either the ITD NSM or unit personnel shall need to confirm receipt of items and send proof to TDCJ PM. The proof may be pictures and/or signed packing slip.

C.7.2.2 The TDCJ PM shall notify the Contractor that they are allowed to invoice once receipt of materials is confirmed.

C.7.2.3 Proposed Payment: 100% of materials upon Deliverable acceptance, less 5% retainage of the invoice, less any discounts offered.

C.7.3 DELIVERABLE 3 – MONTHLY TRUE-UP OF LABOR COMPLETED

C.7.3.1 The Contractor shall have the opportunity to invoice based upon the amount of labor completed in each month. The TDCJ ITD NSM or designee shall inspect the completed work to ensure it is true to the approved design and that quality of the work matches industry best practices and standards.

C.7.3.2 Proposed Payment: 100% of labor for the month upon Deliverable acceptance, less 5% retainage of the invoice, less any discounts offered.

C.7.4 DELIVERABLE 4 - FINAL INSPECTION AND FINAL PROJECT ACCEPTANCE

C.7.4.1 Project completion shall occur once all cabling has been completed and other Deliverables have been received and approved by the TDCJ PM, and all acceptance criteria in the Contract have been satisfactorily completed. The Department shall decide if any critical outstanding issues must be resolved before closing the project.

C.7.4.2 The Contractor must notify the TDCJ PM and ITD NSM two weeks prior to project completion. This will allow the Department to schedule the final walk-through.

C.7.4.3 Upon successful testing, the Contractor shall perform a thorough inspection to ensure the systems are installed and operational as required by these specifications. Once the Contractor has determined the cabling is complete, the Contractor shall submit a notice of substantial completion to the TDCJ PM requesting a formal review of the system. Upon technical review, the TDCJ PM shall submit to the Contractor in writing the approval or a list of items for correction. The Contractor shall have 15 business days to resolve any and all system discrepancies noted therein.

C.7.4.4 Upon completion of all corrective actions to repair all discrepancies noted or after 30 Days have elapsed since receipt of the corrective action plan, the Department shall perform a system acceptance inspection to verify all cabling discrepancies have been resolved. A certificate of final system acceptance shall then be executed by both parties confirming successful completion of the project.

C.7.4.5 The Contractor shall provide all close-out documentation as required, including but not limited to the following documents:

A. Written notice of substantial completion;

B. Certificates of final system acceptance; and

C. Valid invoice indicating the correct final balance due.

C.7.4.6 All approved and final As-built drawings shall be delivered to TDCJ PM in the following format:

A. Three hard copies in three-ring binders.

B. One electronic soft copy by email.

DELIVERABLE 5 – RETAINAGE

C.7.4.7 The Contractor shall submit a final written report for each Project Unit that verifies all requirements have been met. After the written acceptance by the TDCJ PM of the Services at each Project Unit, the Contractor will invoice the Department for the retainage payment.

C.8 ADDITIONAL TERMS AND CONDITIONS

C.8.1 The Contractor shall adhere to industry standards for Project Management Best Practice Processes, as identified by the PMI and published in the PMBOK Guide, in order to ensure timely Deliverables of high quality. The TDCJ expects efficient operations throughout the overall engagement, including documentation, coordination, communication, and collaboration.

C.8.2 The Contractor shall provide Web Content Accessibility Guidelines (WCAG) 2.2. A and AA Accessibility Conformance Report (ACR) for all equipment and systems associated with the Contract based on the ITI VPAT, the leading global reporting format for assisting buyers and sellers in identifying information and communications technology (ICT) products and services with accessibility features. Version 2 of the VPAT was expanded to include the leading ICT accessibility standards: Section 508 (U.S.), EN 301 549 (EU), and W3C/WAI WCAG. More information can be found at this link:

https://www.itic.org/policy/accessibility/vpat.

C.9 WORK SITE

C.9.1 PROJECT UNIT ACCESS

It is the sole responsibility of the Department to guarantee necessary unit access. Where any Service requires access to Project Units by the Contractor's employees/subcontractors, it shall be the responsibility of the Contractor to comply with all pertinent security requirements.

C.9.2 PROJECT UNITS

Project Units may be added or removed at the Department’s discretion with written notice to the Contractor. The Department shall provide these changes to the Contractor via a unilateral modification.

C.9.3 CONTRACTOR ACCESS

Access routes, entrance gates or doors, parking and storage areas shall be designated by the Department. The Contractor shall conduct operation in strict observation of the access routes and other areas as directed by the Department. Under no circumstances shall any of the Contractor's personnel, vehicles, or equipment enter or move upon any area not authorized by Department personnel.

C.9.4 EXISTING UTILITIES AND STRUCTURES

The Contractor shall protect state property, adjacent property, and the public property, at any time Service is being performed. To prevent damage to the Department’s infrastructure the Contractor will be responsible for requesting “dig tests” prior to proceeding with any necessary digging, trenching, or boring. For location of utility lines outside the perimeter fencing, call 811, “Call Before You Dig”. For location of utility lines inside the perimeter fencing, contact unit maintenance and the TDCJ Telecommunications Department to locate any buried utility or network cabling. In the event of damage to state property and or facilities as a result of the Contractor's operations, the Contractor shall take immediate steps to notify the TDCJ PM and subsequently repair or restore all services to the satisfaction of the TDCJ PM. Furthermore, the Contractor shall engage any additional outside services which may be necessary to facilitate repairs until full services are restored. All costs involved in making repairs and restoring disrupted services shall be borne by the Contractor, and the Contractor shall be fully responsible for any and all claims resulting from the damage. The TDCJ PM may elect to perform such repairs and deduct the cost of such repairs, replacements, and outside services from amounts due the Contractor. Upon approval from the TDCJ PM, the Contractor shall have the right to utilize air, water, gas, steam, electricity, and similar items.

C.9.5 STORAGE/WASTE REMOVAL

The Contractor will provide off-site storage for any material relative to the Contract. If space is available at a Project Unit, and with the Department’s approval, the Contractor will be allowed to temporarily store materials and equipment in performance of this Contract. The Contractor will be responsible for daily removal and disposal of all waste packaging material associated with the installation process of the equipment that may include, if applicable, the rental of a waste receptacle.

C.9.6 TOOL CONTROL

The Contractor will provide technician(s) with all equipment necessary to complete the Service.

All tools in toolboxes are to be inventoried with the total number of tools in each box plainly marked on the outside of the box. Copies of tool inventories are to be filed with the entrance gate officer at each Project Unit upon entrance, the Contractor’s designated representative and the Contractor’s project supervisor. The Contractor shall supply a copy of the tool inventory list at any moment. Any changes to a technician’s tool-box inventory shall be immediately noted on all inventory sheets. All Contractor tools and equipment shall be labeled or marked to identify them as belonging to the Contractor, such as a label, engraving or other method approved by the TDCJ PM.

Class “A” tools shall receive special handling when tools are not in use. They shall be kept locked under key in a secure area. Class “A” tools include but are not limited to tools most likely to be used in an escape attempt or do bodily harm. These generally include hacksaw, blades, files, pipe wrenches, ladders, acetylene cutting tips, pipe and bolt cutters, etc.

At no time are any tools to be left unattended and when in use, the on-site Department security officer will be notified. All tools must be secured at the end of each workday. All tools shall be inventoried and verified by the escorting security officer at the beginning and end of each workday, including breaks and lunch.

When any tool is lost, the Major, Assistant Warden, or Warden shall be immediately notified.

A written report will be made covering the details of the loss.

C.9.7 CODES

The Contractor is responsible for adhering to all applicable federal, state, local, and industry codes, regulations, and standards, and perform the Services accordingly. Where more than one code or regulation is applicable, the more stringent regulation shall apply. The Contractor, at the Contractor's expense, will correct any installation that does not meet or exceed applicable codes or standards.

C.10 SYSTEM REQUIREMENTS

C.10.1 INSTALLATION REQUIREMENTS

C.10.1.1 Install cabling to include, but not limited to pathways, conduits, boxes, raceways, power wiring, video wiring, servers, carpentry, demolition, patching, refinishing and other items required.

C.10.1.2 New Material:

Unless otherwise specified, the Contractor shall install equipment, parts, components, and provide materials or supplies, that are:

• New;

• Current production models (with sufficient supply for replacement needs);

• Not used or reconditioned; and

• not of an age or deteriorated as to impair their performance quality or safety.

C.10.1.3 The Contractor shall meet with the ITD NSM before any cabling or hardware is installed and to walk the site for cable routing. The Contractor shall provide the TDCJ PM and ITD NSM with a complete plan and schedule for the work location prior to beginning Services.

C.10.1.4 The Contractor shall provide enclosures capable of protecting equipment or components from harsh environments and extreme temperatures appropriate for the installation site. Plywood backing is required for all wall-mounted cabinets.

C.10.1.5 Location of wall racks and floor racks must be approved by the TDCJ PM prior to installation.

C.10.1.6 Each enclosure is required to have a three-foot radius kept clear to ensure adequate access for testing, maintenance, or minor repairs.

C.10.1.7 The Contractor shall protect equipment to prevent damage during the project period.

C.10.1.8 A set of working drawings shall be kept on-site at all times, and the Contractor shall be responsible for updating them on a weekly basis. These working drawings shall be available for review at the request of the ITD NSM or TDCJ PM.

C.10.1.9 The Contractor shall maintain a work area free of debris, trash, empty cable reels, scrap wire, etc. and dispose of such items, on a daily basis, and return the site to its original state of cleanliness. The Contractor shall not use Project Units for the disposal of excess or scrap metals.

C.10.1.10 The Contractor shall plug all penetrations that had been created in order to install conduits, sleeves, cable trays, etc. with a rated walls/floors with UL-listed and approved fire-stop systems, consisting of a re-enterable putty for sleeves, conduit penetrations, and pillow stop systems for cable trays passing through rated walls. Fire caulk shall be applied as needed on penetrations.

C.10.1.11 The Contractor shall be responsible for returning rated walls or floors penetrated by communications cable to their pre-penetration rating.

C.10.1.12 All materials used in the building must be consistent. When multiple units of the same type of equipment or wiring are required, they must be standard products from a single manufacturer, with identical materials, models, and part numbers. In similar buildings, equipment and materials must be installed in the same manner unless the TDCJ Project Manager provides written approval for a deviation.

C.10.1.13 Tamper-resistant fasteners shall be used to prevent unauthorized removal or access to secured components.

C.10.1.14 Only corrosion-resistant materials, such as anodized aluminum or brass, shall be used. An inert dielectric material shall be used to separate dissimilar metals susceptible to corrode through electrolysis under the environmental operating conditions.

C.10.2 CABLE REQUIREMENTS

C.10.2.1 Installation will be completed inside, outside of, and between buildings, to include trenching and burying cables, with warning signs at ground level along the route as specified by code.

C.10.2.2 Testing of all network cabling must be completed and results provided to the TDCJ PM and ITD NSM within five business days after completion of installation.

C.10.2.3 Fiber optic cabling must be tested end-to-end using an OTDR and PLSM to determine the optical or power loss ratio. PLSM testing must be conducted bi-directionally at 850 and 1300 Nanometers. OTDR and PLSM test results must be provided in a written report signed by the Contractor and delivered to the TDCJ PM no later than two business days after completing testing. Test results for all OTDR and PLSM testing must indicate a loss ratio of less than 1.0 dB/1,000ft of fiber cable. Loss ratios that exceed 1.0 dB/1,000ft must have all deficiencies corrected immediately and the testing repeated. The Department will not accept any fiber cable that exceeds 1.0 dB/1,000ft.

C.10.2.4 Cat 6 cabling must be tested end-to-end using a Fluke 8500 (or Department-approved alternative) to determine a pass/fail result. Any Cat 6 cable that does not pass must have all deficiencies corrected immediately and the testing repeated. The Department will not accept any Cat 6 cable that does not receive a pass result after testing. Cat 6 test results must be provided in a written report signed by the Contractor and delivered to the TDCJ PM no later than two business Days after completing testing.

C.10.2.5 Provide and install two-inch PVC pipe, schedule 80, for passing cable through building walls. The Contractor will be responsible for any boring work required to route conduit and cabling under roadways and or walkways.

C.10.2.6 Cat 6 cable shall be used for all ethernet and other network connections in standard spaces.

C.10.2.7 Cat 6 plenum UTP cable shall be used for ethernet and other network connections in air-handling spaces or where fire-retardant materials are required.

C.10.2.8 Utilize the straight-through T568B method for wiring RJ45 connectors to DTE or

DCE.

C.10.2.9 Cable connections/terminations shall be made with a crimped-type connector.

C.10.2.10 All cables shall be connected from the device location to the final point of termination.

C.10.2.11 Cables installed between termination points shall be unbroken. Cable splices will not be allowed except where they must transition from one cable type to another. These cable connections shall be contained in an enclosure with a three-foot service loop for each cable type.

C.10.2.12 RJ45 wall plates and jacks shall be installed for active view stations in order to connect a PC/Thin Client to the server. Wall plates shall be labeled and identified in drawings and at network switches.

C.10.2.13 Cable reels shall not be rolled or stored without an appropriate underlay.

C.10.2.14 The Contractor shall ensure that the maximum pulling tensions of the distribution cables are not exceeded at any time during installation. The Contractor will be required to provide additional materials and labor necessary to rectify failures at no extra cost to the Department. The Contractor will also be responsible for repairing damages sustained during the installation.

C.10.2.15 Pulling compound or lubricant used during installation shall be suitable and not damage any part of the cable.

C.10.2.16 The Contractor shall be responsible for testing all cabling after installation and prior to connecting them to devices. If testing is not conducted, then the Contractor shall affirm cabling is free of defects and assume all liability for replacement should it be found defective at a later date.

C.10.2.17 All wiring, equipment and installation materials shall be new and of the highest Quality requirements. Cables, equipment, and installation materials shall be properly packaged from the factory, delivered and stored in a clean, dry space at the Contractor’s expense, protected from the environment, damaging fumes, construction debris, traffic, etc.

C.10.2.18 The Contractor shall provide and install a lockable 20" x 16" fiberglass enclosure, near entry points of each building for the housing of 20 feet of slack loop cable. The slack loop cable shall be coiled and stored.

C.10.2.19 There shall be at least 20 feet of copper cable and 75 feet of fiber cable for inter-building backbone cable, which shall be coiled, mounted, and stored at each cable end above or on the ladder rack in the ER/TR.

C.10.2.20 There shall be at least 20 feet of Cat 6 cable for intra-building backbone, which shall be coiled, mounted, and stored at each cable end above or on the ladder rack in the

ER/TR.

C.10.2.21 There shall be at least 20 feet of service loop for horizontal cables, which shall be coiled, mounted, and stored at each cable end above or on the ladder rack in the ER/TR.

C.10.2.22 There shall be at least 12 inches of maintenance loop for horizontal distribution cable, which shall be coiled and stored on the J-Hook directly above the workstation outlet.

C.10.2.23 There shall be at least 12 inches of maintenance loop for horizontal distribution cable, which shall be coiled and stored in the gang-box or floor-box as applicable at the workstation location.

C.10.2.24 There shall be at least three feet of maintenance loop for distribution cable, which shall be coiled and stored at each perimeter camera pull box.

C.10.2.25 Any damage caused by the Contractor shall be documented and reported to the TDCJ PM immediately. Damage to finished walls, fixtures, or flooring will be repaired at the Contractor's expense. Damages will be determined by the Department.

C.10.2.26 The Contractor shall not use innerduct as a substitution for rigid or EMT conduit. If innerduct is used, the Contractor will be required to replace it with rigid or EMT conduit at their expense.

C.10.2.27 RJ45 extenders of any kind shall not be used or installed.

C.10.3 ABOVE-GROUND EXTERIOR CABLE INSTALLATION

C.10.3.1 Only threaded rigid conduit is allowed for all above ground installations.

C.10.3.2 All threaded rigid conduit shall be grounded properly and ground-bound to an enclosure/cabinet if applicable.

C.10.3.3 The Contractor shall follow the NEC article 300 “General Requirements for Wiring Methods and Materials” to calculate the proper size of threaded rigid conduit needed for each run.

C.10.3.4 Rigid, water-tight conduit hubs shall be used when connecting threaded rigid conduit to a load center or enclosure/cabinet and be securely fastened with rigid conduit locknuts. The rigid water-tight conduit hub shall be vibration proof for a positive grounding and have flame-retardant insulated throats.

C.10.3.5 Conduit runs should be fastened every 24 inches and at every side of a bend with rigid two-hole conduit straps throughout the conduit run.

C.10.3.6 Only rigid threaded couplings are allowed throughout the conduit run.

C.10.3.7 Only rigid conduit nipples are allowed, if needed. J-hooks require written permission from TDCJ PM and ITD NSM prior to use.

C.10.3.8 Only security type, corrosion-resistant screws are allowed throughout the conduit run.

C.10.3.9 Conduit sleeves shall be installed for wall penetrations to protect the wiring.

C.10.3.10 Any type of LB conduit body on threaded rigid conduit runs is prohibited.

C.10.3.11 Rigid conduit shall be used to stub above ground into NEMA 4X boxes.

C.10.4 ROOFTOP CABLE INSTALLATION

C.10.4.1 Only threaded rigid conduit is allowed for rooftop cable installations.

C.10.4.2 When installing a conduit run on any rooftop structure where high winds or seismic events are present, or where code requires it, the Contractor shall secure all threaded rigid conduit with rooftop pipe support struts 12-inches in height from the roof membrane.

C.10.4.3 Threaded rigid conduit shall be securely fastened 12 inches from the NEMA 4X enclosure and then fastened every 24 inches throughout the run.

C.10.4.4 Rooftop pipe support struts shall be slip resistant to reduce movement and protect the roof membrane.

C.10.4.5 All threaded rigid conduit shall be grounded properly, and ground-bound to enclosures/cabinets if applicable.

C.10.4.6 Four-inch rigid conduit expansion joints shall be installed wherever a straight conduit run is more than 25 feet long.

C.10.4.7 For a vertical threaded rigid conduit run that is more than 25 feet, the Contractor shall install four-inch rigid conduit expansion joints where expansion fittings are close to the top of the run, with the barrel jointing down to prevent rainwater from running into the opening.

The lower ends of the conduit runs must be secured so that length changes due to temperature variation result in upward movement.

C.10.4.8 For a horizontal threaded rigid conduit run that is more than 25 feet, the Contractor shall install rigid conduit expansion joints between securely mounted items (boxes, cabinets, elbows, or other conduit terminations).

C.10.4.9 The Contractor shall follow the NEC article 300 “General Requirements for Wiring Methods and Materials” to calculate the proper size of threaded rigid conduit needed for each run.

C.10.4.10 Rigid, water-tight conduit hubs shall be used when connecting threaded rigid conduit to a load center or enclosure/cabinet and be securely fastened with rigid conduit locknuts. The rigid water-tight conduit hubs shall be vibration-proof for positive grounding and have flame-retardant insulated throats.

C.10.4.11 Only Adamax RTS14-10 (or Department-approved equal) rooftop support blocks with galvanized steel struts are allowed. They shall be mounted to rooftops using Unistrut clamps (or Department-approved equal).

C.10.4.12 Only rigid, threaded couplings shall be used throughout threaded rigid conduit runs.

C.10.4.13 Only rigid conduit nipples shall be used if needed.

C.10.4.14 Conduit sleeves shall be installed for wall penetrations to protect the wiring.

C.10.4.15 Any type of LB conduit body on threaded rigid conduit runs is prohibited.

C.10.4.16 Cables installed between termination points shall be unbroken. Cable splices will not be allowed except where they must transition from one cable type to another. These cable connections shall be contained in an enclosure with a three-foot service loop for each cable type.

C.10.4.17 RJ45 extenders of any kind shall not be used or installed.

C.10.5 UNDERGROUND CABLE INSTALLATION

C.10.5.1 All conduit runs for perimeter cameras shall be underground.

C.10.5.2 Watertight PVC conduit shall be buried at least 24 inches underground.

C.10.5.3 Rigid conduit shall be used to stub above ground into NEMA 4X boxes.

C.10.5.4 Cables installed between termination points shall be unbroken. Cable splices will not be allowed except where they must transition from one cable type to another. These cable connections shall be contained in an enclosure with a three-foot service loop for each cable type.

C.10.5.5 RJ45 extenders of any kind shall not be used or installed.

C.10.6 INTERIOR CABLE INSTALLATION

C.10.6.1 All interior and exterior cabling shall be installed in rigid conduit (3/4” minimum) where it cannot be reached by Inmates. Interior conduit installed more than sixteen feet high can be EMT.

C.10.6.2 Surface supports for conduit routed above a drop ceiling shall have up to 50 pounds of load capacity, be corrosion-resistant, and capable of shedding water (to minimize the collection around the foam base). Surface supports must be secured to the conduit to prevent movement.

C.10.6.3 Adhere to install a conduit sleeve at any wall penetration in order to protect the wiring.

C.10.6.4 Complete installation between all termination points will be in unbroken segments.

No cable splices will be allowed except where cables must transition from one cable type to another and this method will be executed in an enclosure with a three-foot service loop at each cable.

C.10.6.5 RJ45 extenders of any kind shall not be used or installed.

C.10.6.6 Conduit runs should be fastened every 24 inches with rigid two-hole conduit straps throughout the conduit run

C.10.7 ENCLOSURES (NEMA 4X only) shall:

C.10.7.1 Be used as pull boxes or to connect conduit runs together.

C.10.7.2 Be used for all outside perimeter cameras.

C.10.7.3 Be installed a minimum of four feet above ground for all perimeter cameras.

C.10.7.4 Have electrode ground and ground bonding.

C.10.7.5 Be installed according to the manufacturer’s specifications so the integrity is not compromised.

C.10.7.6 Be 16- or 14-gauge steel.

C.10.7.7 Have an internal three-point latch and padlocking handle for quick and secure access.

C.10.7.8 Contain a seamless foam-in-place gasket to ensure a continuous seal.

C.10.7.9 Have a 90-degree body flange opening channels away liquids.

C.10.7.10 Have external welded-on mounting feet for easy installation.

C.10.7.11 Have a continuous hinge that will provide strength and ruggedness.

C.10.7.12 Have a removable heavy gauge stainless steel continuous hinge pin.

C.10.7.13 Have seams continuously welded and ground smooth.

C.10.7.14 Have the following specifications UL 508A Listed; Type 4, 12, 13; File No. E61997, cUL Listed per CSA C22.2 No. 94; Type 4, 12, 13; File No. E61997

C.11 WARRANTY OF SERVICE

C.11.1 The warranty term is the period during which the Contractor guarantees the products and Services are free from defect, meet Contract specifications, and will be repaired or replaced at no cost to the Department, to include software upgrades. The warranty term shall be for one calendar year beginning the Day after the Department’s final acceptance in addition to manufacturers’ five-year warranties on hardware.

C.11.2 If defects in equipment, parts, or components are found, the Contractor agrees to repair or replace at no charge to the Department. The Contractor agrees to respond and arrive at within one Day upon receipt of a problem call. The Contractor is expected to arrive with the appropriate resources to test and correct all issues. All testing, corrections, and replacements should be completed within two Days of the initial report.

C.11.3 The warranty shall cover hardware and other ancillary expenses including, but not limited to, labor and travel required to execute warranty service during the warranty period.

C.11.4 The Contractor shall warrant all Services for one year regardless of any manufacturer’s disclaimers, limitations, or other special conditions associated with purchased products.

C.11.5 All manufacturer warranties must be transferred to the Department.

C.11.6 For warranty transfer, the Contractor shall provide a signed warranty document from each manufacturer identifying the warranty period and procedures for the Department to follow when making a warranty call.

C.12 NON-COMPLIANT SERVICES

If any of the services are non-compliant with this agreement’s requirements, the Contractor shall be notified, describing specific areas of non-compliance. The Contractor shall provide a written response within five-business Days to all such items of non-compliance. No further action regarding such items shall be taken for all items of non-compliance satisfactorily resolved by agreement between the Contractor and the Department. If an item of non-compliance cannot be resolved between the Contractor and the Department, and such item remains uncorrected for a period of 15 working Days or longer, then the Project Unit will be considered incomplete and payment will not be processed.

The Department reserves the right to suspend payments, withhold funds or require the return of funds in the case of non-compliance with the Department Policies, including but not limited to, recurring acts of non-compliance with the Contract requirements.

C.13 LIQUIDATED DAMAGES

C.13.1 The Contractor shall meet the time requirements for Deliverables and maintenance and technical support as established in the Project Unit plan and Exhibit J.10, BCCE Deliverables and Delivery Schedule, as approved by the Department, to include any subsequent amendments or modifications approved in writing by the Department. Because it would be difficult at the time of the execution of the Contract to accurately determine the Department’s losses resulting from late Deliverables or maintenance and technical support, the Department may assess liquidated damages in the following amounts:

C.13.2 The Contractor will be assessed Liquidated Damages after the fifth late Day for failing to meet the timetables and implementation plans listed in Section C.7.1 Deliverable 1, Planning and Design.

C.13.3 The Contractor will be assessed Liquidated Damages after the fifth late Day for failing to comply with Section C.11.2, Warranty of Service, after the initial problem call.

LIQUIDATED DAMAGES

Project Title Cost Calculated/ Day

% Time Calculated/Day

Net Cost Calculated/Day

TDCJ Project Manager $350.16 30% $ 105.05 TDCJ Technical Manager $512.94 60% $ 307.77 TDCJ Project Administration $787.41 50% $ 393.70 TDCJ Program Administration $342.49 5% $ 17.12 TDCJ Contracts & Procurement $342.49 2.9% $ 9.93 TDCJ Security $327.82 93.3% $ 305.86

DAILY LIQUIDATED DAMAGES

Rounded down to the nearest dollar. $1,139.00

C.13.4 The Contractor and the Department agree that the assessments described above constitute Liquidated Damages and are not penalties. The Liquidated Damages represent a reasonable estimate of the Department's anticipated losses resulting from the Contractor's failure to meet the specified obligations under this Contract. The Department retains the right to assess Liquidated Damages as provided herein, and such assessments shall not be deemed optional or discretionary. If any portion of this provision is deemed unenforceable by a court of competent jurisdiction, the remaining portions shall remain in full force and effect to the extent permitted by law. The availability or assessment of Liquidated Damages does not waive or restrict the Department’s right to seek any other remedies available in law or equity.

C.14 PERFORMANCE AND PAYMENT BONDS

C.14.1 The Contractor shall provide, at its own expense, prior to commencement of work but no later than 14 Days after notice of award, in accordance with the provisions of Texas Government Code, Title 10, Section 2253.021, the following bonds to the Department:

• Payment bond (Attachment A) for the sole protection of those supplying labor, materials, and/or equipment, which shall be in the amount of the Contract; and

• Performance bond (Attachment B) for the sole protection of the State of Texas, which shall be in the amount of the Contract award and conditioned on the faithful performance of all Services performed in accordance with this Contract. Subcontractors are not required by the Department to execute performance or payment bonds.

C.14.2 Each bond shall be executed by a corporate surety or corporate sureties duly authorized and admitted to do business in this State and licensed by this State to issue surety bonds, acceptable to the Department, and on forms approved by the Attorney General of Texas. (Surplus lines insurance carriers, including sureties, are not qualified to issue payment and performance bonds required by Texas Government Code, Title 10, Section 2253.021). If any surety upon any bond furnished in connection with the Contract becomes insolvent, or otherwise not authorized to do business in this State, the Offeror shall promptly furnish equivalent security to protect the interests of the State of Texas and of persons supplying labor, materials and/or equipment in the prosecution of the Services contemplated by the Contract.

C.14.3…