4998 Addendum 1.pdf
PDF 2 MB Posted
- Attached to
- RR-25-4998 Systemwide, Lighting Repairs
- Solicitation number
- 26-557THA-ENGCO-B-49671
- Issued by
- Cook County, Illinois
About this file
This is an Addendum and Pre-Bid Meeting Sign-In documentation for the Illinois State Toll Highway Authority (ISTHA) Contract RR-25-4998 for Systemwide Lighting Repairs. The project encompasses lighting controller repairs and replacements, luminaire replacement, light pole upgrades, and installation work across five tollway systems—the Reagan Memorial Tollway (I-88), Veterans Memorial Tollway (I-355), Jane Addams Memorial Tollway (I-90), Tri-State Tollway (I-94/I-294/I-80), and Illinois Route 390 Tollway—spanning 12 counties including Boone, Cook, DeKalb, DuPage, Kane, Lake, Lee, McHenry, Ogle, Whiteside, Will, and Winnebago. An optional pre-bid meeting was held on October 21, 2025, at 2:00 p.m. via Microsoft Teams, chaired by Vanessa Ramos, Senior Contract Negotiator. Electronic bids are due by November 13, 2025, with work scheduled to occur between February 17, 2026, and November 18, 2026. The meeting agenda included welcome remarks, self-introductions from ISTHA procurement, contract compliance, diversity, and engineering personnel, followed by a project description overview.
The procurement requires bidders to be prequalified by the Illinois Department of Transportation and registered with the Illinois Department of Human Rights. The contract includes a 14% Disadvantaged Business Enterprise (DBE) participation goal and a 2.5% Veteran Small Business participation goal, with bidders required to submit utilization plans and good faith effort documentation. A 5% bid guaranty is required, and bid credits are available up to a $125,000 cap. The contract includes prevailing wage and equal employment opportunity requirements. Potential renewal options consist of either two additional one-year terms or one two-year term. All submissions must be electronic pursuant to CPO Notice 2023.12, with paper responses not accepted.
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Text version
71/inois of/way Capital Program
MEETING PURPOSE:
PRE-BID MEETING AGENDA
Optional Pre-Bid Meeting - Contract RR-25-4998
MEETING DATE: October 21, 2025
MEETING TIME: 2:00 pm
CHAIRPERSON: Vanessa Ramos - Senior Contract Negotiator
Illinois Tollway WebEx LOCATION:
TO:
Names
Eric Occomy Maria Campuzano Vanessa Ramos Danna Hall Sainey Jobe
Robert Glaz
Initials
EO
MC
VR
DH
SJ
RG
Organization / Title Procurement I Chief of Contract Services
Procurement/Deputy Chief of Procurement Procurement/Senior Contract Negotiator
Procurement I Contract Services Manager Procurement I Deputy Chief of Contract Compliance
Procurement/Contract Compliance Analyst Engineering / Project Manager
DSE
TOPICS TO BE DISCUSSED:
1.0 Open: Welcome; Self-introduction by Procurement Representative
2.0 Self-Introduction of Attendees - State name and affiliation loudly for all to hear (Please sign-in using the provided sign-in sheet)
2.1 Tollway Procurement- Contract Services
2.2 Tollway Procurement- Contract Compliance
2.3 Tollway- Diversity
2.4 Tollway- Engineering Project Manager
2.5 Design Section Engineer
2.6 Other Attendees
3.0 Brief Project Description (by Procurement Representative)
3.1 Contract Title: Systemwide, Lighting Repairs
3.2 Contract Location: Reagan Memorial Tollway (1-88), the Veterans Memorial Tollway
(1-355), the Jane Addams Memorial Tollway (1-90), the Tri-State Tollway (1-94/1-294/1-
80) and Illinois Route 390 Tollway (IL 390) in the counties of Boone, Cook, DeKalb, DuPage, Kane, Lake, Lee, McHenry, Ogle, Whiteside, Will, and Winnebago.
3.3 Scope of Work: The work under this contract includes repairs to lighting controllers, lighting controller replacement, luminaire replacement, light pole upgrades, installation
Illinois State Toll Highway Authority Contract No. RR-25-4998 Addendum No. 1
10/29/2025
Sue Garcia SG
Kashif Kahn KK
PRE-SUBMISSION CONFERENCE SIGN-IN
Bid Description:
BidBuy Number: Solicitation Publication Date: Due Date:
Vendor Conference Date & Time: Conference Location:
Attendance is:
ATTENDEES
PLEASE PRINT CLEARLY
NAME AND TITLE COMPANY REPRESENTED TELEPHONE EMAIL ADDRESS
1.
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Illinois State Toll Highway Authority Contract No. RR-25-4998 Addendum No. 1 3 of 5 10/29/2025
RR-25-4998 Systemwide, Lighting Repairs
26-557THA-ENGCO-B-49671 10/09/2025
10/21/2025, 2:00 p.m. Microsoft Teams
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