47QFSA26R0004_RequestforProposal.pdf

CUI//SP-PROCURE

Template Version 06/05/2025

REQUEST FOR PROPOSAL (RFP)

47QFSA26R0004

MV-22 Maintenance Support in support of:

United States Marine Corps (USMC), 2nd Marine Aircraft Wing (2D MAW), Marine

Aircraft Group 26 (MAG-26), Marine Corps Air Station New River, NC

Issued to:

All Interested Contractors in the 8(a) Program

Conducted under Federal Acquisition Regulation (FAR) Part 15

Issued by:

GSA Assisted Acquisition Services (AAS) (Air Force/Navy/Space Force)

April 20, 2026

Set-Aside Notice: This solicitation is a 100% Set-Aside for 8(a) Contractors

Controlled by AAS Contracting Officer Joe Loersch: joseph.loersch@gsa.gov

PART I - SECTION B – SUPPLIES OR SERVICES AND PRICES

RFP 47QFSA26R0004 PAGE B-1

B.1 GENERAL

The work shall be performed in accordance with all Sections of this Solicitation.

An acronym listing to support this Request for Proposal is included in Section J, Attachment B.

B.2 ORDER TYPE

This Contract (Contract) is a combination Firm-Fixed-Price (FFP) and Time-and-Materials (T&M) type order with Not-to-Exceed (NTE) Contract Line Item Numbers (CLINs).

The contractor shall perform the effort required by this Contract on a FFP basis for:

a. Mandatory Labor CLINs 0001, 1001, 2001, 3001, and 4001.

The contractor shall perform the effort required by this Contract on an NTE basis for:

a. Overtime CLINs 0002, 1002, 2002, 3002, and 4002

B.3 SERVICES AND PRICES

Long-distance travel is defined as travel over 50 miles from Marine Corps Air Station New River, NC. Local travel will not be reimbursed.

The following abbreviations are used in this price schedule:

CLIN: Contract Line Item Number FFP: Firm-Fixed Price NTE: Not-to-Exceed T&M: Time-and-Materials

B.4 SECTION B TABLES

B.4.1 BASE PERIOD:

MANDATORY FFP LABOR CLIN

CLIN Description QTY Unit Total FFP

0001 MV-22 Maintenance Support 1 (12) Lot (month) $

OVERTIME

CLIN Description Total NTE Price

0002 Overtime NTE $60,000.00

TOTAL BASE PERIOD CLINs: $________________

RFP 47QFSA26R0004 PAGE B-2

B.4.2 FIRST OPTION PERIOD:

1001 MV-22 Maintenance Support 1 (12) Lot (month) $

1002 Overtime NTE $60,000.00

TOTAL FIRST OPTION PERIOD CLINs: $________________

B.4.3 SECOND OPTION PERIOD:

2001 MV-22 Maintenance Support 1 (12) Lot (month) $

2002 Overtime NTE $60,000.00

TOTAL SECOND OPTION PERIOD CLINs: $________________

B.4.4 THIRD OPTION PERIOD:

3001 MV-22 Maintenance Support 1 (12) Lot (month) $

3002 Overtime NTE $60,000.00

TOTAL THIRD OPTION PERIOD CLINs: $________________

RFP 47QFSA26R0004 PAGE B-3

B.4.5 FOURTH OPTION PERIOD:

4001 MV-22 Maintenance Support 1 (12) Lot (month) $

0002 Overtime NTE $60,000.00

TOTAL FOURTH OPTION PERIOD CLINs: $________________

GRAND TOTAL ALL CLINs: $_______________

B.4.6 TIME-AND-MATERIALS (T&M)

It is estimated that the total cost to the Government for the performance of this contract shall not exceed the NTE ceiling price set forth in B.3, Services and Prices. The labor mix and level of effort specified in the contractor’s proposal and incorporated into this contract are for estimation purposes. The contractor may reallocate, with prior written approval of the U.S. Marine Corps Contracting Officer’s Representative (COR), the number of hours by labor category, within each labor CLIN as needed to effectively manage the project, provided the total funded labor cost and total hours are not exceeded. The reallocation of hours across CLINs requires approval in advance by the AAS CO. Any additional labor categories not originally proposed or increases to total hours or increases to ceilings required during performance must be approved by the AAS CO and added to the Contract by modification.

PART I - SECTION C – PERFORMANCE WORK STATEMENT

RFP 47QFSA26R0004 PAGE C-1

C.1 BACKGROUND

The 2nd Marine Aircraft Wing (2D MAW), Marine Aircraft Group 26’s (MAG-26) increasing operational demand in support of worldwide deployments as well as force restructuring requirements has depleted the MAG-26’s level of Government maintenance personnel qualifications.

This Contract will support this mission by covering this deficit.

C.1.1 PURPOSE

The contractor will provide MV-22 Maintenance Support for the six Tactical Aircraft (TACAIR) Squadrons of MAG-26 based at Marine Corps Air Station (MCAS) New River, North Carolina.

These maintenance services will be provided at both Organizational Level (O-Level) and Intermediate Level (I-Level), and will be within the skill classifications identified in the Performance Work Statement (PWS).

C.1.2 AGENCY MISSION

The 2D MAW, MAG-26’s mission is to exercise tactical command and control and provide responsive combat assault support, aviation logistics support, and aviation ground support to Marine, Joint, and Coalition forces to enable amphibious and expeditionary operations.

C.2 SCOPE

Contractor will perform Organizational and Intermediate Level (O/I-Level) scheduled and unscheduled maintenance to include:

a. Documentation

b. Troubleshooting

c. Inspections

d. Corrosion prevention/treatment

e. Servicing

f. Lubricating

g. Adjusting

h. Removal and replacement of aeronautical components

The Contractor will participate in periodic quality assurance (QA) audits and periodic monitoring. Additionally, the Contractor shall participate in periodic:

a. Government Aviation Maintenance Management Team (AMMT) inspections

b. Aviation Logistics Management Assist Team (ALMAT) inspections

c. Maintenance Program Assist (MPA) visits

d. Training assist visits (pre-MPA)

e. Material Condition Inspections (MCIs)

f. Naval Safety Center surveys

Flight line contractors will perform all O-Level maintenance on aircraft:

RFP 47QFSA26R0004 PAGE C-2

a. Engines and auxiliary power units

b. Fuel cells and fuel systems

c. Propellers

d. Dynamic components and drive systems

The contractor will provide all labor, supervision, and technical support required to provide training and perform scheduled/unscheduled MV-22 maintenance. The contractor will provide Organic Vapor Zeroing Assembly equipment to conduct fuel cell maintenance IAW Aircraft Confined Space Program and NAVAIR 01-1A-35. All maintenance to be performed by the contractor shall be performed by technicians thoroughly trained and knowledgeable in operation and maintenance of the systems specified in the individual skill classifications as listed in Section C.6. All qualifications/certifications listed in Section C.6 must be currently held, previously held and/or fully attainable by Contractor personnel assigned to production work centers as prescribed in the notes. All qualifications/certifications will be documented and maintained using the Advanced Skills Management database.

The contractor will perform all work in accordance with:

a. The most current version of Commander Naval Air Forces Instruction (COMNAVAIRFORINST) 4790, also referred to as the Naval Aviation Maintenance Program (NAMP)

b. Applicable MV-22 maintenance instruction manuals

c. Marine Corps Order (MCO) 8023.3B

d. Technical Directives (TDs)

e. Squadron Standard Operating Procedures (SOPs)

f. Other instructions as may be applicable in the support of these tasks

All maintenance/inspections performed by the contractor shall be documented via Maintenance Action Form (MAF). Contractor personnel shall acquire appropriate Special Maintenance Qualifications (SMQ) to initiate MAF and complete maintenance action within Squadron Naval Aviation Logistics Command/Management Information System (NALCOMIS).

The personnel complement shall include an adequate mixture of the following labor categories:

a. Airframe mechanics

b. Flight-line mechanics

c. Electrical/avionics mechanics

The complement mixture shall be balanced in a manner to adequately support O/I/D-Level scheduled and unscheduled maintenance to include:

a. Documentation

b. Troubleshooting

c. Inspections

d. Corrosion prevention/treatment

e. Servicing

f. Lubricating

g. Adjusting, removal, and replacement of aeronautical components

RFP 47QFSA26R0004 PAGE C-3

Additional guidance and minimum qualifications are provided in Section C.6. These Contractor personnel shall augment government maintenance personnel at the O/I/D-Level.

The contractor will perform the tasks prescribed in the PWS. The Contracting Officer’s Representative (COR) ensures compliance with the PWS but does not supervise contractor personnel. Contractor personnel are employees of the contractor and fall under their administrative control and supervision.

The contractor will report all interim Intermediate Level (I-Level) repair requirements found during inspection/corrective action, to the designated squadron Maintenance Material Control Officer (MMCO).

The contractor team members shall be qualified to examine, inspect, investigate, repair, and provide recommendations to the local Maintenance Control and/or Government agency as required. The contractor personnel will be highly qualified and technically competent in their assigned skill category, meeting the minimum qualifications identified in paragraph Section C.6.

The contractor will ensure designated personnel listed in Section J, Attachment J are qualified as Collateral Duty Inspector (CDI) or Collateral Duty Quality Assurance Representative (CDQAR) in accordance with the NAMP. All maintenance will be performed and inspected in accordance with the NAMP.

The contractor electrical/avionics mechanics shall possess at minimum a SECRET clearance due to their access to cryptographic equipment/components and/or spaces in which they are handled.

The contractors will perform diagnostics, repairs, part replacements, system inspections, and routine servicing of all designated Ground Support Equipment (GSE) assets. This support is critical to maintaining the functionality and availability of equipment essential to mission readiness.

The contractor shall comply with all applicable and local safety regulations and policies governing work performed on USMC aircraft. The Contractor shall ensure personnel are equipped with proper work attire to include safety boots, eye protection, and other Personal Protection Equipment (PPE) determined to be necessary. Coveralls shall be clearly marked to identify personnel.

The direct acquisition of weapons or weapons systems on behalf of the Department of Defense (DoD) is not within scope of this Contract. Use of weapons systems, other than as it relates to the analytical and technical services described in Section C, is not within scope of this requirement.

C.3 OBJECTIVE

This acquisition is to provide MV-22 Maintenance Support for the six Tactical Aircraft (TACAIR) Squadrons of Marine Aircraft Group 26 (MAG-26). MAG-26 is a United States Marine Corps aviation unit based at Marine Corps Air Station (MCAS) New River, North

RFP 47QFSA26R0004 PAGE C-4

Carolina, that is composed of six TACAIR Marine Medium Tilt Rotor Squadrons (VMM’s), one Fleet Replacement Squadron (FRS) and one Marine Aviation Logistics Squadron (MALS).

C.4 TASKS

C.4.1 TASK 1 – PROVIDE PROGRAM MANAGEMENT

The contractor shall provide program management support under this contract. This includes the management and oversight of all activities performed by contractor personnel, including subcontractors, to satisfy the requirements identified in the PWS.

C.4.1.1 SUBTASK 1 – ACCOUNTING FOR SERVICE CONTRACT REPORTING

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract. The contractor shall completely fill in all required data fields using SAM.gov.

Reporting inputs will be for the labor executed during the period of performance during each Government Fiscal Year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the SAM.gov help desk.

C.4.1.2 SUBTASK 2 – COORDINATE A PROJECT KICK-OFF MEETING

The contractor shall schedule and coordinate a Project Kick-Off Meeting at a location approved by the Government (Section F, Deliverable 02). The meeting shall provide an introduction between the contractor personnel and Government personnel who will be involved with the Contract. The meeting shall provide the opportunity to discuss technical, management, and security issues, and reporting procedures. At a minimum, the attendees shall include the contractor’s Key Personnel, other relevant Government personnel, the AAS CO, and the U.S.

Marine Corps COR.

The contractor shall provide a Project Kick-Off Meeting Agenda for review and approval by the U.S. Marine Corps COR (Section F, Deliverable 01). The agenda shall include, at a minimum, the following topics/deliverables:

a. Points of Contact (POCs) for all parties.

b. Personnel discussion (e.g., roles and responsibilities and lines of communication between contractor and Government).

c. Project Staffing Plan and status.

d. Transition-In Plan and discussion (Section F, Deliverable 09).

e. Security discussion and requirements (e.g., building access, badges, Personal Identity

Verification (PIV) cards, Common Access Cards (CACs).

f. Financial requirements including financial reporting and invoicing.

g. Quality Management Plan (QMP) (Section F, Deliverable 08).

RFP 47QFSA26R0004 PAGE C-5

The Government will provide the contractor with the number of Government participants for the Project Kick-Off Meeting, and the contractor shall provide copies of the presentation for all present.

The contractor shall draft and provide a Project Kick-Off Meeting Minutes Report documenting the Project Kick-Off Meeting discussion and capturing any action items (Section F, Deliverable 03).

C.4.1.3 SUBTASK 3 – PREPARE A MONTHLY STATUS REPORT (MSR)

The contractor shall develop and provide an MSR (Section F, Deliverable 04) NLT 3rd duty day of each month. The MSR shall include the following:

a. Progress to date on all activities during the reporting period, by task, including ongoing, new, and completed activities. Each section shall start with a brief description of the task.

b. Problems and corrective actions taken, as well as issues or concerns and proposed resolutions to address them.

c. Personnel gains, losses, and status (e.g., security clearance, PIV cards, CACs).

d. Government actions required.

e. Schedule that shows major tasks, milestones, and deliverables, with planned and actual start and completion dates for each.

f. Current Government-Furnished Property (GFP) inventory.

g. Personnel roster identifying personnel name, qualifications, type of certification(s), license(s), and expiration date (if applicable). Qualification compliance indicated in Section C.6 will be calculated by the total number of personnel occupying the positions within each function.

C.4.1.4 SUBTASK 4 – CONVENE TECHNICAL STATUS MEETINGS

The contractor Site Lead shall convene a Monthly Technical Status Meeting with the U.S.

Marine Corps COR, and other Government stakeholders (Section F, Deliverable 05). The purpose of this meeting is to ensure all stakeholders are informed of the monthly activities and MSR, provide opportunities to identify other activities and establish priorities, and coordinate resolution of identified problems or opportunities. The contractor PM shall provide minutes of these meetings, including attendance, issues discussed, decisions made, and action items assigned, to the U.S. Marine Corps COR (Section F, Deliverable 06). The government will provide comments back to the contractor within 3 business days of minutes, if there are any.

C.4.1.5 SUBTASK 5 – PREPARE AND UPDATE A PROJECT MANAGEMENT PLAN

(PMP)

The contractor shall document all support requirements in a PMP and shall provide it to the Government (Section F, Deliverable 07).

The PMP shall include the following:

a. Description of the contractor’s management approach.

b. Detailed Standard Operating Procedures (SOPs) for all tasks.

c. Milestones, tasks, and subtasks required in this Contract.

RFP 47QFSA26R0004 PAGE C-6

d. Overall Work Breakdown Structure (WBS) with a minimum of three levels and associated responsibilities and partnerships between Government organizations.

e. Detailed description of the contractor’s approach to risk management under this Contract.

f. Detailed description of the contractor’s approach to communications, including processes, procedures, format, and other rules of engagement between the contractor and the Government.

g. The contractor’s QMP.

The PMP is an evolutionary document that shall be updated annually at a minimum and as project changes occur. The contractor shall work from the latest Government-approved version of the PMP.

C.4.1.6 SUBTASK 6 –PROVIDE QUALITY MANAGEMENT

The contractor shall identify and implement its approach for providing and ensuring quality throughout its solution to meet the requirements of the Contract. The contractor shall provide a QMP and maintain and update it as changes in the program processes are identified (Section F, Deliverable 08). The contractor’s QMP shall describe the application of the appropriate methodology (e.g., quality control and/or quality assurance) for accomplishing Contract performance expectations and objectives.

The QMP shall describe how the appropriate methodology integrates with the Government’s requirements and include the following:

a. Describe in detail an inspection system to cover all required services, and include the process to ensure minimum personnel are maintained.

b. Procedures that include responsibility for surveillance, a description of records to be kept, methods for identifying and preventing defects in the quality of service.

c. Documented inspection instructions, auditing and testing in clear and complete instructions, and include the specific criteria for approval and rejection of the services that will be used in each inspection or audit.

d. Indicate the nature/number of observations, the number/type of deficiencies found, and the nature of corrective action taken.

C.4.1.7 SUBTASK 7 – TRANSITION IN

The contractor shall provide a Transition-In Plan (Section F, Deliverable 09). The contractor shall ensure that there will be minimal service disruption to vital Government business and no service degradation during and after transition. The contractor shall implement its Transition-In Plan No Later Than (NLT) 15 calendar days after award, and all transition activities shall be completed 50 calendar days after Project Start (PS).

C.4.1.8 SUBTASK 8 – TRANSITION OUT

The contractor shall provide transition-out support when required by the Government. The Transition-Out Plan shall facilitate the accomplishment of a seamless transition from the incumbent to incoming contractor/Government personnel at the expiration of the Contract. The

RFP 47QFSA26R0004 PAGE C-7

contractor shall provide a Transition-Out Plan (Section F, Deliverable 10). The contractor shall review and update the Transition-Out Plan in accordance with the specifications in Sections E and F.

In the Transition-Out Plan, the contractor shall identify how it will coordinate with the incoming contractor and/or Government personnel to transfer knowledge regarding the following:

a. Project management processes.

b. POCs.

c. Location of technical and project management documentation.

d. Status of ongoing technical initiatives.

e. Appropriate contractor to contractor coordination to ensure a seamless transition.

f. Transition of Key Personnel roles and responsibilities.

g. Schedules and milestones.

h. Actions required of the Government.

The contractor shall also establish and maintain effective communication with the incoming contractor/Government personnel for the period of the transition via weekly status meetings or as often as necessary to ensure a seamless transition-out.

The contractor shall implement its Transition-Out Plan NLT six months prior to expiration of the Contract.

In accordance with FAR 52.222-41, the contractor shall submit a Seniority List no later than ten workdays prior to the completion of the contract (Section F, Deliverable 11).

C.4.2 TASK 2 – WORKFORCE CONTINGENCY PLAN

Due to the urgent and continuous nature of this requirement, the government requires the contractor to maintain the proposed workforce at 100% manning. As such, the contractor is expected to develop a manning plan to fill any planned or unplanned vacancies on an expedited basis.

Workforce Contingency Plan - for continued contract support in the event of a declared crisis, catastrophic and non-catastrophic events and work stoppages within 30 calendars days of the Award. The plan shall contain the following information at a minimum: response capability for each respective area to natural disasters/unplanned events, contingency actions, emergency work requests, natural disasters, labor strike/personnel walk-off, contingency mobilizations and demobilization recall commitments. Changes or updates are to be provided as they occur. The government has the right to review, accept or reject the plan to ensure it meets the mission requirements. Contractor format is acceptable.

Any vacancies that occur in the contractor’s proposed manning should be filled within 14 calendar days.

C.4.3 TASK 3 – CONTRACTOR MANPOWER REPORTING APPLICATION

Contractor Manpower Reporting Application. To support the Navy/Marine compliance with Section 8108 of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Act, 2011, the contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields in SAM.gov located via https://sam.gov/SAM/.

RFP 47QFSA26R0004 PAGE C-8

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. Data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the SAM customer service. The Unit Identification Code(s) (UIC) for the site(s) on this contract is/are as follows: M09965.

C.5 PERFORMANCE REQUIREMENTS SUMMARY (PRS)

The Performance Requirements Summary (PRS) is provided below.

Ref No. Task Reference Required Performance

Service Performance Standard

Method and Frequency of Surveillance

AQL

1 Section C.6 Airframe qualifications/certifications

Personnel with required qualifications per

Section C.6

Personnel Roster Monthly

100%

2 Section C.6 Flight Line qualifications/certifications

Personnel with required qualifications per

Section C.6

Personnel Roster Monthly

100%

3 Section C.6 Aviation Safety/Training Personnel with required qualifications per Section C.6

Personnel Roster Monthly

100%

Section C.2

Para 16 Safety Compliance Zero violations

COR observation on a random basis.

100%

C.6 LIST OF REQUIRED QUALIFICATIONS/CERTIFICATIONS

All CMS

100% Note (1)

All CMS 75% Min Note (2)

All CMS 50% Min

Airframes 75% Min Note (1)

Avionics 75% Min Note (1)

Flight Line 75% Min Note (2)

Flight Line (Min 2

Qualified) Note (1)

Auxiliary Power Unit

(APU)

X

Blade Fold Wing Stow

(BFWS)

X

Brake Rider X Egress

Certified X

Tow Qualified X A/M42-2A Light Cart

X

A/S32A-45 Tow Tractor

X

BT-400-46

Pre-Heater (or legacy equivalent)

X

Flight Line Utility

X

RFP 47QFSA26R0004 PAGE C-9

Vehicles (aka Mighty Mites) A/M32A-108

Mobile Electric Power Plant (MEPP)

X X

ACU-20/M

Air

Compressor X X

00850-100-1 Portable

Hydraulic Power Supply

(PHPS)

X

1428AS100

Portable

Nitrogen Cart X

A/M26U-4B Nitrogen Cart

X

A/M27T-6 Hydraulic Cart

X

Hydraulic Contamination , Air Frames

(AF)

X

Tire and Wheel, Air

Frames (AF) X

NC-10 A/B/C

Mobile

Electric Power Plant (MEPP)

X X

65A102-J1 Corrosion Cart

X

Fuel Surveillance, Flight Line

(FL)

X

NGH-2112

Heater

X

901-220-941- 103 Portable Maintenance

Crane

X

A/M 24M-6 X Aircraft

Confined Space Program

Authorized Entrant

X

Aircraft Confined

Space Program

RFP 47QFSA26R0004 PAGE C-10

Entry Supervisor

Aircraft Confined

Space Program Safety

Observer

X

Aircraft Confined

Space Program Entry

Authority

NOTE (1): Applies to the 3 CMS production work centers only (Airframes, Avionics, and Flight Line). This qualification will be attained within 90 days from employment.

NOTE (2): This qualification will be attained within 120 days from employment.

C.7 WORKLOAD DATA

1. This projection is the Government’s estimated 12-month period of performance (PoP) workload that is based on historical and future needs to perform the work described in the PWS.

2. Surge hours are not estimated because the Government’s need for surge (and issuance of Work Requests in this order) is not certain or guaranteed.

3. This is a performance-based acquisition so offers may vary with respect to the labor mix (labor categories/skill levels) and level of effort (hours/FTEs) proposed to provide the most effective and efficient staffing solution to meet the order requirements and support the offeror’s proposed technical approach. The Government’s workload projection uses familiar job or duty titles, which are not intended to reflect any offeror’s typical labor category names. These are provided to assist the offeror in developing an effective and efficient staffing solution and are not intended to be binding on either party or to be the only possible solution.

Work Center

Occupation Title

Team Complement

CDI

CDQAR/SF

F

Min Yrs Aviation

Maint Experience

(Note 5)

Min Yrs T/M/S Maint

Experience (Note 6)

Airframes (Note 3)

Aircraft Mechanic II

7 7 0 4 2

Aircraft Mechanic III

7 0 7 6 4

Flight line (Note 3)

Aircraft Mechanic II

7 7 0 4 2

Aircraft Mechanic III

7 0 7 6 4

Avionics (Note 2,3)

Aircraft Mechanic II

6 6 0 4 2

RFP 47QFSA26R0004 PAGE C-11

NOTE (1): Requires strong leadership capabilities and a minimum of 10 years of aircraft maintenance experience in the MV-22.

NOTE (2): Electrical/Avionics mechanics shall possess at minimum a SECRET clearance due to their access to cryptographic equipment/components and/or spaces in which they are handled.

NOTE (3): 75% of CMS personnel will currently have MATMEP Level III / T &R level 3000 (applicable systems) or greater for MV-22. Remaining 25% of personnel (to include previous acquired, but not current MATMEP Level III / T&R employees) will attain MATMEP III/T&R level 3000 MV-22 within 90 days of employment. All CMS will attain Collateral Duty Qualification within 6 months from contract initiation.

NOTE (4): (5) qualified contractors to support the maintenance operations for ground support equipment (GSE). The scope of work includes both scheduled and unscheduled maintenance services to ensure continued operational readiness and compliance with all applicable technical standards and safety regulations.

NOTE (5): Aviation Maintenance experience could be tilt-rotor, rotorcraft, or fixed wing.

NOTE (6): T/M/S Experience is MV22 maintenance experience.

Aircraft Mechanic III

6 0 5 6 4

MV-22

Maintenance

Control (Note 3)

Aircraft Mechanic III

5 0 5 6 4

Power Plants I-Level (Note 3)

Aircraft Mechanic II

3 3 0 4 2

Airframes I- Level

(Note 3)

Aircraft Mechanic II

5 5 0 4 2

Ground Support

Equipment Mechanic (Note 4)

Mechanic II 5 0 0 4 0

Site Lead (Note 1)

Site Lead 1 0 0 10 N/A

Total 59

PART I - SECTION D – PACKAGING AND MARKING

Contract Request 47QFSA26R0004 PAGE D-1

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PART I - SECTION E – INSPECTION AND ACCEPTANCE

RFP 47QFSA26R0004 PAGE E-1

Template Version 06/05/2025

E.1 PLACE OF INSPECTION AND ACCEPTANCE

Inspection and acceptance of all work performance, reports, and other deliverables under this Contract will be performed at Marine Corps Air Station New River, NC by the U.S. Marine Corps COR.

E.2 SCOPE OF INSPECTION

All deliverables will be inspected for content, completeness, accuracy, and conformance to Contract requirements by the U.S. Marine Corps COR. Inspection may include validation of information or software through the use of automated tools, testing, or inspections of the deliverables, as specified in the Contract. The scope and nature of this inspection will be sufficiently comprehensive to ensure the completeness, quality, and adequacy of all deliverables.

The Government requires a period NTE 14 calendar days after receipt of deliverable items for inspection and acceptance or rejection.

E.3 BASIS OF ACCEPTANCE

The basis for acceptance shall be compliance with the requirements set forth in the Contract and relevant terms and conditions of the contract. Rejected deliverable items shall be corrected in accordance with the applicable clauses.

Acceptance of deliverables (e.g., reports, documents, and narrative-type deliverables) will occur when all discrepancies, errors, or other deficiencies, as identified in writing by the Government, have been resolved through documentation updates, program correction, or other mutually agreeable methods.

If a deliverable is adequate, the Government may accept it or provide comments for incorporation. All of the Government’s comments on deliverables shall either be incorporated in the succeeding version of the deliverable, or the contractor shall explain to the Government’s satisfaction why such comments should not be incorporated.

If the Government finds that a deliverable contains spelling errors, grammatical errors, or improper format, or otherwise does not conform to the quality assurance requirements stated within the Contract, the document may be rejected without further review and returned to the contractor for correction and resubmission. If the contractor requires additional Government guidance to produce an acceptable deliverable, the contractor shall arrange a meeting with the U.S. Marine Corps COR.

E.4 DELIVERABLES

The Government will provide written acceptance, comments, and/or change requests, if any, within 14 calendar days (unless specified otherwise in Section F) from Government receipt of the deliverable. Upon receipt of the Government comments, the contractor shall have 7 calendar

PART I - SECTION E – INSPECTION AND ACCEPTANCE

RFP 47QFSA26R0004 PAGE E-2

Template Version 06/05/2025 days to incorporate the Government’s comments and/or change requests and to resubmit the deliverable.

E.5 WRITTEN ACCEPTANCE/REJECTION BY THE GOVERNMENT

The AAS CO or U.S. Marine Corps COR will provide written notification of acceptance or rejection (Section J, Attachment C) of all deliverables within 14 calendar days (unless specified otherwise in Section F). All notifications of rejection will be accompanied with an explanation of the specific deficiencies causing the rejection.

Once accepted, electronic deliverables shall be submitted to the U.S. Marine Corps COR via the Assisted Service Shared Information System (ASSIST) Collaborations no later than 7 calendar days after the AAS CO’s or U.S. Marine Corps COR’s acceptance.

E.6 NON-CONFORMING PRODUCTS OR SERVICES

Non-conforming products or services will be rejected. Deficiencies shall be corrected, by the contractor, within 3 calendar days of the rejection notice. If the deficiencies cannot be corrected within 3 calendar days, the contractor shall immediately notify the U.S. Marine Corps COR of the reason for the delay and provide a proposed corrective action plan within 5 calendar days.

If the contractor does not provide products or services that conform to the requirements of this Contract, the Government may withhold the fixed price until the non-conforming products or services are remediated.

PART I - SECTION F – DELIVERIES OR PERFORMANCE

RFP 47QFSA26R0004 PAGE F-1

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F.1 PERIOD OF PERFORMANCE

The period of performance for this Contract is a one-year base period and four one-year options.

Base Period: To Be Determined (TBD) at award First Option Period: TBD at award Second Option Period: TBD at award Third Option Period: TBD at award Fourth Option Period: TBD at award

F.2 PLACE OF PERFORMANCE

The primary place of performance where the contractor will perform the work is Marine Corps Air Station New River, NC. Long-distance travel is not anticipated to be required in support of this effort.

F.3 CONTRACT SCHEDULE AND MILESTONE DATES

The following schedule of milestones will be used by the U.S. Marine Corps COR to monitor timely progress under this Contract.

The following abbreviations are used in this schedule:

CLIN: Contract Line Item Number DEL: Deliverable GOV’T: Government IAW: In Accordance With NLT: No Later Than TOA: Contract Award Days: Unless otherwise specified, all references to days are calendar days.

Deliverables are due the next Government workday if the due date falls on a holiday or weekend.

The contractor shall deliver the deliverables listed in the following table on the dates specified:

DEL. #

MILESTONE/

DELIVERABLE

RFP REFERENCE DATE OF COMPLETION / DELIVERY

Project Kick-Off Meeting Agenda

C.4.1.2 NLT 3 calendar days prior to the Project

Kick-Off Meeting

Project Kick-Off

Meeting C.4.1.2 Within 24 calendar days of TOA

Project Kick-Off

Meeting Minutes Report C.4.1.2

NLT 4 calendar days following Project Kick- Off Meeting

Monthly Status Report

(MSR)

C.4.1.3 Monthly, 10th calendar day of the next month

Monthly Technical

Status Meeting C.4.1.4 Monthly

Monthly Technical

Status Meeting Minutes C.4.1.4

7 calendar days after Monthly Technical Status Meeting

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DEL. #

MILESTONE/

DELIVERABLE

RFP REFERENCE DATE OF COMPLETION / DELIVERY

Project Management

Plan (PMP) C.4.1.5

Due at Project Kick-Off Meeting; updated as project changes occur, no less frequently than annually.

Quality Management

Plan (QMP) C.4.1.6

Due at Project Kick-Off Meeting; updated as changes in program processes are identified.

09 Transition-In Plan C.4.1.7 Due at Project Kick-Off Meeting.

10 Transition-Out Plan C.4.1.8 Within 6 months of PS; updates annually and then quarterly during the final Option Period.

11 Seniority List C.4.1.8 NLT 10 workdays prior to the completion of the contract.

Security Badges and

CACs H.14 Common

Access Card (CAC) At contract closeout.

13 CAC Card Report H.14 Common

Access Card (CAC)

15 calendar days after Contract after PS; 15 calendar days after exercise of each Option

Period; and 15 calendar days after U.S.

Marine Corps COR request.

Mission-Essential

Contractor Services Plan H.8 Mission-Essential

Services Due at Project Kick-Off Meeting, updated as necessary.

The contractor shall mark all deliverables listed in the above table to indicate authorship by contractor (i.e., non-Government) personnel; provided, however, that no deliverable shall contain any proprietary markings inconsistent with the Government’s data rights set forth in this Contract. The Government reserves the right to treat non-conforming markings in accordance with DFARS 252.227-7013.

F.4 DELIVERABLES MEDIA

The following are the required electronic formats, whose versions shall be compatible with the latest commonly available version on the market.

a. Text Microsoft (MS) Word, Google Docs, Portable Document Format (PDF)

b. Spreadsheets MS Excel, Google Sheets

c. Briefings MS PowerPoint, Google Slides

d. Drawings MS Visio, Google Drawings

e. Schedules MS Project, Smartsheet

F.5 METHOD OF DELIVERY

Unclassified deliverables and correspondence shall be delivered to the U.S. Marine Corps COR at the email address provided in Section G.1.1 for inspection and acceptance.

The contractor shall utilize the ASSIST Collaborations to deliver all AAS CO- or U.S. Marine Corps COR-accepted deliverables identified in Section F.3 unless the deliverable(s) meets one or more of the following exceptions.

a. Deliverable(s) that cannot be uploaded due to format (e.g., website).

b. Classified deliverable(s).

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c. Individual deliverable(s) that exceed the ASSIST file size limitations.

For deliverables where the above exception applies, the contractor shall submit notification via the ASSIST Collaborations outlining the applicable exception(s), the method of delivery, the alternative deliverable(s) storage location, the point(s) of contact who received the deliverable(s), and the date of deliverable(s) submission.

The contractor shall utilize a standard naming convention when uploading deliverables in the ASSIST Collaborations. The naming convention of deliverables shall follow the following format: [Acquisition Identifier #][Document Name][Final Document Date or Date Received][File Extension]. Date must be in this format: YYYY-MM-DD.

F.6 NOTICE REGARDING LATE DELIVERY/PROBLEM NOTIFICATION REPORT

(PNR)

The contractor shall notify the U.S. Marine Corps COR via a Problem Notification Report (PNR) (Section J, Attachment D) as soon as it becomes apparent to the contractor that a scheduled delivery will be late. The contractor shall include in the PNR the rationale for late delivery, the expected date for the delivery, and the project impact of the late delivery. The U.S. Marine Corps COR will review the new schedule and provide guidance to the contractor. Such notification in no way limits any Government contractual rights or remedies including, but not limited to, termination.

F.7 HOURS OF OPERATION

The contractor shall operate within a standard work week. The standard work week is 40 hours per week.

The standard 40-hour week is defined as five (5) days a week, eight (8) hours a day. The contractor is advised that deviation from this standard workweek may affect access to buildings, materials and or government employees.

Current shifts of government employees are as follows, which includes a 1-hour lunch break:

Monday-Friday 0700-1600 (1st shift) Monday-Friday 1600-0100 (2nd shift)

The expectation is that all contractor staff will work the 1st shift; however, unique situations may require contractor staff to work the 2nd shift with the approval of the COR.

The contractor may be required to provide maintenance services in support of natural disasters and other unique situations (e.g., extended hours, stranded aircraft rescue, national security support, etc.). The Government will make every effort to provide at least 24-hour advance notice of emergent requirements. The contractor is required to provide COR and CO an estimation of the number of hours and total estimated cost required to perform requested support IAW contract negotiated labor rates. In coordination with the COR, the CO will approve based on the requested supported hours. The Contractor and COR shall be responsible for tracking and reconciling expended hours. The Contractor shall notify the COR and CO in writing whenever it has reason to believe that the costs it expects to incur under the Labor Hour Contract Line Item (CLIN) will exceed 75 percent of the total amount so far allotted to the CLIN by the Government.

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F.7.1 HOLIDAYS

The Contractor shall make best efforts to align employee holiday leave to the U.S. Office of Personnel Management published here:

opm.gov/policy-data-oversight/pay-leave/federal-holidays/

The following Federal holidays are observed and therefore shall be staffed similar to other non-duty days (i.e., weekends):

a. New Year’s Day

b. Martin Luther King Day

c. President’s Day

d. Memorial Day

e. Juneteenth

f. Independence Day

g. Labor Day

h. Columbus Day

i. Veteran’s Day

j. Thanksgiving Day

k. Christmas Day

PART I - SECTION G – CONTRACT ADMINISTRATION DATA

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G.1 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The AAS CO appointed an U.S. Marine Corps COR in writing through a COR Designation Letter (Section J, Attachment A). The U.S. Marine Corps COR will receive, for the Government, all work called for by the Contract and will represent the AAS CO in the technical phases of the work. The U.S. Marine Corps COR will provide no supervisory or instructional assistance to contractor personnel.

The U.S. Marine Corps COR is not authorized to change any of the terms and conditions, scope, schedule, and price of the Contract or the Contract. Changes in the scope of work will be made only by the AAS CO by properly executed modifications to the Contract or the Contract.

G.1.1 CONTRACT ADMINISTRATION

Contracting Officer:

Joseph Loersch GSA FAS AAS Air Force Navy Space Force Telephone: (608) 334-4173 Email: joseph.loersch@gsa.gov

Contracting Officer’s Representative:

Capt. Josiah R Irwin III

MALS-26 AAMO

Telephone: (405) 406-6823 Email: josiah.irwin@usmc.mil

G.2 INVOICE SUBMISSION

The contractor shall submit Requests for Payments in accordance with RFP section G.3 and GSAM 552.212-4 to be considered proper for payment. In addition, the following data elements shall be included on each invoice.

Contract Number: (from GSA Form 300, Block 2) Paying Number: (FIN) (From GSA Form 300, Requisition/Reference Number Block or Form SF30 Block 4) Procurement Instrument Identifier (PIID): TBD at Contract Award Project Title: MV-22 Maintenance Support

The contractor shall submit invoices as follows:

a. The contractor shall utilize ASSIST to submit invoices.

b. The contractor shall manually enter CLIN charges into the ASSIST Invoice Service.

c. Summary charges on invoices shall match the charges listed in ASSIST for all CLINs.

The contractor shall submit invoices electronically by logging into the ASSIST portal (assist.gsa.gov), navigating to the appropriate award, and creating the invoice for that award. Do NOT mail or electronically submit any invoices directly to the GSA Finance Center (neither by mail nor via electronic submission).

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a. Log into ASSIST using your assigned Identification (ID) and password.

b. Complete login by entering your one-time authentication code to complete the multi-factor authentication.

c. Click on the Award Administration menu option from the ASSIST Acquisition menu tab.

d. Locate the order against which you want to invoice.

e. Open the order by clicking on the Award PIID hyperlink.

f. Click on the left-hand Invoice Summary navigator link.

g. Click on the Create New Invoice button.

By utilizing this method, no paper copy of the invoice shall be submitted to GSA AAS or the GSA Finance Center. The contractor shall provide invoice backup data, as an attachment to the invoice, in accordance with the contract type, including detail such as labor categories, rates, and quantities of labor hours per labor category. The U.S. Marine Corps COR may require the contractor to submit a written “hardcopy” invoice with the client’s certification prior to invoice payment. A paper copy of the invoice is required for a credit.

The contractor is certifying, by submission of an invoice in ASSIST, that the invoice is correct and proper for payment.

For additional assistance or if there are any issues submitting an invoice, contact the ASSIST Service Desk for support at 877-472-4877 (toll free) or by email at assist.servicedesk@gsa.gov.

G.3 INVOICE REQUIREMENTS

The contractor shall submit a draft copy of an invoice backup in Excel to the U.S. Marine Corps for review prior to its submission to ASSIST. The draft invoice shall not be construed as a proper invoice in accordance with FAR Subpart 32.9 and GSAM Subpart 532.9. The contractor shall provide receipts on an as-requested basis.

The final invoice is desired to be submitted within six months of project completion. Upon project completion, the contractor shall provide a final invoice status update monthly.

Regardless of contract type, the contractor shall report the following data:

a. MA IDIQ Number

b. Contract Award Number (NOT the Solicitation Number).

c. Contractor Invoice Number.

d. Contractor Name.

e. Point of Contact Information.

f. Current Period of Performance.

g. Amount of Invoice Subcontracted.

h. CAF applied to total amount billed (0.15 percent).

The amount of invoice that was subcontracted to a small business shall be made available upon request.

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G.3.1 TIME-AND-MATERIALS (T&M) CONTRACT LINE ITEM NUMBERS (CLINs) (for LABOR)

The contractor may invoice monthly on the basis of hours incurred for the T&M CLINs. The invoice shall include the period of performance covered by the invoice (all current charges shall be within the active period of performance) and the CLIN number and title. All hours and costs shall be reported by CLIN element (as shown in Section B), by contractor employee, and shall be provided for the current billing month and in total from project inception to date. The contractor shall provide the invoice data in spreadsheet form with the following detailed information. The listing shall include separate columns and totals for the current invoice period and the project to date.

a. Employee name (current and past employees).

b. Employee company.

c. Employee labor category.

d. Monthly and total cumulative hours worked.

e. Corresponding negotiated Contract ceiling rate.

f. Hours incurred not billed reported by CLIN.

g. Total amount paid (lump sum) by CLIN.

h. Corresponding labor rate from Section B.

G.3.2 FIRM-FIXED-PRICE (FFP) CONTRACT LINE ITEM NUMBERS (CLINs)

The contractor may invoice as stated in Section B for the FFP CLINs. The invoice shall include the period of performance covered by the invoice (all current charges shall be within the active period of performance) and the CLIN number and title. All prices shall be reported by CLIN element (as shown in Section B) and shall be provided for the current invoice and in total from project inception to date. The contractor shall provide the invoice data in spreadsheet form with the following detailed information. The listing shall include separate columns and totals for the current invoice period and the project to date.

a. FFP period of performance.

b. Total amount paid (lump sum) by CLIN.

G.4 CONTRACT (Contract) CLOSEOUT

The Government may unilaterally close out the Contract 20 months after Contract completion.

Interim Closeouts: The Government will attempt to close each Performance Period at completion and will use Quick-Closeout Procedures IAW FAR 42.708 when possible. The contractor shall submit a final invoice within 180 calendar days after the end of each Performance Period.

Final Invoice: The contractor shall identify and submit invoices for final payment within six months of Contract completion. After this submission, no further charges are to be billed. A copy of the written client agency acceptance of task completion must be attached to final invoices. The contractor shall request from GSA an extension for final invoices that may exceed the six-month time frame. After the final invoice has been paid, the contractor shall furnish a completed and

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Template Version 06/05/2025 signed Release of Claims (GSA Form 1142) to the AAS CO. The release of claims is due within 15 calendar days of final payment.

PART I - SECTION H – SPECIAL CONTRACT REQUIREMENTS

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H.1 NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS)

The NAICS Code for this Contract is 488190 - Other Support Activities for Air Transportation.

H.2 PRODUCT SERVICE CODE (PSC)

The PSC is J015 Maintenance, Repair, and Rebuilding of Equipment - Aircraft and Airframe Structural Components.

The contractor shall enter the PSC in the Federal Acquisition Service (FAS) Sales Reporting Portal (SRP).

H.3 KEY PERSONNEL

The following are the minimum personnel who shall be designated as “Key.” The Government does not intend to dictate the composition of the ideal team to perform this Contract.

a. Site Lead

The Government desires that Key Personnel be assigned for the duration of the Contract.

H.3.1 SITE LEAD

The contractor shall identify a Site Lead by name who shall provide management, direction, administration, quality assurance (as defined in Section C.5.1), and leadership of the execution of this Contract.

a. It is required that the Site Lead has the following qualifications:

1. Be an employee of the prime contractor.

2. Minimum of 10 years of aircraft maintenance experience on the MV-22.

b. It is desired that the Site Lead has the following qualifications:

1. Strong leadership capabilities.

H.3.2 OTHER PERSONNEL

a. It is required that the Contractor Personnel has the following qualifications:

1. Be U.S. citizens to ensure access to flight line workspaces and critical information systems.

2. Have Aircraft Confined Space Program responsibilities or work on aeronautical equipment fuel cells and tanks in accordance with NAVAIR 01-1A-35.

3. All electrical/avionics mechanics shall possess at minimum a SECRET clearance due to their access to cryptographic equipment/components and/or spaces in which they are handled.

4. 75% of personnel will currently have MATMEP Level III/T&R Level 3000 (applicable systems) or greater for MV-22.

5. 25% of personnel (can include previously acquired, but not current) will attain MATMEP III/T&R level 3000 for MV-22 within 90 days of employment.

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6. All personnel will attain Collateral Duty Qualification within 6 months from contract initiation.

b. It is desired that the Contractor Personnel has the following qualifications:

1. Possess extensive maintenance, modification, and repair experience on V-22 aircraft, or possess equivalent industry experience such as Airframe and Power Plant (A&P) or Federal Communication Commission (FCC) license or greater.

2. Possess the ability to work independently, without technical guidance, to perform all tasks outlined in the Interactive Electronic Maintenance Manual (IETM), and the technical proficiency to qualify as CDI or CDQAR.

3. Familiar with all publications relevant to the maintenance of the MV-22 appropriate to the assignment and have a thorough practical and theoretical knowledge of the equipment/systems.

4. Possess knowledge of the learning process and how to transfer technical knowledge to less qualified personnel, including the ability to express thought in both oral and written communications.

5. Possess a thorough understanding or become familiar and proficient with NALCOMIS OOMA automated maintenance documentation system within 90 days of employment.

H.3.3 KEY PERSONNEL SUBSTITUTION

The contractor shall not replace any personnel designated as Key Personnel in the proposal without the written concurrence of the AAS CO. Prior to utilizing other than the Key Personnel specified in its proposal in response to the RFP, the contractor shall notify the AAS CO and U.S.

Marine Corps COR. This notification shall be no later than ten calendar days in advance…