Lubbock_LED_Lighting_SOW_20190716.pdf

U.S. General Services Administration Public Buildings Service Greater Southwest Region

July 16th, 2019

Scope of Work

Project Title: Lubbock FOB LED Upgrade. ePM # 53197

Project Location: TX0230ZZ

G.H. Mahon Federal Building

1205 TEXAS AVE

LUBBOCK, TX 79401

All Floors and Common Areas

Building Location Hours: Every attempt must be made to ensure normal building operations are not interrupted. Operating hours for this facility are from 6:00 AM 6:00 pm, however, unless addressed separately, all work shall be done after normal hours to avoid tenant disruption issues.

Purpose: Energy conservation measure to replace or retrofit existing fluorescent and incandescent lighting with LED energy saving lighting counterparts. All work areas involved in the project are outlined as per Exhibit A.

Points of Contact:

Contracting Officer: Brian Dwyer 819 Taylor Street Fort Worth, TX 76102 Phone #: 817-978-7336

Project Manager: Sha’Mar Nolen 819 Taylor Street

Fort Worth, TX 76102 Phone #: 817-850-8283

Property Manager: Johnny Ferraro 819 Taylor Street

Fort Worth, TX 76102 Phone #: 682-208-6696

Other: R7 Security Clearance Coordinators r7clearance@gsa.gov

Notice to Proceed:

1. The Contracting Officer is the ONLY individual from the Government that can give the contractor a notice to proceed.

2. Before any of the work within the scope of the contract is started, the Contractor shall confer with the COR (Contracting Officer’s Representative) and agree on a

1 SOW v8 sequence of procedure; means of access to premises and building; delivery of material and use of approaches; use of corridors, stairways, elevators, and similar means of communications; and the location partitions, eating spaces for Contractor’s employees and the like.

3. After a Notice to Proceed is given the Contractor has 20 days to provide schedule.

Period of Performance: The total period of performance for this task order is 240 days and includes 60 calendar days for required security clearances, pre-work submittals, and material ordering. Actual construction period of performance is 180 calendar days.

Description of Work: Contractor shall provide all materials, labor, tools, equipment and daily supervision to accomplish tasks as outlined in the contract documents. Contractor is also responsible for all necessary safety measures as outlined in Construction Environmental Health and Safety Plan

(CESHP).

Division 1: General Requirements

1. A summary of the suggested LED solution will be labeled with the appropriate retrofit types as per Exhibit A.

2. Detailed specification sheets will be labeled Exhibit B. Contractor shall use Exhibit A to identify the corresponding and suggested fixture type.

3. All prospective contractors shall submit proposed specification sheets for each retrofit type as per Exhibit A. Proposals without this requirement shall not be considered.

4. The contractor shall routinely submit a 2 week outlook “snapshot” schedule indicating where the work will be taking place in the building.

5. The contractor shall record a daily “Foreman’s” log that shall be submitted on a weekly basis to the GSA PM or whenever the GSA PM requires them.

6. Daily clean up - All work space, staging areas, areas used for moving materials, trash, tools, etc. are to be kept clean at all times. All trash from the day’s work is to be removed and work site clean and orderly.

7. Protection - Contractor is responsible for protection of existing finishes, utilities, etc.

in the facility, and must maintain a separation of work area from adjacent spaces.

Protection of employees desks and office equipment shall include utilization coverings such as “visqueen” for dust and debris control.

8. The contractor shall ensure that the newly installed retrofit kits are 100% operational before leaving for the day. During construction, the contractor shall make any necessary repairs to all retrofit fixtures that fail under the scope of this project.

9. Site is to be secured at the end of day. Contactor shall be responsible for the security of the work site.

10. Agency security/access requirements shall be identified after contract award.

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Division 2: Existing Conditions

1. All fixture counts are considered to be estimated. Contractor shall verify all counts prior to ordering materials. GSA PM shall accompany contractor on site when verifying the fixture counts. Contractor shall submit a formal report outlining the verified counts to the GSA PM. Fixture count verification and report shall be completed no later than (45) days after the contract award date.

2. Contractor shall not proceed with procurement of project materials until all submittals and mock up has been approved.

3. Contractor shall verify all (interior, exterior) voltages prior to ordering materials.

4. Unless specified, contractor shall utilize existing fixture accessories (i.g. fixture arms and/or tenons).

Division 26: Electrical

1. L.E.D. replacements shall be equal to or better than recommended replacements specified.

2. All new L.E.D. fixtures and drivers must have 0-10 volt dimming capability.

3. Existing Lighting Controls, night light operation, emergency egress/generator circuits shall be maintained and remain operational with new LED fixtures.

4. All proposed new L.E.D. light fixtures shall comply with the minimum standards set by the following organizations:

● Dept. of Energy, Energy Star Program and/or Design Lights Consortium

(DLC)

● Dept. of Energy, Energy Star Program and/or Design Lights Consortium

(DLC)

● PBS P-100 April 2017

5. New LED fixtures shall operate with the same emergency/egress capabilities as the existing fixtures. This includes but is not limited to:

● Battery back-up (no less than 90 minute) or tied to emergency generator electrical circuit.

Special Instructions:

1. Contractor shall submit color of any exterior fixtures to GSA for approval before ordering materials.

2. Contractor shall be responsible to perform and record “before and after” foot-candle readings for all areas where light fixtures will be replaced as part of this SOW.

Contractor shall utilize a calibrated light meter which may be inspected by GSA at any time. Foot candle readings shall be available to the GSA PM on a weekly basis, but they shall also be included in the O&M binder under its tabbed section.

3. Contractor shall replace (9) nine dimmer switches equal or better than control 1.

See Exhibit D. Contractor to verify existing voltage & mounting profile prior to

3 SOW v8 ordering materials no later than 45 days after contract award date.

4. Contractor shall add bi-level sensors to Fixture C & D (See Exhibit B)

5. Contractor shall install one (1) mockup per fixture type as per Exhibit A.

6. The contractor shall provide attic stock of (20) TLED’s for Types L,M,N,O,P,Q and one (1) per fixture type for all remaining as listed in Table 1 (Exhibit A).

Options:

1. Option #1 - All prospective contractors shall submit proposed specification sheets for each exterior fixture type outlined in Exhibit A (Table 2). Detailed specification sheets will be labeled Exhibit C for equal or better replacements. Contractor shall use Exhibit A to identify the corresponding and suggested fixture type. The contractor shall provide one (1) attic stock per fixture outlined on Table 2.

Proposals without this requirement shall not be considered.

Liquidated Damages: If substantial completion (SC) is not achieved by the contract SC date, the Contracting Officer may assess liquidated damages at a rate of $214.00 per day.

GSA Security Requirements:

1. All Contractor personnel performing working on premises at GSA owned and operated buildings are required to pass a security background check conducted by the Department of Homeland Security/Federal Protective Service. No Contractor employee will be allowed to perform work on the building premises until employee has been determined to be suitable for hire by the Department of Homeland Security/Federal Protective Service.

2. The HSPD-12 badge will be required if working inside the building.

3. Contractor must initiate fitness determination process (security clearance) within 10 days of Zone B HSPD-12 instructional email.

4. Any other agency specific security/access requirements shall be identified after contract award.

Sustainability:

1. Green Purchasing: See attachment 1 for Green purchasing requirements

2. Waste Diversion: Fourteen days from Notice to Proceed, the Contractor shall submit to the Project Manager an updated Non-Hazardous Solid Waste Management. Waste Diversion Plan to include (not limited to):

a) List of materials Contractor will reuse

b) List of materials the Contractor will donate and name and address of donation recipient.

c) List of materials the Contractor will recycle and the name and address of the recycler. If Contractor receives recycling revenue, Contractor shall keep revenue and provide a receipt for GSA for reference.

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d) Name and location of solid waste landfill for non-diverted material.

Other Requirements:

1. Purchase of Equipment

2. Buy American Act Compliance

3. Building Specific Requirements

a) Parking-TBD

b) Building Specific Access Requirements-TBD during pre-construction meeting after award.

c) After-Hours Coordination-TBD during pre-construction meeting after award.

d) Loading Dock Use- TBD during pre-construction meeting after award.

e) Common Area Cleaning

f) Utility Outages (if needed)

g) Hot Work Permits (if needed)

h) Key Control-TBD during pre-construction meeting after award.

Submittals:

1. Critical Path Method Schedule

2. Waste Diversion Submittal: Preconstruction

3. Waste Diversion Submittal: Post Construction

4. Green Purchasing items

5. Product specification sheets. (Contractor to submit for GSA’s review and commentary prior to purchasing equipment)

6. Before & After foot-candle readings form for GSA’s approval.

7. Foreman’s Log (for daily activities) form for GSA’s approval.

8. Safety Plan/CEHP

Attachments:

1. Exhibit A (Summary of retrofits)

2. Exhibit B (Equal or better recommended specifications sheets for interior)

3. Exhibit C (Equal or better recommended specifications sheets for exterior, Option

1)

4. Exhibit D (Equal or better recommended specification sheets)

5. Attachment 1: Green Purchasing

6. Attachment 2: Waste Diversion Plan

7. Safety Plan/CEHP

Closeout Plan:

1. Final Punch list complete

2. Customer Acceptance

3. Dimensioned Redline Drawing

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4. Close Out Documents: (O&M Manuals, Warranty letter, Certified payrolls and

Release of Claims, Final Waste Diversion documentation.

5. (3) 3 Ring binder with tabbed sections. (3) Thumb drives with electronic copies for each section of the O&M manuals.

6. Contractor shall submit (1) draft O&M manual to PM for review before sending the final manuals.

7. Returned Badges

8. Final Invoice

END OF SOW

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Attachment 1: Green Purchasing

Sustainability:

● Green Purchasing:

o The contractor shall refer to the “Green Procurement Compilation” for all products being installed in federal facilities. The Green Procurement Compilation can be found at https://sftool.gov/greenprocurement. The standards found in this compilation shall guide all product purchasing decisions as they relate to federal facilities.

o The use of the following standards (“Key Sustainable Product” or “KSP” standards) is mandatory for all contracts and task orders. See https://sftool.gov/green-products/1037/key-sustainable-products for more details.

▪ Nylon Carpet: NSF-140 Platinum or Cradle to Cradle Bronze.

▪ Resilient Flooring (e.g. vinyl and linoleum): NSF-332 (any level) or Cradle to

Cradle (any level)

▪ Interior Latex Paint: Master Painters Institute (MPI) Extreme Green or Green

Seal 11.

▪ Acoustical Ceiling Tiles: > 15% post-consumer recycled content.

▪ Water-Consuming Equipment: WaterSense Certified.

A. For each KSP listed, the Contractor shall submit proof of compliance to the CO or his designee prior to the installation of the product or material. The CO’s designee shall verify compliance.

B. If the KSP materials listed above are 1) not reasonably available within a reasonable period of time; 2) fail to meet the performance standards set forth in the specification or fail to meet reasonable performance standards of GSA; or 3) are available only at an unreasonable price, only then can the Contractor use other types of products. In these cases the Contractor shall select products and materials, to the extent possible, which are the safest and most environmentally friendly. Exemptions must be submitted in writing and can only be approved by the CO.

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