Lubbock_LED_Lighting_SOW_20190530.pdf

U.S. General Services Administration Public Buildings Service Greater Southwest Region

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June 3rd, 2019

Scope of Work

1. Project Title: Lubbock FOB LED Upgrade. ePM # 53197

2. Project Location: TX0230ZZ

G.H. Mahon Federal Building

1205 TEXAS AVE

LUBBOCK, TX 79401

All Floors and Common Areas

3. Building Location Hours: Every attempt must be made to ensure normal building operations are not interrupted. Operating hours for this facility are from 6:00 AM 6:00 pm, however, unless addressed separately, all work shall be done after normal hours to avoid tenant disruption issues.

4. Purpose: Energy conservation measure to replace or retrofit existing fluorescent and incandescent lighting with LED energy saving lighting counterparts. All work areas involved in the project are outlined as per Exhibit A.

5. Points of Contact:

5.1 Contracting Officer: Brian Dwyer

819 Taylor Street Fort Worth, TX 76102 Phone #: 817-978-7336

5.2 Project Manager: Sha’Mar Nolen

819 Taylor Street

Fort Worth, TX 76102 Phone #: 817-850-8283

5.3 Property Manager: Johnny Ferraro

819 Taylor Street

Fort Worth, TX 76102 Phone #: 817-978-7508

5.4 Other: R7 Security Clearance Coordinators

r7clearance@gsa.gov

6. Notice to Proceed:

6.1 The Contracting Officer is the ONLY individual from the Government that can give the contractor a notice to proceed.

6.2 Before any of the work within the scope of the contract is started, the Contractor shall confer with the COR (Contracting Officer’s Representative) and agree on a sequence of procedure; means of access to premises and building; delivery of material and use of

2 SOW v1 06/03/2019 approaches; use of corridors, stairways, elevators, and similar means of communications;

and the location partitions, eating spaces for Contractor’s employees and the like.

6.3 After a Notice to Proceed is given the Contractor has 15 days to provide schedule.

7. Period of Performance: The total period of performance for this task order is 240 days and includes 45 calendar days for required security clearances, pre-work submittals, and material ordering. Actual construction period of performance is 90 calendar days.

7.1 Contractor must initiate fitness determination process (security clearance) within 10 days of

Zone B HSPD-12 instructional email.

8. Description of Work: Contractor shall provide all materials, labor, tools, equipment and daily supervision to accomplish tasks as outlined in contract documents. Contractor is also responsible for all necessary safety measures as outlined in Construction Environmental Health and Safety Plan (CESHP).

8.1 Division 1 General Requirements

8.1.1 A summary of the suggested LED solution will be labeled with the appropriate retrofit types as per Exhibit A.

8.1.2 Detailed specification sheets will be labeled Exhibit B. Contractor shall use Exhibit A to identify the corresponding and suggested fixture type.

8.1.3 All prospective contractors shall submit proposed specification sheets for each retrofit type as per Exhibit A. Proposals without this requirement shall not be considered.

8.1.4 Work Sequence – Work will be done after normal hours of operations (see Sec 3).

8.1.5 The contractor shall routinely submit a 2 week outlook “snapshot” schedule indicating where the work will be taking place in the building.

8.1.6 The contractor shall record a daily “Foreman’s” log that shall be submitted on a weekly basis to the GSA PM or whenever the GSA PM requires them.

8.1.7 Contractor shall be responsible to perform and record “before and after” foot-candle readings for all areas where light fixtures will be replaced as part of this SOW.

Contractor shall utilize a calibrated light meter which may be inspected by GSA at any time. Foot candle readings shall be available to the GSA PM on a weekly basis, but they shall also be included in the O&M binder under its tabbed section.

8.1.8 The contractor shall provide attic stock of (20) TLED’s for Types L,M,N,O,P,Q and one (1) per fixture type for all remaining as listed in Table 1 (Exhibit A).

8.1.9 Daily clean up - All work space, staging areas, areas used for moving materials, trash, tools, etc. are to be kept clean at all times. All trash from the day’s work is to be removed and work site clean and orderly.

8.1.10 Protection - Contractor is responsible for protection of existing finishes, utilities, etc.

in the facility, and must maintain a separation of work area from adjacent spaces.

Protection of employees desks and office equipment shall include utilization coverings such as “visqueen” for dust and debris control.

8.1.11 The contractor shall ensure that the newly installed retrofit kits are 100%

3 SOW v1 06/03/2019 operational before leaving for the day. During construction, the contractor shall make any necessary repairs to all retrofit fixtures that fail under the scope of this project.

8.1.12 The contractor shall be responsible to apply for and obtain for GSA's benefit any energy rebates/incentives available from the applicable energy or service providers or other sources serving the area in which the building/property is located. This includes, but is not limited to, contacting the incentive provider, completing required energy provider applications and/or forms, and pre/post inspection by incentive providers if required, submission of product installed information or cut sheets, if required and submission of measurement and verification inspections reports. All rebates/incentives received shall be made payable to US General Services Administration in the form of a check. The check shall identify the incentive provider, the project contract number and GSA building involved, and shall indicate it is for the GSA R-7 BA-63 rebate and incentive account. The check(s) shall be sent to the Contracting Officer.

8.1.13 Contractor shall provide rebate application updates during the regular scheduled progress meetings with the GSA Project Manager to discuss their progress on applying for incentive program.

8.1.14 Contractor shall submit color of any exterior fixtures to GSA for approval before ordering materials.

8.1.15 Site is to be secured at the end of day. Contactor shall be responsible for the security of the work site.

8.1.16 Agency security/access requirements shall be identified after contract award.

Division 2: Existing Conditions

8.1.17 All fixture counts are considered to be estimated. Contractor shall verify all counts prior to ordering materials. GSA PM shall accompany contractor on site when verifying the fixture counts. Contractor shall submit a formal report outlining the verified counts to the GSA PM. Fixture count verification and report shall be completed no later than (45) days after the contract award date.

8.1.18 Contractor shall install one (1) mockup per fixture type as per Exhibit A.

8.1.19 Contractor shall not proceed with procurement of project materials until all submittals and mock up has been approved.

8.1.20 Contractor shall verify all (interior, exterior) voltages prior to ordering materials.

8.1.21 Unless specified, contractor shall utilize existing fixture accessories (i.g. fixture arms and/or tenons).

8.1.22 Contractor shall submit color of any exterior fixtures to GSA for approval before ordering materials.

Division 26: Electrical

8.1.23 L.E.D. replacements shall be equal to or better than recommended replacements specified.

8.1.24 Existing Lighting Controls, night light operation, emergency egress/generator circuits shall be maintained and remain operational with new LED fixtures.

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8.1.25 All proposed new L.E.D. light fixtures shall comply with the minimum standards set by the following organizations:

● Dept. of Energy, Energy Star Program and/or Design Lights Consortium

(DLC)

● Dept. of Energy, Energy Star Program and/or Design Lights Consortium

(DLC)

● PBS P-100 April 2017

8.1.26 Emergency Egress Operation

8.1.27 New LED fixtures shall operate with the same emergency/egress capabilities as the existing fixtures. This includes but is not limited to:

○ Battery back-up (no less than 90 minute) or tied to emergency generator electrical circuit.

8.1.28 All new L.E.D light fixtures installed shall be either registered with the DLC or

Energy Star Program. Recommendations in Exhibit A shall not supersede this requirement.

8.1.29 All new L.E.D. fixture and drivers must have 0-10 volt dimming capability.

9. Options:

9.1 Option #1 - All prospective contractors shall submit proposed specification sheets for each exterior fixture type outlined in Exhibit A (Table 2). Detailed specification sheets will be labeled Exhibit C for equal or better replacements. Contractor shall use Exhibit A to identify the corresponding and suggested fixture type. Contractor shall use appropriate lifting equipment, e.g. bucket truck, to perform this work.

9.2 Option #2 - Contractor shall supply record drawings to include reflective ceiling plans and photometric outlines for all areas impacted by this project.

10. Liquidated Damages: If substantial completion (SC) is not achieved by the contract SC date, the Contracting Officer may assess liquidated damages at a rate of $214.00 per day.

11. Sustainability:

11.1 Green Purchasing: See attachment 1: green purchasing requirements

11.2 Waste Diversion Fourteen days from Notice to Proceed, the Contractor shall submit to the

Project Manager an updated Non-Hazardous Solid Waste Management Plan attachment 2:

Waste Diversion Plan, to include (not limited to):

a) List of materials Contractor will reuse

b) List of materials the Contractor will donate and name and address of donation recipient.

c) List of materials the Contractor will recycle and the name and address of the recycler. If Contractor receives recycling revenue, Contractor shall keep revenue and provide a receipt for GSA for reference.

d) Name and location of solid waste landfill for non-diverted material.

12. Other Requirements:

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12.1 Purchase of Equipment

12.2 Buy American Act Compliance

12.3 Building Specific Requirements

12.3.1 Parking-TBD

12.3.2 Building Specific Access Requirements-TBD during pre-construction meeting after award.

12.3.3 After-Hours Coordination-TBD during pre-construction meeting after award.

12.3.4 Loading Dock Use (During Duty & After-Hours)-TBD during pre-construction meeting after award.

12.3.5 Common Area Cleaning

12.3.6 Utility Outages (if needed)

12.3.7 Hot Work Permits (if needed)

12.3.8 Key Control-TBD during pre-construction meeting after award.

13. Submittals:

13.1 Critical Path Method Schedule

13.2 Waste Diversion Submittal: Preconstruction

13.3 Waste Diversion Submittal: Post Construction

13.4 Green Purchasing items

13.5 Product specification sheets. Contractor to submit for GSA’s review and commentary prior to purchasing equipment.

13.6 Before & After foot-candle readings form for GSA’s approval.

13.7 Foreman’s Log (for daily activities) form for GSA’s approval.

13.8 Safety Plan/CEHP

14. Attachments:

14.1 Exhibit A (Summary of retrofits)

14.2 Exhibit B (Equal or better recommended specifications sheets for interior)

14.3 Exhibit C (Equal or better recommended specifications sheets for exterior, Option 1)

14.4 Attachment 1: Green Purchasing

14.5 Attachment 2: Waste Diversion Plan

14.6 Safety Plan/CEHP

15. Closeout Plan:

15.1 Final Punch list complete

15.2 Customer Acceptance

15.3 Dimensioned Redline Drawing

15.4 Close Out Documents (O&M Manuals, Warranty letter, Certified payrolls and Release of

Claims, Waste Diversion documentation.

15.5 (3) 3 Ring binder with tabbed sections. (3) Thumb drives with electronic copies for each section of the O&M manuals.

15.6 Contractor shall submit (1) draft O&M manual to PM for review before sending the final manuals.

15.7 Final Invoice

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END OF SOW

Attachment 1: Green Purchasing

Sustainability:

● Green Purchasing:

o The contractor shall refer to the “Green Procurement Compilation” for all products being installed in federal facilities. The Green Procurement Compilation can be found at https://sftool.gov/greenprocurement. The standards found in this compilation shall guide all product purchasing decisions as they relate to federal facilities.

o The use of the following standards (“Key Sustainable Product” or “KSP” standards) is mandatory for all contracts and task orders. See https://sftool.gov/green-products/1037/key-sustainable-products for more details.

▪ Nylon Carpet: NSF-140 Platinum or Cradle to Cradle Bronze.

▪ Resilient Flooring (e.g. vinyl and linoleum): NSF-332 (any level) or Cradle to

Cradle (any level)

▪ Interior Latex Paint: Master Painters Institute (MPI) Extreme Green or Green

Seal 11.

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▪ Acoustical Ceiling Tiles: > 15% post-consumer recycled content.

▪ Water-Consuming Equipment: WaterSense Certified.

A. For each KSP listed, the Contractor shall submit proof of compliance to the CO or his designee prior to the installation of the product or material. The CO’s designee shall verify compliance.

B. If the KSP materials listed above are 1) not reasonably available within a reasonable period of time; 2) fail to meet the performance standards set forth in the specification or fail to meet reasonable performance standards of GSA; or 3) are available only at an unreasonable price, only then can the Contractor use other types of products. In these cases the Contractor shall select products and materials, to the extent possible, which are the safest and most environmentally friendly. Exemptions must be submitted in writing and can only be approved by the CO.