Pre-Proposal Conference Minutes and site walk thru Informaton.pdf

GSA New England Region

Subject: Pre-Proposal Conference for SOLICITATION 47PB0020R0066:

VARO Re-alignment Construction Project (14th-16th floors) At John F.

Kennedy, Boston, MA

Date: Virtual Conference March 26,2021 and (March 29, 2021 (Walk thru Appointment Only)

Location: 15 New Sudbury Street, Boston, MA 02203-0002

GSA Team: Kenneth Perez, Project Manager/COR

Waikit Lui Project Manager/COR

Carolyn Weekes, Contract Specialist

Michele Velanza, Contracting Officer

Brian Wong, Mechanical Engineer

Mathew Richards, Property Manager

Project Overview:

This project is for the space renovation effort by VA Regional Office (VARO) at the JFK FOB

VARO 14th, 15th & 16th Floors Realignment Project location. The design will incorporate

VARO requirements provided to GSA for the renovation of the VARO footprint 14th, 15th &

16th Floor.

The VARO the 14th, 15th and 16th floors are occupied and functioning, therefore, the selected GC must be capable of (and must have demonstrated successful experience) working in that type of environment while minimizing disruption to existing VARO operations.

Project will consist of selective demolition and construction of interior renovations of approximately 39,300 square feet on three floors (floors 14, 15 and 16) in five designated construction phases. Construction will include all labor, materials, equipment and testing, as necessary, to provide for the revised space requirements of the VARO.

General Solicitation Requirements:

The purpose of this pre-proposal conference is to exchange information to improve understanding of the Government needs and industry capabilities, which will allow potential offerors to determine if/how they can satisfy the Agency's needs. This will enable potential offerors and the Agency to produce efficiency in proposal preparation, proposal evaluation, and ultimately contract award with Best value at a fair and reasonable price.

Any discussions held today do not change the Solicitation. Questions and answers that are provided are considered information only and do not authorize changes to the solicitation. Only changes made by the issuance of an amendment are to be considered in preparing your proposals.

All documents regarding this solicitation will also be posted on the FBO website. Monitor this website regularly for updates.

The Government intends to award a contract resulting from this solicitation to the responsible offeror(s) whose proposal(s) represents the best value from the selection of the Best Value

Continuum-Tradeoff Process.

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. The offeror's proposal must include all data and information requested and must be submitted in accordance with the solicitation requirements. Any offeror who submits an incomplete package may be considered non-responsive.

Source Selection Evaluation Criteria:

The approach to source selection for this procurement represents the Best Value from the selection of the Best Value Continuum-Tradeoff Process again award will be made on the basis of best value. The proposal will be evaluated on Technical and Price Factors. The Technical

Factor is made up of 4 sub factors: Management Plan, Experience with Similar Projects Staffing

Plan/Key Personnel, and Past Performance.

) The technical factors, when combined, are approximately equal to price. The technical factors are approximately equal to each other.. Exchanges with Offerors may occur.

The Government may reject any or all proposals if such action is in the Government’s interest.

All pricing information shall be addressed ONLY in the Price Proposal and SF1442. In addition to the SF1442, detailed breakdown, of your price proposal is to be submitted. This breakdown should follow the Divisional breakdown as referenced in the SPECIFICATION”

SAM Registration

All prospective offerors must have a valid System for Acquisition Management registration to be considered for award.

Period of Performance:

Completion time is stated in the RFP as Seven Hundred and Thirty (480) calendar days from issuance of the Notice to Proceed. Contractor shall achieve substantial completion within Six hundred and seventy days (420). The Notice to Proceed (NTP) will be issued to the successful contractor which will enable the contractor to organize the and Construction teams.

Request for Clarification or Interpretation:

As referenced in Solicitation Section III.B: Requests for clarifications or Interpretation (pg. 11):

The Government will attempt to answer all requests for clarifications or interpretations of the

Solicitation Documents. Prospective Offerors should make such requests no later than

Thursday April 1, 2021 All questions are to be emailed to carolyn.weekes@gsa.gov. The

Government will attempt to answer all requests for clarifications or interpretations of the

Solicitation Documents by Tuesday, April 6,2021, Receipt of Offers:

In order to be considered for award, offers conforming to the requirements of the Solicitation must be received no later than Tuesday, April 20, by 2 P.M. EST via email. Reference further details within the solicitation. Faxed offers will not be accepted. Reference the solicitation for mode of delivery.

Additional Important Information Reminders:

This acquisition is a total small business set-aside under North American Industry Classification

System (NAICS) Code NAICS 236220 – Commercial and Institutional Building Construction.

A size standard is the largest that a concern can be and still qualify as a small business for

Federal Government programs. For the most part, size standards are the average annual receipts or the average employment of a firm. For more information on these size standards, please visit http://www.sba.gov/size.

Contractors must acknowledge all Amendments with their proposal. A bid bond is required with submission of your offer. In accordance with FAR 52.228-1, the amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less. The successful awardee will be required to submit both a performance bond and a payment bond each in the amount of

100% of the awarded price.

This construction project is issued pursuant to the Davis-Bacon Act, General Decision Number

MA202110001 dated 02/12/2021. Contractors may also access the applicable Davis Bacon

Wages under the appropriate county (Chittenden County) and type wage determination at Wage

Determinations Online (www.wdol.gov).

Determination of Responsibility:

In order to be considered responsible, an Offeror must demonstrate that it meets the requirements of FAR 9.104-1. The Contracting Officer's determination of an Offeror's responsibility or non-responsibility may be based upon any information obtained by the Contracting Officer and is independent of the evaluation of offers.

Proposal Validity:

All proposals submitted in response to this solicitation shall be binding on the offeror for a minimum of 60 calendar days following the closing date of this solicitation. Any proposal offering less than 60 calendar days for acceptance may be rejected. By signing and submitting the proposal, Offerors are affirming that proposals are valid for 60 calendar days from the date of submission.

http://www.wdol.gov/

Document Security:

Current Document security requirements authorize the issuance of this solicitation to be posted on the Internet. The Technical Specifications contain sensitive but unclassified (SBU) information and are subject to the safeguards presented in the RFP. The contractor will be required to follow the procedures when disseminating any SBU building information during the term of the contract.

Information concerning the disclosure of solicitation results:

After receipt of proposals, no information regarding the identity of those submitting offers, the number of offers received, or the information contained in such offers will made available until after award except as provided by FAR 15.503.

See attached list of attendees at the Pre-Proposal con