FINAL_SOW_Moakley_Cooling_Tower_2018_05_25.pdf

GENERAL SERVICES ADMINISTRATION

Design Build Scope of Work

Moakley Cooling Tower Replacement Project May 25, 2018

Title: Moakley Cooling Tower Replacement Project Building: John Joseph Moakley Federal Courthouse Location: 1 Courthouse Way Boston, MA 02210 Building Number: MA0050ZZ

GSA Project Sponsor: Jim Kelliher Phone: 617-565-1091 GSA Global Project Manager Waikit Lui Phone: 617-565-5024 GSA Contracting Officer: Simeon Berry Phone: 617 565-8618 GSA Contract Specialist: David Mark Phone: 617-531-9092 GSA D&C Coordinator/COTR: Aaron Sorrell Phone: 617-763-6264 GSA Building Manager: Marilyn Freeman Phone: 617-428-2019

1. GENERAL

1.1. Objective: Key objective of this project is to replace the failing three (3) Baltimore AirCoil induced draft cooling towers with three (3) towers of similar design/capacity, with VFD controller, broken into individual options for government execution. The existing units have significant corrosion and operational problems. The new cooling towers need to ensure efficient plant operations through the range of operating conditions at the facility. This project shall meet all technical requirements of this Statement of Work. The contractor shall provide a total “turnkey” project including:

1.1.1. Design. At the Moakley Federal Courthouse, perform a site inspection to fully understand the cooling tower system, roofing system and the existing conditions in the building.

Identify the exact size of cooling towers needed to support the building cooling/condensing load. Investigation shall also determine the means and method to have the new cooling towers installed, including but not limited to, temporary cooling solutions.

Provide design services to develop a design for a fully functional cooling tower system with all necessary sequencing controls and control wire connection to the existing BAS.

Include provisions as required for alterations to structural & architectural features (including the roof membrane itself), fire alarm, fire sprinkler, plumbing and electrical to meet the codes and standards. Relocation and disruption of tenant agency operations / functions by construction is to be minimized consistent with budget constraints and, to the greatest extent possible, should be accomplished within the confines of the facility/work area. Contractor shall closely coordinate proposed mechanical system designs and associated equipment with the building management personnel.

Note: The building cooling tower system operates 24/7/365. The new cooling towers shall be capable to operate in below freezing conditions. Design must include temporary cooling or heat rejection appropriate for seasonal cooling load, at a minimum equivalent two (2) cooling towers, in operation throughout the construction, or keep two cooling towers in operation at all times. See details in section 7.

1.1.2. Note that the design must include replacement of each of the three cooling towers.

The base bid will award design to replace three cooling towers, and construction replacement of one cooling tower. Following this design, Option 1 is intended to award construction of the second cooling tower, and Option 2 is then intended to award construction of the third cooling tower.

1.1.3. Construction. Perform all construction services necessary for the successful installation of the cooling tower system based upon the design generated from 1.2.1. Contractor will be responsible for repair of all damages and penetrations resulting from new installation and demolition of cooling tower and related components. Coordinate all construction work with GSA project manager and GSA building manager prior to any utility shutdown and hot work.

1.2. Scope: The contractor shall perform all professional services as necessary to provide GSA with a complete design package for the replacement of the entire cooling tower system, including, but not limited by, the requirements outlined in this Scope of Work, all required codes and amendments. The design package shall include specifications and drawings which will be turned over to GSA. Design should be able to be incremented into individual systems for the replacement of individual chillers, at the government’s discretion. After approval by GSA of all final design materials, the contractor will provide all necessary construction services to successfully install the cooling tower within the facility. All construction work should be done after-hours, unless otherwise approved by the contracting officer. Provide new pipe sections, valves, fittings, and controlling device(s) as necessary to accommodate the new system, including all associated systems on the cooling tower roof. Detailed technical requirements for the base and each option are listed in section 7.

1.2.1. Existing Conditions. The Moakley Federal Courthouse currently has three (3) Baltimore AirCoil induced draft cooling towers. Cooling towers are sequenced to meet the load and controlled by Trane Controls. Existing BAS is installed and maintained by Gwynn Systems, Inc. Each tower can run independently and has a two speed 50 hp motor.

• Capacity – 6150 USGPM of water from 95oF to 85oF at 78oF entering wet bulb

• Fan Motors – (3) 50 HP, 1800/900 RPM, 3 Phase, 60 Hz., 460/480V

1.2.2. Base Bid: Provide a total “turnkey” project including complete design for replacing the entire cooling tower system, and construction for the installation of one cooling tower.

System shall have a minimum one year warranty as detailed in paragraph 3.2.3. Work shall include start up testing, commissioning and training for the new cooling tower.

Commencement of the operations and maintenance period shall begin after testing is complete and the system is accepted by the government. The submitted bid shall include separate line items for the following:

1.2.2.1. Design Proposal

1.2.2.1.1. Labor

1.2.2.1.2. EFI

1.2.2.1.3. Materials / Supplies

1.2.2.1.4. Indirect Cost

1.2.2.1.5. Design Total

1.2.2.2. Construction Proposal

1.2.2.2.1. Equipment / Ancillary Material

1.2.2.2.2. Temporary Cooling (if needed)

1.2.2.2.3. Controls

1.2.2.2.4. Labor

1.2.2.2.5. Indirect Cost

1.2.2.2.6. Project Management Cost

1.2.2.2.7. Construction Total Cost

1.2.3. Option 1: This option will be exercised within 60 days of contract award, if funding is available. Provide construction for the installation of a second cooling tower. System shall have a minimum one year warranty as detailed in paragraph 3.2.3. Work shall include start up testing, commissioning and training for the new cooling tower. Commencement of the operations and maintenance period shall begin after testing is complete and the system is accepted by the government. The submitted bid shall include separate line items for the following:

1.2.3.1. N/A

1.2.3.2. Construction Proposal

1.2.3.2.1. Equipment / Ancillary Material

1.2.3.2.2. Temporary Cooling (if needed)

1.2.3.2.3. Controls

1.2.3.2.4. Labor

1.2.3.2.5. Indirect Cost

1.2.3.2.6. Project Management Cost

1.2.3.2.7. Construction Total Cost

1.2.4. Option 2: This option will be exercised within 60 days of contract award, if funding is available. Provide construction for the installation of a third cooling tower, condensing water pumps with VFD controllers, automatic water treatment system, controls and all related components. All condensing water piping within the area of the cooling towers shall be replaced. All units must have adequate valves to isolate the offline units and all existing valves shall be replaced. System shall have a minimum one year warranty as detailed in paragraph 3.2.3. Work shall include start up testing, commissioning and training for the new cooling tower. Commencement of the operations and maintenance period shall begin after testing is complete and the system is accepted by the government.

The submitted bid shall include separate line items for the following:

1.2.4.1. N/A

1.2.4.2. Construction Proposal

1.2.4.2.1. Equipment / Ancillary Material

1.2.4.2.2. Temporary Cooling (if needed)

1.2.4.2.3. Controls

1.2.4.2.4. Labor

1.2.4.2.5. Indirect Cost

1.2.4.2.6. Project Management Cost

1.2.4.2.7. Construction Total Cost

1.2.4.2.8. Construction Total Cost

1.2.5. Option 3: This option will be exercised within 60 days of contract award, if funding is available. Replace dunnage on roof to better support new equipment. The submitted bid shall include separate line items for the following:

1.2.5.1. N/A

1.2.5.2. Construction Proposal

1.2.5.2.1. Material

1.2.5.2.2. Labor

1.2.5.2.3. Indirect Cost

1.2.5.2.4. Project Management Cost

1.2.5.2.5. Construction Total Cost

1.2.6. Option 4: This option will be exercised within 60 days of contract award, if funding is available. Include design and coordination of replacement of the roof system in the area of the cooling towers (this is a separate roofing system from all other roofs on the building).

System shall have a minimum five year warranty. Work shall include tie in and proper flashing for the walls and roof penetrations. Roofing system should be tested in accordance with manufacturers’ specifications. The submitted bid shall include separate line items for the following:

1.2.6.1. Design Proposal

1.2.6.1.1. Labor

1.2.6.1.2. Materials / Supplies

1.2.6.1.3. Indirect Cost

1.2.6.1.4. Design Total

1.2.6.2. Construction Proposal

1.2.6.2.1. Equipment / Ancillary Material

1.2.6.2.2. Roofing system

1.2.6.2.3. Labor

1.2.6.2.4. Indirect Cost

1.2.6.2.5. Project Management Cost

1.2.6.2.6. Construction Total Cost

1.2.7. Option 5: This option will be exercised within 60 days of contract award, if funding is available. Include design and coordination, including tie in and switch over for use of a temporary chiller. Option 5 bid should include any cost savings associated with combining work items and being able to take all three (3) towers offline. The submitted bid shall include separate line items for the following:

1.2.7.1. Design Proposal

1.2.7.1.1. Labor

1.2.7.1.2. Materials / Supplies

1.2.7.1.3. Indirect Cost

1.2.7.1.4. Design Total

1.2.7.2. Construction Proposal

1.2.7.2.1. Equipment / Ancillary Material

1.2.7.2.2. Temporary Cooling

1.2.7.2.3. Controls

1.2.7.2.4. Labor

1.2.7.2.5. Indirect Cost

1.2.7.2.6. Project Management Cost

1.2.7.2.7. Construction Total Cost

1.2.7.2.8. Cost savings associated with this option

1.3. Schedule and Completion Date: The project is to be completed and ready for operation no later than December 7, 2018. The Contractor shall identify a guaranteed delivery date within this time frame. The contractor shall provide an estimated schedule for the scope of work after award of the contract at the kick-off meeting. The schedule is to include the submission dates outlined in Section 11 of this scope. The contractor is to incorporate meeting dates, review dates and submission milestones for their design into this schedule, as well as detailed construction milestones. The schedule must be approved by the GSA and will be incorporated into the contract requirements.

1.4. Technical Requirements and Reference Materials

1.4.1. Code Compliance – Design, installation and equipment shall comply with applicable building, state, federal, seismic, structural and electrical codes. All products that are listed, tested, identified, or labeled by UL, FM, ETL, or other National Recognized Testing Laboratory shall be used when available. Non-listed products are only permitted when listing does not exist. Non-listed products must be identified as such in all submittals.

1.4.2. The contractor shall provide materials that are recyclable, contain recycled materials, and that are EPA or Energy Star Rated if they are available on the market.

The contractor shall in all cases use low VOC components when possible.

1.4.3. PBS P100 “Facilities Standards for the Public Buildings Service” (2017). Compliance overall is required, but specifically the mechanical, electrical, energy, and roofing sections should be carefully adhered to. These standards make several references to the National Roofing Contractors Association, SMACNA and several other national codes. All referenced codes shall also be adhered to.

1.4.4. Other technical codes that shall apply include:

● IBC – International Building Code, associated mechanical and plumbing codes and referenced standards

● NFPA 101 – Life Safety Code

● NEC – National Electrical Code

1.5. Roles and Responsibilities:

1.5.1. Contractor. The Contractor is required to provide:

● Reports and certifications as noted

● Construction Documents that are Signed and Sealed by a licensed architect / engineer

● Submittals for Materials and Products

● Design and Construction Supervision / Contract Management

● Quality Control Plan

● Safety Plan

● Inspections and Tests

● Manuals (Design Calculations, Operation/Maintenance, Shop Drawing, As-Built

Drawings etc.)

● Training of Building Operation and Maintenance Staff

● The Contractor shall ensure that all staff and consultants meet the security regulations set forth in this contract. For new staff the Contractor shall file the appropriate security clearance forms. Consultants to the Contractor shall complete the appropriate form and submit them through the Contractor as appropriate

1.5.2. Government. The Government will provide:

● The site

● Review/comment of design submittals, including the Quality Control Plan

● Inspection/Test Witness to verify attainment of performance requirements

● Progress payments for design/construction shall be as agreed upon after approval of the progress payment schedule.

● The Government will review design and construction development through

Government staff and/or a contract Construction Manager (CM) for adherence to contract terms.

2. CONTRACT INFORMATION

2.1. Design Build Contract: The Government anticipates award of a "fixed-price" contract as described in FAR Clause 52.216-1.

2.1.1. Pricing and Payments. All Fixed Price payments shall be made in accordance with FAR

Clause 52.232-5.

2.1.2. Fixed Prices. Fixed prices include design and consultant fees, management services, construction supervision, inspection/testing and other professional and service fees.

Payments will be made based upon the successful percentage completion, applied to fixed prices.

2.1.3. Standard Clauses. The design, construction, and management of this project are governed by the regulatory clauses.

3. SPECIFICATIONS

3.1.1. A full set of specifications shall not be required for this project. However, specifications which express mechanical and electrical information that demonstrate sufficient detail so as to direct the construction work outlined in this scope of work will be required.

Incorporate and edit the GSA Master spec Division 1 General Requirements into the project specifications. The specifications package must be coherent enough that any contractor not familiar with the project would be able to construct the project design.

3.1.2. The specifications must take into account a construction plan producing a minimum disruption of day-to-day activities, utilities, services, etc.

3.2. The specifications shall include all equipment information, proposed installation/ interconnection information, and performance characteristics of the system. These specifications must be provided to the government in accordance to the submission dates outlined in section 11 of this scope. All specifications shall comply with the technical requirements shown under section 7, “Technical Requirements”. At a minimum, the proposed specifications shall include technical data and product data sheets for the following components:

3.2.1. Equipment Information:

3.2.1.1. Cooling Tower

3.2.1.1.1. Cooling Tower Manufacturer and Location

3.2.1.1.2. Capacity output per unit

3.2.1.1.3. Model Number

3.2.1.1.4. Cooling Tower Efficiency at Peak Level and at Various Output Levels

3.2.2. Installation Information:

3.2.2.1. Equipment locations

3.2.2.2. Piping and equipment layout

3.2.2.3. Wall penetration location, if any

3.2.3. Warranty:

3.2.3.1. Provide a minimum of a 1-year total system warranty.

4. DESIGN SERVICES

In addition to the specifications required by Section 3, design services for this project shall require a 75% and 100% design submission. A final set of as-built drawings shall also be provided to the Government before project close-out. These submissions shall be delivered to the Government based on the schedule laid out in Section 11. The design package shall include the following:

4.1. Kickoff Meeting/Site Survey Visit: Within one (1) week after receipt of the contract award, a kickoff meeting will be arranged to review the Scope of Work. The meeting will be attended by GSA team members and the contractor’s personnel. At a minimum, the prime contractor’s project manager and foreman, the primary designer, and a representative of any subcontractor performing over 25% of the work must attend. The meeting will be held at the project location.

The purpose of the meeting will be to discuss the contractor’s plan for completing the design and construction. A walk through of the site will occur at either the beginning or the end of the meeting.

4.2. Construction Drawings:

4.2.1. Provide all contract drawings required for project scope in accordance with Section 7

Technical Requirements. These drawings shall be English scale for each discipline required (civil, mechanical, electrical, etc.), with separate plans for new work and demolition as well as special types of drawings where necessary, such as enlarged plans, equipment details, riser diagrams, etc. Drawings shall clearly distinguish between new and existing work.

4.2.2. Each drawing shall indicate project title, project number, building name, building number, building address, Contractor’s firm, Contractor’s address and/or phone number, contract number, drawing title, drawing type, drawing number, and key plan. A cover sheet shall be provided and shall include a list of the drawings, legend, vicinity map, and location map in addition to all items required for each drawing. Each Contractor submission shall be clearly dated and labeled (e.g. 75% Design Submission, 100% Construction Document Submission, As-Built Drawings, etc.). Each drawing sheet submitted shall include a graphic scale in the lower right-hand portion of the sheet, where applicable. The final set shall be stamped by a registered engineer and/or registered architect for the state in which the building is located. At a minimum, the following drawings are required:

● Mechanical Plans and Details, including piping schematics

● Mechanical Sequence of Operations

● Control Diagrams

● Electrical Plans and Details

● Roof Plan – showing the full layout of the penetrations, if any

● Any drawings that may be required to install a complete project.

4.2.3. The Contractor shall develop the drawings in accordance with the Region 1 CAD

Deliverables Policy and supply electronic copies of the specifications and estimates with each submission, along with the requested number of hard copies. The Construction Document and As-Built Drawing submissions will be returned to the contractor to be redone if they are not 100% compliant with the CAD policy. See Appendix B for document security requirements.

4.2.4. All drawings, estimates, calculations, and specifications shall be in English units.

4.2.5. The Contract Documents must sufficiently define the scope of work and must stand on their own.

4.2.6. Work shall be coordinated on all drawings and specifications to assure that all necessary labor and materials are included to provide a fully functioning condensing cooling tower system.

4.2.7. Specifically address the means to keep the facilities accessible and operational by means of relocation and/or phasing.

4.3. Registration Seals: Each final working drawing and each submitted specification and calculation document required in support of the utility interconnection agreement shall be signed by, bear the seal of, and show the State Certificate Number of the Architect and / or Engineer who prepared the document and / or is responsible for its preparation.

4.4. Contractor Initiated Design Changes: Following award, Contractor initiated design changes from either his proposal or design submissions are subject to Government approval. All Contractor initiated design changes must be separately documented and submitted as such, not presented as normal design submission material. Government acceptance of normal design submission documents shall not be deemed as approval of a contractor initiated design change.

The Contractor must provide all information and materials necessary to satisfy the Government as to need, benefit, and/or comparability.

5. DESIGN SUBMISSIONS

5.1. Design Reviews: For each of the two design submissions, the Government reserves the right to make comments and request changes after the receipt of the submission. Reviews will be made by Government staff and/or the CM. As part of its review, the Government may offer submission reviews to local code officials. The milestone schedule in Section 11 indicates the review periods for each submission milestone.

5.2. Construction Commencement: Procurement of materials shall not commence until the energy calculations (gas consumption estimates) and product submittals are approved by the Government. No construction work in the building may begin until notice is given by the Government.

If the contractor believes that any Government design comments or requested changes will result in a change in the contract cost, they shall notify the contracting officer and project manager within seven (7) calendar days of receiving the comment (s) and provide detail cost estimate of anticipated contract modifications.

5.3. Purpose: The Government will review Contractor design submissions to verify adherence to contract requirements. Design reviews by the Government are not to be interpreted as resulting in an approval of the Contractor's apparent progress toward meeting contract requirements but are intended to discover any information which can be brought to the Contractor's attention which might prevent costly errors and misdirection or rework later in the project. The Contractor shall remain completely responsible for designing, constructing, operating and maintaining the project in full compliance with the requirements of this Scope of Work.

5.4. Resolution of Comments: The Contractor shall resolve all design review comments in writing, indicating one of the following: (1) Adoption and action taken, (2) Adoption with Modifications and action taken, (3) Alternative Resolution and action taken, or (4) Rejection.

In cases other than unqualified adoption, the Contractor shall provide a statement as to why the reviewer's objection and/or recommendation is inappropriate. Design review comments shall not relieve the Contractor from compliance with terms and conditions of this contract.

Contractor's comment resolution shall be transmitted to the Government and the CM within seven (7) calendar days of comment receipt and incorporate discussions from the scheduled design comment review meetings.

5.5. Level of Development: In addition to other submission requirements which may be specified in this contract, the following is required.

5.5.1. Final Documents. Drawings and specifications must depict/describe all construction work and shall be in final form, to fully support the minimum needs of the construction contractor.

5.6. Submission Format:

5.6.1. Specifications/Calculations. These submissions shall use standard white bond paper or formatted sheets, 8 1/2 x 11 inch, bound in snap action three-ring notebooks, organized in a logical sequence, tabbed to each section heading. Calculations shall be titled with each analysis clearly indicating subject/problem being studied, applied references, assumptions, and analysis of answer. All numerical references to length, temperature, pressure, energy, mass, weight, work, power, etc. shall be presented in English units. Final specifications shall be in the standard CSI format.

5.6.2. Drawings. Drawing levels of detail and quality of representation shall adhere to the AIA guideline "Architectural Graphic Standards." All original design drawings shall be 24 x 36 inch. Minimum lettering height shall be 5/32 inch. All numerical references to length, temperature, pressure, energy, mass, weight, work, power, etc. shall be presented in English units with metric units immediately following in brackets. Floor plans and elevations shall be at least 1/8" = 1'0" scale.

5.7. Quantities: The contractor shall provide two (2) copies of all submission material for each submission. All submission materials shall also be uploaded to the Google Share Folder set up by the COTR.

5.8. Procedures: Design submissions shall be made directly to the Contracting Officer or designated representative. Submissions shall be made in accordance with the schedule represented within the Contractor's approved schedule, having an allowance that the Government will take two (2) weeks to review each submission. See Section 11.

6. QUALITY CONTROL PLAN (QCP)

6.1. Content: For each performance and installation requirement, the QCP shall identify:

item/system to be tested, exact test(s) to be performed, measured parameters, inspection/testing organization, and the stage of construction development when tests are to be performed. Each inspection/test shall be included in the overall construction schedule. The Contractor is not relieved from required performance tests should these not be included in the plan.

The QCP is intended to document those inspections/tests necessary to assure the Government that product delivery, quality and performance are as required. It also serves as an inspection coordination tool between the Contractor, the Government, and the CM. Examples of these inspections/tests are the final test/inspection for overall performance of the system.

6.2. Submissions: The QCP shall be prepared and submitted within one (1) week of the kick off meeting and prior to any construction on-site. The QCP may be rejected as incomplete and returned for resubmission if there is any performance, condition or operating test that is not covered therein.

6.3. Updating: During construction, the Contractor must update the plan if any changes are necessary due to any changes or schedule constraints. The Government's Contracting Officer's Technical Representative (COTR) and the CM must be notified immediately of any schedule and/or procedural changes.

7. TECHNICAL REQUIREMENTS

7.1. General

7.1.1. Demolish existing cooling tower(s) (up to three (3) depending on options selected) and install new tower(s) (up to three (3) depending on options selected) with similar capacity, with VFD controller. Condensing water piping (supply & return) should be replaced up to the isolation valves before tapping 16” main, or farther back as piping condition warrants. The existing isolation valves and mains shall be re-used unless in poor conditions. Make-up water line should be replaced in kind up to the isolation valve after the meter. If Option 5 is executed, replace the roofing system on the cooling tower roof. All new installation shall be completed per manufacturers’ recommendations.

7.1.2. Contractor is responsible to maintain the mechanical space clean at all time and ensure construction areas are uncluttered at the end of each work day.

7.1.3. New cooling towers shall be equipped with variable frequency drive controller and low/high level alarm float switches, and shall be installed within the same location.

7.1.4. The new cooling towers need to be coated with appropriate corrosion protection to withstand a marine environment.

7.1.5. New cooling towers shall be capable to operate/stand-by below freezing ambient temperatures. Basin heater, heat trace, or other means of freeze protection shall be considered.

7.1.6. All parts and materials must be factory new OEM. All work shall be performed by licensed / manufacturer certified mechanics / technicians.

7.1.7. Provide sequence of operation to give the maximum cooling tower efficiency.

Contractor is responsible for programming of BAS to accommodate the new control sequence. Cooling tower system shall be sequenced to maximize the overall system operational efficiency. Coordinate with building manager for existing cooling requirements.

7.1.8. All control points associated with the new cooling tower system shall be tied-in to the existing Building Automation System (BAS). All controls shall be compatible with existing BAS. Work to include updating of BAS graphics to show new cooling tower, controls and control points and removal of old (existing) unused points.

7.1.9. Two cooling towers or their equivalent cooling capacity must be maintained at all times.

If temporary cooling is to be provided, the capacity should be appropriately sized for the installation season and cooling needs of the building. At a minimum temporary capacity should be provided equivalent to two (2) cooling towers, unless loads are shown to GSA to be less than that, or other cooling methods are established. GSA has determined that a temporary air cooled chiller on the plaza is a viable solution, any equivalents must be determined to be equivalent by GSA and approved by GSA. Tie-in means and methods must be determined as part of the design, and then approved by GSA. Switchover must be coordinated through GSA with the building management. Any proposed alternatives are only acceptable if approved by GSA in writing. All towers shall be approved/accepted by GSA prior to the removal/switchover from temporary cooling.

7.1.10. The testing for new towers shall be witnessed/signed-off by manufacturer’s certified representative.

7.1.11. The design shall meet the local, state and federal criteria.

7.1.12. Operating instructions shall be posted on or near the system, and on file with facilities operation and maintenance documents.

7.1.13. Existing structural support (dunnage) should be evaluated. Modify and/or re-build the structural support, if necessary. Apply applicable protective coating.

7.1.14. Any holes or damages made in finished walls or ceiling shall be repaired and painted to match surrounding surfaces.

7.1.15. System shall be fully installed and commissioned by December 7, 2018 to support the building cooling load. In the event that system cannot be put in service before this deadline, contractor will be responsible to continue the whole building temporary cooling at their own expense.

7.1.16. In regards to the equipment layout plan, contractor shall ensure there will be space clearance around any equipment for maintenance/repair or replacement purposes. P-100 (2017) requirements shall be adhered to.

7.1.17. If Option 4 is executed, the following P-100 Tier requirement shall apply:

7.1.17.1. 3.2.3.2 Roofing and Horizontal Waterproofing System - Tier 1 High

Performance System.

7.1.17.2. 3.2.3.3 Minimum Slope – Tier 1 High Performance System.

7.1.17.3. 3.2.3.4 Drainage (Size of Conductors) – AE to verify existing and advise to meet baseline.

7.1.17.4. 3.2.3.6 Testing and Monitoring –Tier 2 High Performance.

7.1.17.5. 3.2.4.1 Moisture Control –Tier 2 High Performance.

7.1.17.6. 3.2.5.2 Enclosure Air Tightness – Baseline system.

7.1.17.7. 3.2.6 Thermal Performance – Tier 2 High Performance with a goal of R-

7.1.17.8. 50.

7.1.17.9. 3.2.7 Building Enclosure Commissioning - Baseline system.

7.1.17.10. 3.2.9.2 Roofs - Tier 1 High Performance System.

7.1.17.11. 3.3 Prescriptive Enclosure Requirements – all that is applicable to project.

8 SHOP DRAWINGS/PRODUCT DATA

8.1 Submissions: The Contractor shall submit shop drawings and product data, catalog cuts, etc.

as stipulated herein. Shop Drawing/product data submissions to the Government shall be made after review and approval by the Contractor. This is in addition to and separate from specification submission material. Product data and shop drawings shall be delivered to the Government as required during design submission. Shop drawing and product data submissions shall be uploaded to the Google Shared Folder which will be set up by the COTR specifically for this project. One (1) set of hard copy of all materials shall be made to the Contracting Officer's Representative and one (1) set of hard copy to building manager on site.

8.2 Reviews: Reviews of shop drawings and product data by the Government are not to be interpreted as an approval of the Contractor's selections or progress toward meeting contract requirements but are intended to discover problems/errors which may avoid costly redirection during construction. The Contractor shall remain completely responsible for designing and constructing the building in accordance with contract requirements.

8.2.1 Review Period. The Government shall be allowed two (2) weeks to review these submission materials from the date of receipt.

8.2.2 Changes. If shop drawing changes and/or product changes take place after initial Government review, the Contractor shall resubmit the altered product data material and shop drawings within ten (10) calendar days.

8.3 Products for Submission: The Contractor shall provide shop drawings and product data for all systems, equipment and materials.

a. Manuals: The Contractor shall combine all product data submission material into hard copy manuals for reference during all phases of construction. Shop drawings shall be bound with product data or separately bound in drawing racks. The Contractor shall maintain duplicate copies for the Government, and the Government's CM.

9. INSPECTIONS AND TESTS

9.1. General: The Contractor shall perform inspections and tests throughout the design and construction process, including: design supports, existing conditions/needs assessments, construction installation placement/qualification measurements, and final inspections/tests commissioning/performance certification. Periodic "Quantity" inspections shall also be conducted to support progress payments as identified in the contractor’s quality control plan.

9.2. Government Witness: All inspections and tests to verify documented contract assumptions, to establish work accomplishment, or to certify performance attainment shall be witnessed by the Government and/or CM and coordinated through the QCP.

9.3. Site Investigations: The Contractor shall conduct site condition inspections/tests to validate both RFP directions and the Contractor's proposal.

9.4. Final Inspections and Tests: In order to ensure compliance with the manufacturer requirements, a system start up and commission shall be witnessed and/or performed by a manufacturer representative. Unless otherwise identified, manufacturer recommendations shall be followed for all inspection and test procedures.

9.5. Documentation: Inspections/tests required in the QCP (Section 6) shall result in a written record of data/observations. The Contractor shall provide two (2) copies of documents containing all test reports/findings. Test results shall typically include: item/system tested, location, date of test, test parameters/measured data, state of construction completion, operating mode, Contractor Inspector/Government witness, test equipment description and measurement technique.

10 GENERAL ADMINISTRATION

10.1 Project Meetings:

10.1.1 Pre-bid Meeting. All potential bidders are recommended to attend this site visit meeting held by the government. This meeting will include a brief introduction of the project and serve to familiarize the contractor with the site.

10.1.2 Design Kickoff and Site Visit Meeting. The contractor shall attend a design kick off and site visit meeting held by the government. This meeting will begin the design process and serve to answer any initial questions regarding design that the contractor may have, as well as familiarize the contractor with the site. Refer to Section 4.1 for more information.

10.1.3 Pre-Construction Meeting. The contractor shall attend a pre-construction meeting held by the government prior to construction. Construction may NOT begin until this meeting is held. This meeting serves to answer any questions from the contractor and to discuss building issues such as storage, security, access, working hours, etc.

10.1.4 Progress Meetings (Teleconference). The project coordinator and the construction supervisor from the contractor shall attend progress meetings held by the government on a weekly or biweekly basis, on dates determined by the government. This meeting is for the contractor to discuss their current progress, to discuss schedule, and to discuss and resolve any other project related issues.

10.2 Scheduling:

10.2.1 Project Schedule. Within 15 calendar days after contract award, the Contractor shall submit to the CO a detailed construction schedule showing the start and stop dates for all construction activities. The activities should be specific and controllable. The schedule shall also show all material lead times, inspection activities, design start and completion dates, and overall construction and completion dates. Following a 1 week government review, the government will provide comments to the contractor regarding the schedule.

Schedule updates will be required on a bi-weekly basis during construction. Payments will not be processed each month without the corresponding schedule updates.

Construction cannot begin until an approved schedule is returned to the contractor.

10.2.2 Schedule of Values. Within 15 calendar days after contract award, the contractor shall submit to the CO a detailed schedule of values (both in pdf version and live Excel version) for which the contractor payments will be based. The schedule of values shall parallel the overall construction schedule. The values for each activity shall correspond to the cost associated with that activity. Following a 1 week government review, the government will provide comments to the contractor regarding the schedule of values which may require resubmission. Payments will not be made until the schedule of values is approved by the government.

11. DESIGN SUBMITTALS AND PROCEDURES

Project Award: TBD Kickoff Mtg. /Site Visit: within 1 week after Project Award Quality Control Plan Submission: within 1 week after Kickoff Meeting GSA QCP Comments to Contractor: within 1 week of receipt of QCP Submission 75 % Design Submission: within 2 weeks of Kickoff Meeting Comments GSA 75% Comments to Contractor: within 2 week of receipt of 75% Design Submission

100% Final Document Submission: within 2 week of 75% Review Comments Final Review Meeting Teleconference: within 1 week of Final Design Submission

Construction Kickoff: within 2 weeks of Final Review Meeting Construction Period of Performance within 11 weeks of Construction Kickoff Meeting.

This milestone schedule gives approximately eight weeks from award for total design of the project. The construction period of performance and schedule will be agreed upon during design, as noted in this scope.

Send the proposal, original invoices, and copies of correspondence to the CO

General Services Administration Thomas P. O’Neill Jr. Federal Building 10 Causeway Street, 11th Floor Boston, MA 02222 Attn: Simeon Berry

Send submissions, copies of invoices, and correspondence to the COTR

Thomas P. O’Neill Jr. Federal Building 10 Causeway Street, 11th Floor Boston, MA 02222 Attn: Aaron Sorrell

Send one (1) hard copy of each submission to the Building Manager

Moakley Federal Courthouse 1 Courthouse Way Boston, MA 02210 Attn: Marilyn Freeman

Comply with the Following Procedures

1. Arrange site visits at least one week in advance through the GSA Property Manager via email with a cc to the COR. The normal working hours are Monday thru Friday from 6:00 a.m. to 6:00 p.m.

2. For every site visit, the Contractor shall report to the property manager’s office prior to beginning work.

12. PROJECT CLOSEOUT

12.1. Preparation for Final Inspection and Tests: The following steps shall be taken to assure the project is in a condition to receive inspections and tests.

12.1.1. Record Drawings. Finalize Record Drawings/Manuals, indicating all "As-Built" conditions. (See 12.4 As-Built Drawings and Record Specifications)

12.1.2. Start-up. Complete start-up testing of systems and equipment/components as recommended by manufacturers and presented within the QCP.

12.2. Instruction/Training: The Contractor shall provide formal instruction for Government designated personnel, addressing the operation and maintenance of all installed equipment. The Operation and Maintenance manuals developed shall be used as training materials. All classroom instruction shall be video-taped for future reference. The Contractor shall provide a training plan with the final Design Document submission, addressing all involved equipment.

12.3. Record Drawings: The Contractor shall maintain record drawings of all changes/deviations from the original design. Notations on record drawings shall be made in erasable red pencil or other color to correspond to different changes or categories of work.

Marked-up drawings shall always be maintained at the Contractor's construction office, available for the Government and/or CM to review. Record drawings shall note related change order designations on impacted work. When shop drawings indicate significant variations over design drawings, shop drawings may be incorporated as part of Record Drawings. Review of record drawings may be required before monthly payments can be processed.

12.4. As-Built Drawings and Record Specifications: The Contractor shall provide "As- Built Drawings" and documents based upon actual site installation, as should be reflected within latest Record Drawings/documents. Should Record Drawings not represent As-Built conditions, the Contractor shall perform field measurements and/or shop drawing takeoffs as required to support accurate As-Built drawings. Should the Government determine that variations exist between finished construction and the As-Built drawings, the Contractor shall correct drawings to the satisfaction of the Government.

12.4.1. The contractor shall submit two (2) hard copies (one full size (36 x 48 inch) and one half size (24 x 36 inch) and one (1) CD containing the “as-built” drawings and specifications as CAD and pdf files. The As-Built drawings in CAD shall comply with GSA National CAD Deliverables Policy.

12.4.2. All As-Built drawings shall be stamped and sealed as described in Section 4.4.

12.5. Warranties and Guarantees: Submit specific warranties and guarantees, final certifications and similar documents upon substantial completion and prior to final payment.

Provide the recommended preventative system maintenance and failure repair during the warranty period at no cost to the Owner. All warranties shall be signed by a Principal of the Contractor’s firm and sealed if a corporation.

12.6. Manuals: The Contractor shall provide manuals/documentation reflecting "As-Built" constructed building features/systems, including specifications, shop drawings, design calculations, shop drawings, operation/maintenance requirements, and all start-up reports.

Manuals shall be bound in three ring binders and fitted with tab sheets to identify major text divisions. All content shall be legible, first generation photocopies or prints of published material. Each manual shall be appropriately titled and provided with an introduction and table of contents. Should the Government establish that a submitted manual/document fails to represent installed conditions, the document shall be returned and corrected by the Contractor to the satisfaction of the Government.

12.6.1. Specification Manual. The Contractor shall provide two (2) complete sets of all final design specifications/documents, retyped or presented in original condition. Specifications shall be precisely edited to match installed features/systems/equipment and materials.

12.6.2. Shop Drawing Manual. The Contractor shall provide two (2) copies of a shop drawing and product data manual, containing all approved shop drawing submissions.

12.6.3. Design Calculation Manual. The Contractor shall provide two (2) final sets of all design calculations associated with this project, representing both initial design calculations and those analyses associated with contract changes.

12.6.4. Operation and Maintenance Manual. In addition to those manuals required to support training requirements, the Contractor shall prepare two (2) hard copies and two (2) CDs containing detailed Operation and Maintenance Manuals, identifying all procedures, tools, equipment and parts necessary to assure satisfactory operations and to provide maintenance per manufacturer's recommendations. Recommended spare parts should be clearly identified including minimum quantity to have in house.

12.6.4.1. Operation. In addition to operating sequences of start-up and shutdown, all modes of operation shall be described, including emergency/safety shut-offs, efficiency or energy conservation adjustments, control calibration procedures, interpretation of readings and reports, etc.

12.6.4.2. Maintenance. Maintenance shall address cycles of pm/inspections, replacement and use of special tools, lubricants, fuels, gages/meters, etc. Also to be discussed shall be potential hazards and emergency procedures. Include references to record documents, spare parts and material lists, warranties, maintenance agreements and similar continuing commitments.

12.7. Grants & Rebates: The Contractor/Developer shall actively seek, apply and effectively petition to secure all available grants (alternate funding resources) in concert with, and on behalf of the GSA. Any monies received as a result of this process/action shall be paid directly to GSA, not the contractor. The contractor is responsible for all required documentation and utility coordination for approval of incentives.

13 PROJECT PERSONNEL

13.1 Contractor Personnel: The Contractor is solely responsible for the management planning, supervision and contract coordination, design professional services and construction including all labor, equipment, materials and inspections to meet requirements of this contract.

13.1.1 Management. The Contractor shall provide individuals in the capacities of Contractor Principal, Project Coordinator, Construction Supervisor, and Inspection/Testing Agent(s). The Contractor Principal(s) shall have legal authority to represent the Contractor. The Project Coordinator shall be the single point of contact for coordinating with the Government. The Construction Supervisor shall coordinate construction work and associated contracts. Inspection and testing agents must certify delivery and functional/operating performance of contract work.

13.1.2 Professional Services. The Contractor shall provide required design and consultant services. Design and specialty consultant principals shall have legal authority to represent associated firms. Chief Designers have design sign-off authority for involved disciplines. Senior architects and engineers are those who have significant influence over design development.

13.1.3 Removal. The CO shall have the right to effect removal of any Contractor employee at any time during the duration of the contract if that employee is deemed to not be of the level of competence or ability required under the contract, or if said employee is for any other reason found to be unsuitable for the work. In such case, the Contractor shall promptly submit the name and qualifications of a replacement.

13.1.4 Further Documentation. The Contractor shall provide evidence or documentation of ability/suitability for their intended position if requested by the CO. At the CO's discretion, this may include submission of a detailed resume, work examples or evidence, oral interview, testing, or other appropriate means.

13.1.5 Failure to Provide Qualified Personnel. Repeated failure or excessive delay to provide qualified personnel that meet project requirements and are acceptable to the Government may be deemed sufficient reason by the CO to terminate work as provided in the Termination for Default clause.

13.2 Government Personnel:

13.2.1 Contracting Officer (CO). The Government's Contracting Officer (CO) has the authority to enter into, administer and/or terminate contracts and who may make related determinations and findings. The CO will designate to the Contractor in writing the roles and responsibilities of other Government officials as they relate to the execution of this contract. The CO for this project is:

13.2.1.1 Simeon Berry

Thomas P. O’Neill Jr. Federal Building 10 Causeway Street, 11th Floor

Tel: (617) 565-8618

13.2.2 Contracting Officer's Technical Representative (COTR). The Contracting Officer's Technical Representative may act for the CO within delegated authority limits. Unless otherwise noted, on behalf of the CO, the COTR is responsible for the general administration and technical coordination of this project. The COTR is the Government's point of contact for post award information exchange, design submission reviews, construction inspection/tests, and all administrative duties associated therewith.

The COTR for this project is:

13.2.2.1 Aaron Sorrell

Thomas P. O’Neill Jr. Federal Building 10 Causeway Street, 11th Floor

Tel: (617) 763-6264

13.2.3 Property Manager. The Property Manager for this project is

13.2.3.1 Marilyn Freeman

Moakley Federal Courthouse 1 Courthouse Way Boston, MA 02210 Tel: (617) 428-2019 Fax: (617) 428-2017

13.2.4 Construction Manager (CM). In support of the CO and COTR, the Government may enter into a separate contract to obtain Construction Management services to review design development and monitor construction inspections and tests. The CM shall have access to all areas of the construction site, including Contractor construction office area.

The CM shall also have access to all construction drawings, files, records and test reports.

14 SECURITY REQUIREMENTS

14.1 GENERAL SECURITY REQUIREMENTS

14.1.1 Bidding Clearances: Bidders will be required to comply with security paperwork or procedures imposed by GSA or any other federal agencies including, any necessary clearances for work under this contract.

14.1.2 Construction Clearances: After award of the Contract, all Contractor employees shall be required to…