Amendment_1_Moakley_Cooling_Towers_DB_2018_06_15.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

1PQB

David W. Mark, Contract Specialist

Solicitation # 47PB0018R0007" is amended as follows:

1. Pre-proposal Site Visit Agenda and Attendee List is attached.

2. Answers to offeror questions are provided on the following pages.

3.The Davis-Bacon Wage Determination is updated to Gen. Dec. No: MA180001 05/25/2018 (attached).

4. All other terms and conditions of the solicitation remain unchanged.

5. Offerors are reminded that they must acknowledge receipt of this amendment by one of the methods outlined in Block 11.

1PQB

Acquisition Management Division (1PQ) Contract Operations Branch (1PQB) GSA/PBS10 CAUSEWAY ST., RM 1100

BOSTON, MA 02222-1077 USA

EQ1PC-18-0011

47PB0018R0007

1 11

06/15/2018

05/25/2018

DAVID MARK Digitally signed by DAVID MARK Date: 2018.06.15 15:39:49 -04'00'

6/15/2018

MA0050ZZ - Moakley Federal Courthouse, Boston, MA RMA12527 - Moakley Cooling Tower Replacement Pre-bid Conference: 06/06/2018 Bidders’ Questions

1. What are the normal work hours for this facility?

ANSWER: Normal business hours for the Moakley are 7am to 6pm. For bidding purposes, please budget for 100% after hour work (6pm to 7am) for this project.

2. How do we coordinate after hour access?

ANSWER: Court Security Officers (CSOs) will be hired by GSA to provide access to the construction crew during after-hours. Contractor is expected to provide the number of employees and their names to the GSA at minimum 2 weeks in advance for coordination purposes.

3. How do we coordinate material delivery?

ANSWER: Coordinate with Property Manager at minimum 72 hours in advance.

4. Any on-site parking for contractors?

ANSWER: There is no available onsite parking for contractors.

5. Where can the crane truck park for equipment lifting?

ANSWER: A crane may be able to be placed on the eastern side of Northern Ave.

6. Is there capacity to support the crane necessary to perform the work by setting on the sidewalk/ adjacent road?

ANSWER: The successful offeror will be required to verify actual load capacity vs.

intended use for the project.

7. Are CAD as-built drawings available?

ANSWER: Yes. Appendix A of this solicitation contains some mechanical plans in PDF format. CAD drawings of building architectural, structural and MEP can be shared with the successful bidder upon request, provided that the confidentiality agreement posted with the original solicitation is signed and sent to david.mark@gsa.gov .

8. Is structural analysis required for existing steel dunnage if option 3 is not exercised?

ANSWER: No. In the event option 3 is not exercised, the existing structural dunnage shall be modified/rebuilt as necessary and proper protective coating shall be applied per SOW section 7.1.13.

mailto:david.mark@gsa.gov

Pre-bid Conference: 06/06/2018

9. Based on visual condition of roofing assembly, is this a priority to replace or patch?

ANSWER: This will be determined by the options exercised and if funding is available.

10. Can a dumpster/ disposal be located on the property for smaller items?

ANSWER: No. Items are gathered on site; when ready, brought down by crane or elevator to a waiting truck

11. Please confirm if Federal, state, and local taxes should be carried in proposals? If not, will a tax exempt certificate be provided to the awarded contractor? Is this project sales tax exempt?

If the project is sales tax exempt can the government provide a sales tax exemption certificate?

ANSWER: There are no known federal or local taxes associated with this project, but if there are the contractor is responsible for paying them and should include those costs in their price proposal. For Massachusetts State taxes, the Contractor will be exempt from taxes for building materials and supplies under MGL Ch. 64H, sec. 6(f), and will be provided with a Massachusetts State Form ST-5C upon award of the contract. Therefore, those taxes should not be included in the contractor’s price proposal.

12. Please confirm if any state, local, and/or Federal permits will be required on this project? Are welding permits required?

ANSWER: Yes. A Hot Work Permit will be required for each operation involving open flame or producing heat and/ or sparks. Work includes, but is not limited to, welding, brazing, cutting, grinding, soldering, heating pipe, torch-applied roofing or chemical welding.

13. Please confirm if there are any known hazardous materials?

ANSWER: There are no known hazardous materials present.

14. The P100 document refers to dimensions in metric units, but the SOW refers to dimensions in English units. Please confirm all dimensions are to be in English units?

ANSWER: All dimensions are to be in English/Imperial Units.

15. Please provide the existing CT and chiller plant sequences of operations?

ANSWER: This information may be provided under a future amendment; as of now, please price your job without this information as best you can.

Pre-bid Conference: 06/06/2018 Bidders’ Questions

16. Please provide original structural calculations and drawings for the roof?

ANSWER: Structural calculations are not available. A roof key plan may be provided under a future amendment; as of now, please price your job without this information as best you can.

17. SOW 1.1.1 states, "Identify the exact size of Cooling Tower needed?" Can the government please clarify what this means? This could have significant impact on amount of engineering required? For example, are you asking for revised Tower sizing (i.e. new building load calculations)? Will the existing building cooling load building model calculations be made available? Can we rely on them? Have the existing towers been sufficient historically? Or, is this a one for one change out and all you are asking for is to confirm the new CTs will fit and perform in accordance with the existing?

ANSWER: This information may be provided under a future amendment; as of now, please price your job without this information as best you can. Assume that this will be determined during the design phase.

18. SOW 1.2.4.1, Please confirm design services are not required for Option 2?

ANSWER: Please refer to SOW Section 1.2.2. Design services for Base and Options 1 and 2 are included in the Base design requirements.

19. SOW 1.2.5.1, Please confirm that design services are not required for Option 3?

ANSWER: Design services for Option 3 are included in the Base design requirements. While design was not included in the option itself, base and all options require that the dunnage be evaluated; if it needs repair or replacement this MUST be considered in the recommendations to the government.

20. Page 11, II.E. (1) of the solicitation states "Offeror's shall also submit with their proposal, the Annual Representations and Certifications (FAR 52.204-8), using the attached Offeror's Representations and Certifications (C301-SAT)." Can the government please provide the C301- SAT document, as it was not included with the original documentation.

ANSWER: Offeror’s Representations and Certifications are attached and may also be found under FAR 52.204-8. Reference to C301-SAT is deleted.

21. Can we use the existing roof as a staging area?

ANSWER: The inner cooling tower roof area could be used for minor storage if it does not restrict the construction/assembly process. The adjacent top roof area may be used with roof protection under equipment. It is the responsibility of the contractor to assure that roof weight/loading capacities are not exceeded.

Pre-bid Conference: 06/06/2018

22. Can we use the mechanical room on the 10TH floor to store our equipment?

ANSWER: Yes; however, this must be approved by the property manager so as not to interfere with access to existing mechanical equipment.

23. How long do we have for the design phase portion of the project?

ANSWER: As indicated under Section 11 of the scope of work, 75% design submittal is expected within three (3) weeks of contract award. The entire design process, including government reviews, will be complete within eight (8) weeks of contract award.

24. Can we submit our equipment as part of bid package so the equipment submittal package approval will go faster?

ANSWER: Equipment can be submitted as part of the bid, however thorough submittal review and approval will not be performed until after contract award.

25. Can you give us an idea of the security requirements of the project for the workers and Company?

ANSWER: Comply with HSPD12 requirements. All contractors requiring regular onsite access will be required to go through formal clearance.

26. Does the contractor pay for the CSO or is that cost covered by GSA?

ANSWER: GSA will pay for the CSO.

27. What is your preferred method for the controls, do we use Trane and Quinn Systems?

Can you elaborate and be specific on how you want the control system so everyone is on the same page?

ANSWER: The contractor may use any vendor qualified to work with Automatrix system.

Cooling towers must be capable of open protocol communications (i.e. Lonworks, bacnet).

28. GSA wants an open controls platform, please explain in detail the controls requirements for this project?

ANSWER: Cooling towers must be capable of open protocol communications (i.e. Lonworks, bacnet).

Pre-bid Conference: 06/06/2018 Bidders’ Questions

29. Is all work to be off hours since the work we perform will be loud and will create noise and Dust?

ANSWER: Yes. Refer to SOW section 1.2 and section 7.1.2 for details.

30. Do we require clearance for all employees and project managers or for anyone visiting the site?

ANSWER: Yes. Any personnel who needs routine access to the GSA facilities is required to go through the HSPD-12 clearance process. Contractors who are anticipated to work less than 15 days in this project can be escorted by the foreman with GSA issued PIV credential.

30. Is the piping and valves connecting to the mail header required to be changed as part of this Contract.

ANSWER: Refer to SOW Section 7

31. Is there a height requirement for the cooling towers?

ANSWER: It is preferred that the new cooling towers not exceed the existing cooling towers;

however this can be revisited during the design process.

32. Should the proposal be submitted via email? Shall we mail the original of the bid guarantee in advance of the proposal submission?

ANSWER: The proposal shall be submitted on a CD, either mailed or hand delivered to the address provided in Block 7 of the SF1442 (ATTN: DAVID MARK). The proposal contents shall be in one CD in two volumes (technical and price). An electronic version of the bid bond can be included with the pricing section in the CD.

33. When is the shut off date for the cooling towers?

ANSWER: The cooling tower system operates 24/7/365. Refer to SOW Section 1.1.1 & 7.1.9.

34. Please advise how the contractor can deliver equipment, is this all to be performed after hours?

ANSWER: Equipment may be delivered via the freight elevator, 7am - 6pm, Monday - Friday. If delivery requires a crane, arrangements have to be made at least 2 weeks ahead of the installation.

Pre-bid Conference: 06/06/2018 Bidders’ Questions

35. Is all installation and equipment installation to be completed after hours and on weekends?

ANSWER: Yes.

36. Does GSA have a plan for parking trucks and staging area?

ANSWER: Successful offeror will be required to provide a periodic look-ahead schedule including delivery of equipment. There is no formal staging area available onsite. Material and equipment designated for roof area will need to be coordinated for placement, driven by assembly and tie-in constraints.

37. What are the requirements for security and access to the building for weekend picks of the cooling tower?

ANSWER: Comply with HSPD12 requirements. Access to be coordinated in advance with project manager/property manager. CSO will be hired by GSA for after hour building access.

Contractor shall provide the date/time and number of employees for coordination purposes.

Contractor shall also work with the local authorities for applicable permits/details.

38. What are GSA’s preferred work hours for installing the cooling tower?

ANSWER: See Answer to Question # 35 above.

39. Can GSA provide the original structural steel drawing for the cooling towers?

ANSWER: This information may be provided under a future amendment; as of now, please price your job without this information as best you can.

40. Is this a like kind replacement or do you want the contractor to design the new cooling tower for additional capacity and or energy savings?

ANSWER: Design should evaluate capacity and efficiency to ensure the best operating resource for the government. Recommendations for improvement or change require GSA approval.

41. Can GSA describe the best value system used to award this project?

ANSWER: Evaluation of offers is discussed under Section VI of the solicitation. The “best value continuum”, FAR 15.101, includes a tradeoff process. This process permits tradeoffs among price and non-price factors and allows the government to accept other than the lowest priced proposal. The perceived benefits of the higher priced proposal shall merit the additional cost, and the rationale for tradeoffs must be documented in the file in accordance with FAR 15.406.

This process will be utilized in this procurement. Proposals will be evaluated with the objective

Pre-bid Conference: 06/06/2018 Bidders’ Questions of selecting the proposal that offers the best value to the Government. Since this approach provides the opportunity for price/technical tradeoffs, the award will not necessarily be made to the lowest priced offer.

42. Can GSA provide additional drawings besides the drawing package provided if required such as additional structural drawings requested?

ANSWER: Yes, existing drawings will be provided to the successful contractor upon request after award.

43. Can the successful contractor use the same existing upper steel platform and steps as part of this project or does GSA require a complete new system?

ANSWER: Yes if the existing platform can be re-used for O&M activities for the new system.

Contractor shall modify/rebuild and apply proper protective coating as necessary.

44. How many chillers do they run in the winter/offseason?

ANSWER: None. However secondary loop runs through for all IT/Data closets.

45. What is the typical chiller load?

ANSWER: Runs to 90%, before another chiller kicks-in to meet demand.

46. Will the Government provide comprehensive written badging requirements for the project if badging is required?

ANSWER: Yes, these requirements will be provided upon award.

47. Where will the designated laydown & parking area be for workers accessing the construction site?

ANSWER: There is no formal staging area available onsite.

48. Will the government accept the use of the industry leading Procore Project Management software as the primary submittal and data tracking tool for this project? The software is compatible with the VA’s networks and is currently in use at many VA locations.

ANSWER: Please refer to SOW Section 8 for the submittal process.

Pre-bid Conference: 06/06/2018 Bidders’ Questions

49. Does the Government have a fire alarm servicer that they currently work with? What is the name and contact information of the person or persons that will need to be coordinated with for security and fire alarm and suppression systems work and/or disruptions?

ANSWER: Siemens provides fire alarm servicing. All security and fire alarm and suppression systems work and/or disruptions will be coordinated with the GSA Property manager.

50. Has the work area been checked for asbestos or lead based paints?

ANSWER: No. For the purpose of this solicitation, assume no asbestos containing material or lead paint is present.

51. What is the Governments’ policy if asbestos products are encountered during construction?

ANSWER: If unforeseen conditions, such as the presence of lead paint or asbestos containing material, are encountered, contractor shall bring to the Contracting Officer’s attention and a contract modification will be issued as necessary.

52. Does the Government currently have a 3rd party testing service for those items requiring testing or is the contractor free to locate and hire applicable testing firms?

ANSWER: All testing required as part of a complete installation of a cooling tower system shall be included in the contractor’s bid. The testing shall include, but not limited to, water quality/chemistry testing for water treatment system adjustment, system commissioning, and start-up testing by manufacturer.

53. Who is responsible for the utility locations?

ANSWER: The contractor is responsible for verifying utility locations that may be impacted by their activities prior to performing any construction work.

54.Will any of existing Lightning protection system be reworked?

ANSWER: There is no lightning protection system on the cooling tower. New lightning protection system shall be provided if required per NFPA 780 (depends on the new height of proposed cooling towers).

55. Due to current potentially significant tariffs being placed on the importation of building materials such as wood or steel by the current Presidential Executive Branch, if a tariff is placed after bid time and before award will the government consider a price escalation on a contract value for products such as steel or wood should the executive branch levee tariffs effecting such materials? Most of these materials would still have been Buy American compliant as the tariffs would increase pricing on all steel or wood materials, regardless of origin.

Pre-bid Conference: 06/06/2018

ANSWER: FAR CLAUSE 52.229-3: Federal, State, and Local Taxes (Feb 2013), is incorporated into this solicitation. Please note that “After-imposed Federal tax” is considered to include new tariffs imposed after the proposal due date for this solicitation. The clause is provided in full text below (please note sub-paragraph g that requires prompt notification by the contractor to the Contracting Officer if there are any new taxes or duties that will result in either a contract price increase or decrease):

FAR CLAUSE 52.229-3: Federal, State, and Local Taxes (Feb 2013)

(a) As used in this clause— “After-imposed Federal tax” means any new or increased Federal excise tax or duty, or tax that was exempted or excluded on the contract date but whose exemption was later revoked or reduced during the contract period, on the transactions or property covered by this contract that the Contractor is required to pay or bear as the result of legislative, judicial, or administrative action taking effect after the contract date. It does not include social security tax or other employment taxes.

“After-relieved Federal tax” means any amount of Federal excise tax or duty, except social security or other employment taxes, that would otherwise have been payable on the transactions or property covered by this contract, but which the Contractor is not required to pay or bear, or for which the Contractor obtains a refund or drawback, as the result of legislative, judicial, or administrative action taking effect after the contract date.

“All applicable Federal, State, and local taxes and duties” means all taxes and duties, in effect on the contract date, that the taxing authority is imposing and collecting on the transactions or property covered by this contract.

“Contract date” means the date set for bid opening or, if this is a negotiated contract or a modification, the effective date of this contract or modification.

“Local taxes” includes taxes imposed by a possession or territory of the United States, Puerto Rico, or the Northern Mariana Islands, if the contract is performed wholly or partly in any of those areas.

(b)(1) The contract price includes all applicable Federal, State, and local taxes and duties, except as provided in subparagraph (b)(2)(i) of this clause.

(2) Taxes imposed under 26 U.S.C. 5000C may not be—

(i) Included in the contract price; nor

(ii) Reimbursed.

(c) The contract price shall be increased by the amount of any after-imposed Federal tax, provided the Contractor warrants in writing that no amount for such newly imposed Federal excise tax or duty or rate increase was included in the contract price, as a contingency reserve or otherwise.

(d) The contract price shall be decreased by the amount of any after-relieved Federal tax.

Pre-bid Conference: 06/06/2018

(e) The contract price shall be decreased by the amount of any Federal excise tax or duty, except social security or other employment taxes, that the Contractor is required to pay or bear, or does not obtain a refund of, through the Contractor’s fault, negligence, or failure to follow instructions of the Contracting Officer.

(f) No adjustment shall be made in the contract price under this clause unless the amount of the adjustment exceeds $250.

(g) The Contractor shall promptly notify the Contracting Officer of all matters relating to any Federal excise tax or duty that reasonably may be expected to result in either an increase or decrease in the contract price and shall take appropriate action as the Contracting Officer directs.

(h) The Government shall, without liability, furnish evidence appropriate to establish exemption from any Federal, State, or local tax when the Contractor requests such evidence and a reasonable basis exists to sustain the exemption.

(End of clause)

56. Is there an approved lift plan for a crane?

ANSWER: No. The successful offeror will be responsible for this, based on loading of equipment to be removed and installed.

57. Is there a specific format in which the breakdown should be submitted?

ANSWER: Refer to SOW Section 1.2

58.Is Option number 3 asking for a replacement of all 3 Structural towers platforms?

ANSWER: Yes. This is correct.

59.How many square feet of roofing is to be replaced per unit on option 4?

ANSWER: The entire cooling tower sub-roof should be priced for replacement. Breaking it down on a per unit basis wouldn't make sense.