4-APA-26-WV2-EXP.pdf

This is an RFP Evaluation Score Sheet for a general contracting project issued by the State of Utah Division of Purchasing on behalf of Utah Charter Academies (UCA). The project involves a building expansion at the West Valley 2/3 campus, including an elementary classroom addition (6 classrooms, 3 breakout classrooms, and restrooms in Phase 1 requiring August 2027 opening), a secondary classroom addition (Band/Orchestra/Dance/Drama spaces with black box theater), an auditorium addition with support spaces, and a lunch kitchen building shell as an alternate bid item. The work is structured in two overlapping phases. A mandatory pre-proposal meeting was held on Thursday, August 27th at 10:00 AM on-site. The submission deadline was extended to Thursday, September 10th at 5:00 PM. The contract extends through project completion, with vendors required to guarantee pricing for six months.

The evaluation scoresheet allocates 100 total points across three categories: demonstration of capability to complete a quality project (30 points, weighted at 1.5x for experience and references), capability and commitment to meet the substantial completion date (40 points, weighted at 8x), and pricing (30 points, weighted at 6x). Pricing points are calculated using a cost formula where the lowest proposal receives 100% of available price points, with all other proposals receiving a proportional share based on their percentage above the lowest price; proposals exceeding 200% of the lowest price receive no points. Scoring is rated on a 0-5 scale, with 5 representing superior response and 0 indicating failure or no response. A single contract award will be made to the responsive and responsible vendor achieving the highest total score.