4-29-2026 Renovations Specifications.pdf

OYA MYCF Valley Cottage

Renovations

SPECIFICATIONS

December 2024

The OYA MYCF Valley Cottage Renovations Specifications (“Specifications”) include detailed technical specifications in Division 02 and beyond that apply to this ITB and any resulting Contract. Provisions in Division 01 (General Requirements) that are included in the Specifications are intended to be complementary and are in addition to the General Conditions and Supplemental General Conditions, and do not replace or modify the provisions therein. In the event of any conflict or discrepancy between the Specifications and the General Conditions or Supplemental Conditions, the General Conditions and Supplemental Conditions shall control, in accordance with the order of precedence provisions in Section A.3.1 of the General Conditions. All references in the Specifications to “General Conditions of the Contract” or “Supplementary Conditions of the Contract” should be construed to refer to the General Conditions and Supplemental General Conditions (Exhibit 4).

Architects Project No. 18105

OYA MYCF VALLEY

COTTAGE RENOVATIONS

TABLE OF CONTENTS Page 1

TABLE OF CONTENTS

Note: It shall be the Contractor’s responsibility to verify that each Project Manual contains the pages listed in this Table of Contents.

SPECIFICATION LIST

DIVISION 01: GENERAL REQUIREMENTS

011000 SUMMARY

012500 SUBSTITUTION PROCEDURES

012600 CONTRACT MODIFICATION PROCEDURES

Architect’s Supplemental Instructions Form

Contract Administration Change Order Form

013100 PROJECT MANAGEMENT AND COORDINATION

Request for Interpretation Form

013150 SAFETY AND SECURITY REQUIREMENTS

013200 CONSTRUCTION PROGRESS DOCUMENTATION

013300 SUBMITTAL PROCEDURES

014000 QUALITY REQUIREMENTS

014200 REFERENCES

015000 TEMPORARY FACILITIES AND CONTROLS

016000 PRODUCT REQUIREMENTS

017300 EXECUTION

017700 CLOSEOUT PROCEDURES

017823 OPERATION AND MAINTENANCE DATA

017839 PROJECT RECORD DOCUMENTS

017900 DEMONSTRATION AND TRAINING

019113 GENERAL COMMISSIONING REQUIREMENTS

DIVISION 02: EXISTING CONDITIONS

024119 SELECTIVE STRUCTURE DEMOLITION

Hazardous Materials Survey Reports

028213 ASBESTOS ABATEMENT

028216 ASBESTOS AIR MONITORING REQUIREMENTS

028313 LEAD HANDLING PROCEDURES

028416 MERCURY-CONTAINING LAMP REMOVAL AND DISPOSAL

AND PCB ABATEMENT AND SPILL CLEANUP

DIVISION 03: CONCRETE

033053 MISCELLANEOUS CAST-IN-PLACE CONCRETE

DIVISION 04: MASONRY

042000 UNIT MASONRY

042300 GLASS UNIT MASONRY

DIVISION 05: METALS

050513 SHOP-APPLIED METAL FINISHES

054000 COLD-FORMED METAL FRAMING

055000 METAL FABRICATIONS

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DIVISION 06: WOOD, PLASTICS AND COMPOSITES

Executive Order No. 12-16

061053 MISCELLANEOUS ROUGH CARPENTRY

061600 SHEATHING

061800 GLUED-LAMINATED CONSTRUCTION

062013 EXTERIOR FINISH CARPENTRY

062023 INTERIOR FINISH CARPENTRY

064116 PLASTIC-LAMINATE-FACED ARCHITECTURAL CABINETS

066400 PLASTIC PANELING

DIVISION 07: THERMAL AND MOISTURE PROTECTION

071113 BITUMINOUS DAMPPROOFING

071900 WATER REPELLENTS

072100 THERMAL INSULATION

072500 WEATHER BARRIERS

074113 METAL ROOF PANELS

074213 METAL WALL PANELS

076200 SHEET METAL FLASHING AND TRIM

077200 ROOF ACCESSORIES

079200 JOINT SEALANTS

079201 SECURITY SEALANTS

DIVISION 08: OPENINGS

080000 DOOR SCHEDULE

081113 HOLLOW METAL DOORS AND FRAMES

081416 FLUSH WOOD DOORS

083113.53 SECURITY ACCESS DOORS AND FRAMES

087100 DOOR HARDWARE

Door Hardware Schedule

087163 DETENTION DOOR HARDWARE

088000 GLAZING

088836 SWITCHABLE PRIVACY GLASS

088853 SECURITY GLAZING

DIVISION 09: FINISHES

090000 ROOM FINISH SCHEDULE

092216 NON-STRUCTURAL METAL FRAMING

092900 GYPSUM BOARD

093000 TILING

095113 ACOUSTICAL PANEL CEILINGS

095123 ACOUSTICAL TILE CEILINGS

095450 ACOUSTIC WOOD CEILINGS

096513 RESILIENT BASE AND ACCESSORIES

096516 RESILIENT SHEET FLOORING

096516.13 LINOLEUM FLOORING

097216.16 WALL-CLADDING SYSTEMS

099100 PAINTING

TABLE OF CONTENTS Page 3

DIVISION 10: SPECIALTIES

102600 WALL AND DOOR PROTECTION

102813.63 DETENTION TOILET ACCESSORIES AND MISCELLANEOUS

EQUIPMENT

104413 FIRE EXTINGUISHER CABINETS

DIVISION 11: EQUIPMENT

113200 LAUNDRY EQUIPMENT

114000 FOODSERVICE EQUIPMENT

DIVISION 12: FURNISHINGS

123623.13 PLASTIC-LAMINATE-CLAD COUNTERTOPS

123662 SIMULATED STONE AND POLYCARBONATE FABRICATIONS

124813 ENTRANCE FLOOR MATS AND FRAMES

125600 INSTITUTIONAL FURNITURE

DIVISION 20: MECHANICAL

201000 GENERAL MECHANICAL REQUIREMENTS

201002 ADDITIONS OR REMODELED FACILITIES

201003 SECURITY PROVISIONS

201004 EXCAVATION AND BACKFILL

201005 SEISMIC PROVISIONS

201006 PROJECT FINALIZATIONS

201007 TESTING, ADJUSTING AND BALANCING

DIVISION 21: FIRE SUPPRESSION

211313 FIRE PROTECTION

DIVISION 22: PLUMBING

220503 PLUMBING PIPING AND VALVES

220504 PLUMBING SPECIALTIES

220529 SUPPORTS, ANCHORS, CURBS, SEALS AND FLASHINGS

220553 MECHANICAL IDENTIFICATION

220700 PLUMBING INSULATION

223000 PLUMBING EQUIPMENT

223100 EQUIPMENT INSTALLED ONLY

224000 PLUMBING FIXTURES

DIVISION 23: HEATING, VENTILATING AND AIR CONDITIONING

230513 MOTORS

230529 SUPPORTS, ANCHORS, CURBS, SEALS AND FLASHINGS

230553 MECHANICAL IDENTIFICATION

230700 HVAC INSULATION

230923 ENERGY CONTROL SYSTEMS

232300 REFRIGERANT PIPING AND SPECIALTIES

233100 DUCTWORK

TABLE OF CONTENTS Page 4

233300 DUCTWORK ACCESSORIES

233400 HVAC FANS

233700 AIR OUTLETS AND INLETS

233813 COMMERCIAL KITCHEN HOODS

236313 AIR COOLED HEAT PUMP UNITS

237200 AIR-TO-AIR ENERGY RECOVERY EQUIPMENT

238216 AIR COILS

DIVISION 26: ELECTRICAL

260101 BASIC ELECTRICAL REQUIREMENTS

260102 PROJECT FINALIZATION

260160 ELECTRICAL DEMOLITION FOR REMODELING

260513 MEDIUM VOLTAGE CABLES

260519 BUILDING WIRE AND CABLE

260520 EQUIPMENT WIRING

260526 GROUNDING AND BONDING

260530 CONDUIT

260532 BOXES

260543 DUCT BANK

260553 ELECTRICAL IDENTIFICATION

260923 ENCLOSED CONTACTORS

260943 NETWORK LIGHTING CONTROLS

262416 PANELBOARDS

262712 UTILITY SERVICE ENTRANCE

262716 CABINETS AND ENCLOSURES

262726 WIRING DEVICES

262727 SUPPORTING DEVICES

262813 FUSES

262816 ENCLOSED SWITCHES

262817 ENCLOSED CIRCUIT BREAKERS

262913 ENCLOSED MOTOR CONTROLLERS

263353 STATIC LIGHTING INVERTERS

264302 SURGE PROTECTION DEVICES

265100 INTERIOR LIGHTING

265600 EXTERIOR LIGHTING

DIVISION 27: COMMUNICATIONS

270500 COMMON WORK RESULTS FOR COMMUNICATIONS

270526 GROUNDING AND BONDING FOR TELECOMMUNICATIONS

270529 HANGERS AND SUPPORTS FOR COMMUNICATIONS

SYSTEMS

270533 CONDUITS AND BACKBOXES FOR COMMUNICATIONS

SYSTEMS

270536 CABLE TRAY FOR COMMUNICATIONS CIRCUITS

271100 COMMUNICATIONS EQUIPMENT ROOM FITTINGS

271300 COMMUNICATIONS BACKBONE CABLING

271500 COMMUNICATIONS HORIZONTAL CABLING

DIVISION 28: ELECTRONIC SAFETY AND SECURITY

280101 GENERAL PROVISIONS FOR LOW VOLTAGE WORK

280500 LOW VOLTAGE SYSTEMS - CONDUIT/PATHWAYS AND

WIRING ONLY

TABLE OF CONTENTS Page 5

282300 NETWORK VIDEO SYSTEM - CONDUIT/PATHWAYS AND

WIRING ONLY

283120 ADDRESSABLE FIRE ALARM SYSTEM

DIVISION 31: EARTHWORK

312000 EARTH MOVING

DIVISION 32: EXTERIOR IMPROVEMENTS

329200 TURF AND GRASSES

*LOW VOLTAGE SPECIFICATIONS (Numbered Separately and Located Together)

000101 PROJECT TITLE PAGE

000110 TABLE OF CONTENTS

011000 SUMMARY

406710 CONTROL PANELS

407001 INSTRUMENTATION AND PROCESS SYSTEMS

END OF TABLE OF CONTENTS

SUMMARY 011000 - 1

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Phased construction.

4. Work by Owner.

5. Owner-furnished products.

6. Access to site.

7. Coordination with occupants.

8. Work restrictions.

9. Specification and drawing conventions.

1.2 PROJECT INFORMATION

A. Project Identification: OYA MYCF Valley Cottage Alterations Package and Renovations Package which are to be Bid and Built as One Project.

1. Project Location: 2630 N. Pacific Hwy. Woodburn, Oregon.

B. Owner: State of Oregon, Oregon Youth Authority 530 Center St. NE, Salem, Oregon.

1. Owner's Authorized Representative: Stacy Davis, State-Wide Construction Manager, 530 Center Street NE, Suite 500, Salem, Oregon 97301.

C. Architect: Michael Beaman, Beaman Architecture, Ltd., mb@beamanarch.com or Telephone:

503.236.3300.

1.3 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. Architectural, Structural, HVAC, Plumbing and Electrical Renovations to two existing one story, 5,500 square foot juvenile housing facilities (Cottages) located within a secure campus.

B. Type of Contract:

1. Project will be constructed under a single prime contract.

1.4 PHASED CONSTRUCTION

A. The Work shall be conducted in phases with each phase substantially complete as noted in Invitation to Bid.

mailto:mb@beamanarch.com

SUMMARY 011000 - 2

B. Before commencing Work of each phase, submit an updated copy of Contractor's construction schedule showing the sequence, commencement, and completion dates and move-out and -in dates of resident Youth for all phases of the Work.

1.5 WORK BY OWNER

A. General: Cooperate fully with Owner so work may be carried out smoothly, without interfering with or delaying work under this Contract or work by Owner. Coordinate the Work of this Contract with work performed by Owner.

B. Concurrent Work: Owner may perform the following construction operations at Project site.

Those operations will be conducted simultaneously with work under this Contract.

1. Installation of security cameras and related equipment, although provision and installation of all wiring, conduits, raceways, etc. required by that equipment is by Contractor.

1.6 OWNER-FURNISHED PRODUCTS

A. Owner will furnish products indicated. The Work includes receiving, unloading, handling, storing, protecting, and installing Owner-furnished products.

B. Owner-Furnished Products:

1. Security Cameras, including installation and programming of cameras, excluding back boxes and cabling.

1.7 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Driveways, Walkways and Entrances: Keep driveways, loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Condition of Existing Buildings: Maintain portions of existing buildings affected by construction operations in a weather-tight condition throughout construction period. Repair damage caused by construction operations.

SUMMARY 011000 - 3

1.8 COORDINATION WITH OCCUPANTS

A. Full Owner Occupancy: Owner will occupy site and existing, adjacent buildings during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner.

2. Notify Owner not less than 72 hours in advance of activities that will affect Owner's operations.

B. Owner Limited Occupancy of Completed Areas of Construction: Owner reserves the right to occupy and to place and install equipment in completed portions of the Work, prior to Substantial Completion of the Work, provided such occupancy does not interfere with completion of the Work.

Such placement of equipment and limited occupancy shall not constitute acceptance of the total Work.

1. Successfully complete all required inspections by authorities having jurisdiction before limited Owner occupancy.

2. Before limited Owner occupancy, mechanical and electrical systems shall be fully operational, and required tests and inspections shall be successfully completed. On occupancy, Owner will operate mechanical and electrical systems serving occupied portions of Work. See General Conditions for complete requirements.

3. On occupancy, Owner will assume responsibility for maintenance and custodial service for occupied portions of Work.

1.9 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with General and Supplementary Conditions of the Contract.

B. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Owner not less than two days in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

C. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify Owner not less than two days in advance of proposed disruptive operations.

2. Obtain Owner's written permission before proceeding with disruptive operations.

D. Controlled Substances: Use of tobacco products and other controlled substances on Project site is not permitted.

E. Employee Identification: Owner will provide identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times.

SUMMARY 011000 - 4

F. Employee Screening: Comply with Owner's requirements for drug and background screening of Contractor personnel working on Project site.

1.10 SUPERVISION

A. The Contractor shall employ a competent superintendent and necessary assistants, as needed, to oversee execution of the Project.

B. There shall be a full time Project superintendent assigned to this Project who shall be in attendance at the Project site during the progress of all the Work.

C. The superintendent and Project manager, if the Contractor utilizes a Project manager, shall be reviewed and approved by the Architect and Owner, and neither shall be changed except with the consent of the Architect and Owner. Any new superintendent or new Project manager must be satisfactory to the Architect and Owner. The superintendent, and any Project manager, shall represent the Contractor and all communications given to the superintendent or Project manager are deemed given to the Contractor. All communications that affect construction are to be confirmed in writing.

D. Provide other administrative and supervisory personnel as required for proper performance of the Work.

1.11 SAFETY AND SECURITY

A. Contractor and all employees to wear appropriate safety clothing as approved by Owner.

B. Contractor to have a safety program, meeting OSHA requirements, i.e. Hard Hats, OSHA signage at appropriate areas stating ‘Construction Access Only, Hard Hats Required”, and conduct work by means and methods that foster a safe working environment. It is also the responsibility of the contractor to conform to the safety guidelines and on site requirements outlined in the Supplemental General Conditions regarding tools, equipment and material storage and OYA offender Prohibited Items.

C. General: Gather and collect all tools at day’s end as per requirements of the Oregon Youth Authority as defined in Supplemental General Conditions.

Hours of work:

1. On-Site Work Days and Hours: Construction activities can occur Monday through Friday 7:30 a.m. to 4:00 p.m.

1.12 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

SUMMARY 011000 - 5

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

SUBSTITUTION PROCEDURES 012500 - 1

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.2 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.

1.3 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use CSI Form 13.1A.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

SUBSTITUTION PROCEDURES 012500 - 2

g. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project, from ICC-ES.

j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution.

Architect will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.4 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.5 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

SUBSTITUTION PROCEDURES 012500 - 3

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Requested substitution provides sustainable design characteristics that specified product provided.

c. Substitution request is fully documented and properly submitted.

d. Requested substitution will not adversely affect Contractor's construction schedule.

e. Requested substitution has received necessary approvals of authorities having jurisdiction.

f. Requested substitution is compatible with other portions of the Work.

g. Requested substitution has been coordinated with other portions of the Work.

h. Requested substitution provides specified warranty.

i. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Not allowed.

END OF SECTION 012500

CONTRACT MODIFICATION PROCEDURES 012600 - 1

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

B. Related Requirements:

1. Section 012500 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

1.2 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on Form included in Project Manual.

1.3 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change.

2. Within 20 days, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use Forms acceptable to Architect.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

CONTRACT MODIFICATION PROCEDURES 012600 - 2

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use Form acceptable to Architect.

1.4 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Changes Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor on form included in Project Manual.

1.5 WORK CHANGE DIRECTIVE

A. Work Change Directive: Architect may issue a Work Change Directive on form similar to AIA Document G714. Work Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Work Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Work Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012600

BEAMAN ARCHITECTURE LTD

1634 SE 54TH AVENUE, PORTLAND, OR 97215 503.236.3300

ARCHITECT’S SUPPLEMENTAL INSTRUCTIONS

PROJECT: Oregon Youth Authority MYCF Valley Cottage NO.:

Renovations

CONTRACTOR: TBD DATE:

CONTRACT: GENERAL BEAMAN JOB NO.: 18105

REFERENCE: City of _____________

DESCRIPTION OF WORK TO BE PERFORMED:

ASI NO. #-#

ASI NO. #-#

◼ Referenced Drawings: X#-# ◼ Attached Drawings: X#-#

If above work results in a change in cost or time to the Contract, advise Architect within 21 calendar days.

Include a complete and itemized breakdown of costs for change.

COPIES TO:

◼ OWNER .............................. Stacy Davis – Oregon Youth Authority

◼ CONTRACTOR ................... TBD

CITY .................................... City of ____________________

Michael Beaman, Architect President, Beaman Architecture, Ltd.

Change Order No. 1 Oregon Youth Authority MYCF Valley Cottage Renovations

Page 1 of 2 DASPS-#-#

CHANGE ORDER

PROJECT NO. DASPS-#-#

CHANGE ORDER # 1

STATE OR

Date: COUNTY Marion

Contract For: Oregon Youth Authority MYCF Valley Cottage Renovations

Owner: Oregon Youth Authority

Issued To:

This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all the work necessary or required to complete the Change Order items for the price agreed upon.

You are hereby requested to comply with the following changes from the contract plans and specifications:

Item No. Description of Bid / Alternates Selected

Subtotal Total

1. Base Bid

Total Bid / Alternates Selected

Item No. Description of Accepted Changes

DECREASE (-) INCREASE (+)

in Contract Price in Contract Price

1. ------ -------

2. ------ ------

3. ------ ------

4. ------ ------

------0

Item Justification

1.

FINANCIAL INFORMATION

(1) Amount of Original Contract:

(2) Amount of this Change Order:

(3) Amount of Prior Change Orders, 0 through 0:

(4) Adjusted Contract Amount (1+2+3):

Note: This change order is to document the changes as described. The “Contract Amount” price reflects the price as bid. The “Adjusted Contract Amount” reflects the revised contractor pricing included in the referenced Change Order Request prices.

Change Order No. 1 Oregon Youth Authority MYCF Valley Cottage Renovations

Page 2 of 2 DASPS-#-#

CHANGE IN CONTRACT TIME

Original Contract Time (days) to Substantial Completion

NTP date:

Net Change under Previous Change Orders (days)

Time Extension/Reduction this Change Order (days)

X Calendar Days

Contract Time with All Approved Change Orders (days)

X Calendar Days

Original Contract Substantial Completion Date

Adjusted Contract Substantial Completion Date

ACCEPTANCE AND ENDORSEMENTS

Accepted:

We, the undersigned, have given careful consideration to the change proposed, and hereby agree; if this proposal is approved, that we will provide all equipment, furnish all materials, except as may be otherwise noted above, and perform all services necessary for the work specified, and will accept as full payment therefor the fees and prices shown above.

Adjustment to Contract Price and Time listed include full and complete compensation for all changed work, and all costs or expenses, extended overhead and impact costs resulting from this Change Order.

Contractor Signature:

Printed Name / Company:

Title: Contracts Date:

OYA Approval: Date

OYA PPO Facilities Manager

DASPS Approval: Date

State Procurement Analyst

Recommended: Date

Beaman Architecture Ltd.

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Requests for Information (RFIs).

3. Project meetings.

B. Contractor is to have a Full-Time Superintendent dedicated to this Project, to administrate, manage and coordinate construction activities.

C. Related Requirements:

1. Section 017300 "Execution" for procedures for coordinating general installation services.

2. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.

1.2 DEFINITIONS

A. RFI: Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.3 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within seven days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1.4 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate

PROJECT MANAGEMENT AND COORDINATION 013100 - 2

construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Pre-installation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.5 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Architect will return RFIs submitted to the Architect by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Architect.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

PROJECT MANAGEMENT AND COORDINATION 013100 - 3

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Software-generated version of form bound in Project Manual with substantially the same content as indicated above, acceptable to Architect.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

D. Architect's Action: Architect will review each RFI, determine action required, and respond.

Allow seven working days for Architect's response for each RFI. RFIs received by Architect after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Architect's action may include a request for additional information, in which case Architect's time for response will date from time of receipt of additional information.

3. Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Section 012600 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Architect in writing within 10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Software log with not less than the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Architect.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Architect's response was received.

F. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Architect within seven days if Contractor disagrees with response.

1.6 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

PROJECT MANAGEMENT AND COORDINATION 013100 - 4

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner, and Architect, within three days of the meeting.

B. Pre-Construction Conference: Schedule and conduct a pre-construction conference before starting construction, at a time convenient to Owner and Architect, but no later than seven days after execution of the Agreement. Architect will forward a meeting agenda to the Contractor upon request.

1. Conduct the conference to review responsibilities and personnel assignments.

2. Attendees: Authorized representatives of Owner, Architect, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Lines of communications.

f. Procedures for processing field decisions and Change Orders.

g. Procedures for RFIs.

h. Procedures for processing Applications for Payment.

i. Distribution of the Contract Documents.

j. Submittal procedures.

k. Preparation of record documents.

l. Use of the premises and existing buildings.

m. Work restrictions.

n. Working hours.

o. Owner's occupancy requirements.

p. Responsibility for temporary facilities and controls.

q. Parking availability.

r. Office, work, and storage areas.

s. Equipment deliveries and priorities.

t. First aid.

u. Security.

v. Progress cleaning.

4. Minutes: Contractor will record and distribute meeting minutes.

C. Project Closeout Conference: Schedule and conduct a project closeout conference, at a time convenient to Owner prior to completion on each site.

1. Conduct the conference to review requirements and responsibilities related to Project closeout.

2. Attendees: Authorized representatives of Owner, Contractor and its superintendent and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

PROJECT MANAGEMENT AND COORDINATION 013100 - 5

a. Preparation of record documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Submittal of written warranties.

d. Requirements for preparing operations and maintenance data.

e. Requirements for delivery of material samples, attic stock, and spare parts.

f. Requirements for demonstration and training.

g. Preparation of Contractor's punch list.

h. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

i. Submittal procedures.

j. Responsibility for removing temporary facilities and controls.

4. Minutes: Contractor will record and distribute meeting minutes.

D. Progress Meetings: Conduct progress meetings at weekly intervals.

1. Coordinate dates of meetings with preparation of payment requests.

2. Attendees: In addition to representatives of Owner, Contractor, and other entities concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Access.

6) Site utilization.

7) Temporary facilities and controls.

8) Progress cleaning.

9) Quality and work standards.

10) Status of correction of deficient items.

11) Field observations.

12) Status of RFIs.

13) Status of proposal requests.

14) Pending changes.

15) Status of Change Orders.

16) Pending claims and disputes.

17) Documentation of information for payment requests.

PROJECT MANAGEMENT AND COORDINATION 013100 - 6

4. Minutes: Contractor will record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized.

Issue revised schedule concurrently with the report of each meeting.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 013100

CONTRACTOR NAME

CONTRACTOR ADDRESS

REQUEST FOR INTERPRETATION

PROJECT: Oregon Youth Authority MYCF Valley Cottage Renovations RFI NO.:

CONTRACTOR: DATE:

DOCUMENT REFERENCE:

DESCRIPTION:

REQUEST:

REPLY REQUIRED BY: SIGNED:

REPLY:

SIGNED: DATE:

SAFETY AND SECURITY REQUIREMENTS 013150 - 1

SECTION 013150 - SAFETY AND SECURITY REQUIREMENTS

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating safety and security operations on Project including, but not limited to, the following:

1. Owner's safety and security requirements.

2. Administrative and supervisory personnel.

1.2 SAFETY AND SECURITY REQUIREMENTS

A. All Contractor and subcontractor personnel shall wear OSHA approved high visibility vests at all times. This is to ensure not only the normal safety protocol and procedure but also to allow OYA staff to quickly differentiate Contractor staff from residents and other visitors.

B. Contractor shall provide the following personnel and level of service for implementation of Owner's Safety and Security Requirements:

1. Provide a dedicated Security Staff (SS) person, who is dedicated to observing, recording, and enforcing all Owner Safety and Security Requirements for construction personnel.

a. SS personnel shall be provided by a third party, security personnel provider and paid for by the Contractor. The security personnel shall not be an employee of the Contractor.

b. The Owner will review and approve the person(s) assigned to these positions.

2. Position No. 1:

a. SS shall be present during all times when construction personnel are on site inside of the secure perimeter. The SS Position No. 1 shall be on site whenever the Contractor is performing construction activities including but not limited to material movement or temporary facilities construction and shall monitor and enforce clean up, tool control activities, unlocking and locking vehicles and storage facilities inside the secure perimeter, and end of work period jobsite sweeps.

3. Position No. 2:

a. SS shall be present during all times when material hauling is occurring at the access gate. SS shall be responsible for opening and securing the gate and monitoring access activities. SS shall be responsible for monitoring and enforcing cleanup and end of work jobsite sweeps for the entire route used for hauling materials between the work areas and the gate.

b. SS Position No. 2 is not required to be on site if there are no hauling activities in progress.

4. SS Position No. 1 or Position No. 2 are not required to be present for activities that include only jobsite inspections or meetings where no tools are used and no construction activity is being performed. SS Position No. 1 or Position No. 2 are not required to be

SAFETY AND SECURITY REQUIREMENTS 013150 - 2

present for activities relating to any portion of the work which is outside of the secure perimeter.

5. SS shall provide a daily report, via e-mail, to Owner's designated representative and/or Owner's Site Security personnel.

6. SS shall coordinate with and report to Owner's designated Site Security personnel for all movement activities through secure site and building perimeters.

7. SS shall monitor any temporary facilities such as temporary stairs, lifts or other, to ensure that no access is provided to residents.

8. SS shall observe and record when any temporary facility that is to remain in place (such as a temporary scaffold) is secured at the end of each construction activity period.

9. If SS encounters any construction activity that is out of compliance with Owner's Safety and Security Specifications or the requirements of this Section, the SS shall have the authority, under the guidance of the Contractor, to immediately advise and address construction personnel on the nature of the issue and require construction personnel to take immediate steps to bring procedures into compliance.

10. SS will coordinate directly with Owner's Site Security personnel for the following:

a. Contractor and material movements through site or building secure perimeter.

b. End of work period jobsite sweeps.

c. End of work period Confirmation that all Construction personnel have exited the site.

d. Any safety and security specification violation that is not immediately brought into compliance.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 013150

CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 1

SECTION 013200 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Startup construction schedule.

2. Contractor's construction schedule.

3. Construction schedule updating.

4. Special reports.

B. Related Requirements:

1. Section 013300 "Submittal Procedures" for submitting schedules and reports.

1.2 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of Project.

C. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

D. Event: The starting or ending point of an activity.

E. Float: The measure of leeway in starting and completing an activity.

1. Float time belongs to Owner.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

F. Resource Loading: The allocation of manpower and equipment necessary for the completion of an activity as scheduled.

CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 2

1.3 INFORMATIONAL SUBMITTALS

A. Format for Submittals: Submit required submittals in the following format:

1. PDF electronic file.

B. Startup construction schedule.

1. Approval of startup construction schedule will not constitute approval of schedule…