Technical Questions_36C25725Q0116.docx

Technical Questions | 36C25725Q0116

1. Brand new contract OR if there is (was) an incumbent performing these services.

Answer: Incumbent performing the services.

2. If not brand new, could you please provide the current / previous contract number Answer:36C25723P0129 / GCC Enterprise.

3. Grand Prairie – No Site Visit : Only 1 building requires services (see Attachment 3).

Answer: A site visit, if needed, can be provided. it is a small facility that has been recently renovated on one side and currently having the other side renovated.

4. We would like to request a site visit for this facility in order to properly document it for the quote. The attachment doesn't provide any information regarding. Or if not site visit is feasible, could you provide the last five years of the inspection reports for this location?

Answer: I can do site visit and/or provide documentation. Notifier NFS2 3030.

Attachments to follow in Amendment 0003.

5. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

INVOICES: Invoices shall be submitted in arrears:[X] After each service is completed. Invoicing in the past were done after completion of inspections and signed approved quotes would be attached and invoiced (per line item bulk)along with that quarterly or whatever works well with the contractors (if emergency work is needed before a quote could be generated or approved then a verbal or email will be done until invoice can be generated.

Is this meant to invoice once per month or by each service i.e. invoice for fire detection and notification service and another invoice for fire protection system service?

Answer: Updated - INVOICES: Invoices shall be submitted in arrears:[X] After each service is completed and/or monthly for monitoring services.

6. Could you please provide a device count for each facility and building I.e. the below;

· Wet Sprinkler Risers / Dry Sprinkler Risers / Tamper Switches / Waterflow Switches/sprinkler heads / Pre-Action Systems (computer rooms) Manual initiating devices / Smoke Detectors / Heat Detector / Duct Detectors /

· Fire Extinguishers (this contract is held by safety we do not have to do Fire Extinguishers) / Strobes/ Sirens/Bells/ Horns /

· Backflow Preventers (Fire & Domestic) / Fire Pumps Answer: Attachments to follow in Amendment 0003

7. CLIN 0013,1014, 2013,3013 and 4013 is states the below;

· All locations (OY 1) - Provide comprehensive Maintenance and Repairs, Modification/Installation (minor redesigns/upgrades and unforeseen work) of life safety fire alarm system and sprinkler suppression systems.

· This is a Not-To-Exceed CLIN which an amount will be entered by the government upon award.

· So, is it my understanding that this is to be left blank or shall we fill out the pricing?

· How could any company agree to what the government is telling them this work will cost without verification? This is a blind quote. Pricing included is labor, parts, shipping, and COLA.

· What is the amount the government is figuring this work will cost?

· If a company is quoting an amount for the work to be completed to meet the requirements of the SOW, this is the amount they are expecting to be paid if awarded.

· If the government decided to award a company less than the quote, then this suggest we take a loss?

Answer: These Line Items are to be filled in by the Government NOT the contractor. See section 8 a & b of the SOW. These Line Items are as needed for unforeseen repairs/parts, at which time, the Government will request a quote from the contractor which must be accepted/approved by the Government before the contractor performs any work.

8. How many smoke detectors per building and type?

Answer: Dallas 5004, Garland 950, Bonham 590, GP (1)

9. How many heat detectors per building and type?

Answer: Dallas 220, Garland 90, Bonham 44, GP (unknown)

10. How many monitor modules per building and type?

Answer: Unknown

11. How many relays per building and type?

Answer: Unknown

12. How many strobes per building and type?

Answer: Dallas 2295.

13. How many speaker strobes per building and type?

Answer: Dallas 1203, Bonham 590, Garland (unknown), GP (unknown)

14. Number and type of fire alarm panels in each building.

Answer: Notifier NFS2 3030

15. Year of install for the fire alarm panels?

Answer: 2016

16. How many monitoring points per location? Is it one per building or one for each location (all panels report to a central location)?

Answer: Around 16, not approximate

17. How many wet sprinkler systems per building?

Answer: Around 12, not approximate

18. How many dry sprinkler systems per building?

Answer: 4

19. How many standpipes per building?

Answer: Unknown

20. How many deluge systems per building?

Answer: IT server room, possibly

21. How many pre-action systems per building?

Answer: 1 black box telephone room

22. How many chemical systems per building?

Answer: Unknown chemical systems, TR houses -3 wet systems | Herzog-2 wet systems | Garland has 1 wet systems | Grand Prairie 1 wet system

23. How many service calls were completed in the last year?

Answer: There were 26 quotes that came in last year that included calls, repair work, parts ordered etc.

24. How many fire alarm repairs were completed in the last year and what repairs were made?

Answer: (19) bldg. 2 Dallas (136) Sprinkler for bldg. 2, (16) bldg. 1 Dallas (12) Sprinkler

25. What are the outstanding deficiencies?

Answer: After each inspection there are numerous deficiencies that get quoted roughly 200 to give you an example

26. How many fire pumps per building, size, and type?

Answer: Fire Pumps Dallas (4), Garland (1), Bonham (2) GP (?)

27. How many elevators per building?

Answer: 44 elevators in Dallas, 14 Garland, 12 Bonham

28. Who is responsible for the elevator contractor?

Answer: Elevator Technology and Urban Elevator.

29. Is there a site visit?

Answer: Site visits were held for each location, except, Grand Prairie (only one bldg.)

30. Are fire extinguishers included? If so number, size, and type?

Answer: No

31. If extinguishers are included is it monthly inspection with one annual, or just one annual?

Answer: Not included.

32. What are the due dates for the annual inspection for each building?

Answer: The current contractor did the annual inspections in Dec/Jan (currently doing an inspection now for annual

33. Are dampers included in this contract?

Answer: No

34. If dampers are included, how many and what year are they included in?

Answer: N/A

35. Section five states a complete inventory of spare parts is to be maintained by the contractor. This is an ambiguous statement. Please provide quantifiable numbers and type (to include model number)of exactly what the government would like us to have on hand (we need this information to determine a start-up cost, unless the Government is going to immediately reimburse us to hold these items).

Answer: VA currently has some inventory and spare parts would consist of some smaller items where a one for one can be done so the VA does not have to have so many deficiencies on the inspection reports if possible.

36. Section five states a complete inventory of spare parts is to be maintained by the contractor. Will the Government be paying for these parts up front?

Answer: Yes, the VA would pay for parts to have on hand and store as needed

37. Section five states a complete inventory of spare parts is to be maintained by the contractor, as many of these items will be electronic that will degrade over time, and will no longer be covered under warranty, is there a replacement plan (whether through rotation, or through sell back, and purchase new)?

Answer: The VA will make the best effort to store only parts that are used frequently

38. Section 8b. States that all red tagged items will be investigated and quoted within 24 hours, work completed within 72 hours. Please amend as this is an unrealistic time frame that is only in place to hurt the contractor. Unless the expectation is that the contractor holds an entire system, for every type of system, there will be items that cannot be replaced in that timeframe. For example, if a Main FACP crashes, we most likely will not have a replacement on hand. As you did not provide any information on the type or size of the FACPs, we have to assume that you have some with major panels like a Notifier 3030 with an ONYX station. An ONYX station costs well over $20,000, and you cannot go to the local store and buy one. You have to order it. They (like a lot of panels) are built to order. Please adjust to a more reasonable timeline, remove completely, or add verbiage such as depending on product availability.

Answer: This is for an approximate quote to have in a timely manner, not repair of system, The VA understand parts are not always readily accessible

39. Could you kindly provide an equipment list for all buildings?

Answer: VA can provide recent inspection reports that list all equipment

40. I noticed there is a facility in Grand Prairie. If there is any information for this site, please send also that would be very much appreciated.

Answer: This site was recently renovated on one side and currently getting finished with renovation on the other side. .

41. In Section 11, Item b. iii, it states parts are to be supplied through GSA pricing schedule. Is it a requirement for this project that offerors must have GSA pricing, or will you accept proposals from those who don't?

Answer: Other proposals can be accepted.

42. Can you please provide prior year inspection reports as well as past deficiency reports?

Answer: Yes, Attachments to follow in Amendment 0003

43. CLIN 0110 appears to be a duplicate of CLIN 1011. If this is the case, can you please provide an updated pricing table?

Answer: Yes, that is a duplicate. See updated price schedule.

44. Can you provide the past inspection reports? We want to know the device/s count.

Answer: Yes, Attachments to follow in Amendment 0003