36C25621R0148 SOW .docx

Rev_02 Statement of Work

Project No. 502-17-300 Convert Laundry to Storage Alexandria VA Health Care System, Pineville, LA

Scope:

The scope of this project is to provide all labor, supervision, materials, tools, transportation, equipment, and construction services necessary to renovate the existing laundry and convert it to a linen storage and distribution facility (Project No. 502-17-300, Convert Laundry to Distribution Storage, located in Building 16 at the Alexandria VA Medical Center, Pineville LA, 71360). This will be a total renovation of the space and includes Architectural, Structural, Mechanical, Electrical, Fire Alarm, Plumbing, and Civil work.

The existing laundry in Building 16 contains laundry equipment that is no longer in service. The space is to be renovated to function as a laundry storage and distribution facility for the hospital, and to provide emergency linen storage for neighboring facilities served by Alexandria VA.

VA employees currently performing laundry storage and distribution functions in Building 16 will be temporarily relocated for the duration of the construction period, estimated at 12 months. The contractor must adhere to the construction schedule and complete the work within the allotted time to minimize the increased cost and complexity of this already logistically-complex function.

Objectives:

To ensure all requirements of contract drawings and specifications are met and completed by the completion date provided in contract documents.

To ensure that all construction activities are performed in such a manner as to ensure safe and correct operation in compliance with applicable local, state and federal regulations and contract drawings and specifications.

Tasks:

Furnish all labor, tools, materials, equipment and supervision necessary for the work to renovate the existing laundry and convert it to a linen storage and distribution facility. The work includes:

1. Demolition: Interior partitions; plumbing, electrical, mechanical units, and ductwork; exterior landings and stairs; exterior access.

2. Architectural: Renovation of interior spaces; metal studs with gypsum board; R19 wall insulation; R30 polyurethane insulation on bottom of roof deck; new landings and stairs; ramp at one exit.

3. Structural: Concrete ramp, retaining wall, dock extension; framing for rooftop mechanical units, exhaust fans, and openings.

4. Mechanical: Smaller units designed for renovated building, exhaust fans, new low-pressure steam to hot water heat exchanger system, VAV boxes with reheat coils, heating hot water pumps, condensate return, new main shut-off valves on HPS and condensate return lines. Units ducted directly into interior space through existing roof penetrations.

5. Electrical: Relocation of existing switchboard and panels, new water heater, circulating pump, LED lighting with occupancy sensors, voice / data outlets, new fire alarm devices and wiring, relocation of existing fire alarm panel.

6. Plumbing: Cold and hot water piping, waste and vent piping, restroom fixtures, condensate piping.

7. Fire Protection: Alter existing fully-sprinklered system for renovated building.

Duration:

Pre-construction period – 120 Days – Contractor to provide the following deliverables before the end of this period:

· Submittal log of all submittals to be approved during the course of the project

· Site survey of pre-existing conditions as described in paragraph titled “special conditions”.

· All submittals which are to be approved by the AE and VA COR.

Construction period – All contractually required work and tests must be successfully completed within 365 calendar days of issuance of Notice to Proceed for construction.

Delivery:

All personnel in the contractor’s services shall have certified or proper training on the tasks they perform. Trades include HVAC, Electrical, Concrete, Carpentry, and miscellaneous construction labor.

The Project Engineer or COR shall be informed by the contractor of the following situations/events in writing:

· The anticipated start date of any contract work.

· As soon as it is known that the work will take longer than expected.

· As soon as it is known that a possible change order will have to happen.

· To provide a written plan for corrective action for any work that cannot be completely within contract specified time.

· At completion of work prior to leaving the facility.

· Contractor Payment Application shall be provided at the beginning of each month for the previous month work that has been completed.

All work shall be completed in accordance with contract drawings and specifications.

All required contract works completed shall be approved and accepted by Project Engineer or COR prior to accepting and approving contractor application for payment.

Security and General Requirements:

The contractor shall provide a dedicated Site Supervisor for this project. The VA will not consider one supervisor for the location to work on multiple projects.

All on-site work should be completed between the hours of 8am and 4:30pm CST, Monday through Friday excluding federal holidays unless otherwise listed in the tasks section or other working hours are approved by the COR.

Contractor shall obtain an access badge from the VA Police Department or from Facility Engineering Department while performing work on-site for their self, their employees and all subcontractors under their authority.

Contractor shall contact Project Engineer or COR whenever work is being performed in any VA facility to determine if an escort is needed. Project Engineer or COR will arrange for an escort if needed.

Security and privacy requirements vary depending on the equipment to be serviced and the service being performed. Contractor personnel may be required to complete any or all of the following but not limited to:

· Online training.

· Read, sign, and comply with ‘Contractor Rules of Behavior’.

· Submit to finger printing and background investigation.

· Provide network security information as requested for any equipment used in the VA facilities.

· The extent of these requirements shall be determined by Project Engineer or COR using current facility Information Technology and Privacy rules in cooperation with experts in those departments.

Parking shall be limited to established concrete or improved rock parking lots, Project Engineer or COR will advise which parking lots to use. Contractors and personnel are not allowed on the grass area unless specifically authorized by the Project Engineer. U.S. District Court Violation Notices shall be issued for parking violations.

The contractor and all employees shall comply with all applicable Alexandria VA Health Care System fire, safety, and traffic regulations.

The contractor is to field verify existing conditions.

All work is to be performed within all ASME, OSHA, EPA, VA, and Federal, State and local codes and regulations.

Proper Lock-out/Tag-out procedures shall be used when appropriate.

No roadway, drainage ditch, pedestrian walkway, or any other service, utility, or access to any of the above is to be blocked or rendered unusable for any length of time during this project unless previously approved by the Project Engineer.

All work, materials, storage of materials and equipment, repair procedures and unforeseen problems or circumstances are to be coordinated with the Project Engineer.

Work on this project shall not begin until authorized by the Contracting Officer.

The title Project Engineer or COR shall refer to the Contracting Officer’s Representative.

Work to be conducted on a Fully Operational VA Hospital Campus, in and around Mental Health and Long Term Care facilities. Tools and equipment shall be kept under close watch to prevent patient injury.

Place of Performance:

Work shall be performed, with issuance of Notice to Proceed, at the Alexandria VA Health Care System, Pineville, LA, or in the immediate vicinity as required by this Scope of Work.

Equipment or Government property may be removed from the facilities with prior permission from Project Engineer or COR and the Department Director.

Period of Performance:

All contractually required work and tests must be successfully completed within 365 calendar days of issuance of Notice to Proceed.

ISO Requirements:

The C&A requirements do not apply, therefore a Security Accreditation Package is not required.