Attachment 3-SOW Replace Bldg 7 AHUs.docx

Rev_02 Statement of Work

Project No. 502-19-103 Replace Building 7 AHUs Alexandria VA Health Care System, Pineville, LA

Scope:

The scope of this project is to remove and replace 7 air handling units (AHUs) in Building 7, located at the Alexandria VAHCS in Pineville, Louisiana. Priority for replacement of AHUs is given in the following order:

A. AHU 110 ‐ Surgery B. AHU 109 ‐ Recovery C. AHU 114 ‐ Fan Coils ‐ Center D. AHU 105 ‐ Imaging E. AHU 101 ‐ Medical Records F. AHU 112 ‐ IRM/Biomed G. AHU 120/AC-1 ‐ Morgue Exterior walls will need to be cut and patched to allow removal and replacement of existing units in existing mechanical rooms. The only items to be removed will be those necessary to allow installation of the new units. All existing roofs, ceilings, walls, doors, frames, windows, louvers, sprinklers, light fixtures, ceiling tile and finishes not affected by installation of the HVAC components will remain in place. The work will be cut and patched to match existing.

No new chases, ductwork or fire-rated dampers are expected. Existing walls and floors will be cut and patched only if and as necessary to match existing construction. Existing housekeeping pads may be modified for the new units. Ceiling tile and grid will be removed as necessary and reinstalled to allow for the installation of heat strips outside of the mechanical rooms. New sprinkler heads will be installed in the mechanical rooms.

At the AHU 120/AC-1 Mechanical Closet, the back wall will be demolished, and the ceiling will be removed in the Mechanical room. A new dividing wall will be installed separating the storage room from the mechanical closet. A new ceiling will be installed in the storage room.

A new exterior wall louver will be added for the mechanical systems as needed. All exterior wall material affected by the installation of the HVAC will be patched to match existing walls in color, form and texture.

Objectives:

To ensure all requirements of contract drawings and specifications are met and completed by the completion date provided in contract documents.

To ensure that all construction activities are performed in such a manner as to ensure safe and correct operation in compliance with applicable local, state and federal regulations and contract drawings and specifications.

Tasks:

Furnish all labor, tools, materials, equipment and supervision necessary for the work to replace the existing AHUs in Building 7 as detailed in the Drawings and Specifications for this project. The work for this project includes, but is not limited to, the following items:

1. Installing new concrete equipment pads for ground-supported temporary AHUs.

2. Installing temporary AHUs and electrical connections.

3. Demolishing temporary electrical connections back to the panels when the new units are operational.

4. Maintaining clearances from MRI and coordinating equipment moving schedule with the radiology department. Two months’ notice is required prior to working in the MRI or Surgery Departments to allow for temporary MRI setup and placement.

5. Removing and replacing air handlers serving surgery and recovery and other areas while maintaining environmental and health protections for workers, patients, and hospital personnel. This work must be done first and completed within a maximum of 90 days.

6. Cutting and patching exterior walls.

7. Removal and replacement of existing units in existing mechanical rooms.

8. Modifying (including cutting and patching) existing housekeeping pads for the new units.

9. Removing and reinstalling ceiling tile and grid to allow for installation of heat strips outside of mechanical rooms.

10. Installing new sprinkler heads in mechanical rooms.

11. Replacing existing wall louvers.

12. Providing worker access through exterior walls / louvers as needed.

13. Completing work on a single floor in a single space at a time.

Phasing:

Air handlers serving surgery and recovery must be replaced first (Phase F, Drawing Sheet AS101). A maximum of 90 days is allowed for this phase. This work will require careful advance planning and coordination with VA Engineering and Medical personnel to prevent MRI interference and related dangers, including imaging errors, personal injury, or death due to catastrophic MRI failure and explosion.

Phase A may be done on its own.

Phase B may be done on its own.

Phases C, D, and E may be done together.

See final stamped drawings (especially AS101) for phasing sequence notes.

The estimated construction duration from Notice to Proceed is 316 calendar days (including 2 months’ notice, 90 days for Phase F (MRI shutdown and replacement of AHUs 109 and 110), and 166 days for the other phases).

Delivery:

All personnel in the contractor’s services shall have certified or proper training on the tasks they perform. Trades include HVAC, Electrical, Concrete, Carpentry, and miscellaneous construction labor.

The Project Engineer or COR shall be informed by the contractor of the following situations/events in writing:

· The anticipated start date of any contract work.

· As soon as it is known that the work will take longer than expected.

· As soon as it is known that a possible change order will have to happen.

· To provide a written plan for corrective action for any work that cannot be completely within contract specified time.

· At completion of work prior to leaving the facility.

· Contractor Payment Application shall be provided at the beginning of each month for the previous month work that has been completed.

All work shall be completed in accordance with contract drawings and specifications.

All required contract works completed shall be approved and accepted by Project Engineer or COR prior to accepting and approving contractor application for payment.

Security and General Requirements:

All on-site work should be completed between the hours of 8am and 4:30pm CST, Monday through Friday excluding holidays unless otherwise listed in the tasks section or other working hours are approved by the COR.

Contractor shall obtain an access badge from the VA Police Department or from Facility Engineering Department while performing work on-site for their self, their employees and all subcontractors under their authority.

Contractor shall contact Project Engineer or COR whenever work is being performed in any VA facility to determine if an escort is needed. Project Engineer or COR will arrange for an escort if needed.

Security and privacy requirements vary depending on the equipment to be serviced and the service being performed. Contractor personnel may be required to complete any or all of the following but not limited to:

· Online training.

· Read, sign, and comply with ‘Contractor Rules of Behavior’.

· Submit to finger printing and background investigation.

· Provide network security information as requested for any equipment used in the VA facilities.

· The extent of these requirements shall be determined by Project Engineer or COR using current facility Information Technology and Privacy rules in cooperation with experts in those departments.

Parking shall be limited to established concrete or improved rock parking lots, Project Engineer or COR will advise which parking lots to use. Contractors and personnel are not allowed on the grass area unless specifically authorized by the Project Engineer. U.S. District Court Violation Notices shall be issued for parking violations.

The contractor and all employees shall comply with all applicable Alexandria VA Health Care System fire, safety, and traffic regulations.

The contractor is to field verify existing conditions.

All work is to be performed within all ASME, OSHA, EPA, VA, and Federal, State and local codes and regulations.

Proper Lock-out/Tag-out procedures shall be used when appropriate.

No roadway, drainage ditch, pedestrian walkway, or any other service, utility, or access to any of the above is to be blocked or rendered unusable for any length of time during this project unless previously approved by the Project Engineer.

All work, materials, storage of materials and equipment, repair procedures and unforeseen problems or circumstances are to be coordinated with the Project Engineer.

Work on this project shall not begin until authorized by the Contracting Officer.

The title Project Engineer or COR shall refer to the Contracting Officer’s Representative.

Work to be conducted on a Fully Operational VA Hospital Campus, in and around Mental Health and Long Term Care facilities. Tools and equipment shall be kept under close watch to prevent patient injury.

Place of Performance:

Work shall be performed, with issuance of Notice to Proceed, at the Alexandria VA Health Care System, Pineville, LA, or in the immediate vicinity as required by this Scope of Work.

Equipment or Government property may be removed from the facilities with prior permission from Project Engineer or COR and the Department Director.

Period of Performance:

All contractually required work and tests must be successfully completed within 365 calendar days of issuance of Notice to Proceed.

ISO Requirements:

The C&A requirements do not apply, therefore a Security Accreditation Package is not required.