AM 2 PRE Bid Conference Agenda.docx

Project No. 502-19-103

SITE VISIT MEETING AGENDA

Pass around sign in sheet.

Announce the name, location and general scope of the project to all attendees and state purpose of meeting.

Furnish all labor, tools, materials, equipment and supervision necessary for the work to replace the existing AHUs in Building 7 as detailed in the Drawings and Specifications for this project. All work performed will be accomplished in strict compliance with local, state, and federal regulations governing asbestos removal.

Field Site Review

Purpose of the site review is to give you the opportunity to see/inspect the site where work will take place.

· This Site Visit/Conference is not a Question and Answer session. It is meant as a means for the potential offerors to view the actual project location first-hand only.

· Feel free to take pictures of the site or outside of the structure as required to perform the work; veterans, patients, employees and visitors may not be photographed.

· Please be aware that whatever is said during the meeting is meant to be helpful but does not and cannot change the Solicitation Documents. Only an Amendment issued by the VA can do that.

· Questions will not be answered. Offerors are highly encouraged to Please take notes and submit official RFI using EXHIBIT F (REQUEST FOR INFORMATION FORM) and email them to jennings.herbst@va.gov as provided in the solicitation.

· The deadline to submit questions is 13 October 2020 or as amended.

· Questions will not be answered directly to the contractor. All questions and responses will be posted by an amendment so all prospective contractors will have the same information provided to them.

· Any questions submitted after the cut-off dated will NOT be answered.

Introduce all parties present who are involved in the Project.

Not present-located in Biloxi:

Contracting Officer Melanie Hawley

Contracting Presentation

Solicitation Information – 36C25620R0143 Announce that, at present, proposals will be taken on October 27, 2020 at 02:00 PM local time

· The magnitude of construction is between $5,000,000.00 and $10,000,000.00 as prescribed in VAAR Part 836.204.

Communication between the Government and offerors will be limited to exchanges for clarification as described in FAR 15.306(a). The Government reserves the right to enter into discussions if necessary.

· For that reason, carefully follow “Instructions, Conditions, and Notices to Offerors” in the solicitation Standard Form 1442 (Solicitation, Offer and Award– Construction, Alteration, or Repair) shall be used for submitting cost offers (i.e ALL amendments must be acknowledged, proposal signed)

· This is a total Service-Disabled Veteran-Owned Small Business 100% Set-Aside Competitive Procurement pursuant to Public Law 109-461 (38 USC 8127).

The SDVOSB is required to perform a minimum of 15% of the construction work on the project with its own labor force or the labor force of other SDVOSB subcontractors. The SDVOSB must be small under the relevant NAICS code.

All offerors must be listed as “verified” in the VIP database, available in VETBIZ at http://www.vip.vetbiz.gov and must also be registered in System for Award Management SAM data base under NAICS 238220 along with complete online Reps and Certs https://www.beta.sam.gov in order to submit offers and be eligible for award.

Engineering Presentation

· The General contractor’s supervisor is required to have 30 hours of OSHA training prior to working on projects at the VAMC. All contractors’ employees are required to have 10 hours of OSHA training.

· Contractor layout area will be shown to the winning offeror at the pre-performance conference.

· Utilities to be furnished during construction.

· Toilets not provided. Portable toilets/wash stations will be required to be provided by the winning offeror.

· All contractors and subcontractor’s employees shall wear badges issued by the VA at all times during performance of this project.

· Prior to mobilization and commencement of any construction, the contractor shall conduct a thorough survey and investigation of the existing site. The contractor shall be responsible for choosing the process he/she deem necessary to employ that will provide the most accurate data of the existing condition at the site. Once this information is obtained, the contractor shall prepare a report listing all discrepancies, conflicts and remedies to all conflicts. This report shall be submitted as Submittal #1. The Resident Engineer/COR will review for technical feasibility. Once approved, the Contracting Officer/Contract Specialist will request a formal proposal for the corrective work. Approval of this price/cost proposal will be required prior to the commencement of any corrective construction.

Safety Presentation

· The Project risk assessment was reviewed

· You are reminded that all construction workers, including sub-contractors, and are following the Project Risk Assessment procedures and Safety Requirement Specification 01 35 26 outlined in the project or as described in this guideline.

· You are reminded to take into account that Infection Control Issues will be considered while projects are occurring to include:

a. Number and placement of isolation rooms.

b. Air handling systems; use of adjunctive measures such as ultraviolet germicidal irradiation (UVGI)

c. Staff and patient traffic patterns for the duration of the project.

d. Relocation decisions regarding patient care areas, storage areas, etc.

e. Water supply and plumbing.

f. Construction waste containment, transport and disposal.

g. Selection and installation of medical equipment as it relates to infection control

h. Selection of finishes and surfaces that can be effectively cleaned.

i. Storage of moveable modular equipment

j. Walls will be dustproof with airtight seals maintained at the full perimeter of the walls as well as all penetrations.

k. Construction zones will be maintained with negative pressure which should have continuous monitoring.

Site Visit

· Contractors present had access to the area identified in the scope of the project.