36C25225B0001_3.docx

36C25225B0001

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

e 36C25225B0001 X 02-14-2025 537-25-2-6923-0002 537-17-115 36C252 Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Stacy Hoover 414-844-4830 Project: 537-17-115 SPS Renovation Construction Phase 2,3&4 Project Location: Jesse Brown VA Medical Center at, 820 S. Damen Ave, Chicago, IL 60612

Provide for and furnish all labor, materials, equipment, qualified supervision, and other items designated in this contract in accordance with the specifications and drawings to complete Project# 537-17-115, SPS Construction Phase 2,3 &4 at the Jesse Brown VA Medical Center. All work shall becompleted within four hundred forty-eight (448)) calendar days after issuance of the Notice to Proceed.

The project magnitude range is between $2,000,000 and $5,000,000.

NAICS 238220: Plumbing, Heating, and Air Conditioning Contractors/ Size Standard $19.0 million applies

This procurement is a 100% set aside for CVE-Verified Service-Disabled Veteran Owned Small Business (SDVOSB) firms per the authority of 38 U.S.C. 8127(d) Public Law 109-461. In accordance with VAAR 819.7003(b), at the time of submission of offers and prior to award of any contracts, the offeror must represent to the CO that it is a (1) SDVOSB eligible under VAAR Subpart 819-70; (2) Small business concern under the North American Industry Classification System (NAICS) code assigned to this acquisition;

and,

(3) SDVOSB listed as verified in the VetCert database at:

https://veterans.certify.sba.gov/ PRE-BID SITE VISIT: Monday, February 24, at 10A.M. Local Time. Check-in required at Ogden Visitors Desk Bidders are encouraged to attend.

REQUEST FOR INFORMATION (RFI): Questions due NLT March 3, at 1:00P.M. Local Time. All RFI's shall be submitted in writing via email to the Contracting Officer at Stacy.Hoover2@va.gov. Please reference Solicitation # 36C25225B0001.

NO TELEPHONE INQUIRIES WILL BE ACCEPTED. ONLY WRITTEN INQUIRIES WILL BE ACCEPTED.

If submitting as a joint-venture, bidders must include a copy of the joint-venture agreement.

All bidders are responsible for monitoring and downloading any amendments from Contract Opportunities at https://sam.gov/opportunities

BID OPENING DATE: March 17, at 10:00am Local Time.

BID OPENING LOCATION: 115 South 84th Street, Milwaukee, WI 53214 Contractors please report to Conference Room #205, south entrance

X X 52.211-10 X zero

10:00AM

CST

03-17-2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs

GLAC-MILWAUKEE (69D)

Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971

STACY HOOVER

BID SCHEDULE

VA Project Number: 537-17-115: SPS Renovation 2,3, &4

Project Magnitude: $2,000,000 to $5,000,000

0001 – All Inclusive Base Bid: Contractor must provide all tools, materials, components, labor, and supervision to renovate the SPS area and supporting HVAC, ducts, and tertiary systems at Jesse Brown VA Medical Center, Chicago, IL

Period of Performance is 448 calendar days from Notice to Proceed.

CLIN 0001: Base Bid LUMP SUM: ___________________

NOTICE TO BIDDERS: The Illinois Administrative Code, 130.2075 allows construction contractors to be exempt from Retailers Occupation Tax and Use Tax within the State of Illinois when the materials are for Incorporation into real estate owned by Governmental bodies. For purposes of this authority, a Construction Contractor is defined as a General Contractor or a Subcontractor 86 Ill.Adm.Code 130.1940(a)(1). Materials, are defined as all of the tangible personal property, including fixtures, which enter into a structure or otherwise become incorporated into real estate 86 Ill.Adm.Code 130.1940(a)(5), but do not include tools, fuel, lumber for forms and other end use or consumption items which are not incorporated into the real property 86 Ill.Adm.Code 130.2075(d)(3).

Prospective offerors are notified that under 86 Ill.Adm.Code 130.2075, purchase of applicable materials within the State of Illinois to be incorporated into the real property of Jesse Brown VA Medical Center may be exempt from Illinois Retailers’ Occupation Tax and Use Tax. VA will furnish a Certificate to the successful awardee under this solicitation that contains appropriate information that will allow the awardee to take advantage of this tax exemption within the State of Illinois for the project identified in this solicitation. Prime contractors may furnish the certificate to its subcontractors for use on this project.

All offers received in response to this solicitation are presumed to reflect any tax benefit that may be realized upon receipt of this certificate.

NOTICE TO BIDDERS: Award will be made to the responsible bidder who submitted the lowest responsive bid.

NOTICE TO BIDDERS: At times, the contractor will be working in occupied buildings and the hospital. Work plans for VA review/approval are required before any work can begin associated with any of the tasks. Outages and shut-downs will need to take this information into account. Off-shift scheduling (nights/weekends) is required for outages, shutdowns, and work directly impacting patient care.

The contractor will be required to keep all other non-impacted roads, walks and entrances to grounds, parking, and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. Submittals regarding staging of equipment, crane placement, storage of supplies, etc. are required. Off-hours and/or week-end deliveries of construction equipment or materials may be required.

NOTICE TO BIDDERS: An approved cost-loaded, Critical Path Method (CPM) construction schedule is required prior to commencement of construction. See specifications for details. CPM schedule shall be approved by the Contracting Officer or the Contracting Officer’s Representative. See specifications for details.

NOTICE TO BIDDERS: Additional information regarding the general and specific scope of work is defined in the specifications and drawings. This BID SCHEDULE is in addition to and augments the specifications and drawings. ONLY ONE AWARD WILL BE MADE AS A RESULT OF THIS SOLICITATION.

(End of Bid Schedule)

COMPLIANCE WITH VHA DIRECTIVE 1192.01

VHA Directive 1192.01 issued August 10, 2020 requires all contractor personnel to receive annual seasonal influenza vaccinations or obtain an exemption for medical or religious reasons. Compliance with this directive is a requirement of this contract. A copy of VHA Directive 1192.01 is available at this link: https://www.va.gov/vhapublications/ViewPublication.asp?pub_ID=8948

Contracting Officer’s Special Instructions as follows:

After compiling all required information, submit the information in accordance with Block 13 of the SF 1442 (page 1 of this solicitation). Return the original and specified number of copies to the issuing office listed in Block 8 of the SF 1442 (page 1 of this solicitation).

INQUIRIES:

Written requests for information or clarifications to solicitation documents are requested to be submitted to the Contracting Officer at Stacy.Hoover2@va.gov no later than 1:00pm Local Time, March 3, 2025. Requests received after this deadline may not be addressed. Telephone inquiries will not be accepted.

Inquiries and all correspondence concerning this solicitation document should be submitted in writing to the Contracting Officer. YOU ARE INSTRUCTED SPECIFICALLY TO CONTACT ONLY THE CONTRACTING OFFICER ISSUING THE SOLICITATION ABOUT ANY ASPECT OF THIS REQUIREMENT PRIOR TO CONTRACT AWARD.

CONTRACTOR'S SIGNATURE:

In accordance with Federal Acquisition Regulations Part 4, contractual documents (e.g. bids, proposals, awards, modifications, etc.) shall be completed and signed by the Contractor as follows:

(a) Individuals. A contract with an individual shall be signed by that individual. A contract with an individual doing business as a firm shall be signed by that individual, and the signature shall be followed by the individual’s typed, stamped, or printed name and the words “, an individual doing business as _________” [insert name of firm].

(b) Partnerships. A contract with a partnership shall be signed in the partnership name. Before signing for the Government, the contracting officer shall obtain a list of all partners and ensure that the individual(s) signing for the partnership have authority to bind the partnership.

(c) Corporations. A contract with a corporation shall be signed in the corporate name, followed by the word “by” and the signature and title of the person authorized to sign. The contracting officer shall ensure that the person signing for the corporation has authority to bind the corporation.

(d) Joint venturers. A contract with joint venturers may involve any combination of individuals, partnerships, or corporations. The contract shall be signed by each participant in the joint venture in the manner prescribed in paragraphs (a) through (c) of this section for each type of participant. When a corporation is participating, the contracting officer shall verify that the corporation is authorized to participate in the joint venture.

(e) Agents. When an agent is to sign the contract, other than as stated in paragraphs (a) through (d) of this section, the agent’s authorization to bind the principal must be established by evidence satisfactory to the contracting officer.

VETS-4212 REPORTING REQUIREMENT:

Contractors are required to submit a required annual Form VETS-4212A, Federal Contractor Veterans' Employment Report (VETS-4212 Report) in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, you may check the following website: http://www.dol.gov/vets/programs/fcp/main.htm. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (FEB 2016) under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports Veterans (JUN 2020) under the General Conditions.

CONTRACTOR INFORMATION:

Name of Company:

Name:

Title:

Address:

E-Mail Address:

Phone Number:

Fax Number

Tax ID Number

Duns Number

SAM’s UEI Number

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) This solicitation & all associated bid documents are available to interested parties in electronic file format from https://sam.gov/opportunities. No hard copy documents will be provided by the government.

(b) A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee on form SF 24, in the proper amount, by the time set for opening of bids, will result in rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) The bidder to whom a contract is awarded will be required to furnish a Payment Bond, on form SF 25A, and a Performance Bond, on form SF 25. Each bond shall be issued for a penal sum equal to the value of the awarded contract. Copies of forms SF 25 and 25A may be obtained from the Contracting Officer upon request.

(d) Bidders are to ensure the most current version of SF24, SF25, and SF25A bond forms are used. Current versions of these forms can be found and downloaded from the GSA Forms Library (https://www.gsa.gov/portal/forms/type/TOP)

(e) After compiling all required information, submit the information in accordance with Block 13 of the SF 1442 (page 1 of this solicitation). Return the original and specified number of copies to the issuing office listed in Block 8 of the SF 1442 (page 1 of this solicitation).

ADDITIONAL PRIME CONTRACTOR INFORMATION - Safety or Environmental Violations and Experience Modification Rating Information 1.) All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

2.) All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidder’s/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

3.) Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

4.) If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that is has assigned Bidder/Offeror a Unity Rating of 1.0.

5.) The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

6.) This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

*BLANK SPACE*

PRE-AWARD CONTRACTOR SAFETY AND ENVIRONMENTAL RECORD EVALUATION FORM

Company Name: ______________________________________________ Address: _____________________________________________________ Telephone: ______________________ Fax: ________________________ Email: _______________________________________________________ DUNS Number: ________________________________________________ SAM’s UEI Number: ____________________________________________ Contact: ______________________________________________________

1. Utilizing your OSHA 300 Forms, please complete the following information:

Number of man hours (jobsite and office).

Number of cases involving days away from work, restricted activity, or both (Column H and I of OSHA 300).

Days away, restricted, or transferred rate (# of days away, restricted, or transferred cases x 200,000/# of man hours) (DART Rate).

Number of serious, willful, or repeat violations from OSHA within the last 3 years. Please attach explanation for any violations.

Please attach copies of the following documents: OSHA 300 and 300a Forms. These forms can be accessed through the OSHA publications search page: http://www.osha.gov/pls/publications/publication.html.

CONSTRUCTION STATEMENT OF WORK

Place of Performance:

Jesse Brown VA Medical Center 820 S. Damen Ave Damen Building Chicago IL 60612

Part 1: Project Scope of Work Overview:

Contractor shall provide all tools, materials, labor, and supervision for renovations of:

1) The phases 2, 3, and 4 will be a total of 10,930 square feet of renovations that is approximately 7,750 square feet on the first floor, 2,900 square feet of mechanical space on the third floor and 280 square feet of fifth floor renovations resulting in a fully functional Sterile Processing Services (SPS) Department,

2) The mechanical work renovation, on the third floor comprises of existing air handling AH-2 shall be demolished while the SPS area functions continue to operate, the new AHU-2 will be installed as shown in the design drawings, and the new discharge duct will be connected to existing supply main trunk.

3) Fifth Floor: On the fifth floor Endoscopy area, minor mechanical work to include duct modification.

4) This contract work shall also include work-flow construction with infection control containment preventing the release of dust outside of each work area.

5) Selective demolition, metal studs, gypsum wall board, paint, hard ceiling, and grid drop ceilings, shop-fabricated casework, flooring, and door systems, plumbing including water purification systems.

6) Instrument air to Steris cabinets requiring air connections via piping from the new compressors, compressors locations as shown on the design drawings.

7) Electrical power and lighting, telecom cabling.

The main purpose of this new HVAC system is to provide SPS/SPD area an independent, dedicated 100% outside air unit to maintain the required temperature and humidity.

A new airborne infection isolation exhaust fan shall be utilized with HEPA filtration, and associated airflow means and controls, alterations to an existing ventilation, fire protection, fire alarms, and other work to affect a complete and compliant Sterile Processing Services department renovation.

Part 2: Period of Performance:

Complete each Milestone or Phase within the indicated total days after Notice to Proceed (NTP) as shown below.

537-17-115 STERILE PROCESSING SERVICES (SPS) RENOVATION

PERIOD OF PERFORMANCE (CALENDAR DAYS AFTER NTP)

Notes:

A. Accommodate the period of performance of each milestone or phase by including accelerated material and or equipment delivery costs, and adjustment of crew sizes.

Part 3: Detailed Project Scope of Work:

1. List of Specifications and Drawings to be included in this work:

A. 537-17-115 Narrative B. 537-117-115 Basis of Design C. 537-17-115 Construction Drawings: Phases 2, 3, & 4.

D. 537-17-115 Project Manual Volume 1 - Architectural E. 537-17-115 Project Manual Volume 2 – MEP/FP

2. Mobilization on Site, and Performance of the Work:

A. The contractor shall not mobilize on site until all required Kick-Off Meeting and subsequent product submittals are reviewed and accepted by VA.

B. Approval to mobilize shall be in writing by VA COR.

C. For this project, mobilization will not begin unless and until all material submittals have been approved and the first phase materials have been ordered, and verified for compliance by the contractor PM and VA COR.

D. Prior to mobilization, there will be no space available for storage of materials within this facility. After mobilization, all materials, tools, and other property of the contractor must be secured within approved work areas.

E. Post and maintain at each work area all current emergency contact information, VA Infection Control Risk Assessment (ICRA)/Permit, Project Risk Assessment (PRA), including Interim Life Safety Measures (ILSM), and other information required by VA, on the wall adjacent to all entry points to the work area.

F. Prior to any activity, review the following with all project team leaders:

1) 01 35 26 Safety Requirements.

2) 01 35 33 Infection Control Requirements.

3. Phased Construction:

A. Perform selective demolition, asbestos abatement and construction as described in the plans and specifications for each phase, in sequence, ensuring that each phase is completed and fit for purpose/use – and accepted by VA, prior to moving on to the next phase.

B. Thoroughly review and plans and specifications for more complete descriptions of the planned work.

Part 4: Meetings, Documentation, Acceptance, and Closeout:

1. Kick-Off Meeting A. The contractor’s Project Manager, Field Supervisor, and Safety Manager shall attend an initial Preconstruction Safety and Coordination Meeting to discuss project details.

B. Where pre-construction meetings are included in specifications, the GC PM and Field Supervisor as well as a principal and assigned field lead of each affected subcontractor shall attend.

C. Prior to the Kick-Off meeting, submit and gain approval of:

1) Submit a construction schedule listing all phases and activities within each phase, including all start and end dates, and cost values of each construction work item, meeting the requirements of VAAR 852.236-84 Schedule of Work Progress (except using Critical Path Method versus Network Analysis), matching the costs of each phase within the Schedule of Values.

a. Include all required system shutdowns and off-hours work.

b. Do not list dollar values for administrative, planning, submittals, mobilization or demobilization, closeouts or other non-work activities (work to be completed in the field which adds value to the final product). Prorate the administrative, overhead, and profit values evenly through the work activities to determine their value.

c. Do not front-load the values of the Schedule of Values. The costs shown must be the actual value of the work put in place.

2) The contractor shall prepare and submit SF-1413 for each subcontractor to the CO, copying the COR. List of all subcontractors and suppliers, including company names, office address, and main point of contact name with telephone number

3) Project-Specific Construction Safety Plan with project-specific procedures, processes, analysis, and details, including but not limited to:

a. Project-specific Activity Hazard Analysis, which forms the basis of the Construction Safety and Accident Prevention Plan highlighting identified risks such as isolation of stored energy (Lock-Out*), fall protection, or confined space access.

b. (*) Note that tag-out is not an acceptable form of isolation, therefore it was intentional not to use the outdated term LOTO.

c. Do not transmit a construction safety plan which is universally applicable to all projects or was developed for a different project.

d. Do not transmit a template found on the Internet, whether it was developed by a government agency or not.

e. Safe work planning is essential to effective construction operations planning, including quality, efficiency, and profitability.

f. See Part 5 below for more Safety compliance information.

4) Submit an electronic copy of all workers OSHA 30-hour Construction Safety Training certificates prior to allowing entry to the site – even for short periods.

5) Assist the COR in completing project-specific VA Infection Control Risk Assessment (ICRA), and Project Risk Assessment (PRA) and Interim Life Safety Measures (ILSM) documentation for each phase of work.

2. Construction Progress Meetings:

A. The Contractor’s Project Manager and Field Supervisor shall provide on-site construction progress meetings each week with the COR and other VA stakeholders, as appropriate, for the entire period of performance.

B. Include preparation and transmission of meeting agendas at least one business day in advance of meetings, and subsequent minutes of the meeting for each event not later than one business day after each meeting.

C. Construction Progress Meeting Agendas shall include: List of invitees, indicate days remaining per the contract, list of past/ongoing and new issues or concerns, detail any safety incidents, include current/updated copies of the RFI Log and Submittal Logs, and a detailed 3-week look-ahead and utility shutdown schedule.

D. Construction Progress Meeting Minutes shall include List of attendees, discussion and resolution notes for past/ongoing and new issues or concerns, including safety, quality, or progress issues, RFI’s, submittals, and other cost and time-sensitive subjects. Attach all hand-outs, sign-in sheets, updated (corrected) Submittal and RFI Logs, and 3-week look-ahead and utility- shutdown schedules.

E. Allow two business days for meeting participants to review and provide feedback on minutes content, and make corrections, or provide the COR with substantiation regarding disagreement, within one business day of the review response period. Where disagreements cannot be resolved between the affected parties, the Contracting Officer’s final decision shall prevail.

3. Documentation A. Submittals:

1) Refer to the Period of Performance Matrix (above) for Product Submittals phase duration and target dates. It is the intent of this project to have reviewed and accepted all required prerequisite product submittals prior to Mobilization.

2) The COR will not allow mobilization prior to acceptance of all required prerequisite product and work preplanning submittals.

3) Allow 14 calendar days for VA review, and 14 days for AE review, and 7 days for contractor correction for all submittals and RFI’s in project planning.

4) Remedial resubmission and review shall maintain the same durations, but as a delay caused by contractor failure to comply with quality requirements.

5) Contractor submissions received by VA on Friday afternoons (CST) will not be logged as received until the following Monday (or business day) morning.

6) The Contractor shall provide all shop drawings and product data submittals in electronic form by CD-ROM or email to the COR, unless the COR employs a VA-approved web-based system. VA and its AE will not participate in use of contractor-provided web-based document exchange systems/services.

7) All electronic and or printed submittals shall be the most current manufacturer’s technical data, which are clean and legible, and clearly indicate what products and options are intended. In addition to productdata, shop drawings, and samples, include the manufacturer’s current Safety Data Sheet (SDS).

8) Review, comment (verbal or written), and acceptance of any submittal shall never constitute basis for contract modification of scope or requirements which add to or deduct from time, cost, or quality. The GC has an obligation to notify the CO prior to acting on any submittal response they believe to be outside of contract requirements. Work completed with noncompliant materials or systems, even when accepted via submittal or field inspection processes, shall be subject to rejection by VA, and replacement by the GC.

9) To enable proper review, compile all submittals associated with a system – regardless of how the work is broken into scopes of subcontractors, and submit the system as a package. An example would be HVAC piping, valves, insulation, hangers, controls, along with VAV of CV dampers, reheats, and all components associated with the planning, installation, and testing of HVAC systems.

10) Unless expressly approved by the CO or COR, do not submit to or communicate directly with the AE, and then only within the limited subject requested.

11) Contractor failure to perform quality review of submittals, and provision of a written attestation of same with each, wet-signed by the GC Principal (Owner), will result in rejection.

12) Where disagreements cannot be resolved between the affected parties, the Contracting Officer’s final decision shall prevail.

4. Daily Reports:

A. The Contractor shall provide a Daily Report each day within the Period of Performance from mobilization to closeout, along with accompanying digital photos of each day’s activities, in compliance with VAAR 852.236-79 Daily Report of Workers and Material.

B. The Daily Report shall include List of all activities planned and accomplished that day, all issues or concerns, days remaining per the contract, detail regarding any safety incidents, detail of daily safety inspections (including items checked and corrective actions taken), notations regarding any visitors to the work area.

C. The report must be accompanied by relevant time and date -stamped photos of construction progress, of sufficient quantity and detail, to enable remote viewers to clearly see the progress of all work to-date, all issues discovered (including those which become the subject of RFI’s or safety-related issues).

D. Email the Daily Report and photos to the COR not later than 9 AM the next working day.

1) No photography on VA premises is allowed without written permission of the COR.

2) Restrict photography to within designated and enclosed work areas.

3) In no case will photographs be taken with patients or employees in the picture.

5. Acceptance and Closeout:

A. Standard Acceptance Criteria for the work:

1) Schedule demonstration of new equipment and systems at least 21 calendar days in advance with the COR.

2) Provide factory startup and certification of all manufactured systems.

3) Demonstrate the operation of all systems.

4) HVAC system shall not be acceptable in whole or in part unless and until system cleaning, Testing, Adjusting, and Balancing is completed and accepted in accordance with the Specifications, Drawings, and the most current edition of ASHRAE 170 Ventilation of Health Care Facilities (including addenda and errata). VA reserves the right to conduct, or have conducted, verification testing, and deduct the total cost of testing, or remediation, from the construction contract in the event of deficient results.

5) Startup and testing of new systems or equipment, or moving in VA-owned equipment or furnishings, or their use, does not constitute any form of Acceptance. The project is planned around the complete, complaint, and unconditional fulfillment of all requirements of the contract which enable the work to be complete – by definition. Please work with VA to expedite this process.

B. Special Acceptance Criteria for the work:

1) As this project is organized into a series of phases to enable the contractor to progress while VA continues limited operation of the Emergency Department, therefore:

2) No work associated with medical gas or vacuum systems, including planning or procurement of materials, shall commence unless and until the GC has secured and submitted to the COR the clean, current, and legible certification documents of the following, as prescribed by NFPA 99 Health Care Facilities Code, Chapter 5 Gas and Vacuum Systems, including:

ASSE Professional Qualification Standard for Medical Gas Systems:

a. 6010 Installers.

b. 6020 Inspector, and

c. 6030 Verifier Note that the above certifications must reflect expiration dates beyond the conclusion of the work.

3) Newly installed water or medical gas piping and distribution system components shall be flushed and disinfected prior to being placed in service. Include documenting and submitting completion/certifications prescribed by NFPA 99 Health Care Facilities Code, Chapter 5 Gas and Vacuum Systems.

4) The contractor shall provide testing, adjusting, and balancing of the new and existing HVAC systems upon installation of each phase of work - prior to turnover of each work area (phase) to ensure that all rooms remain in compliance with ASHRAE 170 (current edition, including addenda and errata) and the contract documents, while also planning for the next phase of work and its essential infection control environmental controls associated with preventing fugitive dust, and enabling effective negative pressure within the work area.

5) A pre-turnover inspection of the work area of each phase shall occur to protect the contractor from concerns about repairing surfaces damaged by VA moving equipment in and out of rooms.

6) Tele-Data Systems:

a. Contractor shall provide structured wire installations by BISCI certified or licensed contractor.

b. Testing and written end-to-end certification of any installed or repurposed data line.

c. Length of any UTP cable run from patch panel in wiring closet to RJ-45 data jack at wall plate must not exceed 90 meters.

d. All cable shall be plenum rated.

e. For Ethernet/RJ-45 (Office): All installed station communication cables shall be minimum copper 4 pair, 24 AWG UTP, Category 6 (Enhanced), tested to 400 megahertz for voice and data. Once terminated, UTP cabling must support 10/100/1000-BASE-TX Ethernet traffic. All UTP cabling home runs must be terminated by 568-B modular RJ-45 jacks in flush- mount wall plates.

f. For fiberoptic infrastructure: Fiber testing and documented certification (on CD/DVD) for all patch panel-terminated fiber connections shall be provided in accordance with the following:

TIA 526-14 Optical Power Loss Measurements of Installed Multimode Fiber Cable Plant TIA 526-7 Measurement of Optical Power Loss of Installed Single-mode Fiber Cable Plant

· TIA/EIA-606-A Administration Standard for Commercial Telecommunications Infrastructure

· TIA/EIA-606-A-1 Administration Standard for Commercial Telecommunications Infrastructure Addendum 1 - Administration of Equipment Rooms and Data Center Computer Rooms

· ANSI/NECA/BICSI 568-2006, Standard for Installing Commercial Building Telecommunications Cabling

g. All installed cable shall be labeled at each termination point in accordance with existing Facility labeling scheme (to be provided by Facility Representative).

h. The contractor shall provide EIA/TIA testing and certification of all new (Cat 6e, UTP, or Fiber) communications cable. Test (passing) results shall be provided in electronic format, and accepted by VA OI&T, prior to invoicing.

C. Closeout Records:

Provide one CADD-generated full-size, and one half-size printed set of as-built drawings, as well as CD-ROM or DVD-ROM media containing a complete archive of all project documents and files, including but not limited to:

1) As-built record drawings of the installed condition.

2) Approved submittals

3) Submittal Log (completed)

4) Operations and Maintenance Manuals.

5) Spare parts lists.

6) All photographs (time and date -stamped).

7) All daily reports.

8) All communications.

9) All pay applications.

10) All communication, change, and cost data.

11) All safety certification, inspection, and incident records.

12) A project Warranty written by the General Contractor, projected to start upon Final Acceptance by VA (typically within a business week of receiving a complete and compliant closeout package, and fulfillment of all Punch List items).

a. Where manufacturer’s warranties exceed one year, provide all documentation to VA to exercise warranty rights beyond the standard GC warranty.

b. Where special or extended warranty terms are specified, GC shall provide product or system -specific warranties to VA.

13) Lien Waivers and other documents required by the Contracting Officer.

14) All documents shall be submitted as PDF files, as well as their original native file format (i.e. .doc, xlxs, .dwg, .mpp, etc.).

Part 5: Applicable Performance Standards

1. All work shall comply with:

A. All VA Policies including and not limited to: VA Construction Safety and VA Infection Control Policies.

B. Codes, Standards and Executive Orders (Topic 1) found at http://www.cfm.va.gov/til/cPro.asp

2. The General Contractor shall have a Competent Supervisory Person on site at all times when any worker(s) or subcontractors are present.

3. All persons working on any electrical systems rated 50 volts or more shall have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician, all activities shall follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.

4. Safety:

A. 01 35 26 Safety Requirements.

B. Prior to the beginning of any work, fire extinguisher(s) complying with NFPA 10 shall be provided by the GC, and pedestal-mounted in the work area. Inspection of the work area includes verification that inspection tags are current. Where non-compliant, the contractor may be required to remove and replace the unit(s), and then resume work activity.

C. The Contractor shall provide a written, project-specific, proactive, and complaint Construction Safety and Accident Prevention Plan in accordance with the Occupational Safety and Health Act, 01 35 26 Safety Requirements, and site- specific policies:

D. All work in JBVAMC crawl spaces shall be planned and carried out as OSHA Permit-Required Confined Space.

E. Fire-seal all penetrations made or discovered through any wall or floor assembly of the work area, using only UL Listed fire-rated products or systems before the end of each day’s work. Do not leave the space or the facility exposed to flame or smoke spread. Sealing penetrations within and around infection control containments also enables effective and compliant air pressure monitoring and HEPA filtration.

5. Infection Control:

A. 01 35 33 Infection Control Requirements.

B. Review and comply with containment construction and sequence described above.

C. Provide a modular dust-tight system designed and manufactured specifically to be used as a temporary construction isolation barrier.

D. Before the start of work provide pressure differential monitoring system at the entry door to the construction area to prove that the construction area is under negative pressure. Maintain daily logs of readings and submit to the COR with daily reports required above. Remove at the completion of construction.

E. Walk off sticky mats are required at all times inside and outside all entry / exit points to all workspaces. Sticky mats must be changed at least once per shift, or more as required by the construction or COR. Size sticky mats to match the width of the door opening and ensure that no less than 24” depth is provided.

F. Block off or apply a HEPA filter to all HVAC return grilles within work area to prevent introduction of dust into the HVAC system.

1) Where existing HVAC ducts are being removed or altered, immediately, permanently, and compliantly seal off remaining openings.

G. Provide High-Efficiency Particulate Air Filtration (HEPA) recirculating air equipment inside the workspace. Size the air filtration system sufficiently large enough to ensure that negative pressure remains effective when doors are opened.

H. When working above the ceiling outside of the work containment area, such as in a corridor, open only one ceiling tile at a time, after providing a dust containment tent or portable containment cube, with HEPA filtering negative air system to seal the one opening.

I. Broom-sweep the work area at the end of each day (or shift during days with multiple shifts).

J. Provide HEPA vacuum cleaning of all surfaces, and damp (not wet) mop the work area every day.

K. Do not allow corrugated carboard to be stored for any period of time within the hospital. Upon arrival of deliveries, unpack and transfer all products from cardboard containers to sealed plastic containers, and immediately dispose of the cardboard.

Part 6: JBVAMC Requirements

1. Enter the VA project number and name in the subject line of all emails. Example: 537-17-115, RFI [or PayApp, Meeting Mins, etc.]

2. Comply with all Jesse Brown VA Medical Center site-specific requirements and SOPs including and not limited to: Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy.

3. Normal construction work hours are 7:00 AM to 3:30 PM Monday through Friday. However, for this project, work hours may be extended to 5:00 PM, Monday through Friday – with approval of the COR, and at no additional cost to VA.

a. Normal work hours can be modified only by written approval of the COR.

b. No work by the Contractor on Federal Holidays, and no work on the weekend when the Federal Holiday is on the respective Monday or Friday.

c. No work in stairs, corridors, lobbies, or other interior / exterior public areas shall be performed during the above-designated work hours.

d. Any work expected to generate noise, vibration, dust, or odors, such as core drilling, hammer-drilling, saw cutting, equipment moving, activities in public corridors, soil compaction, and the like shall be performed outside of the above- designated work hours.

e. Crane lifts, any work which closes drive isles, closes building entries or closes public corridors shall only be performed after no less than 30-days’ notice, performed on Sundays.

f. The Contractor shall check in (in person) with the Administrative Officer of the Day (AOD), located in Patient Admitting for any work between 6:00 PM through midnight to 6:00 AM or any time on weekends. Provide the name and cell number of the on-site supervisor to the AOD. At the completion of the work, check out – in person with the AOD.

4. All building systems shall be always maintained in full operation:

a. Request utility system shutdowns in writing not less than 21 calendar days in advance and scheduled with the COR at times least impacting patient care.

b. Shutdown work shall be during low patient time and performed between Saturday 6:00 PM through midnight concluding by 6:00 PM on the following Sunday.

5. Provide uniform heat detection in the area of work, connected to the existing supervised building master fire alarm system, for the duration of the work whenever the ceiling tiles are removed, or sprinkler system is disabled.

6. Deliveries, Parking, Elevators:

a. Deliveries only at the Polk Street dock, and pre-coordinated with the COR. At time of delivery: Provide vehicle information to the VA Police and remove the vehicle as soon as delivery is complete. Move materials through public corridors during low patient times between 6 PM through midnight, concluding by 6 AM the following day.

b. No on-site parking or parking in the VA garage. Utilize street parking or other parking structures such as the Cook County Juvenile Parking Garage at their daily rate. The existing JBVAMC parking garage is at capacity and reserved for patients and staff.

c. Contractor shall use freight elevators. Do not move materials and employees in passenger elevators without written approval of the COR.

7. The contractor shall provide a construction dumpster with a locked surrounding safety fence, at a location submitted to and approved by the COR, at the Polk Street Dock. Pavement shall be protected from damage of loading and unloading the dumpster, and dumpster weight.

a. Provide recycling and receipts from the salvage / disposal service in compliance with VA GEMS Policy (and Chicago Code).

b. No trash, used packaging, or construction spoils shall be stored in the work area. Never use dumpsters other than those you have rented for this work. Severe penalties, including potential criminal charges may be levied for use of government-rented or owned containers, or those of other contractors.

c. Trash removal from the work area shall be within gondolas which have sealed covers (completely enclosed), and during non-business hours, via the freight elevators.

8. No on-site office or storage container shall be allowed. Provide “just-in-time” delivery and pickup of materials, tools, and equipment. Coordinate with the COR for staging within the area of work.

9. No music radios.

10. Two-way communication radios are allowed where transmit/receive frequencies are approved by the COR (will not disrupt any hospital system). For approval, the contractor must submit manufacturer and Federal Communications Commission (FCC) data certifying that their use will not interfere with any other electrical or electronic device.

11. Before starting work the contractor shall give 21 days’ notice to the COR so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described elsewhere in this section.

12. VA reserves the right to close or shut down the project site and ask Contractor’s employees off the premises in the event of a civil emergency or operational requirement. The Contractor may return to the site only with the written approval of the COR

13. Compatible system procurements shall include the following:

A. Locks and Keys: Temporary and permanent locks of any type, such as padlock, cabinet, or door hardware shall be compatible with Best® 7-pin, F-keyway, interchangeable core. Prior to commencement of work, the contractor shall provide VA with blank cores; quantity matching the number of openings planned. VA shall then provide construction coring, and a key for same to the General Contractor, who will sign acknowledgement and receipt and responsibility for the key until returned to the VA COR. Final pinout and keying shall be provided by VA.

B. Exit Signs: All exit signs shall be City of Chicago approved products with red letters, on white edge-lit LED units with white trim finish, which are single or double-faced, or recessed or surface-mounted (VA to select from full line submittal).

C. Building Automation: Components, programming and start up: provide a complete and…