36C25220R0053-0006001.docx

Date: 04/30/2020

CONSTRUCTION STATEMENT OF WORK

Part 1: Project Scope of Work Overview Contractor shall provide all tools, materials, components, labor and supervision to modify the building domestic water distribution system to eliminate dead ends prone to harboring legionella growth; to install new faucet and mixing valves preventing scalding; to install shutoff valves to isolate each work zone from the cold and hot domestic supply line; and to restore all existing finishes impacted by this project.

Part 2: Period of Performance (POP) Complete all work including submittals, reviews and quality control within the calendar days from Notice to Proceed (NTP) as shown below.

Accommodate the Period of Performance by including accelerated equipment delivery costs as well as adjusting crew sizes. Performance of the work shall be schedule with the COR to minimize impact to patient care. As a result, the work may not be continuous, and the construction period of performance duration accommodates the same.

Part 3: Detailed Project Scope of Work Contractor shall demolish all toilets, sinks, showers/tubs, and risers in rooms that are currently being used as offices, to eliminate areas of stagnant water. The contractor shall meet all the requirements of the following construction documents:

1. 537-18-301B Drawings Issued for Bid and Construction 01/06/2020

2. 537-18-301B Project Specification Issued for Bid and Construction 01/06/2020, and Revised Sections Issued 03/30/2020

3. 537-18-301B Construction Statement of Work (this document)

4. 537-18-301B Construction Statement of Work Appendix A

Plumbing Scope Description: The plumbing work includes removing seldom used plumbing fixtures in offices, upgrading existing sinks faucets in patient treatment, and adding thermostatic mixing valves to all lavatories and sinks.

1. Buildings 1, 30, and 11: Contractor shall remove the toilets, sinks, lavatories, showers, and bathtubs in rooms that are currently being used as offices. Contractor shall remove areas of stagnant water in fixtures that are not used or seldom used.

a. Contractor shall locate and remove all dead ends as defined on the lasts version of the Illinois Plumbing Code from the potable water piping systems. The contractor shall install a new shutoff valve at each building risers and tag the new valve.

b. Contractor shall locate and remove all demolished toilets and showers drain/vent pipping and cap at the mainline.

c. Firestopping requirements per project specifications.

d. Rooms where existing sinks are in clinical areas, but are seldom used, the sink faucets shall be replaced with a new faucet programmed to automatically flush the piping at predetermined intervals to avoid water stagnation and scalding. The contractor shall provide self-sustaining power supply for the new faucets. The power system shall not require batteries replacement and shall not be wired to the main power supply.

e. Contractor shall add thermostatic mixing valves and replace existing stop valves at each point-of-use plumbing fixture included in this scope to restrict water temperature to the faucet to 105 degrees Fahrenheit to prevent scalding. The intent is to allow the VA to rise the distributed domestic hot water temperature to the VHA Directive mandated 130 degrees Fahrenheit.

2. Building 40: Contractor shall add thermostatic mixing valves at each point-of-use plumbing fixture included in this scope to restrict water temperature to the faucet to 105 degrees Fahrenheit to prevent scalding. The intent is to allow the VA to rise the distributed domestic hot water temperature to the VHA Directive mandated 130 degrees Fahrenheit. In order to minimize patient care disruption, existing stop valves will remain in this building.

General Construction Scope Description: The general construction work includes restoration of existing finishes for floors, walls, and ceilings where toilets, sinks, showers/tubs, and risers (and all associated piping) are removed. New flooring will have a minimum slip resistance of 0.7.

1. Demolish restrooms inside rooms that are currently being used as private administrative offices, not use for patient treatment. Demolish restroom per construction documents including restroom walls to increase each office square footage.

2. Restore all existing finishes to match existing

Designer of Record: The Contractor shall not contact the Designer of Record directly. Requests for information shall be submitted to the COR. When conflicts between codes and construction documents, the most stringent shall apply.

Record Documents: Recording as-built drawings is a responsibility of the general contractor during the construction process. VA will provide the following documents:

1. Jesse Brown Campus 2019 Asbestos Inspection

2. Jesse Brown Punchlist Template

3. 537-18-301B AutoCAD version drawings Issued for Bid and Construction 01/06/2020

Construction Progress Meetings: The Contractor’s Superintendent and Project Manager shall provide weekly onsite construction progress meetings with the COR for the entire period of performance. Subcontractors are not required to attend.

1. Submit construction progress meeting minutes issued not later than one day after the meeting. Provide PDF and Word/Excel format. Meetings minutes shall contain:

a. List of attendees

b. Contract Status: percentage of completion, days remaining per the contract, original contract amount, modifications to date, payment amount to date

c. List any issues or concerns

d. Safety incidents

e. RFI Log

f. Submittal Log

g. Detailed 2-week look ahead and shutdown schedule

2. Field crews shall collect data and information as job progresses capturing all changes and modifications during construction on red-line drawing plan set. Red-line drawings will be reviewed by the COR during each progress meeting.

Task 1 – Project Kick-off: Contractor’s Quality Control Manager and Superintendent shall attend an on-site kick-off meeting, to discuss the project details.

1. Submit construction baseline schedule fulfilling the requirements of the contract.

2. Submit a schedule of values matching the format of VA Form 10-6001a. The schedule of value shall match construction activities shown on the baseline schedule.

3. Submit VA Great Lakes Acquisition Center Subcontractor Payment Summary Form.

4. Submit a list of all contractors and subcontractors: company names, office address and main point of contact name with telephone number.

5. Submit all required key field staff Resumes for VA approval.

6. Provide a comprehensive submittal and RFI logs.

7. Submit scanned copy of all workers OSHA construction safety training certificates.

8. Submit copies of all required state license and registrations. See Requirements on Project Specifications and Part 6.

All submittals listed above shall be reviewed and approved by the VA prior to scheduling a kick-off meeting. Contractor shall not begin Task 2 until all the requirements of this task have been fulfilled.

Task 2 – Coordination: Contractor shall make all necessary field measurements and investigations to create work zones to minimize shutdowns. Contractor shall identify location where shutoff valves need to be installed to isolate each work zone.

1. Submit comprehensive site visit schedule. The VA will provide escorts and provide access to the areas as shown on the approved site visit schedule.

2. Submit shop drawing identifying work zones, hot and cold domestic water supply for each area, and proposed location and size of the new shutoff valves. Provide a table with rooms numbers per zone.

3. Submit shop drawings for sanitary sewer demolition work.

4. Submit a project specific Infection Control Plan: each work zone shall have a detailed infection control plan narrative with sketches showing proposed location and expected duration of all infection control measures per zone. See Part 6 and the project specification manual for Infection Control requirements.

5. Submit a detailed proposed finishes list to restore all existing finishes impacted by this project. The list shall identify finishes, type, brand and color per room, per work zone.

6. Submit a detailed plumbing fixture schedule per room, per work zone.

7. Submit a detailed construction schedule showing specific work zones and the proposed work zone sequence.

a. Show all anticipated system shutdowns. See Part 6 for system shutdown requirements.

b. Show VA inspection schedule per work zone.

All submittals listed above, and Division 1 submittals shall be reviewed and approved by the VA prior to issuance of the Infection Control Permit. Contractor shall not begin Task 3 until all the requirements of this task have been fulfilled.

Task 3 – Pre-Construction: Contractor shall not mobilize on site until all Pre-Construction requirements are met.

1. Submit product data, shop drawings, finishes samples and all other required documentation. See project constructing drawings and specification manual for all requirements. See Part 4 for submittal procedures.

All construction submittals shall be reviewed and approved by the VA prior to issuance of the Mobilization Authorization Letter. Contractor shall not begin Task 4 until all the requirements of this task have been fulfilled.

Task 4 – Mobilization and Performance of the Work: Contractor shall meet all the requirements of the construction documents. See Part 3 for construction documents list.

1. Contractor shall not start the work in any area of the campus without VA COR approval.

2. At entry points to the work zone post and maintain emergency contact information, VA Infection Control Permit, VA Project Risk Assessment, and any other information required by the COR.

3. The Contractor shall furnish to the COR, for each workday, a consolidated report for the preceding workday. Reporting shall begin from date of contractor mobilization until the date of final acceptance. VA Form 10101, Contractor Production Report shall be signed, dated and submitted by the Contractor’s Superintendent. Each report shall include and specifically identify at least one safety topic germane to the jobsite that day.

4. VA will perform site inspections. Contractor shall address deficiencies or policies violations identified the same day the deficiency notice is issued. The Contracting Officer may issue and order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop order is acceptable as the subject for claim for extension of time, for excess cost or damages by the Contractor.

Task 5 – Closeout: Provide three printed sets and two compact discs of each closeout submittal. See project specification manual for all other Close Out requirements.

1. As-built Drawings shall be in PDF and .DWG file formats. .DWG files shall be compatible with AutoCAD 2017 or earlier version. As-built drawings shall show the tag number for all shutoff valves installed and identify the isolation zone for each shut-off valve.

2. Hot and cold domestic water Riser Diagrams, PDF and .DWG CAD drawings

3. The Contractor shall provide an itemized table with all installed equipment and parts. The table shall include but no be limited to manufacturer, model number, serial, number, location (building and room number), tag number, capacity, setting, pressure, flow, voltage, amperage, etc. PDF and excel spreadsheet are required.

4. Operations and Maintenance Manuals (all cut sheets must have the installed product highlighted)

All construction submittals shall be reviewed and approved by the VA prior to issuance of the Acceptance Letter.

Part 4: Procedures Submittals: The Contractor shall provide all shop drawings and product submittals via Submittal Exchange Project Website. Link to the project website will be provided after award.

1. Contractor key staff shall attend training. The training is free of charge and takes place every Wednesday at 10:30 am Central Time. https://oracle.zoom.us/meeting/register/90be13a2c73455b64ac87b605f06faf5

2. All submittals deadlines per Part 2 Period of Performance. Allow 21 calendar days for VA review of each submittal.

Work Zone Acceptance: The Contractor shall schedule walk through inspection with the VA COR for each work zone. The VA COR will coordinate with the VA Maintenance and Operations team and all VA staff required to attend to the inspection.

1. Submit work zone substantial completion letter certifying the Contractor has completed their quality control measures.

2. Room final cleanup as described in Section 01 35 26 shall be completed by the Contractor prior to pre-final inspection.

3. Schedule work zone pre-final inspection at 8:00am on a Wednesday.

a. Newly installed piping system components shall be flushed prior to being placed in service. Contractor shall submit a letter certifying this task has been performed.

b. Contractor shall demonstrate the operation of the system(s). One demonstration of the correct operation of the system is required. If the demonstration does not show expected operation, the Contractor shall make required system adjustments and reschedule and retest.

c. Submit construction inspection findings and identified deficiencies (“Punchlist”) for COR review.

4. Punchlist items shall be addressed before the final inspection can be scheduled.

5. Work Zone shall be accepted prior to beginning work on next work zone as identified in the approved construction scheduled, work zone sequence.

6. All work will be provided with 1-year parts and labor warrantee from date of acceptance by the VA.

Part 5: Applicable Performance Standards Contractor shall comply with all applicable federal, state, and local codes and regulations, and VA Codes, Standards and Executive Orders including but not limited to:

1. VHA Legionella and Scalding Directive

2. Current VA Standard and Design Alerts

3. PG-18-4 Standard Details and CAD Standards

4. PG-18-14 Room Finishes, Door, and Hardware Schedule

5. PG-18-3 Design and Construction Procedures

a. Local Code: VA shall function as the Authority Having Jurisdiction (AHJ) and thus has the responsibility to guard public health and safety through enforcing its adopted codes. VA will adopt the following: Department of Labor Occupational Safety and Health Administration, Illinois Plumbing Code, and Illinois Professions, Occupations, and Business Operations.

6. Jesse Brown VAMC Construction Safety Policy including but not limited to:

b. Contractor and Subcontractor Staff shall have completed the 30 Hour OSHA Construction Safety Training program.

c. The Prime Contractor shall always have a Competent Site Safety and Health Officer on site when any worker(s) or sub-contractors are present.

d. Individuals working on any electrical systems rated 50 volts or more shall have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician, all activities shall follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.

7. VA Infection Control Policy

8. Jesse Brown VAMC site-specific requirements and Standard Operation Procedures, including but not limited to: Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy.

Part 6: Jesse Brown VAMC Requirements

1. General Requirements

a. Approval to mobilize shall be in writing by the VA.

b. Project number and the contract number shall be in the subject line of all emails.

c. Recycling and receipts from the salvage / deposal service in compliance with VA’s GEMS shall be provided with every payment request.

d. No speakers or radios for the playing of music shall be allowed on the job site. Two-way communications radios are allowed where broadcast frequency is approved by COR.

2. Work Hours Restrictions

a. Normal construction hours (workday) 4:00PM to 6:00AM Monday through Friday except the following:

· Work affecting Dialysis, SPS, and Kitchen operations shall be performed Saturday 10:00PM to 3:00AM. Work affecting in-patient rooms shall be performed Saturdays 10:00AM to 4:00PM.

b. Normal construction work hours can only be modified with written approval of the VA Contracting Officer.

c. No work by the Contractor on Federal Holidays, and no work on the weekend when the Federal Holiday is on the respective Monday or Friday.

d. Any work including, but not limited to: Noise, vibration, dust, odors, core drilling, hammer-drilling, saw-cutting, equipment moving in public corridors, or similar noise-producing activities adjacent to a patient room (floor above and below included) shall be performed when such room is unoccupied.

e. Any work that closes drive isles, closes building entries or closes public corridors shall be during low patient time and performed Sundays.

3. Site Access

a. Before starting work at each work zone, the Contractor shall post signs on all doors within the zone no later than 7 calendar days in advance to notify users. See project specification manual for sign template. This notice is separate from any notices required for utility shutdown described later in this section.

b. VA will not issue constructions keys since most of the work is in private offices. See Part 3 Task 2 for Coordination requirements.

c. The Contractor shall check in (in person) with the Ogden Security Desk which is located on the Ogden Entrance main lobby for any work and site visit. Contractor shall present their ID to get a Vendor’s Day Pass.

d. The Contractor shall check-in (in person) with the Administrative Officer of the Day (AOD) which is in Patient Admitting for any work between 6:00 PM to 6:00 AM, Monday through Friday and any time on weekends. Provide the name and cell number of the on-site supervisor to the AOD. At the completion of the workday, check out with the AOD.

4. Shutdowns

a. All building systems will always be maintained in full operation.

b. Request system shutdowns in writing not less than 7 calendar days in advance.

c. System shutdown work shall be during low patient demand times performed starting Saturday 10PM to Sunday 3AM.

d. The VA will do up to five global shutdowns per building for BLDG 1, BLDG 11, and BLDG 30. and Contractor shall locate the hot and cold domestic water risers and supply lines for each work zone and install a new isolation valves to allow construction activities without the need of a global shutdown every night. VA staff will perform the global shutdown, Contractor shall drain and flush the lines.

5. Safety and Security

a. The Contractor shall submit a project specific Safety Plan per Project Specification Manual. Contractor shall provide mitigating activities as outlined in the Project Risk Assessment for Safety and Interim Life Safety Measures including but not less than the following:

· Fire extinguishers, pedestal mounted in the area of work.

· Provide uniform heat detection in the area of work, connected to the existing supervised building master fire alarm system, for the duration of the work whenever the: Ceiling tiles are removed, or sprinkler system is disabled.

· Fire-seal all penetrations through any wall or floor with UL Listed fire-rated materials or assemblies manufactured for the purpose.

b. No on-site office is allowed. No on-site storage is allowed. Provide ‘just-in-time delivery and pickup’. Coordinate with COR for staging within the work zone 4 days prior to the beginning of the work.

c. No photography of VA premises is allowed without written permission of the COR.

d. VA reserves the right to close or shut down the project site and ask Contractor’s employees to leave the premises in the event of an emergency, or operational requirement. The Contractor may return to the site only with the written approval of the CO.

e. Immediately stop work and notify the CO/COR if asbestos is noticed or suspected in the area of work.

6. Deliveries, Parking, Elevators

a. Deliveries only at the Polk Street dock and coordinated with COR minimum 4 days prior to the delivery date.

b. At time of delivery: provide vehicle information to the COR and remove the vehicle as soon as delivery is complete.

c. Deliver and move materials and tools in public corridors during normal construction work hours.

d. No on-site parking or parking in the VA garage. Utilize street parking or other parking structures such as the Cook County Juvenile Parking Garage at their daily rate. The existing JBVAMC parking garage is at capacity and reserved for patients and staff.

e. Contractor shall use Freight Elevators. Do not move materials and employees in passenger elevators unless written approval by COR.

7. Infection Control

a. Risk classifications of this project is Class IV.

b. Provide mitigation activities as outlined in the Project Specifications.

c. Walk-off dust mats, inside and outside all entry / exit points to the workspace, changed not less than daily or more as required by the construction or COR.

d. Contractor shall clean and disinfect all rooms and corridors before removing infection control barriers. Cleaning, sanitizing and disinfecting procedure written narrative and product data sheets shall be included in the infection control plan for VA review and acceptance. The VA shall provide terminal cleaning for ORs.

· Cleaning: Remove debris, organic substances and other visible soil directly from surfaces and objects. A mixture of soap or detergent with water shall be used to scrub and wipe down surfaces.

· Disinfecting: A hospital-grade disinfectant shall be used. Disinfectant product shall not leave a residue behind and shall not require any further rinsing or wiping after it has been applied. Remove and disinfect every detachable item in the room and then properly disinfect air ducts, light fixtures, and all surfaces from the ceiling down to the floor. Thoroughly wipe down doorknobs and railings using a disposable wipe soaked in disinfectant cleaner. High-touch areas shall also be wiped down.

e. The entire work zone shall be vacuum with HEPA filtered vacuums and wet mop with disinfectant every workday before the end of the workday. See Part 6 Item 2 for workday hours.

f. Infection control barriers in areas impeding VA staff from performing their duties shall be removed every day before the end of the workday and reinstall at the beginning of the following workday if work within that area has not been completed.

g. No trash, used packaging, or construction debris shall be stored on site. Remove trash and construction debris each day using covered gondolas. No dumpster will be allowed onsite.

h. See project specification manual for all other infection control requirements.

8. All field staff is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to insure timely completion. Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

a. Project Manager Qualifications: The project manager shall be an American Hospital Association Certified Healthcare Constructor. Proposed project manager shall provide evidence of management/supervisory experience on at least three healthcare construction projects within the last three years.

b. Superintendent Qualifications: The project superintendent shall be a National Center for Construction Education & Research Certified Construction Superintendent OR be an American Hospital Association Certified Healthcare Constructor. Proposed superintendent shall provide evidence of the successful completion of at least three healthcare construction projects within the last three years.

Alternate Superintendent Qualifications: The offeror shall identify an alternate to serve in the event of the Superintendent’s absence. The requirements for the alternate are the same as the Superintendent.

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