36C25220R0053-0004003.docx

36C25220R0053 Attachments

PROPOSAL SCHEDULE

Solicitation 36C25220R0053 Legionella Corrections

PROJECT NO. 537-18-301B

Jesse Brown VA Medical Center, Chicago, IL

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

SUBMISSION FORMAT AND NUMBER OF SUBMITTALS:

A. BASIS FOR AWARD:

The Contracting Officer will award a Firm Fixed Price (FFP) contract to the responsible offeror whose proposal conforms to the solicitation, is the lowest priced offer that is technically acceptable, and whose pricing is fair and reasonable. The Government intends to select ONE contractor for award of a Firm Fixed Price (FFP) contract.

To receive consideration for award, a rating of “Acceptable” must be achieved for each of the Factors/Sub‐factors. Price is considered separately. The rating descriptions are as follows:

Technical Acceptable/Unacceptable Ratings

Award may be made without discussions as stated in the solicitation (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the Government determines discussions are necessary, the Contracting Officer will establish a competitive range and conduct discussions with each Offeror included in the competitive range and solicit final proposal revisions. Offerors are reminded to include their best technical and price terms in their initial offer and not to assume that they will have an opportunity to participate in discussions or be asked to submit a revised offer. Proposals are intended to be evaluated and an award made without discussions with offerors, unless discussions are determined to be necessary; therefore, the Government reserves the right to conduct discussions in accordance with FAR 52.215‐1.

B. SUBMISSION FORMAT AND NUMBER OF SUBMITTALS:

To effectively and equitably evaluate all proposals, the Contracting Officer must receive information containing sufficient detail to allow review and evaluation by the Government. Proposal clarity, organization, and cross‐referencing are mandatory. Failures to submit and organize proposals as requested may adversely affect an offeror's evaluation. Offeror’s should provide sufficient detail and clearly define all items required in this section.

Offerors are cautioned that “parroting” of the Technical requirements contained in the contract specifications/plan sheets a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Proprietary information shall be clearly marked.

The Contracting Officer may remove any offeror from further consideration during any phase of the procurement if the offeror fails to meet the submittal requirements of the SOLICITATION, or to reduce the competitive range for purposes of efficiency pursuant to FAR 15.306(c)(2).

Offerors shall submit all proposal materials via electronic means (i.e., email to peter.roskowski@va.gov) with a table of contents and tabbed section dividers. Each section submitted must be parallel with the submission requirements identified below. Offerors shall limit submissions to the data essential for evaluation.

Printing should be single spaced. Each paragraph shall be separated by at least one blank line. A standard, 12‐point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8‐point and may be landscape.

SF 1442

Price Schedule (will serve as the Offeror’s PRICE PROPOSAL)

Representations & Certificates

Bid Guarantee (Original shall be mailed to the Contracting Officer with a postmark dated NLT the day before the proposal due date)

Amendments (if any are issued)

Subfactor A: Plumbing Experience

Subfactor A: State of Illinois Plumber License

1 – Via Email

Subfactor A: Alternate Contractor Quality Control (CQC) System Manager Qualifications

C. GENERAL PROPOSAL INFORMATION.

Offerors should limit submissions to the data essential for evaluation so that a minimum of time and funds are spent in preparing the information. However, to be effectively and equitably evaluated, Offerors must include information that is sufficiently detailed to describe the offeror's qualifications and experience and management capabilities to successfully complete the project. Requirements stated in the solicitation are minimums. All proposals shall conform to these requirements only and shall directly correlate to only the information requested.

The Government will not be liable for any cost incurred by the offeror submitting an offer in response to the solicitation.

The criteria specified in the solicitation are binding contract criteria and in cases of any conflict, subsequent to award, between solicitation criteria and contractor's submittals, the solicitation criteria shall govern unless there is a written agreement between the Contracting Officer and the contractor on the waiving of a specific requirement.

Clarification of the Provisions of the Request for Proposal. Any explanation desired by an offeror regarding the meaning or interpretation of the solicitation shall be requested in writing to the Great Lakes Acquisition Center, Northern Tier Construction, Attention: Peter (John) Roskowski at peter.roskowski@va.gov.

(OFFERORS SHALL INCLUDE THE SOLICITATION NUMBER AND/OR PROJECT

TITLE IN THE SUBJECT LINE OF THEIR EMAIL). The cut off for questions; The Government highly encourages the submittal of any and all questions to the Government within ten (10) calendar days prior to the closing date of the solicitation to avoid untimely delays to award a contract.

D. PROPOSAL REQUIREMENTS. The following proposal requirements will be set forth in the solicitation:

PRICE SCHEDULE: The offeror is required to submit pricing broken down by division, showing material and labor cost under each division. Price will also be checked for unbalancing of line items. Price will be evaluated to determine the lowest priced vendor. The total evaluated price will be determined by using the offeror’s total price. A price analysis will be used to evaluate all CLINs to support the selection of the lowest priced offeror. Price reasonableness will be established using any necessary price / cost analysis techniques in FAR 15.404-1, including but not limited to price competition information and the Independent Government Estimate (IGE), along with any other pricing tools deemed necessary.

· The offeror must submit the properly completed Price Schedule included in the solicitation, including the following Deductive Alternate:

Deductive Alternate 1: Deduct all tools, materials, components, labor and supervision to eliminate dead ends prone to harboring legionella growth in the water distribution system and installation of mixing valves preventing scalding at Building 11.

· The offeror must submit a bid guarantee in IAW FAR 52.228-1.

· An award cannot be made if the successful offer’s proposal price exceeds available funding or cost limitations, if applicable.

The following evaluation factors/subfactors will be set forth in the solicitation to determine technical capability. The TEB will evaluate FACTORS 1 – 4 and respective subfactors:

FACTOR 1 – PLUMBING CAPABILITY: This factor will be used to assess an offeror’s experience in performing plumbing in a health care environment as stated in the Statement of Work.

SUBFACTOR A - PLUMBING EXPERIENCE: Offeror shall provide evidence of the successful completion of at least three projects of equal or greater size and complexity including plumbing and work in comparable size and scope within the last three years. Minimum acceptable work includes plumbing installation in healthcare facilities value of $500,000.00. Offeror must have performed as the prime contractor.

FACTOR 2 – CONTRACTOR REGISTRATION: The plumbing contractor selected to perform this work shall be a State Registered Plumbing Contractor as required per Illinois Plumbing License Law (225 ILCS 320). Offeror shall provide evidence of current State of Illinois Plumbing Contractor Registration.

SUBFACTOR A - PLUMBER LICENSE: Individuals who plan, inspect, install, alter, extend, repair, and maintain plumbing systems in state of Illinois must be licensed. Offeror shall provide copy of the license for the in-house staff proposed for this project.

FACTOR 3 – CONTRACTOR QUALITY CONTROL (CQC) SYSTEM MANAGER QUALIFICATIONS: The CQC system manager is required to be a graduate of a 4-year accredited college program in one of the following disciplines: Engineering, Architecture, Construction Management, with a minimum of three years construction experience on construction similar to the scope of this solicitation.

SUBFACTOR A - ALTERNATE CONTRACTOR QUALITY CONTROL (CQC) SYSTEM MANAGER QUALIFICATIONS: The offeror shall identify an alternate to serve in the event of the CQC System Manager’s absence. The requirements for the alternate are the same as the CQC System Manager.

- END OF INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS –

PROPOSAL SCHEDULE

Solicitation 36C25220R0053 Legionella Corrections

PROJECT NO. 537-18-301B

Jesse Brown VA Medical Center, Chicago, IL