36C25019B0052-012.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval For

Other Than Full and Open Competition

1. Contracting Activity: Department of Veterans Affairs, VISN 10, Dayton VA Medical Center - Engineering Service (138)

2. Nature and/or Description of the Action Being Processed: Requirement of contractor to use "Valcom" overhead paging system components for the paging system referenced in Section 23 09 23, for the 552-15-101 “Renovate B410 East Wing” Project.

3. Description of Supplies/Services Required to Meet the Agency's Needs: As a part of the project the paging system will be upgraded and will incorporate hardware with a Valcom platform. Valcom is used on all new and existing overhead paging components of this system. The project is estimated at $3.85 Million. The estimated cost of the Valcom components needed for the paging system in this project is approximately .

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §253(c)(1), as implemented by FAR 6.302-1. The specific paragraph must be cited.

Most likely, only the -1 or -2 authorities will be cited. Please be aware that failure to adequately plan for future requirements does not constitute appropriate use of the unusual and compelling urgency statutory authority.

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or

Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): This contract is being procured on a sole brand basis due to the need for the overhead paging system to be integrated completely and seamlessly. The Valcom overhead paging system is currently being used throughout the facility. It is necessary for the paging system in this project to integrate seamlessly with the current system, thus justifying sole brand of these Valcom components.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: The overhead paging system that is used at the Dayton VAMC is a Valcom based system. In order for the system to operate seamlessly and to be fully integrated the overhead paging system components must be Valcom. There are multiple sources for these controllers;

Valcom simply refers to the manufacturer of the hardware.

7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: There have been previous purchases for the Valcom based system. The Contracting Officer will be able to determine a fair and reasonable pricing based on previous procurement history and commercial pricing. A fair and reasonable price determination will be made by the Contracting Officer based on competition.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research has been previously conducted for prior projects, concerning this subject. This product is open for the public to purchase, this allows any contractor who has been properly trained on the product to install. The certification classes are also open to the public. There is at least one contractor in the area who currently can install these products.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

NA

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: NA

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: No action can be taken in the circumstance due to the equipment being under warranty and the need to maintain this warranty.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Ravindra R. Wani Date Project Engineer/COR Dayton VA Medical Center (552)

Contracting Officer's Certification: I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Bob Ivey Date Contracting Officer

Ravindra R.

Wani 344872

Digitally signed by Ravindra R. Wani 344872 Date: 2019.07.22 09:03:21 -04'00' 07/22/2019

07/22/2019

ROBERT H.

IVEY 225363

Digitally signed by

ROBERT H. IVEY 225363

Date: 2019.07.22 10:39:33 -04'00'