36C25019B0052-010.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval for

Other Than Full and Open Competition

1. Contracting Activity: Department of Veterans Affairs, VISN 10, Dayton VA

Medical Center Engineering Service (138)

2. Nature and/or Description of the Action Being Processed: The requirement for the contractor to use Brand Name Only Physical Access Control System (PACS) manufactured by Honeywell components for the “Renovate B410 East Wing”. Project Number 552-17-101. The estimated cost of the J&A requirement is .

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

As part of a project to renovate the B410 East Wing at the Dayton VAMC, PACS devices, consisting of controls/communications panels, electronic security management systems, door control modules, card reader/keypad combinations, portal control devices, door status indicators, and entry control will used.

4. Statutory Authority Permitting Other than Full and Open Competition: 41

USC §253(c)(1), as implemented by FAR 6.302-1. The specific paragraph must be cited. Most likely, only the -1 or -2 authorities will be cited. Please be aware that failure to adequately plan for future requirements does not constitute appropriate use of the unusual and compelling urgency statutory authority.

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The PSCS devices that are to be installed as part of this project represent an extension of the existing Honeywell PACS at our facility. As such, each new device must tie into and communicate with the existing Facility PACS, which is manufactured by Honeywell. Each device in a

PACS, whether it’s a card reader or control panel, constantly communicates with the front end of the PACS. This allows the system to monitor each and every device, so that it cannot only receive alarms, but also can detect failures of the device as well – which is a critical element in any PACS. Software conflicts would make it difficult to impossible for devices by another manufacturer to communicate with the existing Honeywell System, and could result in circumventing the Physical Security of the Medical

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Research has shown that in the industry, it is standard for each PACS to have their own proprietary software which prohibits communication between different manufacturers.

There is just too much at risk from an operations standpoint to attempt to intermingle manufacturers on a PACS; this facility has a Honeywell PACS, and we should only add devices to it that are manufactured by Honeywell. This solicitation will be publicized via FedBizOpps.

7. Determination by the Contracting Officer that the Anticipated Cost to the

Government will be Fair and Reasonable: The best interests of the government are served through the use of this product. The pricing will be provided as part of equipment available in the commercial marketplace. The price will be determined to be fair and reasonable to the government based on competition.

8. Description of the Market Research Conducted and the Results, or a

Statement of the Reasons Market Research Was Not Conducted: Market research was not conducted. The cost for services will be compared with commercially published price lists and catalogs for similar equipment and parts.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: Maintenance and system familiarity, while secondary to the issues of warranty or UL Listing, are other important factors to consider.

Engineering is charged with maintaining this system, Police Service is responsible for administering the system, and the rest of the facility is charged with responding appropriately. Attempting to introduce a PACS of a different manufacture with different software would no doubt compromise the ability of Police Service to maintain the physical security of the facility efficiently, let alone the other issues of how it would be able to communicate with the existing

PACS.

10. Listing of Sources that Expressed, in Writing, an Interest in the

Acquisition: NA

11. A Statement of the Actions, if any, the Agency May Take to Remove or

Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

No action can be taken in the circumstance due to the equipment being under warranty and the need to maintain this warranty. The VA will continue to review the marketplace during future construction initiatives to determine if products have become available which meet the needs of the VA.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Ravindra R. Wani Date Dayton VA COR

Contracting Officer's Certification: I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Bob Ivey Date Contracting Officer

Ravindra R.

Wani 344872

Digitally signed by Ravindra R.

Wani 344872 Date: 2019.07.22 09:01:59 -04'00' 07/22/2019

07/22/2019

ROBERT H.

IVEY 225363

Digitally signed by

ROBERT H. IVEY 225363

Date: 2019.07.22 10:47:41 -04'00'