36C25019B0052-002.pdf

Renovate BLDG 410 East Wing Project # 552-17-101

For the

Department of Veterans Affairs Dayton Veterans Medical Center

Dayton, OH 45428

PROJECT MANUAL

BID SET

05/20/2019

GUIDON DESIGN INC.

HEAPY ENGINEERING

PROJECT CONTACTS:

OWNER: DAYTON VA MEDICAL CENTER

Attn: Ravindra Wani 4100 West Third Street Dayton, OH 45428 Phone: 937-268-6511 x2838 Email: Ravindra.Wani@va.gov

ARCHITECT:

GUIDON DESIGN INC.

Attn: Adam Ogrzewalla 1221 N. Pennsylvania Street, Suite 200 Indianapolis, Indiana 46202 Phone: 317-800-6388 Email: aogrzewalla@guidondesign.com

MEP ENGINEERS:

HEAPY ENGINEERING

Attn: Matt Graham 1400 West Dorothy Lane Dayton OH 45409 Phone: 937-224-0861 Email: MSGraham@heapy.com

ISSUE DATE: May 20, 2019

Dayton Ohio VAMC May 20, 2019 Renovate BLDG 410 East Wing Bid Set Dayton, OH 45428 Project No. 552-17-101

05-01-18

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

DIVISION 00 - SPECIAL SECTIONS DATE

00 01 15 List of Drawing Sheets 07-15

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 10-17 01 32 16.15 Project Schedules (Small Projects – Des ign/Bid/Build 02-15 01 33 23 Shop Drawings, Product Data, and Samples 05-17 01 35 26 Safety Requirements 02-17 01 42 19 Reference Standards 05-16 01 45 00 Quality Control 01-18 01 45 29 Testing Laboratory Services 06-16 01 57 19 Temporary Environmental Controls 01-11 01 58 16 Temporary Interior Signage 07-15 01 74 19 Construction Waste Management 09-13 01 91 00 General Commissioning Requirements 10-15 01 99 99 Project Closeout

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17 02 82 11 Traditional Asbestos Abatement 09-15 02 83 33.13 Lead-Based Paint Removal and Disposal 0 8-16

DIVISION 03 – CONCRETE

03 30 00 Cast-in-Place Concrete 12-15

DIVISION 05 – METALS

05 12 00 Structural Steel Framing 02-16 05 40 00 Cold-Formed Metal Framing 05-16

DIVISION 06 – WOOD,PLASTICS AND COMPOSITES

06 10 00 Rough Carpentry 10-17 06 16 63 Cementitious Sheathing 02-16 06 20 00 Finish Carpentry 08-16

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 21 13 Thermal Insulation 02-16 07 60 00 Flashing and Sheet Metal 07-14

00 01 10-2

07 84 00 Firestopping 02-16 07 92 00 Joint Sealants 10-17

DIVISION 08 - OPENINGS

08 11 13 Hollow Metal Doors and Frames 08-16 08 14 00 Interior Wood Doors 02-16 08 51 13 Aluminum Windows 02-16 08 71 00 Door Hardware 01-16 08 71 13 Automatic Door Operators 02-16 08 80 00 Glazing 10-15

DIVISION 09 – FINISHES

09 05 16 Subsurface Preparation for Floor Finishes 02-15 09 06 00 Schedule for Finishes 04-15 09 22 16 Non-Structural Metal Framing 05-16 09 29 00 Gypsum Board 11-14 09 30 13 Ceramic/Porcelain Tiling 09-15 09 51 00 Acoustical Ceilings 12-16 09 65 13 Resilient Base and Accessories 02-16 09 65 19 Resilient Tile Flooring 05-18 09 91 00 Painting 01-16

DIVISION 10 – SPECIALTIES

10 14 00 Signage 10-15

10 21 13 Toilet Compartments

10 26 00 Wall and Door Protection 10-15 10 28 00 Toilet, Bath, and Laundry Accessories 02-1 6 10 44 13 Fire Extinguisher Cabinets 08-14

DIVISION 12 – FURNISHINGS

12 24 00 Window Shades 08-17 12 32 00 Manufactured Wood Casework 09-15 12 36 00 Countertops 12-15

DIVISION 21- FIRE SUPPRESSION

21 13 13 Wet-Pipe Sprinkler Systems 06-15

DIVISION 22 – PLUMBING

22 05 11 Common Work Results for Plumbing 07-16 22 05 19 Meters and Gages for Plumbing Piping 09-15 22 05 23 General-Duty Valves for Plumbing Piping 09 -15 22 07 11 Plumbing Insulation 09-15 22 08 00 Commissioning of Plumbing Systems 11-16 22 11 00 Facility Water Distribution 09-15 22 13 00 Facility Sanitary and Vent Piping 09-15

00 01 10-3

22 40 00 Plumbing Fixtures 09-15

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC)

23 05 11 Common Work Results for HVAC 08-17 23 05 93 Testing, Adjusting, and Balancing for HVAC 02-15 23 07 11 HVAC and Boiler Plant Insulation 02-15 23 08 00 Commissioning of HVAC Systems 11-16 23 22 13 Steam and Condensate Heating Piping 02-15 23 23 00 Refrigerant Piping 02-15 23 31 00 HVAC Ducts and Casings 03-13 23 37 00 Air Outlets and Inlets 02-15 23 81 30 Variable Refrigerant Flow System (VRF) Hea t Pump System 11-17

DIVISION 25 – INTEGRATED AUTOMATION

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 01-16 26 05 19 Low-Voltage Electrical Power Conductors an d Cables 01-17 26 05 26 Grounding and Bonding for Electrical Syste ms 01-17 26 05 33 Raceway and Boxes for Electrical Systems 0 5-14 26 05 73 Overcurrent Protective Device Coordination Study 12-15 26 08 00 Commissioning of Electrical Systems 11-16 26 09 23 Lighting Controls 05-14 26 24 16 Panelboards 05-14 26 27 26 Wiring Devices 01-16 26 29 11 Motor Controllers 08-14 26 29 21 Enclosed Switches and Circuit Breakers 01- 17 26 43 13 Surge Protective Devices 01-17 26 51 00 Interior Lighting 08-14

DIVISION 27 – COMMUNICATIONS

27 05 11 Requirements for Communications Installati ons 06-15 27 05 26 Grounding and Bonding for Communications S ystems 06-15 27 05 33 Raceways and Boxes for Communications Syst ems 06-15 27 08 00 Commissioning of Communications Systems 11 -16 27 10 00 Control, Communication and Signal Wiring 0 6-15 27 11 00 Communications Equipment Room Fittings 06- 15 27 15 00 Communications Structured Cabling 01-16 27 41 31 Master Antenna Television Equipment and Sy stems 06-15 27 51 16 Public Address and Mass Notification Syste ms 10-15 27 52 23 Nurse Call and Code Blue Systems 10-15

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 05 13 Conductors and Cables for Electronic Safet y and

Security 09-11

28 08 00 Commissioning of Electronic Safety and Sec urity Systems 11-16

00 01 10-4

28 13 00 Physical Access Control System 10-11 28 23 00 Video Surveillance 09-11 28 31 00 Fire Detection and Alarm 10-11

DIVISION 31 – EARTHWORK

DIVISION 32 – EXTERIOR IMPROVEMENTS

DIVISION 33 – UTILITIES

DIVISION 34 – TRANSPORTATION

DIVISION 48 – Electrical Power Generation

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SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specifi cation form a part of the contract.

Drawing No. Title

GENERAL

GI000 COVER SHEET

GI101 FIRST FLOOR LIFE SAFETY PLAN

GI102 SECOND FLOOR LIFE SAFETY PLANS

GI103 THIRD FLOOR LIFE SAFETY PLAN

GI104 INFECTION CONTROL & PHASING PLAN

GI105 INFECTION CONTROL & PHASING PLAN

GI106 INFECTION CONTROL & PHASING PLAN

GI107 BID ALTERNATES

ARCHITECTURAL

AA001 ARCHITECTURAL SYMBOLS AND ABBREVIATIONS

AD101 DEMOLITION FIRST FLOOR PLAN

AD102 DEMOLITION SECOND FLOOR PLAN

AD103 DEMOLITION THIRD FLOOR PLAN

AS101 FIRST FLOOR PLAN

AS102 SECOND FLOOR PLAN

AS111 REFLECTED CEILING PLAN - FIRST FLOOR

AS112 REFLECTED CEILING PLAN - SECOND FLOOR

AS201 BUILDING ELEVATIONS

AS401 ENLARGED PLANS & ELEVATIONS

AS501 ARCHITECTURAL DETAILS

AS601 ARCHITECTURAL DOOR & WINDOWS SCHEDULE

AI100 FINISH SCHEDULE

AI101 FINISH WALL TREATMENT PLAN - FIRST FLOOR

AI102 FINISH WALL TREATMENT PLAN - SECOND FLOOR

AI103 FINISH FLOOR PATTERN PLAN - FIRST FLOOR

AI104 FINISH FLOOR PATTERN PLAN - SECOND FLOOR

AI105 FINISH FLOOR PLAN & REFLECTED CEILING PLAN - THIRD FLOOR

AI211 INTERIOR CASEWORK ELEVATIONS AND SECTIONS

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FIRE SUPPRESSION

FX001 LEGEND SYMBOLS & INDEX OF DRAWINGS

FX100 PARTIAL BASEMENT & FIRST FLOOR PLANS - FIRE S UPRESSION

FX101 PARTIAL SECOND & THIRD FLOOR PLANS - FIRE SUP RESSION

PLUMBING

P001 LEGEND SYMBOLS & INDEX OF DRAWINGS

PD101 PARTIAL FIRST FLOOR DEMOLITION PLAN

PD102 PARTIAL SECOND FLOOR DEMOLITION PLAN

PP100 PARTIAL BASEMENT NEW WORK PLAN

PP101 PARTIAL FIRST FLOOR NEW WORK PLAN

PP102 PARTIAL SECOND FLOOR NEW WORK PLAN

P601 SCHEDULES

P602 SOIL, WASTE, VENT DIAGRAM

MECHANICAL

M001 LEGEND SYMBOLS & INDEX OF DRAWINGS

MD100 PARTIAL BASEMENT FLOOR PLAN - REMOVALS

MD101 PARTIAL FIRST FLOOR PLAN - REMOVALS

MD102 PARTIAL SECOND FLOOR PLANS – REMOVALS

MD103 PARTIAL THIRD FLOOR PLAN – REMOVALS

MD104 PARTIAL ATTIC FLOOR PLAN - REMOVALS

MH101 PARTIAL FIRST FLOOR PLAN - DUCTWORK

MH102 PARTIAL SECOND FLOOR PLAN – DUCTWORK

MH103 PARTIAL THIRD FLOOR PLAN - DUCTWORK

MH104 PARTIAL ATTIC FLOOR PLAN - DUCTWORK

MP100 PARTIAL BASEMENT FLOOR PLAN - PIPING

MP101 PARTIAL FIRST FLOOR PLAN - PIPING

MP102 PARTIAL SECOND FLOOR PLAN – PIPING

MP103 PARTIAL THIRD FLOOR PLAN - PIPING

MP104 PARTIAL ATTIC FLOOR PLAN – PIPING

M501 DETAILS

M502 DETAILS

M601 SCHEDULES

M602 SCHEDULES

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ELECTRICAL

E001 LEGEND SYMBOLS & INDEX OF DRAWINGS

ED101 PARTIAL FIRST FLOOR PLAN - REMOVALS

ED102 SECOND FLOOR PLAN - REMOVALS

ED103 THIRD FLOOR PLAN - REMOVALS

EL101 PARTIAL FIRST & SECOND FLOOR PLANS - LIGHTING

EL102 PARTIAL THIRD FLOOR PLAN - LIGHTING

EP100 BASEMENT PLAN - POWER

EP101 PARTIAL FIRST, SECOND, AND THIRD FLOOR PLANS - POWER

ET100 BASEMENT PLAN - SYSTEMS

ET101 FIRST FLOOR PLAN - SYSTEMS

ET102 SECOND FLOOR PLAN - SYSTEMS

ET103 THIRD FLOOR PLAN – SYSTEMS

E201 SINGLE LINE – DIAGRAM

E202 PANEL SCHEDULES

E301 ENLARGED FLOOR PLANS - SIGNALS CLOSETS

E302 ENLARGED FLOOR PLANS - SIGNALS CLOSETS

E303 ENLARGED FLOOR PLANS - ELECTRICAL

E401 DETAILS – SECURITY

E402 DETAILS - TECHNOLOGY

E403 LIGHTING SCHEDULE

E501 SCHEDULES

- - - END - - -

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SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS

1.8 DISPOSAL AND RETENTION

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS

1.10 RESTORATION

1.11 PHYSICAL DATA

1.12 AS-BUILT DRAWINGS

1.13 USE OF ROADWAYS

1.14 TEMPORARY USE OF EXISTING ELEVATORS

1.15 TEMPORARY TOILETS

1.16 AVAILABILITY AND USE OF UTILITY SERVICES

1.17 TESTS

1.18 INSTRUCTIONS

1.19 PHOTOGRAPHIC DOCUMENTATION

1.20 HISTORIC PRESERVATION

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SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for bui lding operations, including demolition and removal of existing struct ures, and furnish labor and materials and perform work for the renova tion of the existing three floors of Building 410 East Wing and adjacent spaces on the VA

Dayton VAMC Campus; such as elevator lobbies, nurse stations, and basement spaces. Construction Documents indicate th e renovation scope, with additional included upgrades to the security s ystems, electrical/power system, and incorporate and activa te the dormant mechanical equipment into the east wing mechanical system with further installation of VA owned materials, such as windows . Contractors shall provide all materials, labor and equipment for a co mplete and functional building as required by drawings and spe cifications.

B. All references in the project documents to “Resi dent Engineer”, “RE”, “Project Engineer”, Contracting Officers Technical Representative” or

“COTR” shall be synonymous to “COR”.

C. Offices of Guidon Design Inc. 905 N. Capitol Ave . Suite 100, Indianapolis, IN 46204, as Architect-Engineers, wil l render certain technical services during construction. Such servic es shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Gov ernment without affirmations by Contracting Officer or his duly aut horized representative.

D. Before placement and installation of work subjec t to tests by testing laboratory retained by Department of Veterans Affai rs, the Contractor shall notify the COR in sufficient time to enable t esting laboratory

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01 00 00 -2 personnel to be present at the site in time for pro per taking and testing of specimens and field inspection. Such pri or notice shall be not less than three work days unless otherwise desi gnated by the COR.

E. All employees of general contractor and subcontr actors shall comply with VA security management program and obtain perm ission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. BID ITEM 1, (BASE BID): All work specified or sh own in the bid documents. Work includes all site work, demolition, general construction, plumbing, electrical work and fire pr otection work, necessary removal of existing construction and cert ain other items and construction of new work shown. Contractor shall ha ve 585 days from

Notice to Proceed to complete Work associated with BID ITEM I, BASE

BID.

B. BID ITEM 2, (DEDUCT ALTERNATE NO. 1): Contractor shall perform all work as described in BID ITEM 1 (BASE BID) except deduct the replacement of finishes in community room WW-301 on the third floo r. Contractor shall have 555 days from Notice to Proceed to complete Wo rk associated with

BID ITEM 2, (DEDUCT ALTERNATE NO. 1).

C. BID ITEM 3, (DEDUCT ALTERNATE NO. 2): Contractor shall perform all work as described in BID ITEM 2 (BASE BID and DEDUCT ALT ERNATE NO. 1) except deduct the re-cabling voice and data scope of work on the third floor.

Contractor shall have 525 days from Notice to Proce ed to complete Work associated with BID ITEM 3, (DEDUCT ALTERNATE NO. 2 ).

D. BID ITEM 4 (DEDUCT ALTERNATE NO. 3): Contractor shall perform all work as described in BID ITEM 3 (BASE BID, DEDUCT ALTERN ATE NO. 1, and

DEDUCT ALTERNATE NO. 2) except deduct the remaining re-cabling voice and data scope of work on the first and second floo rs outside of the renovation area. Contractor shall have 495 days fro m Notice to Proceed to complete Work associated with BID ITEM 4, (DEDUC T ALTERNATE NO. 3)

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E. BID ITEM 5 (DEDUCT ALTERNATE NO. 4): Contractor shall perform all work as described in BID ITEM 4 (BASE BID, DEDUCT ALTERN ATE NO. 1, DEDUCT

ALTERNATE NO. 2, and DEDUCT ALTERNATE NO. 3) except deduct the replacement of the exterior windows. Contractor sha ll have 450 days from Notice to Proceed to complete Work associated with BID ITEM 5, (DEDUCT ALTERNATE NO. 4)

F. BID ITEM 6 (DEDUCT ALTERNATE NO. 5): Contractor shall perform all work as described in BID ITEM 5 (BASE BID, DEDUCT ALTERN ATE NO. 1, DEDUCT

ALTERNATE NO. 2, DEDUCT ALTERNATE NO. 3, and DEDUCT ALTERNATE NO. 4) except deduct the replacement of the nurse station and security room in the first-floor main lobby. Retain all existing fin ishes and ceilings throughout main lobby. Provide new main entrance do or hardware, and security window. Contractor shall have 427 days fro m Notice to Proceed to complete Work associated with BID ITEM 6, (DEDUC T ALTERNATE NO. 5)

G. BID ITEM 7 (DEDUCT ALTERNATE NO. 6): Contractor shall perform all work as described in BID ITEM 5 (BASE BID, DEDUCT ALTERN ATE NO. 1, DEDUCT

ALTERNATE NO. 2, DEDUCT ALTERNATE NO. 3, DEDUCT ALT ERNATE NO. 4, and

DEDUCT ALTERNATE NO. 5) except deduct the demolitio n and renovation of the first-floor between column lines 11 and 16 sout h of Corridor C-1-4.

Retain all existing finishes, Mechanical systems, E lectrical systems, Plumbing fixtures, Technology systems, and fire pro tection systems.

Contractor shall have 390 days from Notice to Proce ed to complete Work associated with BID ITEM 7, (DEDUCT ALTERNATE NO. 6 )

NOTE 1: It is the intent of the government that awa rd will be made on bid item 1; however, should the bids received exceed th e funds available, award will be on bid item 2, or bid item 3, in that order of priority; based on available funding. Bidders are r equired to offer pricing for all bid items.

NOTE 2: Bid documents includes both specifications and drawings

NOTE 3: Prior to any mobilization at the site, per the project specifications, the VA requires:

1. Security ID Badges for Contract Personnel;

2. Submission and Approval of the Project Schedule ;

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3. Submittal Checklist;

4. Shop Drawings;

5. Fire and Safety Plans;

6. Training Documents;

7. and any other submittals required before actual on-site construction activities can begin.

Contractor will not be permitted to mobilize and/or preform/complete any construction work on the Dayton VA Medical Center f acility until the above requirements are met and/or approved by the Contrac ting Officer.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and admi nistrative security procedures that will remain effective for the entir e duration of the project.

2. The General Contractor is responsible for assuri ng that all sub-contractors working on the project and their employ ees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees (to include all s ubcontractors) shall not enter the project site without appropriate Dayt on VA Medical

Center badge. They may also be subject to inspectio n of their personal effects when entering or leaving the proje ct site. The badging process is expected to take a minimum of si x weeks. A badging briefing is provided in the solicitation. B efore performing

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01 00 00 -5 any work at the Dayton VA Medical Center, contracto r personnel shall be appropriately badged in accordance with the foll owing procedures:

a. Contractor shall submit the first, middle, and last name, date of birth, and social security number of personnel expe cted to work on site to the VA COR, who will sponsor all personn el associated with the contract. A form outlining these requireme nts will be provided at the preconstruction meeting. The contra ctor shall distinguish between personnel expected to work 15 d ays or less, greater than 15 days but less than 180 days. Contra ctor may submit names throughout the contract period as well , and the same process applies.

b. For contractor personnel working fifteen days o r less on site, the contractor shall report to the Police Station, Building 127, to obtain a temporary “Station” badge.

c. For contractor personnel working greater than f ifteen days, contractor shall establish an appointment for obtai ning a “Flash” badge from the Human Resources Department (HR) loca ted at the

Dayton VA Medical Center, Building 330 (ninth floor ), using the following internet address: https://va-piv.com. App ointments may take a minimum of two weeks to be scheduled.

i. During the appointment at HR, the contractor sha ll be fingerprinted. Contractor shall verify the requirem ent for a follow-on appointment with Human Resources in order to pick up the completed badge. “Flash” badges are issued a minimum of two weeks following this appointment.

ii. Contractors approved to work but who do not yet have a

“Flash” badge may obtain a “Station” badge followin g the procedures previously identified. “Station” badges will not be issued back-to-back to a single individual. If a contractor’s “Station” badge has expired, and the c ontractor has not received a “Flash” badge, that contractor w ill not be permitted to work on the site.

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iii. After receipt of the “Flash” badge, contractor personnel shall return to the Police Station any “Station” ba dges previously issued to the same individual.

iv. Contractor shall monitor expiration dates of ex piring badges and re-initiate the previous process should personn el be required to work on site beyond the expiration date .

v. Contractors shall report lost/missing badges wit hin 24 hours to the COR.

d. Contractor shall ensure “Flash” badges are colle cted and turned into COR upon contract completion.

2. No photography of VA premises is allowed without written permission of the Contracting Officer.

3. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the pr emises in the event of a national emergency. The General Contrac tor may return to the site only with the written approval of the Cont racting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate k eys and lock combinations to the Contracting officers representa tive (COR) for the purpose of security inspections of every area o f project including tool boxes and parked machines and take a ny emergency action.

D. Document Control:

1. Before starting any work, the General Contractor /Sub Contractors shall submit an electronic security memorandum desc ribing the approach to following goals and maintaining confide ntiality of

“sensitive information”.

2. The General Contractor is responsible for safeke eping of all drawings, project manual and other project informat ion. This information shall be shared only with those with a specific need to accomplish the project.

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3. Certain documents, sketches, videos or photograp hs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access to only those who will need it for the project. Re turn the information to the Contracting Officer upon request .

4. These security documents shall not be removed or transmitted from the project site without the written approval of Co ntracting

Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Off icer immediately when there is a loss or compromise of “sensitive in formation”.

7. All electronic information shall be stored in sp ecified location following VA standards and procedures using an Engi neering Document

Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and track ed through the

EDMS system.

b. “Sensitive information” including drawings and o ther documents may be attached to e-mail provided all VA encryptio n procedures are followed.

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitt ed 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of permits shall be issued for General Contractor and its employees for parking in designated areas o nly.

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1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (inc luding storage of materials) on Government premises to areas authoriz ed or approved by the Contracting Officer. The Contractor shall hold and save the

Government, its officers and agents, free and harml ess from liability of any nature occasioned by the Contractor's perfor mance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the appr oval of the

Contracting Officer and shall be built with labor a nd materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the

Contractor and shall be removed by the Contractor a t its expense upon completion of the work. With the written consent of the Contracting

Officer, the buildings and utilities may be abandon ed and need not be removed.

C. The Contractor shall, under regulations prescrib ed by the Contracting

Officer, use only established roadways, or use temp orary roadways constructed by the Contractor when and as authorize d by the Contracting

Officer. When materials are transported in prosecut ing the work, vehicles shall not be loaded beyond the loading cap acity recommended by the manufacturer of the vehicle or prescribed by an y Federal, State, or local law or regulation. When it is necessary to cr oss curbs or sidewalks, the Contractor shall protect them from d amage. The

Contractor shall repair or pay for the repair of an y damaged curbs, sidewalks, or roads.

(FAR 52.236-10)

D. Working space and space available for storing ma terials shall be as shown on the drawings and as determined by the COR.

E. Workmen are subject to rules of Medical Center a pplicable to their conduct.

F. Execute work so as to interfere as little as pos sible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any e xisting equipment, and with work being done by others. Use of equipmen t and tools that

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01 00 00 -9 transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during co nstruction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other th an assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

Veterans Affairs in quantities sufficient for not m ore than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vaca ted portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and saf ety requirements.

G. Phasing:

1. The Medical Center must maintain its operation 24 h ours a day 7 days a week. Therefore, any interruption in service mus t be scheduled and coordinated with the COR to ensure that no laps es in operation occur. It is the CONTRACTOR'S responsibility to de velop a work plan and schedule detailing, at a minimum, the procedure s to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

2. To insure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall n otify the COR two weeks in advance of the proposed date of starting w ork in each specific area of site, building or portion thereof. Arrange such phasing dates to insure accomplishment of this work in successive phases mutually agreeable to Medical Center Directo r, COR and

Contractor, as follows:

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Phase I:

Consists of all work to renovate the first and seco nd floors of the East wing of Building 410 including constructio n of the new

IT Closets throughout building 410.

Phase II:

Consist of the construction of the new nurse statio n, all associated support systems, and main lobby finishes . The main entrance to building 410 will remain open to the oc cupants during this phase.

Phase III:

Consist of the demolition of the existing nurse sta tion and support areas, construction of the new waiting area and completion of main lobby finishes. The work in this phase shall be conducted to limit the duration of the closure o f the main entrance. Access to the Elevator lobby shall be mai ntained.

Phase IV:

Consist of the demolition and replacement of finish es in the third-floor community room. Work of this phase shal l commence at any point in the schedule but shall be coordinated with work in any other phases.

Phase V:

Relocate Patients from West Wing First Floor to Eas t Wing Second

Floor. Re-cable IT drops to new IT Closets. Return Patients to

West Wing First Floor.

Phase VI:

Relocate Patients from West Wing Second Floor to Ea st Wing Second

Floor. Re-cable IT drops to new IT Closets. Return Patients to

West Wing Second Floor.

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Phase VII:

Relocate Patients from West Wing Third Floor to Eas t Wing Second

Floor. Re-cable IT drops to new IT Closets. Return Patients to

West Wing Third Floor.

Phase VIII:

Relocate Patients from North Wing Second Floor to E ast Wing

Second Floor. Re-cable IT drops to new IT Closets. Return

Patients to North Wing Second Floor.

Phase IX:

Relocate Patients from North Wing Third Floor to Ea st Wing Second

Floor. Re-cable IT drops to new IT Closets. Return Patients to

North Wing Third Floor.

H. Building(s) No.(s) 410 will be occupied during p erformance of work; but immediate areas of alterations will be vacated.

1. Contractor shall take all measures and provide all material necessary for protecting existing equipment and pro perty in affected areas of construction against dust and debris, so t hat equipment and affected areas to be used in the Medical Centers op erations will not be hindered. Contractor shall permit access to Depa rtment of

Veterans Affairs personnel and patients through oth er construction areas which serve as routes of access to such affec ted areas and equipment. These routes whether access or egress s hall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc to facilitate patient and st aff access.

Coordinate alteration work in areas occupied by Dep artment of

Veterans Affairs so that Medical Center operations will continue during the construction period.

2. Immediate areas of alterations not mentioned in pre ceding

Subparagraph 1 will be temporarily vacated while al terations are performed.

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I. Construction Fence: Before construction operatio ns begin, Contractor shall provide a chain link construction fence, 2.1m (seven feet) minimum height, around the construction area indica ted on the drawings.

Provide gates as required for access with necessary hardware, including hasps and padlocks. Fasten fence fabric to terminal posts with tension bands and to line posts and top and bottom rails wi th tie wires spaced at maximum 375mm (15 inches). Bottom of fences shal l extend to 25mm

(one inch) above grade. Remove the fence when direc ted by COR.

J. When a building and/or construction site is turn ed over to Contractor, Contractor shall accept entire responsibility inclu ding upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specif ied.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for p re-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from

Contractor's employee or watchman.

K. Utilities Services: Maintain existing utility se rvices for Medical

Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uni nterrupted services.

Where necessary to cut existing water, steam, gases , sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (incl uding telephone), they shall be cut and capped at suitable places whe re shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, se wers or electricity, or fire protection systems and communications syste ms may be interrupted without prior approval of COR. Electric al work shall be accomplished with all affected circuits or equipmen t de-energized.

When an electrical outage cannot be accomplished, w ork on any energized circuits or equipment shall not commence without a

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01 00 00 -13 detailed work plan, the Medical Center Director’s p rior knowledge and written approval. Refer to specification Sectio ns 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR

COMMUNICATIONS INSTALLATIONS and 28 05 00, COMMON W ORK RESULTS FOR

ELECTRONIC SAFETY AND SECURITY for additional requi rements.

2. Contractor shall submit a request to interrupt a ny such services to

COR, in writing, 3 weeks in advance of proposed int erruption.

Request shall state reason, date, exact time of, an d approximate duration of such interruption.

3. Contractor will be advised (in writing) of appro val of request, or of which other date and/or time such interruption w ill cause least inconvenience to operations of Medical Center. Inte rruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be reques ted, in writing, at least 15 calendar days prior to the desired time an d shall be performed as directed by the COR.

5. In case of a contract construction emergency, se rvice will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

L. Abandoned Lines: All service lines such as wires , cables, conduits, ducts, pipes and the like, and their hangers or sup ports, which are to be abandoned but are not required to be entirely re moved, shall be sealed, capped or plugged at the main, branch or pa nel they originate from. The lines shall not be capped in finished are as, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or par titions; so that they are completely behind the finished surfaces.

M. To minimize interference of construction activit ies with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to p arking and to occupied areas of buildings clear of construction m aterials, debris and standing construction equipment and vehicles.

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2. Method and scheduling of required cutting, alter ing and removal of existing roads, walks and entrances must be approve d by the COR.

N. Coordinate the work for this contract with other construction operations as directed by COR. This includes the sc heduling of traffic and the use of roadways, as specified in Article, U SE OF ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contract or shall make a thorough survey with the COR and Contracting Office r, of areas of buildings in which alterations occur and areas whic h are anticipated routes of access, and furnish a report, signed by a ll three, to the

Contracting Officer. This report shall list by room s and spaces:

1. Existing condition and types of resilient floori ng, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building.

2. Existence and conditions of items such as plumbi ng fixtures and accessories, electrical fixtures, equipment, veneti an blinds, shades, etc., required by drawings to be either reu sed or relocated, or both.

3. Shall note any discrepancies between drawings an d existing conditions at site.

4. Shall designate areas for working space, materia ls storage and routes of access to areas within buildings where al terations occur and which have been agreed upon by Contractor and C OR.

B. Any items required by drawings to be either reus ed or relocated or both, found during this survey to be nonexistent, o r in opinion of COR, to be in such condition that their use is impossibl e or impractical, shall be furnished and/or replaced by Contractor wi th new items in accordance with specifications which will be furnis hed by Government.

Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under pr ovisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR

52.243-4 and VAAR 852.236-88).

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C. Re-Survey: Thirty days before expected partial o r final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furn ish a report on conditions then existing, of resilient flooring, do ors, windows, walls and other surfaces as compared with conditions of s ame as noted in first condition survey report:

1. Re-survey report shall also list any damage caus ed by Contractor to such flooring and other surfaces, despite protectio n measures; and, will form basis for determining extent of repair wo rk required of

Contractor to restore damage caused by Contractor's workmen in executing work of this contract.

D. Protection: Provide the following protective mea sures:

1. Wherever existing roof surfaces are disturbed th ey shall be protected against water infiltration. In case of le aks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, ma terials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protecti on shall be maintained intact until all work in the area is com pleted.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work remov ed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of t he Government are identified by attached tags or noted on drawings or in specifications as items to be stored. Items that re main property of the Government shall be removed or dislodged from p resent locations

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01 00 00 -16 in such a manner as to prevent damage which would b e detrimental to re-installation and reuse. Store such items where d irected by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings loca ted in rooms and spaces in which work is to be done under this contr act shall remain the property of the Government. When rooms and spac es are vacated by the Department of Veterans Affairs during the alter ation period, such items which are NOT required by drawings and s pecifications to be either relocated or reused will be removed by th e Government in advance of work to avoid.

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

A. The Contractor shall preserve and protect all st ructures, equipment, and vegetation (such as trees, shrubs, and grass) o n or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contrac t. The Contractor shall only remove trees when specifically authorize d to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract per formance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and p aint the cut with a tree-pruning compound as directed by the Contractin g Officer.

B. The Contractor shall protect from damage all exi sting improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any dam age to those facilities, including those that are the property o f a third party, resulting from failure to comply with the requireme nts of this contract or failure to exercise reasonable care in performin g the work. If the

Contractor fails or refuses to repair the damage pr omptly, the

Contracting Officer may have the necessary work per formed and charge the cost to the Contractor.

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(FAR 52.236-9)

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENT AL CONTROLS, for additional requirements on protecting vegetation, s oils and the environment. Refer to Articles, "Alterations", "Res toration", and

"Operations and Storage Areas" for additional instr uctions concerning repair of damage to structures and site improvement s.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair ex isting work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, an d do not disturb any ducts, plumbing, steam, gas, or electric work witho ut approval of the

COR. Existing work to be altered or extended and th at is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restor ing work, shall conform in type and quality to that of original exi sting construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work comple te and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work , shall be patched, repaired, reinstalled, or replaced with new work, a nd refinished and left in as good condition as existed before commenc ing work.

C. At Contractor's own expense, Contractor shall im mediately restore to service and repair any damage caused by Contractor' s workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications sy stems (including telephone) which are not scheduled for discontinuan ce or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered b y adjustment to contract time and price in accordance with clause e ntitled "CHANGES"

(FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING S ITE CONDITIONS" (FAR

52.236-2).

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1.11 PHYSICAL DATA

A. Data and information furnished or referred to be low is for the

Contractor's information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor.

B. Government does not guarantee that other materia ls will not be encountered nor that proportions, conditions or cha racter of several materials will not vary from those indicated by exp lorations. Bidders are expected to examine site of work and logs of bo rings; and, after investigation, decide for themselves character of m aterials and make their bids accordingly. Upon proper application to Department of

Veterans Affairs, bidders will be permitted to make subsurface explorations of their own at site.

1.12 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of t he project, to include all contract changes, modifications and cla rifications.

B. All variations shall be shown in the same genera l detail as used in the contract drawings. To insure compliance, as-built d rawings shall be made available for the COR review, as often as requ ested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all sho p drawings.

1.13 USE OF ROADWAYS

A. For hauling, use only established public roads a nd roads on Medical

Center property and, when authorized by the COR, su ch temporary roads

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01 00 00 -19 which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performe d by the Contractor at Contractor's expense. When necessary to cross cu rbing, sidewalks, or similar construction, they must be protected by wel l-constructed bridges.

1.14 TEMPORARY USE OF EXISTING ELEVATORS

A. Contractor will not be allowed the use of existi ng elevators. Outside type hoist shall be used by Contractor for transpor ting materials and equipment.

1.15 TEMPORARY TOILETS

A. Provide where directed, (for use of all Contract or's workmen) ample temporary sanitary toilet accommodations with suita ble sewer and water connections; or, when approved by COR, provide suit able dry closets where directed. Keep such places clean and free fro m flies, and all connections and appliances connected therewith are to be removed prior to completion of contract, and premises left perfec tly clean.

1.16 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably require d amounts of utilities available to the Contractor from existing outlets a nd supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevail ing rates charged to the Government. The Contractor shall carefully cons erve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Con tracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to meas ure the amount of electricity used for the purpose of determining cha rges. Before final acceptance of the work by the Government, the Contr actor shall remove all the temporary connections, distribution lines, meters, and

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01 00 00 -20 associated paraphernalia and repair restore the inf rastructure as required.

C. Contractor shall install meters at Contractor's expense and furnish the

Medical Center a monthly record of the Contractor's usage of electricity as hereinafter specified.

D. Heat: Furnish temporary heat necessary to preven t injury to work and materials through dampness and cold. Use of open sa lamanders or any temporary heating devices which may be fire hazards or may smoke and damage finished work, will not be permitted. Mainta in minimum temperatures as specified for various materials:

1. Obtain heat by connecting to Medical Center heat ing distribution system.

E. Electricity (for Construction and Testing): Furn ish all temporary electric services.

1. Obtain electricity by connecting to the Medical Center electrical distribution system. The Contractor shall meter and pay for electricity required for electric cranes and hoisti ng devices, electrical welding devices and any electrical heati ng devices providing temporary heat. Electricity for all other uses is available at no cost to the Contractor.

F. Water (for Construction and Testing): Furnish te mporary water service.

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no co st to the

Contractor.

2. Maintain connections, pipe, fittings and fixture s and conserve water-use so none is wasted. Failure to stop leakag e or other wastes will be cause for revocation (at COR discretion) of use of water from Medical Center's system.

G. Fuel: Natural and LP gas and burner fuel oil req uired for boiler cleaning, normal initial boiler-burner setup and ad justing, and for performing the specified boiler tests will be furni shed by the

Government. Fuel required for prolonged boiler-burn er setup, Dayton, OH 45428 Project No. 552-17-101

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01 00 00 -21 adjustments, or modifications due to improper desig n or operation of boiler, burner, or control devices shall be furnish ed and paid by the

Contractor at Contractor's expense.

1.17 TESTS

A. As per specification section 23 05 93 the contra ctor shall provide a written testing and commissioning plan complete wit h component level, equipment level, sub-system level and system level breakdowns. The plan will provide a schedule and a written sequence of what will be tested, how and what the expected outcome will be. This document will be submitted for approval prior to commencing work. The contractor shall document the results of the approved plan and submit for approval with the as built documentation.

B. Pre-test mechanical and electrical equipment and systems and make corrections required for proper operation of such s ystems before requesting final tests. Final test will not be cond ucted unless pre-tested.

C. Conduct final tests required in various sections of specifications in presence of an authorized representative of the Con tracting Officer.

Contractor shall furnish all labor, materials, equi pment, instruments, and forms, to conduct and record such tests.

D. Mechanical and electrical systems shall be balan ced, controlled and coordinated. A system is defined as the entire syst em which must be coordinated to work together during normal operatio n to produce results for which the system is designed. For example, air conditioning supply air is only one part of entire system which provide s comfort conditions for a building. Other related components are return air, exhaust air, steam, chilled water, refrigerant, hot water, contr ols and electricity, etc. Another example of a system which involves sev eral components of different disciplines is a boiler installation. Eff icient and acceptable boiler operation depends upon the coordi nation and proper operation of fuel, combustion air, controls, steam, feedwater, condensate and other related components.

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E. All related components as defined above shall be functioning when any system component is tested. Tests shall be complete d within a reasonably period of time during which operating an d environmental conditions remain reasonably constant and are typic al of the design conditions.

F. Individual test result of any component, where r equired, will only be accepted when submitted with the test results of re lated components and of the entire system.

1.18 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operati ng manuals (hard copies and…