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Q1 Siemens Controls (Chiller Plant): It is not advisable to take on responsibility for the maintenance and repair of just these three (3) Siemens panels listed below as they are part of and integral to a broader network of building automation panels. Changes made to these panels could have an adverse effect on the rest of the system and conversely changes to the automation system outside the CEP could have an adverse effect on these three (3) panels in the CEP. The maintenance and repair services for the building automation system in its entirety should be a separate solicitation.
| R1 |
| To remain as part of this Scope, see below database integrated points to be supported on this contract. |
| Q2 |
| Portable Trane Chiller – This portable trailer mounted air-cooled chiller is not connected to the Chilled Water System as seen during the site visit. Who is responsible for providing the labor and material (auxiliary equipment such as CHW piping/hoses, electrical, potential pumps) needed to hook the chiller up to the CHW system and complete Annual/Quarterly maintenance? Also, what is the warranty if any for this chiller? |
| R2 |
| Separate contract scheduled to be completed by Midyear 2021. |
Warranty is about to expire.
| Q3 |
| Annual / Quarterly inspections – Chillers – please clarify if the Annual Inspections are to be completed during normal business hours or after hours? What are the limitations for equipment shutdown when performing the annual inspection/coil cleaning, and eddy current analysis for the chillers? |
| R3 |
| All Chiller Annual PM shall be scheduled DEC-JAN time frame and after normal working hours/weekends with Portable Air-cooled Chiller activated, in addition to 1 Chiller down at a time. This to be follow if any work requires Chiller Shutdown. |
| Q4 |
| Pre-existing condition Assessment – Not shown in the Solicitation - Typically with full repair coverage, upon award of the contract , the Successful Vendor is provided 45 days to complete an initial inspection to identify preexisting conditions that will need to be addressed & repaired prior to providing full repair coverage of the equipment. Condition A assessment – A detailed description shall be submitted for each piece of equipment describing the repairs needed, and the cost for the Successful Vendor to correct the deficiency prior to taking ownership. After verification of the Successful Vendor ’s claim of a preexisting condition, the customer may elect to have the deficiency corrected by the Successful Vendor or by another Vendor. – Will this assessment be provided to the awarded contractor prior to taking ownership of the equipment repair coverage? |
| R4 |
| See section 4.5 of contract. |
| Q5 |
| Is this a new requirement? If not, who is the incumbent and contract number? |
| R5 |
| This is a New Requirement. |
| Q6 |
| Solicitation states “repair and maintenance services for (3) water cooled chillers, (2) air cooled chillers, (1) glycol chiller and (6) cooling towers.” Does this include existing issues? Can repair be defined further? Referencing pg. 12 |
| R6 |
| This contract is a full service, all repairs shall be made by contractor. All pre-existing per sec 4.5 shall be evaluated and priced separately. Once any pre-existing issue have been corrected any and all repair will we contracts responsibility. |
| Q7 |
| Per a.6 repair of minor leaks at no additional charge to the government. What are the thresholds/amounts in pounds considers minor, etc..? |
| R7 |
| Any and all leaks shall be repaired. |
| Q8 |
| Is there a list of current/per-existing issues needing repair? |
| R8 |
| See section 4.5 of contract. |
| Q9 |
| Is there a list of VA provided material/equipment? |
| R9 |
| No material/equipment to be provided. |
| Q10 |
| Will VA provide all needed piping/equipment needed to perform the services on portable chiller? |
| R10 |
| No material/equipment to be provided. |
| Q11 |
| For disinfectants types/brands will these be provided from facility chemical contractor? |
| R11 |
| No material/equipment to be provided. |
| Q12 |
| For all required reports will a format be provided. |
| R12 |
| No specific report format however we will provide a specific equipment # that needs to be tied to individual Chiller on report. |
| Q13 |
| Will prior Maintenance Records be provided? |
| R13 |
| None currently available. |
| Q14 |
| Do the Subcontractor need to be in VIP or SAM.gov or both? |
| R14 |
| See Limitations on Subcontracting Certification attachment (LOS certification). |
| Q15 |
| Any major overhaul of chiller is not included in service and maintenance? |
| R15 |
| This contract is a full service, all repairs shall be made by contractor. |
| Q16 |
| thermographic survey. I assume thermal scan for the pump motor, bearings |
| R16 |
| Yes, thermographic survey required. |
| Q17 |
| Cooling towers. I assume that we are not including dynamic balancing? |
| R17 |
| Dynamic balancing only required in the event of repair to Cooling Tower. |
| Q18 |
| Is all work to be perform during normal work hours? In not please provide details on what systems and days’ work is to be performed? |
| R18 |
| Yes, with exception of any work that requires equipment Shutdown. |
| Q19 |
| (TA) Siemens Controls (Chiller Plant): Assuming there are other manufacturer components of the BAS, it is not advisable to take on responsibility for the maintenance and repair of just these three (3) Siemens panels as listed below. They are an integral part of a broader network of building automation panels. Changes made to these panels could have an adverse effect on the rest of the system and conversely, changes to the automation system outside the CEP could have an adverse effect on these three (3) panels in the CEP. |
| a. | Would the VA consider the maintenance and repair services for the building automation system (BAS) in its entirety be a separate solicitation? |
| Q20 | |
| 1. | Portable Trane Chiller – The portable trailer mounted air cooled chiller is not connected to the Chilled Water System as seen during the site visit. |
| a. | Who is responsible for providing the labor and material (auxiliary equipment such as CHW piping/hoses, electrical, potential pumps) needed to hook the chiller up to the CHW system and complete Annual/Quarterly maintenance? | |
b. Also, what is the warranty if any for this chiller?
| Q21 |
| Annual / Quarterly inspections – Chillers – please clarify if the Annual Inspections are to be completed during normal business hours or after hours? |
| a. | What are the limitations for equipment shutdown when performing the annual inspection/coil cleaning, and Eddy current analysis for the chillers? |
| b. | When was the last Eddy Current done on each of the required chillers? |
| Q22 |
| Pre-existing condition Assessment – Not shown in the Solicitation - Typically with full repair coverage, upon award of the contract, the Successful Vendor is provided 45 days to complete an initial inspection to identify pre-existing conditions that will need to be addressed & repaired prior to providing full repair coverage of the equipment. |
| a. | Condition A assessment – “A detailed description shall be submitted for each piece of equipment describing the repairs needed, and the cost for the Successful Vendor to correct the deficiency prior to taking ownership. After verification of the Successful Vendor ’s claim of a preexisting condition, the customer may elect to have the deficiency corrected by the Successful Vendor or by another Vendor. |
| b. | Will this assessment be provided to the awarded contractor prior to taking ownership of the equipment repair coverage? |
| Q23 |
| Warranty – |
| a. | What is the warranty coverage for the equipment listed? |
| b. | Are there any Extended Warranties on any of the described equipment? |
| Q24 |
| Cooling Tower Maintenance – |
| a. | Who is the incumbent Facility Chemical Contractor and is their contract congruent with the award of this one? |
| b. | Are the requested “pictures” to be in a specific format for presenting and how detailed are they required to be? |
| R24 |
| A. TEKTON B. No specific format. |
| Q25 |
| Reporting – |
| a. | What system of reporting will be utilized? CMMS? |
| R25 |
| No specific software, electronic documentation. |
| Q26 |
| Could you please tell me if this is a new requirement, or if there is a current or previous contractor who has performed similar services? If available, can you please send along the incumbent contract or task order number? |
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