36C24818Q0491-001.docx

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

675-18-1-6540-0118 36C24818Q0491 -2018

VICTORIA ROBLES

407-646-4238 05- -2018

3PM

Department of Veterans Affairs Orlando VA Medical Center 13800 Veterans Way Orlando FL 32827 X X 238290 $15 Million X N/A X 36C675 Department of Veterans Affairs Orlando VA Medical Center 13800 Veterans Way Orlando Fl 32827 36C675 Department of Veterans Affairs Network Contracting Activity 8 (NCO 8) Orlando VA Medical Center 13800 Veterans Way Orlando FL 32827

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 See CONTINUATION Page Repair of Orlando VAMC Vehicle Barriers This is one-time repair for all vehicle barriers located at Orlando VAMC at Lake Nona See CONTINUATION Page 675-3680162-6540-854100-2520 010050192 x X

VICTORIA ROBLES

NCO816L1-81315

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C248 Department of Veterans Affairs Orlando VA Medical Center 13800 Veterans Way

Orlando FL 32827

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PERFORMANCE WORK STATEMENT (PWS)

LKNA Active Vehicle Barrier Onetime Repairs

I. Purpose:

The purpose of this Performance Work Statement (PWS) is to repair active vehicle barriers to normal operational status at The Orlando Veterans Affairs Medical Center (OVAMC) at Lake Nona located on 13800 Veterans Way, Orlando FL 32827.

II. Scope:

The Contractor shall provide all personnel, labor, equipment, supplies, tools, materials, supervision, and other items and services necessary to provide regular Full Repair Service for Nasatka Inc. popup barrier systems as specific, shall be performed on Magnetic Autocontrol Corp. drop arm barriers, Viking Access System drop arm barriers and all other gate control systems listed. Repairs shall be performed for all barriers at Orlando Veterans Administration Medical Center (Lake Nona Campus) as listed in Appendix A herein. Work shall comply with commercial standards for maintenance and repair of these units as well as all commercial, federal, state, and local requirements that may apply. All inspection reports shall be provided by the contractor within 7 (seven) days after completion of repairs. All barriers consist of but not limited to actuators, control wiring, circuitry, structural framework, lighting, spring assembly, hydraulic related equipment, corresponding traffic lights, associated computerized systems and control cabinets.

Appendix A

BARRIER SYSTEM CHART

Model L3

CLC Loading Dock

Little Service CLC gate

Model HSLG183

CEP Sliding Gate

Model HSLG183

Main Entrance Sliding Gates

Model# SWG283

Model# HSLG183

Service Entry/Exit Gates Exit Lane

Model #222 SSST

Warehouse Slide Gate

III. Period and Place of Performance:

This performance period is effective on 4 June 2018. All repairs that are not waiting on parts shall be completed within 90 days (180 days maximum for parts on order). The Place of Performance is at the Orlando VA Medical Center (Lake Nona Campus), located at 13800 Veterans Way, Orlando Florida 32827.

1.1 Normal workdays are Monday through Friday, 7:00am to 4:30pm, excluding Federal Holidays listed in below chart, and any other day specifically declared by the President of the United States to be a Federal Holiday.

IV. Background:

The Orlando VAMC needs repairs to all active vehicle barriers and gates to make the system fully operational.

V. Performance Objective (Required results):

The objective of this PWS is to allow for a proposed firm fixed price and solution to known requirements to repair of the vehicle barriers, drop arms and gates as stated in part II Scope, of this document. Offerors shall use the PWS, together with other applicable portion of this Request for Quote.

The contractor shall provide full inspection and repair in accordance with equipment manufacturer’s specifications/recommendations, and industry standard practices to include repairs on any computerized systems that support the active vehicle barrier. Contractor shall repair and replace all worn or failed components, installed additional systems (i.e. cameras, video processing cards, PLC’s, relays) and parts— including those parts which have reached their life expectancy and are prone to fail. Replacement parts shall be fully compatible with existing systems. Contractor shall provide trained mechanics and inspectors for all barrier maintenance and repair. All repair inspection reports once completed and the system is fully operational shall be provided to the Contracting Officer’s Representative (COR) within seven (7) working days after completion. Completion reports shall have the actual signature (nonphotocopies) of the onsite project manager/technician performing all the repairs.

1.1. REPAIRS, FULL PREVENTIVE MAINTENANCE INSPECTIONS (FPMI), AND SPECIAL MAINTENANCE PROJECTS (SMP): The contractor shall perform a onetime repair to ensure reliable and continuous safe operations of all equipment. Repair documents shall be submitted to the Contracting Officer Representative (COR) once all work has been completed. Contractor shall ensure barriers meet manufacturer maintenance performance specifications. The contractor shall determine crew size needed for repairs, or standard maintenance procedure (SMP)’s and payment will be based on one (1) time repair. Crew/on site supervisor shall notify the COR they have arrived on campus and will notify the COR when they are finished and leaving the campus. Payment for travel time is not authorized. Should the contractor require additional support from factory or other representatives these individuals shall be considered as part of the repair and not billed separately.

1.2. MAINTENANCE MANUALS, LOGS, and Repairs: The contractor shall obtain from the system manufactures all maintenance manuals and schematics prior to starting work with this contract. The contactor shall maintain repair data base with all part nomenclature, part numbers and serial numbers of all parts installed. The contractor shall update all manuals, schematics as changes occur and provide as built schematics/diagrams in the event system changes have occurred. The contactor shall develop a maintenance repair log to include a complete history of all maintenance and repairs, indicating dates and name of technician who performed the work. Copies of all maintenance logs shall be provided to the COR once contract is completed.

1.3. COORDINATION: The contractor shall coordinate all repairs with the COR and VA Police so repairs are conducted in a safe matter during the normal hours of operation and can adequately redirect traffic, if necessary. The contractor shall wear road safety reflective vest and provide all safety warning cones in accordance with Department of Transportation and Occupational Safety and Health Administration requirements.

1.4. BARRIER PIT: The contractor shall maintain the cleanliness of barrier pits and shafts, which shall be free of trash, debris, oil, absorbents, dirt, silt, pineneedles and water.

1.5. PAINT/APPEARANCE: Barrier systems shall be repaired with High Adhesion Paint such as GripTite® paint or an equivalent adhesive paint. At a minimum, they shall be completed during the onetime contract, sandblasted and repainted. The 5year requirement for sandblasting and repainting of the barriers shall be completed by the contractor for barrier repair under this SOW.

1.6. COMMUNICATION AND RESPONSE TIME: The contractor will provide the Government with at least one primary and one alternate emergency contact phone number to during the repair operations. The government shall coordinate repairs actions directly with the local onsite COR.

All repairs and conditions found, are listed below:

Dom Service Loading Dock Traffic Arms 3 total arms MFG: Viking Traffic Arms Model: No longer made

· Condition Found: traffic arms will not power up and arms had to be removed due to internal hardware failure and arms falling across traffic lanes Action: Since replacement parts are not available replace these with the same style of Traffic Arms in other locations: MFG: Magnetic Automation Model: Access PROLRC02040 Arms are 12’ each with breakaway arm option.

· Condition Found: Access control has been removed from Center Island.

Action: Install Enforcer Keypad on a gooseneck stand to match other keypads on campus. This will control the opening of entry traffic arm. Install a “free Exit loop” to control the opening of the exit arm Install a safety loop/closing loop on the road near each arm to close the arms and prevent vehicle strikes. This is a total of 4 loops one on either side of each traffic arm.

Main Gate Traffic Arms 11 total arms MFG: Magnetic Automation Model: Access PROLRC02040

· Condition Found: All Arms working without fault codes. Minor adjustment and parts need replaced. (see Below)

· Condition Found: Locks hard to operate due to weatherization Action: Lubricate all locks and service access bolts

· Condition Found: Wasps living in several Traffic Arms Action: Clear insects with nondamaging spray.

· Condition Found: NE Traffic Arm mount is loose and arm is twisted (Figure 2) Action: Adjust Traffic Arm housing so it is square with remaining arms and tighten Bolts. Replace bolts with new anchor bolts if necessary.

· Condition Found: Arm mount damaged near bracket heal Action: Replace with Microdrive VarioBoom Section with Hardware (See Figure 1)

Service Entrance Traffic Arms 3 total arms MFG: Magnetic Automation Model: Access PROLRC02040

· Condition Found: Lanes 1 and 2 are working without fault codes. Lane 3 Missing entire Boom Assembly

· Lane 3 Traffic Arm seems to be fine other than the missing arm S/N U20033978

· Condition Found: Locks hard to operate due to weatherization Action: Lubricate all locks and service access bolts

· Condition Found: Wasps living in Traffic Arms Action: Clear insects with nondamaging spray.

· Condition Found: Lane 3 Traffic Arm mount and arm missing Action: Replace with Microdrive VarioBoom Section, Breakaway kit and 11’ arm (See Figure 1)

CEP Sliding Gate Box style Cantilever Gate 80’ +/ Linear commercial duty slide gate operator Model HSLG183

Slide gate operator operates without fault codes and with minimum chain binding.

· Condition Found: Chain is in poor condition.

Action: Replace with 60’ of nickel plated #40 roller chain, lubricate sprockets and adjust as needed. This will ensure continued efficient operation and reduce the wear on the gate operator thereby increasing the operator’s lifespan.

· Condition Found: 2 @ 4’ Millers Edge Safety edge not working (Model ME120edge sensor) Action: Replace edges with new to ensure safe gate operations. (Safety edges stop gate movement when they contact a fixed object)

· Condition Found: Locks hard to operate Action: Lubricate all locks and service access bolts

· Condition Found: Transmit Batteries low Action: Change batteries with 2 each AA lithium batteries in each edge transmitter

Main Entrance Sliding Gates Outbound Gate Box style Cantilever Gate 80’ +/ Linear commercial duty slide gate operator Model HSLG183

Slide gate operator operates with 1 fault code and with minimum chain binding.

· Chain is in poor condition.

Action: Replace with 60’ of nickel plated #40 roller chain, lubricate sprockets and adjust as needed. This will

· ensure continued efficient operation and reduce the wear on the gate operator thereby increasing the

· operator’s lifespan.

· Photo Beams not operating and are not within current standards.

Action: Replace with modern Photo Beam to ensure safe gate operations. (Photo beams stop the gate from moving if the beam is interrupted/blocked)

· 2 @ 4’ Millers Edge Safety edge not working (Model ME120edge sensor) Action: replace edges with new to ensure safe gate operations. (Safety edges stop gate movement when they contact a fixed object)

· 4@ 12” Traffic Light visors missing Action: replace Traffic Light visors to ensure proper vision and sun protection

· 1@ 3” post cap is missing Action: replace post cap to prevent standing water in post. Post will rot and breed mosquitos

· Locks hard to operate Action: Lubricate all locks and service access bolts

Inbound Box style Cantilever Gate 80’ +/ Linear commercial duty slide gate operator Model HSLG183

· Condition Found: Slide gate operator operates without fault codes and with minimum chain binding. Chain is in poor condition.

Action: Replace with 60’ of nickel plated #40 roller chain, lubricate sprockets and adjust as needed. This will ensure continued efficient operation and reduce the wear on the gate operator thereby 1@ 3” post cap is missing Action: replace post cap to prevent standing water in post. Post will rot and breed mosquitos Locks hard to operate Action: Lubricate all locks and service access bolts

Service Entry/Exit Gates Entrance Lane 2 Leaf swing gate each leaf is 17'.6" Wide By 8’ tall Entry Swing gate Linear commercial duty swing gate operator Model# SWG283

· Swing gates are currently under contract to replace gate and re commission operator 1 @ 5’ Millers Safety was damaged after the gate contract was awarded. (See Figure 2 Below) Action: Replace Safety Edge and transmitter/Receiver pair on both gates to bring up to UL325 standard and ensure safe gate operation

Exit Lane Box style Cantilever Gate 80’ +/ Linear commercial duty slide gate operator Model HSLG183

Slide gate operator operates without fault codes and with minimum chain binding.

· Chain is in poor condition. (See Figure 3)

Action: Replace with 60’ of nickel plated #40 roller chain, lubricate sprockets and adjust as needed. This will ensure continued efficient operation and reduce the wear on the gate operator thereby

Warehouse Slide gate Box style Cantilever Gate 30’ +/ HySecurity Slide Driver 10 Model #222 SSST S/N: 0111001117649

Slide gate operator operates without fault codes and with minimum chain binding.

· Condition Found: 2 @ 4’ Safety edge and Transmit and receive pair damaged from weatherization (See Figure 1 Below) Action: Replace Safety Edge and transmitter/Receiver pair on both bring up to UL325 standard and ensure safe gate operation

CLC Loading Dock Box style Cantilever Gate 45’ with 25’ opening Viking Access Systems Model L3 S/N 0210S3B17341

· Condition Found: Operator is severely damaged and weatherized. It is full of debris and sand.

(See Pictures attached). Motor seized and inoperable power was tested and is correct voltage for unit.

· Action: Replace with new HySecurity Slide Driver Like others on campus use nickel plated chain to ensure trouble free operations

· Condition Found: 1 @ 5’ Millers Safety was damaged after the gate contract was awarded. (See Figure 2 Below)

· Action: Replace Safety Edge and transmitter/Receiver pair gate to bring up to UL325 standard and ensure safe gate operation

· Condition Found: Photo Beam not operational Action: Replace with new photo beam to ensure safe operations

· Condition Found: Gate itself appears to be in good condition

CLC Gates Cantilever Gate 20’ with 11’ opening +/ Little Service CLC gate

· Condition Found: Inconsistent power to gate operation system causing unit to fail.

Action: Unit is powered with Solar panel. Remove solar and run line power to the system to provide stable consistent power

· Condition Found: No Safety devices to prevent impact Action: Install Safety Edge and transmitter/Receiver pair gate to bring up to UL325 standard and ensure safe gate operation Action: install photo beam to insure safe gate operation

· Condition Found: Keypad is located on wrong side of the driving path Action: relocate the exit keypad to the other side of the driving path so the driver doesn’t have to get out of the vehicle to input pin provided the loop doesn’t work

· Condition Found: Safety loops do not work on golf carts.

Action: Replace loop detector with dual channel tunable model and tune to meet requirements.

· Condition Found: Gate its self appears to be in good condition

CLC Little Service Gate South West Rear Near Chapel

· Condition Found: No Safety devices to prevent impact Action: Install Safety Edge and transmitter/Receiver pair gate to bring up to UL325 standard and ensure safe gate operation

· Action: install photo beam to insure safe gate operation

· Condition Found: Keypad is located on wrong side of the driving path Action: relocate the exit keypad to the other side of the driving path so the driver doesn’t have to get out of the vehicle to input pin provided the loop doesn’t work

· Condition Found: Safety loops do not work on golf carts.

Action: Replace loop detector with dual channel tunable model and tune to meet requirements.

· Condition Found: Gate its self appears to be in good condition

Main Entrance – North East Barriers MFG: Nasatka Security 3 each Wedge type Barriers Model # 111dDual S/N: 114595

· Condition Found: Hydraulic oil is extremely dirty.

Action: The oil, suction strainer needs to be replaced. The hydraulic drum needs to be wiped and cleaned thoroughly. This is an annual maintenance item to ensure the system remains healthy and internal parts do not degrade.

· Condition Found: Hydraulic hoses are expired with a date code of 2011 and hoses are to long.

Action: The hydraulic hoses need to be the replaced and made on site to exact lengths. As hoses get older they degrade and will blow if not changed. Hoses that are not routed properly and the proper length cause undue stress on the power unit and cause the hoses to wear out prematurely.

· Condition Found: In Main control panel. 22 each inline terminal block surge protectors are failing. Some are fused in direct short between upper and lower terminals causing the system to malfunction.

Action: Replace with whole unit surge protection, normal terminal blocks. (See pictures below)

· Condition Found: Barrier Front Rubber pad missing/damaged.

Action: Replace with OEM new rubber pads.

· Condition Found: Additional layers of system controls are unnecessary and overcomplicating the system.

Action: Remove additional layers of industrial controls and Reprogram master controls and streamline operations. The use of industry standard industrial controls design will yield a more stable system. This design is easier to troubleshoot and repair. This should be done reutilizing as much of the existing system as possible.

· Condition Found: Drains clogged standing water and debris in barrier pits and joints Action: Clear drains and clean residue from barrier pits. It is important to keep the barrier pits free of standing water and debris. If not maintained, over time this is one of the largest contributors to barrier decay. It also makes the barriers unsightly and creates a breeding ground for mosquitos and other insects that can harm the electronic components of the system.

· Condition Found: Failing leaking down valve Action: Replace with OEM or equivalent valve. This valve controls the motion from the Secure to the unsecure position. Besides making a mess and potentially expelling all of the systems oil, it will eventually fail and could cause unexpected motion of the barrier.

· Condition Found: Concrete pad under is poured to high and is causing damage to the barrier Action: Grind down concrete so it doesn’t contact the underside of the barrier. Touch up bottom barrier paint as needed. This will allow the barrier to close fully and rest on the designed supports. If not repaired this will not only cause cosmetic damage it will cause undue stress on a number of the barriers components causing premature failure.

· Condition Found: Concrete slurry is present on top of barrier plate.

Action: Removal is required and repaint the barrier Top

· Condition Found: Limits Sensors not working correctly and Limit wiring is not properly terminated for below grade application and in most cases wire is damaged in the conduit.

Action: Recommended to replace all lead wires and limit sensors. The wire should be a Water blocking 4 conductor limit lead. The cable should be shortened, terminations should be soldiered, adhesive heat shrunk, and cable sleeved. The limit sensors report the position of the barrier to the control system. Without them things like the lights traffic lights etc don’t work correctly. The terminations and wires should be water tight and protected against the moving parts within the barrier

· Condition Found: Noticeable rusting and paint chipping is on the outdoor HPU enclosure Action: The loose and chipping paint needs to be removed so the cabinet can be repainted with industrial outdoor paint. The enclosure is the Hydraulic Power Units defense from the harsh Florida elements and needs to remain intact.

· Condition Found: Safety Loop #1 and #3 tested bad Action: Replace loops, cut in two new loops, run new loop lead wire, and seal with traffic loop sealant. The safety loops report when an obstruction is near the barrier. If a loop fail the barrier can deploy even when a vehicle is present causing an unintended impact.

· Condition Found: Paint on barriers is damaged Action: Touch up underside of barrier and Repaint top sides. This is the barriers first line of defense against Florida’s harsh elements. If neglected they barriers will decay and fail prematurely.

· Condition Found: Battery backups are bad Action: Replace with industrial controls battery backup. The current type of unit is fine for an office or home. There are units that are will integrate with the PLC and report status to the control system. They are also designed for this type of cabinet

Service Entry – South West Barriers MFG: Nasatka Security 3 each Wedge type Barriers Model # 111dDual S/N: 114593

· Condition Found: Hydraulic oil is extremely dirty.

Action: The oil, suction strainer needs to be replaced. The hydraulic drum needs to be wiped and cleaned thoroughly. This is an annual maintenance item to ensure the system remains healthy and internal parts do not degrade.

· Condition Found: Hydraulic hoses are expired with a date code of 2011 and to long.

Action: The hydraulic hoses need to be the replaced and made on site to exact lengths. As hoses get older they degrade and will blow if not changed. Hoses that are not routed properly and the proper length cause undue stress on the power unit and cause the hoses to wear out prematurely.

· Condition Found: In Main control panel. 22 each inline terminal block surge protectors are failing. Some are fused in direct short between upper and lower terminals causing the system to malfunction. Action: Replace with whole unit surge protection, normal terminal blocks.

· Condition Found: Barrier Front Rubber pad missing/damaged. Action: Replace with OEM new rubber pads.

· Condition Found: Additional layers of system controls are unnecessary and overcomplicating they system.

Action: Remove additional layers of industrial controls and Reprogram master controls and streamline operations. The use of industry standard industrial controls design will yield a more stable system. This design is easier to troubleshoot and repair. This should be done reutilizing as much of the existing system as possible.

· Condition Found: Drains clogged standing water and debris in barrier pits and joints Action: Clear drains and clean residue from barrier pits. It is important to keep the barrier pits free of standing water and debris. If not maintained, over time this is one of the largest contributors to barrier decay. It also makes the barriers unsightly and creates a breeding ground for mosquitos and other insects that can harm the electronic components of the system.

· Condition Found: Failing leaking down valve Action: Replace with OEM or equivalent valve. This valve controls the motion from the Secure to the unsecure position. Besides making a mess and potentially expelling all of the systems oil, it will eventually fail and could cause unexpected motion of the barrier.

· Condition Found: Concrete pad under is poured to high and is causing damage to the barrier Action: Grind down concrete so it doesn’t contact the underside of the barrier. This will allow the barrier to close fully and rest on the designed supports. If not repaired this will not only cause cosmetic damage it will cause undue stress on a number of the barriers components causing premature failure.

· Condition Found: Concrete slurry is present on top of barrier plate.

Action: Removal is required and repaint the barrier

· Condition Found: Limit Sensors wiring is not properly terminated for below grade application Action: The cable should be shortened, terminations should be soldiered, adhesive heat shrunk, and cable sleeved. The limit sensors report the position of the barrier to the control system. Without them things like the lights traffic lights etc don’t work correctly. The terminations and wires should be water tight and protected against the moving parts within the barrier

· Condition Found: Noticeable rusting and paint chipping is on the outdoor HPU enclosure Action: The loose and chipping paint needs to be removed so the cabinet can be repainted with industrial outdoor paint. The enclosure is the Hydraulic Power Units defense from the harsh Florida elements and needs to remain intact.

· Condition Found: Safety Loop #1 tested bad Action: Replace loop, cut in one new loop and run new loop lead wire seal with traffic loop sealant. The safety loops report when an obstruction is near the barrier. If a loop fails the barrier can deploy even when a vehicle is present causing an unintended impact.

· Condition Found: Paint on barriers is damaged Action: Touch up underside of barrier and Repaint top sides. This is the barriers first line of defense against Florida’s harsh elements. If neglected they barriers will decay and fail prematurely.

Warehouse/Service Entrance Barriers MFG: Nasatka Security 3 each Wedge type Barriers Model # 111dDual S/N: 114594

· Condition Found: Hydraulic oil is extremely dirty.

Action: The oil, suction strainer needs to be replaced. The hydraulic drum needs to be wiped and cleaned thoroughly. This is an annual maintenance item to ensure the system remains healthy and internal parts do not degrade.

· Condition Found: Hydraulic hoses are expired with a date code of 2011 and too long.

Action: The hydraulic hoses need to be the replaced and made on site to exact lengths. As hoses get older they degrade and will blow if not changed. Hoses that are not routed properly and the proper length cause undue stress on the power unit and cause the hoses to wear out prematurely.

· Condition Found: In Main control panel. 22 each inline terminal block surge protectors are failing. Some are fused in direct short between upper and lower terminals causing the system to malfunction.

Action: Replace with whole unit surge protection, normal terminal blocks.

· Condition Found: Barrier Front Rubber pad missing/damaged.

Action: Replace with OEM new rubber pads.

· Condition Found: Additional layers of system controls are unnecessary and overcomplicating the system.

Action: Remove additional layers of industrial controls and Reprogram master controls and streamline operations. The use of industry standard industrial controls design will yield a more stable system. This design is easier to troubleshoot and repair. This should be done reutilizing as much of the existing system as possible.

· Condition Found: Drains clogged standing water and debris in barrier pits and joints Action: Clear drains and clean residue from barrier pits. It is important to keep the barrier pits free of standing water and debris. If not maintained, over time this is one of the largest contributors to barrier decay. It also makes the barriers unsightly and creates a breeding ground for mosquitos and other insects that can harm the electronic components of the system.

· Condition Found: Limit cables are in disrepair Action: Replace all limit cables with shielded cable (See Limit Sensor Note)

· Condition Found: Oil Tank Lid cracked Action: Replace with new OEM lid to keep contaminates out of the system

· Condition Found: Concrete pad under is poured to high and is causing damage to the barrier Action: Grind down concrete so it doesn’t contact the underside of the barrier. This will allow the barrier to close fully and rest on the designed supports. If not repaired this will not only cause cosmetic damage it will cause undue stress on a number of the barriers components causing premature failure.

· Condition Found: Fuses blown Action: replace 2.5 amp glass fuses 2 each

· Condition Found: Limits Sensors not working correctly and Limit wiring is not properly terminated for below grade application and in most cases wire is damaged in the conduit.

Action: Recommended to replace all lead wires and limit sensors. The wire should be a Water blocking 4 conductor limit lead. The cable should be shortened, terminations should be soldiered, adhesive heat shrunk, and cable sleeved. The limit sensors report the position of the barrier to the control system. Without them things like the lights traffic lights etc don’t work correctly. The terminations and wires should be water tight and protected against the moving parts within the barrier

· Condition Found: Noticeable rusting and paint chipping is on the outdoor HPU enclosure Action: The loose and chipping paint needs to be removed so the cabinet can be repainted with industrial outdoor paint. The enclosure is the Hydraulic Power Units defense from the harsh Florida elements and needs to remain intact.

· Condition Found: Safety Loop in #2 and #3 tested bad Action: Replace loops, cut in two new loops and run new loop lead wire seal with traffic loop sealant. The safety loops report when an obstruction is near the barrier. If a loop fails the barrier can deploy even when a vehicle is present causing an unintended impact.

· Condition Found: Paint on barriers is damaged Action: Touch up underside of barrier and Repaint top sides. This is the barriers first line of defense against Florida’s harsh elements. If neglected they barriers will decay and fail prematurely.

· Condition Found: Battery backups are bad Action: Replace with industrial controls battery backup. This type of unit is fine for office or home. There are units that are will integrate with the PLC and report status to the control system. They are also designed for this type of cabinet.

Main Entrance – North West Barriers MFG: Nasatka Security 3 each Wedge type Barriers Model # 111dDual S/N: 114593

· Condition Found: Hydraulic oil is extremely dirty.

Action: The oil, suction strainer needs to be replaced. The hydraulic drum needs to be wiped and cleaned thoroughly. This is an annual maintenance item to ensure the system remains healthy and internal parts do not degrade.

· Condition Found: Hydraulic hoses are expired with a date code of 2011 and hoses are to long.

Action: The hydraulic hoses need to be the replaced and made on site to exact lengths. As hoses get older they degrade and will blow if not changed. Hoses that are not routed properly and the proper length cause undue stress on the power unit and cause the hoses to wear out prematurely.

· Condition Found: In Main control panel. 22 each inline terminal block surge protectors are failing. Some are fused in direct short between upper and lower terminals causing the system to malfunction.

Action: Replace with whole unit surge protection, normal terminal blocks. (See pictures below)

· Condition Found: Barrier Front Rubber pad missing/damaged.

Action: Replace with OEM new rubber pads.

· Condition Found: Additional layers of system controls are unnecessary and overcomplicating the system.

Action: Remove additional layers of industrial controls and Reprogram master controls and streamline operations. The use of industry standard industrial controls design will yield a more stable system. This design is easier to troubleshoot and repair. This should be done reutilizing as much of the existing system as possible.

· Condition Found: Drains clogged standing water and debris in barrier pits and joints Action: Clear drains and clean residue from barrier pits. It is important to keep the barrier pits free of standing water and debris. If not maintained, over time this is one of the largest contributors to barrier decay. It also makes the barriers unsightly and creates a breeding ground for mosquitos and other insects that can harm the electronic components of the system.

· Condition Found: Failing leaking down valve Action: Replace with OEM or equivalent valve. This valve controls the motion from the Secure to the unsecure position. Besides making a mess and potentially expelling all of the systems oil, it will eventually fail and could cause unexpected motion of the barrier.

· Condition Found: Concrete pad under is poured to high and is causing damage to the barrier Action: Grind down concrete so it doesn’t contact the underside of the barrier. Touch up bottom barrier paint as needed. This will allow the barrier to close fully and rest on the designed supports. If not repaired this will not only cause cosmetic damage it will cause undue stress on a number of the barriers components causing premature failure.

· Condition Found: Concrete slurry is present on top of barrier plate.

Action: Removal is required and repaint the barrier Top

· Condition Found: Limits Sensors not working correctly and Limit wiring is not properly terminated for below grade application and in most cases wire is damaged in the conduit.

Action: Recommended to replace all lead wires and limit sensors. The wire should be a Water blocking 4 conductor limit lead. The cable should be shortened, terminations should be soldiered, adhesive heat shrunk, and cable sleeved. The limit sensors report the position of the barrier to the control system. Without them things like the lights traffic lights etc don’t work correctly. The terminations and wires should be water tight and protected against the moving parts within the barrier

· Condition Found: Noticeable rusting and paint chipping is on the outdoor HPU enclosure Action: The loose and chipping paint needs to be removed so the cabinet can be repainted with industrial outdoor paint. The enclosure is the Hydraulic Power Units defense from the harsh Florida elements and needs to remain intact.

· Condition Found: Safety Loop #1 and #3 tested bad Action: Replace loops, cut in two new loops, run new loop lead wire, and seal with traffic loop sealant. The safety loops report when an obstruction is near the barrier. If a loop fail the barrier can deploy even when a vehicle is present causing an unintended impact.

· Condition Found: Paint on barriers is damaged Action: Touch up underside of barrier and Repaint top sides. This is the barriers first line of defense against Florida’s harsh elements. If neglected they barriers will decay and fail prematurely.

· Condition Found: Battery backups are bad Action: Replace with industrial controls battery backup. The current type of unit is fine for an office or home. There are units that are will integrate with the PLC and report status to the control system. They are also designed for this type of cabinet.

VI. Milestones and Reporting:

Provide a proposed project milestone.

VII. Clearances:

Contractor’s personnel shall have the credentials to enter OVAMC. In addition, the Government will provide assistant in obtaining installation and workplace access during the period of performance. All access identification will be returned to the government at the completion of each work day. Contractor (s) shall wear a contractor’s identification badge always while on Government property and shall be escorted by a VA employee.

VIII. Deliverables:

Deliverables will be established by the Performance Work Statement (PWS), Offeror’s quote, and subsequent fixed priced contract.

B.3 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes FAR Clause 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

B.4 PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor shall perform one (1) time service (OTS) repair of all barrier systems as stated in performance work statement (PWS).

JB

Additional Repairs

JB

GRAND TOTAL

36C24818Q0491

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer…