Vendor Questions.pdf

THE FOLLOWING ANSWERS HAVE BEEN PROVIDED TO VENDOR QUESTIONS:

Q1. We couldn’t find information regarding a site visit in the solicitation. For us to provide an accurate estimate, we may need to visit each unit to determine the right length of cables needed for the load bank test. Will there be a site visit before the contract award?

A1. No, a site visit was not scheduled for this solicitation.

Q2. We noticed that the fire pump was only mentioned twice in the document but was never given a more in-depth detail of the service that needs to be done. Once in the price/ cost schedule and another time in the unit list. What are the minimum required tasks for the Fire Pump annual inspection?

A2. The PM is completed the first time and the second time the annual change oil and filters are completed.

Q3. On page 15 section b. LOAD BANK TESTING: (CLIN 0002) iii. What days are declared as ozone action days so we can avoid scheduling on those days?

A3. Ozone action days are caused by weather conditions and air pollution. These days are publicized for the general public by the State of Delaware and are not known in advance.

Q4. On page 15 section c. SEMI-ANNUALLY: (CLIN 0003) iii. GOVERNOR: 2. Clean hydraulic oil. Is this referring to cleaning the hydraulic oil that spills out of the governor or completely draining and filling the governor with new oil?

A4. That section has been removed.

Q5 On page 23 section (5) Subcontracting. We are SDVOSB prime contractor and wish to subcontract a company to perform partial of the work, do we need to subcontract to another registered SBA company, or can we choose any vendor not considered as SBA?

A5. See VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION on in the solicitation.

Q6 We couldn’t find any information regarding any known issues with the units in the solicitation. Are there any known pre-existing conditions on these generators that we need to know?

A6. No

Q7. On page 14 section ENGINE SAFETY CONTROLS. To provide an accurate quote, we would like to know if the ATS would only need an inspection or if it needs a full service. How many automatic transfer switches are there at your facility and do they need to be fully serviced annually? Not needed

A7. That section has been removed.

Q8. On page 12 section FUEL SYSTEM (#4). If the fuel sample comes back as Fail due to contamination, does the contractor need to submit a quote to perform a fuel polishing service to the day and storage tanks? So, please confirm the fuel polishing service is out of the sow of this contract.

A8. No, fuel polishing services for this contract is not required.

Q9. On page 13 section SERVICE BATTERIES. If we determine during the PM visit that the battery needs to be replaced due to failure or expiration date, is the replacement of batteries covered under the contract or does the contractor need to submit a quote for review and approval?

A09. Yes, or sometimes they may be replaced by Wilmington VAMC.

Q10. We couldn’t find any information regarding the last time the annual maintenance and load bank testing was performed. For scheduling purposes, when was the last time these services were completed?

A10. Preventative Maintenance for the generators and fire pump has been completed on an annual basis.

Q11. On page 18 section SERVICE HOURS: Is there any unit that needs to be serviced or tested after hours or during the weekend?

A11. No

Q12. On page 15 section SEMI-ANNUALLY: ENGINE LUBRICATING SYSTEM. During the semi-annual inspection visit, do we need to have oil and the necessary filters for each unit on hand to perform another service if we notice the engine has sufficient hours accumulated? Please provide clarifications since we need to include these costs in our estimates.

A12. The oils and filters and fuel filters are completed during the annual preventive maintenance and not the semi-annual. All sample results should be sent to the TPOC.