SOW.pdf

STATEMENT OF WORK

1. Service to perform annual and semi-annual maintenance and inspection and provide repair or emergency service for the emergency generators located at:

VAMC Wilmington, DE 1601 Kirkwood Hwy

Wilmington, DE 19805

2. Period of Performance:

Contract period will be established as date of award through one year with the option for four (4) one (1) year renewable options.

3. Scope of Work:

The work described shall be performed by trained, qualified technicians in accordance with the manufacturer’s recommendations. Contractor will check in with the TPOC each day before starting work to obtain a visitor badge and authorization to perform service that day. The Contractor must wear a visitor badge while on station and return that badge when work is concluded each day.

a. ANNUAL INSPECTION: (CLIN 0001)

i. FUEL SYSTEM:

1. General inspection of all components per Original Equipment Manufacturer (OEM) Manual.

2. Change fuel filter, (filter to be furnished by contractor).

3. Change air filter (filter to be furnished by contractor).

4. Analyze diesel fuel for condition. (Contractor to recommend fuel replacement if required).

5. Check entire unit for leaks.

6. Adjust valves and injectors as necessary.

ii. LUBRICATING SYSTEM:

1. Change oil and by-pass filter (oil to be furnished by contractor).

Oil must meet unit manufacturer’s recommendation. The TPOC will verify the oil to be used and ensure compliance in accordance with the OEM requirements.

2. Change oil filter, (Filter to be furnished by the contractor).

3. Check entire unit for oil leaks. If any leaks are present, they must be annotated in the inspection report with the proper recommended action.

4. Clean crankcase breather.

5. Lubricate all parts as required by manufacturer’s service manual.

6. Check oil pressure for proper pressure.

iii. COOLING SYSTEM:

1. Change antifreeze solution (antifreeze to be furnished by contractor). when test results show abnormal results. Quote to be provided separately Cooling system will be protected to –20 degrees Fahrenheit.

2. Clean exterior of all radiators.

3. Check all engine water pumps.

4. Examine all ductwork for looseness.

5. Check condition of all hoses and connections. Replace as needed

(to be furnished by contractor).

6. Inspect, adjust, and replace belts if necessary (Belts to be furnished by contractor).

7. Inspect block heater for proper operation.

iv. SERVICE BATTERIES:

1. Clean and check electrical connections.

2. Make specific gravity test on lead acid batteries.

3. Add distilled water to maintain proper electrolyte level. Distilled water must be provided by the contractor.

4. Check charging rate.

5. Battery trickle charging circuit operating properly.

v. EXHAUST SYSTEM:

1. Check condition of muffler; exhaust lines, supports and connections.

2. Check for repair, as needed all exhaust leaks.

3. Check and exhaust manifold and turbo-charge cap screws.

4. Check exhaust for evidence of wet stacking.

vi. GENERATORS:

1. Clean generator windings.

2. Check generator bearings.

3. Inspect generator heater for proper operation.

4. Check for unusual noise or vibration during operation.

5. Check appearance of slip rings, if necessary.

6. Blow out with clean dry compressed air.

vii. SYSTEMS CONTROLS:

1. Re-evaluate the setting of the voltage sensing and time delay relays.

2. Check out and record the time intervals of the various increments of the automatic start-up and shutdown sequences.

b. LOAD BANK TESTING: (CLIN 0002)

i. Perform annual load bank testing of the generators. Each load bank shall include running the generator at 25% of nameplate rating for 30 minutes, followed by 50% of nameplate rating for 30 minutes, followed by 75% of nameplate rating for 60 minutes, followed by 30% of nameplate rating for 150 minutes, for a total of 4.5 continuous hours. Contractor will record tests results on inspection report and comment on any abnormalities found. Contactor will provide Load Bank Test equipment and cables and lugs to complete the require Load Bank Testing. They will connect and disconnect all equipment from the Generator and put the Generator back in Auto.

ii. Tests to be performed 1 year +/- 30 days from the test completion the previous year.

iii. Testing shall not be performed on State of Delaware declared ozone action days that would violate the VA’s air permit. Contractor to schedule accordingly.

c. SEMI-ANNUALLY: (CLIN 0003)

i. FUEL SYSTEM:

1. General inspection of all components.

ii. COOLING SYSTEM:

1. General inspection of all components.

2. Clean exterior of all radiators.

3. Check condition of all hoses and connections, replace as needed.

4. Inspect, adjust, and replace belts if necessary. Replacement belts must be provided by the contractor.

iii. GENERATOR:

1. Blow out with clean dry compressed air.

iv. SERVICE BATTERIES:

1. Clean and check electrical connections.

2. Make specific gravity test on lead acid batteries.

3. Add distilled water to maintain proper electrolyte level.

4. Check charging rate.

5. Battery trickle charging circuit operating properly. Test for proper operation and comment on inspection report. Recommend corrective action if found incorrect.

v. GENERATOR OPERATION:

1. Observe proper starting and operation of generator manually. (load not to be transferred).

d. REPORTS

i. Provide immediate notification in the event of any type of failure to the

Technical Point of Contact (TPOC).

ii. Provide a verbal report at the end of every workday to the TPOC summarize work that took place, recommendations, and future plans.

iii. Submit complete written inspection reports to the TPOC within 7 days of work being completed. Please note that the inspection report is an industry standard designated around the OEM Maintenance Manual for the specific make and model requirement. The contractor will make recommendations on the inspection report.

e. REPAIR OR EMERGENCY SERVICES (CLIN 0004)

i. Contractor shall provide trained and qualified generator repair technicians on site within 4 hours of any emergency service call.

ii. An emergency service situation is one in which a generator has a significant loss in functionality and requires an Interim Life Safety Measure (ILSM) to be instituted until repairs are made.

iii. Emergency service calls will be addressed with a purchase order separate from this contract.

f. The contractor will not commence repair or emergency work until they are provided a written approval from the contracting officer (CO). The CO is the only representative authorized to approve additional work. Any work completed without CO authorization will be treated as an unauthorized commitment.

4. LISTS OF UNITS:

a. Gen Set # 1 (Building 18): Kohler model 600reozv 208/120v, 600kW-S/N

SGM3222B7

b. Gen Set #2 (Building 7): Caterpillar model Cat32 480/277v, 1000kW-S/N:

G5C00516

c. Gen Set #3 (Building 19): Caterpillar model C18GC 480/277v, 600kW-S/N:

FST02427

d. Gen Set #4 (Building 17): Kohler model 200reozjf 208/120v, 200kW-S/N:

3062133

e. Gen Set #5 (Building 15): Kohler model 300reozj 208/120v, 300/375k -S/N:

SGM32LD27

f. Gen Set #6 (Parking Garage): Stamford model UCI274F 208/120v, 125kW-SN:

X20G274409

g. Fire Pump (Building 1, room 145) JU4HUFH8 Model

5. TRAVEL:

a. The cost of travel and/or travel time to and from the job site will be at the contractor’s expense, and no cost to the Government.

6. WORKMANSHIP:

a. All work will be performed by trained, qualified technicians in accordance with the manufacturer’s recommendations.

7. SERVICE TICKETS:

a. All service tickets will show the Make, Model, Serial, and PM numbers of the equipment being serviced. Service tickets are to be signed by the technician and presented to the TPOC on a daily basis.

8. WORK TIME:

a. Except for emergency service, work will be done during normal business hours (8:00 am through 4:00 pm, Monday through Friday), excluding Federal Holidays*. The contractor’s representative shall report to the TPOC prior to commencing work and at the completion of each workday. Emergency response time is to be within 24 hours after the initial call is placed by the TPOC. The Hourly Rate will commence at the time the technician reports to the TPOC. The Hourly Rate is only for labor charges and does not include parts or materials.

Contractor is expected to provide tools and diagnostic equipment relevant and necessary to complete repairs at no additional cost.

b. *Federal Holidays include New Year’s Day, Birthday of Martin Luther King, Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

9. PAYMENTS:

a. Payment will be made quarterly in arrears after receipt of properly prepared invoices, provided that the following has been met:

i. In order to properly administer this contract, it is mandatory that all technicians report to TPOC, with the work/repair ticket after the work has been completed. This procedure is necessary to verify that internal accountability is maintained for all repairs. Failure to follow this procedure may jeopardize the payment of maintenance work and the contractor’s technician who ignores this procedure so at his/her own risk.

ii. Work isn’t considered complete until written reports have been received documenting work conducted.

10. QUALIFICATION OF OFFERORS

a. Contractor shall be regularly and continuously engaged in the business of servicing emergency diesel generators for at least 5 years.

b. Contractor shall possess all permits, licenses, and professional credentials necessary to perform services as specified in this contract.

a. Provide a narrative (including any descriptive literature and/or certifications) which demonstrates the offeror’s ability to meet the technical credentials, capability, and specifications as stated in the Statement of Work (SOW).

b. Provide detailed narrative which fully describes the process the vendor proposed to use to perform the services as described in the SOW. This narrative shall include information regarding subcontractors proposed and subcontractor’s SBA size information must be included. A copy and paste of the SOW into the technical portion of the quote is not an acceptable response to the Government’s request and may result in ‘Non-Responsive’ determination.

c. Provide a copy or description of all certifications/experience required to perform the services in accordance with the SOW. The certifications/experience should distinguish if the information provided is for the prime or the subcontractor.

11. SAFETY REQUIREMENTS:

a. In the performance of this contract, the contractor shall take such safety precautions as the CO or TPOC may determine to be reasonably necessary to protect the lives and health of the occupant of any building. The CO or TPOC will notify the contractor of any noncompliance with the foregoing provisions and action to be taken. After receipt of such notice, the contractor shall immediately correct the conditions to which attention has been directed. Such notice, when served on the contractor, his representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the contractor fails or refuses to comply promptly, the CO may issue an order stopping all or any apart of the work and hold the contractor in default as provided for elsewhere in this contract.