36C24420R0004-034.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 08 Page 1 of 2 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID:___________________________________________

1. Contracting Activity: Department of Veterans Affairs, VISN 4, James E. Van Zandt VA Medical

Center, Altoona PA. Station 503. “Justification for Other Than Full and Open Competition.”

Construction Project Number 503-315 – Expand Outpatient Clinics for Patient Aligned Care Team.

2. Nature and/or Description of the Action Being Processed: This facility has a requirement to expand the outpatient clinics to meet the VA’s Patient Alinged Care Team (PACT) model. As part of the expansion new doors and hardware will be required and the door hardware shall match the existing medical center SALTO wireless door hardware. The solicitation for this procurement shall be advertised for a minimum of 30 calendar days in order to obtain competition from qualified Service Disabled Veteran Owned Small Business (SDVOSB) concerns. This Sole Source Product is for the wireless door hardware “SALTO”, this action will be awarded as part of the new contract requirement as described above “Expand Outpatient Clinics for Patient Aligned Care Team”.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Recently the Medical Center installed a new electronic lock system throughout Building 1 and will soon expand to all of the outbuildings. This hardware has become the facility standard. The Salto system and software/programming is proprietary in nature. Therefore, any other electronic door hardware system would not be compatible with the installed system. This would also create substantial duplication of maintenance and upgrade costs.

4. Statutory Authority Permitting Other than Full and Open Competition:

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The Salto door hardware is currently the hospital’s standard. Only certified Salto representatives can provide programing, service, and maintenance for Salto equipment. Should another electronic hardware system be provided for this expansion, there would be the need to install a new backbone fiber and data

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 08 Page 2 of 2 Original Date: 03/22/11 Revision 08 Date: 04/18/2018 cabling system, new switches and servers, new computers/software/programming, additional education, and the two systems would not be compatible. There would also be a duplication of cost when required to hold multiple maintenance contracts for the separate systems due to their proprietary nature.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: The entire solicitation package to include the specification and drawings which include language for each Sole Source Item(s) include in the procurement of these item(s). The solicitation will be posted for a minimum of thirty (30) calendar days.

7. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: No independent Market Research was conducted. The solicitation and all applicable documents have been advertised and posted full and open on FBO.gov to solicit bids for all work as detail in the solicitation package. This procedure will permit adequate competition from those perspective contractors who will be submitting bids.

8. Any Other Facts Supporting the Use of Other than Full and Open Competition: Not applicable.

9. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: See Section VI above.

10. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: No action is planned.

11. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Andrew Walbeck Date Assistant Chief, Facilities Service James E. Van Zandt VA Medical Center

12. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

David Gottshall Date Contracting Specialist NCO 4 – Construction West http://vaww.pclo.infoshare.va.gov/PMWeb/VHAPM_Part_806.3.aspx