REV. 1 SOW 23-506-Upgrade Access Control.docx

Rev. 1 SCOPE OF WORK Project No. 528A5-23-506 Upgrade Access Control Station Wide

Canandaigua VA Medical Center, 400 Fort Hill Avenue Canandaigua, NY 14424

The general scope of this project is to upgrade the access control system West Fire Security System for 7 buildings (4,5,6,7,8,36,37) and add building 10 and 118 to the access control system. Site wide the software will need to be updated to the latest version in support of this upgrade. Training for the onsite locksmiths will be required upon completion and commissioning of the new access control system. The contractor must follow all the related VA design guides along with meeting all the national and the local codes including but not limited NFPA, please refer to the specifications for more details. The new work shall include but not limited to supplying and installing the new enclosures, new readers, new power supplies, installation, and configuration of new doors into the upgraded West Fire system, and new switches specified per specifications, and software upgrade Site wide. The Contractor is responsible for completion of all paperwork to transfer registration of the old system to the new system and the removal and disposal of the old material, and any paperwork associated with the disposal of these material (the disposal records are required).

First floor room 144,100 ,137, East entry, West entry

Sidewalk entrance, S1X1 door, Street side entrance.

Basement, Electrical room (2 doors)

EXISTING CONDITIONS

The Canandaigua VAMC is located at 400 Fort Hill Avenue, Canandaigua, NY 14424. The layout is a campus with more than 30 buildings located on over 150 acres. Normal working hours are Monday – Friday 8:00am – 4:30pm.

GENERAL

A. The contractor shall be responsible for all labor, supervision, and materials required to perform the work as indicated in the scope of work, specifications and drawings.

B. All of the work is to be performed during normal business hours, however if any work is determined to be needed off hours the contractor must inform the COR.

C. The contractor is responsible for all site verification and field measurements; the contractor is responsible to verify the disconnection and connection point as shown in the project document and coordinate with the COR all the project requirements, the Government will not be held responsible for bidding errors made or the failure to adequately inspect the job site for existing conditions, dimensions and grades or existing utilities. The contractor is responsible for verifying all utilities through any resource necessary. All bidders are strongly encouraged to inspect the job site prior to submitting bids. The government has provided a rough estimate of square footage.

D. Any existing feature disturbed (removed, damaged, etc.) by the contractor during the performance of this contract shall be restored to similar or better condition by the contractor at the contractors’ expense. This includes walls, doorways, doors, trim work, and other miscellaneous items located in the building, sidewalks, grassed areas, and parking lots.

E. During the entire duration of work performed, the contractor shall at all times, maintain at least one lane for emergency traffic. This includes any placement of project equipment and anywhere work is being performed.

F. The VAMC Project COR shall govern all work done during project duration. Disputes shall be promptly referred to the Contracting Officer, (CO). The contractor will immediately correct any work in which the Project COR deems unacceptable or not in accordance with plans and/or specifications.

G. The contractor will not be allowed to stage material outside of the designated renovation area. All material will be stored in an approved location by the COR. All storage areas and refuse (roll offs) shall be fenced in with a minimum of 6’ high, chain link fence.

H. The contractor will at all times comply with the attached ICRA standards.

2.2 Demolition

A. Contractor is responsible for all costs associated with the demolition of this project, including removal of the existing Controller, Card readers, Power supplies, switches and disposal all these materials.

2.3 Metals

A. All metal fabrication and anchoring will be submitted to the COR for approval.

3.0 Period of Performance

A. The period of performance for this contract shall be 180 days from NTP.

B. The contractor shall at all times be in coordination with other projects on going in the area and it shall not affect the contract duration of this project.

4.0 Autodesk Build Construction management platform.

The contractor is responsible to accomplish and complete the following Requirements:

1. Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

1. Contractor shall accomplish and complete the following tasks upon award of contract:

1. Request access to ACC platform and Productivity NOW eLearning Site to project VA COR NLT 14 days from contract award.

1. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub- contractors POC, Site manager, Safety officer, etc.

1. The access request shall be in writing and include a list of staff. The list shall include the following information:

1. Full Name

1. Company Name

1. mail Address

1. Email Address

1. Role/Position on the project (i.e., Project manager, site super)

1. Upon granting access, staff shall complete required ACC training through Productivity NOW platform within 12 Calendar days.

1. Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days.

1. Access to Productivity NOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period.

1. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

1. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor’s failure to utilize the ACC platform as the project’s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor’s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

1. Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertains to staff who was granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor ability to maintain required utilization of the platform.

1. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.