352_State+Contract+Summary.docx

ND STATE CONTRACT INFORMATION

CONTRACT INTRODUCTION

This contract is for statewide biomedical equipment services.

CONTRACT SERVICES

This contract provides State of North Dakota agencies with access to professional, reliable equipment maintenance and repair services designed to keep critical medical and specialty equipment safe, compliant, and fully operational.

Key benefits for users include:

· Equipment Tracking: Annual input and management of equipment data in a Computerized Maintenance Management System (CMMS) to track maintenance and service history.

· Electrical Safety Inspections: Regular testing and reporting of electrical safety defects to help maintain compliance and reduce risks.

· Maintenance Coordination: Seamless coordination with third-party vendors for repairs and preventative maintenance, with full documentation stored in the CMMS.

· Preventative Maintenance: Routine inspections to ensure mechanical integrity, calibration accuracy, ground continuity, and overall equipment functionality according to manufacturer standards.

· Repair Services: On-site repairs when feasible, with consultation to guide cost-effective decisions if repair costs exceed 50% of equipment replacement value.

· Service Hours: Scheduled services during normal business hours, with emergency repair services available after hours at contractual rates.

· Trained Professionals: Services delivered by certified technicians using the necessary tools, equipment, and parts.

· Transparent Pricing: Clear per-event pricing for standard services and specified hourly rates for emergency or specialized repairs.

What This Contract Does Not Cover:

· Damage from misuse, external events (fire, floods), or physical accidents

· Full overhauls, refurbishments, or enhancements

· Manufacturer warranty services or replacement of major serialized components Your Responsibilities:

· Provide access to the equipment

· Supply necessary manuals and documentation

· Ensure equipment is properly decontaminated prior to service, if applicable In short, this contract gives you a streamlined, reliable option to maintain, monitor, and repair your agency’s critical equipment—saving time, improving safety, and ensuring operational readiness.

CONTRACTOR INFORMATION

Check the State contract website for the contractor and contract administrator information.

MANDATORY

This is a mandatory state contract. If this state contract does not meet your needs, submit a SFN 54202 Contract Exemption Form for approval by the Contract Administrator using the Purchasing Work Request system or email. Procurement procedures apply if agencies elect to not use an optional state contract.

COOPERATIVE PURCHASING

The contract awarded as a result of this Request for Proposal will be a cooperative purchasing contract established pursuant to North Dakota Century Code Sections 15.1-09-34(1)(k) and 54-44.4-13. This is an open-ended cooperative purchasing contract that is made available to North Dakota government and educational entities and nonprofit organizations established on behalf of public entities for the purpose of purchasing commodities and services. “Open-ended” means that North Dakota government and educational entities may participate in this contract, but participation is not mandated or guaranteed; therefore, the estimated volume of this contract is not known.

PARTICIPATING ADDENDUM

1. Must be completed before service begins.

2. Participating addendum form is attached to contract web page

3. Instructions:

a. Print Participating Addendum, and fill out with service and conditions specific to the purchasing agency

b. Execute with Agiliti Health, Inc. (Contractor).

4. If agency specific PA requirements change, amend the participating addendum with the contractor.

SERVICE SCHEDULES AND BILLING INFORMATION

Service schedules and billing information will be provided by the purchasing agency and documented in the Participating Addendum. Billings are to be submitted to the purchasing agency address as indicated in the Participating Addendum.

PURCHASING CARDS

The Purchasing Agency may place orders by issuance of a purchase order or may elect to place an order and make payment using a purchasing card. The contractor will accept a purchasing card without passing the processing fees for the purchase card back to the Purchasing Agency.

PRICING FOR SERVICES

General rates are posted on the SPO website cost sheet.

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