3-RFP27-001 PV Array for Hillcrest Elementary.pdf

Request for Proposals RRFP 27-001 Request for Proposals for a PV Array at Hillcrest Elementary

DUE: 12:00 PM MT Monday, August 3, 2026.

Deadline for Questions: 12:00 PM MT July 27, 2026.

Mandatory Pre-bid Walk: 9:00 AM MT July 17, 2026.

Evaluation: August 3, 2026

Board Action: August 20, 2026

1950 Monroe Blvd., Ogden, UT, 84401-0619 801-737-7300, www.ogdensd.org

Affirmative Action · Equal Opportunity · ADA Employer

Technical Proposal Response

Read Instructions Carefully. Failure to submit the following documents shall be grounds for OSD to deem your proposal as Non-Responsive.

Please ensure you submit the following:

□ All Final proposals must be submitted electronically through Bonfire (U3P) in a PDF format. Proposals must be received by 12:00 PM MT on Monday, August 3, 2026.

□ All Proposals should acknowledge meeting Submittal Requirements.

□ All Proposals should include one technical proposal information as outlined below, in answering selection questions Section A through C.

□ All Proposals must include, as a separate document, a price proposal meeting all criteria listed below for Section D.

□ Additional Requirements as modified during solicitation.

Submittal Requirements

1) Review Bid Documents and comply with all criteria.

2) Provide written technical proposals answering selection questions in the format requested.

3) Provide Price Proposals in the worksheets provided, separate from the technical proposal.

4) Attend Mandatory Pre-bid Walk on July 17, 2026, at 9:00 AM MT at Hillcrest Elementary, 1121 Vitt Dr., Ogden, UT 84404.

Qualified at-risk contractor scope of work

OSD requests Contractor services for the installation of a PV Array for Hillcrest Elementary School.

Please see attached documents for the scope of work.

Some of the services are delineated as follows:

1. Construct Projects in accordance with the documents and within the schedule.

2. Complete the scope of work, obtain all needed clearances and approvals from authorities having jurisdiction, and obtain substantial completion.

3. Complete all corrective work from the punch walk and obtain final completion. Provide all required O&M documentation, warranty information in the format required by the District, and training for the scope of work for all sites.

4. Provide warranty service, including supervision of all trades and scopes of work for the warranty period.

It is anticipated that the Selected Contractor will sign an AIA Document A132-2019 contract with Ogden City School District, naming BDK as construction manager for the School District.

Proposed Timelines with Scope of Services:

We anticipate this project will take approximately 3 months to complete. However, please submit a projected construction schedule as part of your submission.

a. Bidding and Construction Timeline:

i. Advertisement- Friday, July 10, 2026

ii. Mandatory Pre-bid Walk July 17, 2026 at 9:00 AM MT.

iii. All Questions must be submitted online through Bonfire (U3P) and received by 12:00 PM MT Monday, July 27, 2026. Contact made with any other Ogden School District personnel during the RFP process concerning the RFP may be considered grounds for disqualification. Any addenda to this solicitation will be posted up to 24 hours before the closing of the bid. It is the sole responsibility of all interested offerors to ensure submittals reflect all the details of the solicitation in its entirety.

iv. Proposals are due Monday, August 3, 2026, at 12:00 PM MT and must be received online through Bonfire (U3P).

b. Award- August 21, 2026, for notification. The award is following board approval on August 20, 2026.

c. Contract and prepare submittals for approval, order materials, and prepare to mobilize.

August and September.

d. Construction duration anticipated to be no more than three months.

e. Substantial Completion and Punch-As anticipated November 20, 2026.

f. Final Completion with all warranty documents and O&M manuals is anticipated on

December 21, 2026.

Technical Evaluation: Selection questions sections A through C:

A. Identify at least three comparable projects in which the Contractor performed work similar to that identified in the bid documents. If possible, provide information for PV projects. Please provide the following as part of the identification:

1. Description of the project.

2. Project’s original contracted construction cost and final construction cost

3. Construction dates, including any extensions or failure to meet the schedule

4. Project Owner

5. Reference information (a current name with telephone number per project)

B. Provide a concise description of the Contractor Team and their roles proposed for this project, team structure, and include information relevant to this project. Provide resumes with experience and background as it pertains to these projects. Please include the following personnel:

1. Principal in Charge, Sales contact

2. Installation Project Manager

3. Site Superintendent, Crew Foreman

4. Other proposed staff members and roles, including Warranty Manager

5. Professional Experience relevant to these Proposed Project Scopes

C. Cost Control and Schedule: Provide a schedule and a description of how the Contractor Team will meet or exceed the preliminary timeline. Provide a plan or strategy specific to these proposed projects, outlining the Team’s methodology for assisting in controlling costs during Construction.

1. Include activities and descriptions of tasks and events needed to meet the scope.

2. Describe what processes will be used internally to meet the schedule.

3. Describe what inputs and activities are needed from the District, Designer, and BDK to meet the schedule.

4. Describe any risks to the projects and how they will be managed to avoid cost impacts

Protected / Proprietary Information

Protected information should be identifiable and included in the Detailed Discussion section of the proposal. Do not incorporate protected information throughout the proposal. Instead, provide a reference in the proposal response directing readers to the specific area of this Protected Information Section.

The Government Records Access and Management Act (GRAMA), UCA § 63G-2-305, provides in part that:

The following records are protected if adequately classified by a government entity: (1) trade secrets as defined in Section 13-24-2, the Utah Uniform Trade Secrets Act, if the person submitting the trade secret has provided the governmental entity with the information specified in UCA § 63G-2-309 (Business Confidentiality Claims); (2) commercial information or non-individual financial information obtained from a person if: (a) disclosure of the information could reasonably be expected to result in unfair competitive injury to the person submitting the information or would impair the ability of the governmental entity to obtain necessary information in the future; (b) the person submitting the information has a greater interest in prohibiting access than the public in obtaining access; and (c) the person submitting the information has provided the governmental entity with the information specified in UCA § 63G-2-309;

And

(6) records, the disclosure of which would impair governmental procurement proceedings or give an unfair advantage to any person proposing to enter into a contract or agreement with a governmental entity, except, subject to Subsections (1) and (2), that this Subsection (6) does not restrict the right of a person to have access to, after the contract or grant has been awarded and signed by all parties.

Pricing may not be classified as confidential or protected and will be considered public information after the contract is awarded.

Process for Requesting Non-Disclosure: Any Offeror requesting that a record be protected shall include a Claim of Business Confidentiality with the proposal. To protect information under a Claim of Business Confidentiality, the Offeror must complete the Claim of Business Confidentiality form with the following information: 1. Provide a written Claim of Business Confidentiality at the time the information (proposal) is provided to the state, and

2. Include a concise statement of reasons supporting the claim of business confidentiality (UCA § 63G-2-309(1)).

3. Submit an electronic “redacted” (excluding protected information) copy of the proposal.

The copy must be clearly marked as “Redacted Version.”

An entire proposal cannot be identified as “PROTECTED”, “CONFIDENTIAL,” or “PROPRIETARY”, and if so identified, shall be considered non-responsive unless the Offeror removes the designation.

Redacted Copy: If an Offeror submits a proposal that contains information claimed to be business confidential or protected information, the Offeror must submit two separate proposals:

one redacted version for public release, with all protected business confidential information either blacked out or removed, clearly marked as "Redacted Version"; and a non-redacted version for evaluation purposes, clearly marked as "Protected Business Confidential."

All materials submitted become the property of the Ogden School District. Materials may be evaluated by anyone designated by the District as part of the proposal evaluation committee.

Materials submitted may be returned only at the District’s option.

Cost Proposal Response

Fee Proposal Evaluation: Section D: (must be submitted as a separate document from the technical proposal. Failure to submit the cost proposal as a separate document will disqualify the vendor from consideration).

A. Price: Provide a document separate from the technical proposal with the pricing of services for the project and complete the bid form.

Additional Requirements

Additional information as required, as such, must accompany the proposals at the time of submission to be deemed responsive.

Must be in a separate attachment from the Technical Proposal

If the Cost Proposal is received with the Technical Proposal, the submission will be considered non-responsive and eliminated for consideration.

Evaluation Process and Criteria

RATING SYSTEM ON EVALUATION CRITERIA

1. Evaluation Criteria: The way the responsive proposal will be evaluated is based on the following point system, where 100 points is the maximum points possible to select the proposal that is most advantageous to OSD.

A. Relevant Experience of Contractor Firm (25 Points) _____

• Comparable Projects

• Reference information

B. Project Team Proposed for this Project (15 Points) _____

• Project Team Proposed

• Relevance to projects

C. Cost Control and Schedule (10 Points) _____

• Scheduled activities meeting timelines

• Internal processes to meet schedules

D. Price Component (include in separate document) (50 Points) _____

• Provide completed price form

• Include any potential discounts/credits

Total Points (100 points possible) _____