28-ITB-26_Aquatic_Weed_Control_-_Addendum_1.pdf

This is an Addendum 1 to Invitation to Bid 28-ITB-26 issued by the City of Palm Bay, Florida, for Aquatic Weed Control herbicide spraying services. The City seeks a qualified contractor to provide bi-monthly herbicide applications (six applications per year) targeting emerged vegetation including cattails, grasses, and shrubs across approximately 113.78 total acres distributed across 66 designated waterway locations throughout the municipality. Services will commence upon contract execution and continue for an initial twelve-month term with options to extend for four additional twelve-month periods. The contractor must provide minimum 24-hour advance notice prior to each application, notify the City upon completion of work, and submit application reports for each treatment. The City will conduct inspections within 5-10 days of each application, and any identified deficiencies must be corrected within five business days at no additional cost. Questions must be submitted by February 24, 2026, at 5:00 PM, with bids due March 24, 2026, at 9:00 AM, and public bid opening scheduled for 11:30 AM at the City of Palm Bay Procurement Department Conference Room, with virtual attendance available via Microsoft Teams.

The contract will be awarded to one contractor based on lowest responsible and responsive bid using a firm, fixed price per acre structure. Prior bid pricing from the 31-0-2022 contract period ranged from $20,336.00 to $42,959.80 for standard aquatic weed control services and from $254.20 to $25,420.00 for additional services. The previous contract was held by Rockhopper Services Inc., with nine contractors bidding in the prior cycle. Required qualifications include a valid aquatic herbicide license from the Florida Department of Agriculture and Consumer Services, three years of aquatic weed control experience with municipal, county, or state agencies, three references from projects completed within the last three years, compliance with applicable Florida statutes and administrative code, submission of a spill control plan and Safety Data Sheets for all proposed chemicals, and proof of comprehensive insurance coverage including $1,000,000 commercial general liability, $1,000,000 automobile liability, $1,000,000 workers' compensation, and $1,000,000 pollution liability. The City reserves the right to add or remove locations during the contract term with pricing adjusted based on the agreed-upon per-acre rate.