27-87814 Att D - Cost Proposal Template.xlsx
XLSX spreadsheet 38 KB Posted
- Solicitation number
- 27-87814
- Issued by
- Marion County, Indiana
About this file
This is a Cost Proposal Template (Attachment D) for RFP 27-87814 issued by the Indiana Office of Technology (IOT) for an Enterprise Observability Platform. Respondents must provide firm-fixed pricing for both a three-year initial term and a five-year total term (inclusive of two optional one-year renewals). Pricing submissions are required at two scale scenarios: the State's current environment of 213 monitored applications and a target scale of 500 applications. The platform must encompass multiple capability domains including Application Performance Monitoring (APM), Digital Experience Monitoring (DEM), Network Path & Performance Monitoring, Infrastructure Monitoring, Application Security/RASP, Data Analytics, ITSM/ITOM & CI/CD Integration, and OpenTelemetry/Data Portability. The State operates across 37 agencies serving approximately 6.8 million citizens, with approximately 7,500 servers/VMs, 250,000 monthly active monitored end users, and network monitoring requirements of 168,200 monthly units (scalable to 250,000+). The State seeks to consolidate 45+ legacy tools through this platform acquisition.
Respondents must disclose all pricing dimensions, unit rates, and assumptions on a dedicated Unit Rate Card tab and provide separate pricing submissions for Platform Licensing, Support & Customer Success, Implementation & Professional Services, Training & Certification, AI/Agentic Consumption, and Ephemeral & CI/CD Telemetry components. Where applicable, vendors must provide pricing under both full-ingestion and data-federation models. All pricing must be firm and remain open for a minimum of 180 days from award, be inclusive of all applicable non-exempt taxes, and include any escalation caps for renewal years stated as a percentage. The Cost Summary tab will auto-calculate total cost of ownership (TCO) across all scenarios. Respondents are prohibited from altering the workbook structure, formulas, tabs, or labels, and must not attach caveats to pricing or deviate from the specified format, with non-compliance potentially resulting in proposal rejection.
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Other files
| File | Type | Posted |
|---|---|---|
| 27-87814 Att B1 - IOT-IaaS.docx | DOCX document | |
| 27-87814 Att G - Q&A Template.xlsx | XLSX spreadsheet | |
| 27-87814 Att M-Infrastructure Overview.docx | DOCX document | |
| 27-87814 Att L - AI Technical Proposal Questions.docx | DOCX document | |
| 27-87814 Att E - Business Proposal.docx | DOCX document | |
| 27-87814 Att K - Statement of Work.docx | DOCX document | |
| 27-87814 Att I - Pre-Proposal Network Form.docx | DOCX document | |
| 27-87814 Att A - IVOSB Commitment Form.docx | DOCX document | |
| 27-87814 Att B3 - IOT-SaaS.docx | DOCX document | |
| 27-87814 Att B2 - IOT-PaaS.docx | DOCX document | |
| 27-87814 Att J - Attestation Form.docx | DOCX document | |
| 27-87814 Att F - Technical Proposal Template.docx | DOCX document | |
| 27-87814 Att H - Reference Check Form.docx | DOCX document | |
| 27-87814 Att B - Sample Contract.docx | DOCX document | |
| 27-87814 - RFP Main Document.pdf |
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Text version
Instructions
| RFP 27-87814 — Cost Proposal (Attachment D) | Respondent |
| Enterprise Observability Platform | On behalf of the Indiana Office of Technology (IOT) |
| PURPOSE |
| This workbook is the Cost Proposal. Respondents shall complete all blue-shaded input cells. The State will evaluate total cost of ownership (TCO) using the Cost Summary tab. Do not alter the structure, formulas, tabs, or labels of this workbook; doing so may remove the proposal from consideration. |
| HOW TO COMPLETE |
| 1. Enter pricing only in the blue-shaded cells. Black cells are calculated automatically. |
| 2. Provide firm pricing for BOTH a three (3) year term and a five (5) year term, per RFP Section 1.13. Year 1–3 columns drive the 3-Year scenario; Year 1–5 drive the 5-Year scenario. |
| 3. Provide pricing at the State's CURRENT scale (213 applications) on the licensing and support tabs, and at the TARGET scale (500 applications) on the Target Scale tab, per RFP Section 2.50. |
| 4. Disclose all pricing dimensions and unit rates on the Unit Rate Card tab. |
| 5. Disclose AI/agentic and ephemeral/CI-CD consumption pricing and controls on the respective tabs. |
| 6. Provide pricing under both full-ingestion and data-federation models on the Federation tab, where applicable. |
| 7. State all assumptions on the Assumptions tab. Pricing must be firm-fixed for the initial term and either firm-fixed or capped-escalator for renewal years (state the cap). |
| RULES (per RFP Sections 1.10, 1.11, 2.50) |
| • Pricing must be firm and remain open not less than 180 days from award. |
| • Do not attach caveats to pricing or deviate from this format. |
| • Pricing shall be inclusive of all applicable taxes from which the State is not exempt. |
| • All renewal-year pricing shall state any escalation cap as a percentage. |
| TABS |
| Cost Summary — TCO roll-up (3-Year and 5-Year; Current and Target scale). Do not edit. |
| 1. Platform Licensing — recurring platform/subscription at current (213-app) scale. |
| 2. Support & Customer Success — recurring support, TAM/CSM, premium tiers. |
| 3. Implementation & Prof. Services — one-time implementation and transition services. |
| 4. Training & Certification — enablement, training, certification. |
| 5. AI / Agentic Consumption — AI metering and usage-based pricing with quotas/caps. |
| 6. Ephemeral & CI/CD Telemetry — pricing and scope/exclude controls. |
| 7. Target Scale (500-app) — platform + support at the 500-application target scale. |
| 8. Unit Rate Card — all pricing dimensions and unit rates. |
| 9. Federation vs Ingestion — pricing under both data models. |
| 10. Assumptions & State Quantities — State-provided quantities and Respondent assumptions. |
Cost Summary
| Cost Summary — Total Cost of Ownership | ||
| Auto-calculated from detail tabs. Do not edit. All figures in USD, inclusive of non-exempt taxes. | ||
| Cost Category | 3-Year TCO | 5-Year TCO |
| Platform Licensing (current 213-app scale) | - | - |
| Support & Customer Success | - | - |
| Training & Certification | - | - |
| AI / Agentic Consumption | - | - |
| Ephemeral & CI/CD Telemetry | - | - |
| Implementation & Professional Services (one-time) | - | - |
| TOTAL TCO — Current Scale (213 apps) | - | - |
| Target Scale (500 applications) | ||
| Platform + Support + Consumption at 500-app scale | - | - |
| Plus one-time Implementation & Prof. Services | - | - |
| TOTAL TCO — Target Scale (500 apps) | - | - |
| Note: The 3-Year scenario reflects the initial contract term; the 5-Year scenario reflects exercise of both one-year renewal options (RFP §1.13). Renewal-year pricing must state any escalation cap (see detail tabs). |
1 Platform Licensing
| Platform Licensing & Subscription — Current Scale (213 Applications) | |||||||
| Recurring annual platform/subscription fees by capability domain. Enter firm annual pricing per year. | |||||||
| Line Item / Deliverable | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | 3-Year Subtotal | 5-Year Subtotal |
| Application Performance Monitoring (APM) | - | - | |||||
| Digital Experience Monitoring (DEM) | - | - | |||||
| Network Path & Performance Monitoring | - | - | |||||
| Infrastructure Monitoring | - | - | |||||
| Application Security / RASP | - | - | |||||
| Data Analytics (per stated GB/day) | - | - | |||||
| ITSM / ITOM & CI/CD Integration | - | - | |||||
| OpenTelemetry / Data Portability | - | - | |||||
| Other platform module (specify) | - | - | |||||
| Other platform module (specify) | - | - | |||||
| TOTAL | - | - | - | - | - | - | - |
2 Support & Customer Success
| Support & Customer Success | |||||||
| Recurring annual support and customer-success fees. Enter firm annual pricing per year. | |||||||
| Line Item / Deliverable | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | 3-Year Subtotal | 5-Year Subtotal |
| Standard Support / Maintenance | - | - | |||||
| Premium / 24x7 Support (if applicable) | - | - | |||||
| Dedicated Technical Account Manager (TAM) / CSM | - | - | |||||
| Quarterly Business Reviews / strategic engagement | - | - | |||||
| Other support component (specify) | - | - | |||||
| TOTAL | - | - | - | - | - | - | - |
3 Implementation & Prof Svcs
| Implementation & Professional Services (One-Time) | ||
| One-time implementation, transition, and professional-services fees tied to deliverables (see SOW Attachment K). | ||
| Deliverable / Service (per SOW) | Description | One-Time Fee |
| Project Management Plan & mobilization | ||
| Implementation & configuration (213-app portfolio) | ||
| Transition from incumbent (≥90-day parallel run, migration) | ||
| ServiceNow / CSDM integration | ||
| Data migration & historical telemetry | ||
| Other professional services (specify) | ||
| TOTAL ONE-TIME | - |
4 Training & Certification
| Training, Enablement & Certification | |||||||
| Training and certification fees. Enter per-year pricing (one-time items may be entered in Year 1). | |||||||
| Line Item / Deliverable | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | 3-Year Subtotal | 5-Year Subtotal |
| Role-based training (operator/admin/developer) | - | - | |||||
| Certification program (aligned to Champion Scorecard) | - | - | |||||
| Enablement workshops / office hours | - | - | |||||
| Other enablement (specify) | - | - | |||||
| TOTAL | - | - | - | - | - | - | - |
5 AI Agentic Consumption
| AI / Agentic Consumption Pricing | |||||||
| Estimated annual AI/agentic consumption cost per year, based on State quantities (see Assumptions). Provide unit rates on the Unit Rate Card tab. Disclose quotas and budget caps below. | |||||||
| Line Item / Deliverable | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | 3-Year Subtotal | 5-Year Subtotal |
| Estimated annual AI investigations cost | - | - | |||||
| Estimated annual correlated-alert (signal) cost | - | - | |||||
| Estimated annual query/token/agent cost | - | - | |||||
| Other AI/agentic consumption (specify) | - | - | |||||
| TOTAL | - | - | - | - | - | - | - |
| Governance & Cost-Control Disclosure | |||||||
| Are configurable usage quotas available? (Yes/No + describe) | |||||||
| Are budget caps / spend alerts available? (Yes/No + describe) | |||||||
| Pricing model summary (per-investigation / per-alert / per-token / per-query / per-agent / bundled) |
6 Ephemeral & CI-CD Telemetry
| Ephemeral & CI/CD Telemetry Pricing | |||||||
| Estimated annual cost of ephemeral / CI-CD telemetry per year, and the controls available to scope or exclude it. | |||||||
| Line Item / Deliverable | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | 3-Year Subtotal | 5-Year Subtotal |
| Estimated annual ephemeral/container telemetry cost | - | - | |||||
| Estimated annual CI/CD build-runner telemetry cost | - | - | |||||
| Estimated annual canary/preview environment telemetry cost | - | - | |||||
| Other ephemeral/non-prod telemetry (specify) | - | - | |||||
| TOTAL | - | - | - | - | - | - | - |
| Scope / Exclude Controls Disclosure | |||||||
| Can ephemeral/CI-CD telemetry be sampled, scoped, or excluded from billable consumption? (Yes/No + describe) | |||||||
| How is non-production telemetry priced relative to production? |
7 Target Scale (500-app)
| Target Scale Pricing — 500 Applications | |||||||
| Recurring annual platform + support pricing at the 500-application target scale, per RFP Section 2.50. | |||||||
| Line Item / Deliverable | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | 3-Year Subtotal | 5-Year Subtotal |
| Platform / subscription (all domains) at 500-app scale | - | - | |||||
| Support & customer success at 500-app scale | - | - | |||||
| Incremental consumption at 500-app scale (AI + ephemeral) | - | - | |||||
| Other (specify) | - | - | |||||
| TOTAL | - | - | - | - | - | - | - |
8 Unit Rate Card
| Unit Rate Card & Pricing Dimensions | |||
| Disclose every pricing dimension used and its unit rate, and how each scales. Add rows as needed. | |||
| Pricing Dimension | Unit | Unit Rate | How it scales / notes |
| Per application | |||
| Per agent | |||
| Per host / VM | |||
| Per GB ingested (logs) | |||
| Per GB retained | |||
| Per monitored end user (RUM) | |||
| Per synthetic test / network unit | |||
| Per trace / span | |||
| Per API call | |||
| Per AI investigation | |||
| Per correlated alert (signal) | |||
| Per query pack / token | |||
| Per agent (agentic) | |||
| Other (specify) |
9 Federation vs Ingestion
| Federation vs Full-Ingestion Pricing | |||
| Where applicable, provide annual pricing under both models so the State can compare (RFP Section 2.50). | |||
| Model | Annual Cost (Current Scale) | Annual Cost (Target 500-app) | Notes / constraints |
| Full ingestion into platform | |||
| Federated query of third-party data lakes (no full ingest) | |||
| Hybrid (describe) |
10 Assumptions
| Assumptions & State-Provided Quantities | |
| State-provided quantities are for pricing reference. Respondents must state all assumptions underlying their pricing. | |
| State-Provided Quantity | Value |
| Monitored applications — current | 213 |
| Monitored applications — target | 500 |
| State agencies | 37 |
| Citizens served | 6.8 million |
| Servers / VMs (approx.) | 7,500 |
| Monthly active end users monitored (approx.) | 250,000 |
| Network monitoring units (monthly, min.) | 168,200 (scalable to 250,000+) |
| Data Analytics volume (per agency) | 500 GB – 1.5 TB / day |
| Legacy tools targeted for consolidation | 45+ |
| Initial contract term | 3 years |
| Total term with renewals | 5 years (2 × 1-year options) |
| Respondent Assumptions (enter below): |
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