26-8654_Solicitation.pdf

(Template Version 1)

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

GRANT FUNDED REQUEST FOR PROFESSIONAL

SERVICES (RPS)

In accordance with Florida Statute 287.055

Consultants’ Competitive Negotiation Act

FOR

GENERAL PROFESSIONAL SERVICES FOR AIRPORTS

RPS NO.: 26-8654

VALESKA ESCOBAR, PROCUREMENT STRATEGIST III

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-2220

Valeska.Escobar@collier.gov

SOLICITATION PUBLIC NOTICE

REQUEST FOR PROFESSIONAL

SERVICES (RPS) NUMBER:

26-8654

PROJECT TITLE: GENERAL PROFESSIONAL SERVICES FOR AIRPORTS (Grant

Funded)

PRE-PROPOSAL

CONFERENCE:

July 24, 2026, AT 10:00 AM (EST)

LOCATION: 2005 Mainsail Drive, Naples, FL 34114

RPS OPENING

DAY/DATE/TIME:

August 17, 2026, AT 3:00 PM (EST)

PLACE OF RPS OPENING: PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG. C-2

NAPLES, FL 34112

All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding

System: https://procurement.opengov.com/portal/collier-county-fl.

INTRODUCTION

As requested by the Airport Authority Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for

Professional Services (hereinafter, “RPS”) with the intent of obtaining proposals from interested and qualified

Proposers in accordance with the terms, conditions and specifications stated herein, in the Solicitation and/or attachments. The Proposers, at a minimum, must achieve the requirements of the Specifications, Scope of Services, or Scope of Work stated. All references to “Proposer” are also referred to as “Consultant,” “Firm,” “Offeror,”

“Contractor,” and “Vendor.”

The purpose of this solicitation is to acquire multiple qualified consultants to provide engineering services on an as needed basis Historically, County departments have spent approximately $250,000 per year; however, this may not be indicative of future buying patterns.

BACKGROUND

The Collier County Board of County Commissioners, in compliance with Florida Statute 287.055, Consultants’

Competitive Negotiation Act, is seeking proposals from qualified and experienced engineering consultants to perform continuing professional services for the airports.

It is anticipated the projects will be funded by Federal Grants from the Federal Aviation Administration (FAA), State grants from the Florida Department of Transportation (FDOT) and/or by county (non-grant) funds. Other non-aviation

Federal and/or State grants may be used from time to time. This will require the Consultant to provide input and guidance to the Airport Authority about said programs and to ensure the Airport Authority’s compliance with all applicable standards, advisory circulars and regulations of the FAA, State of Florida and Collier County.

All work awarded under this contract will be for projects in which the estimated construction cost of each individual project does not exceed $7.5 million and professional services (study fees) for each individual project does not exceed $500,000 or the maximum sum allowable by law under Florida’s Consultants’ Competitive Negotiation Act, Section 287.055, Florida Statutes, as amended, whichever is greater. All work will be performed in accordance with industry standards and comply with applicable laws and regulations.

AWARD AND TERM OF AGREEMENT

County reserves the right to modify this scope during negotiations for budgetary reasons.

The intent of the County to award multiple Consultants under the two (2) described categories:

• A - Consultant for Planning Projects, and

• B - Consultant for Construction Projects https://procurement.opengov.com/portal/collier-county-fl

The Consultant will provide services on an as needed basis.

Consultant must submit and complete Attachment A: Interest Category Form to be deem responsive.

The agreement term, if an award(s) is/are made is intended to be for three (3) year term with two (2) one-year renewal option at the sole discretion of the County.

The results of this solicitation may be used by other County departments or divisions once awarded.

Prices shall remain firm for the term of the awarded contract.

DETAILED SCOPE OF WORK

The Successful Consultant(s) shall be required to work in close coordination with Collier County Airport Authority staff. Services shall be provided on an as-needed basis through individually negotiated Work Orders.

All design, planning, and engineering services shall comply with applicable FAA Advisory Circulars, including but not limited to AC 150 5100-14E (Attachment A), AC 150/5100-17 (Attachment B), AC 150/5300-13 (Attachment C), AC 150/5370-10 (Attachment D), and any other current FAA guidance applicable to federally funded airport projects.

Consultant shall assist the Airport Authority in maintaining compliance with FAA Grant Assurances and applicable federal obligations. The County, FDOT, FAA, or other authorized funding agencies shall have the right to audit such records.

The Consultant shall maintain complete and accurate financial records related to services performed under this

Continuing Contract for a period consistent with applicable State and Federal requirements, but not less than five (5) years after final payment, unless otherwise required by grant conditions.

Professional services may include, but are not limited to, the following categories:

1.0 CATEGORY A: PLANNING CONSULTANT

1.1. Aviation Planning & Airport Development

• Airport Master Plan and Airport Layout Plan (ALP) updates

• IMM ALP Set (Exhibit A) property map update

• Assist the Authority with ongoing Capital Improvement Program (CIP) and Joint Automated Capital

Improvement Program (JACIP) updates

• Climate resiliency planning, sea level rise analysis, and sustainability initiatives for airport infrastructure.

• Airport business, marketing, and sustainability plans

• Airspace studies

• Aircraft operations traffic count studies

• Airport industrial park development and economic development planning

• Aid the Authority in interpreting FAA policy related to rates and charges structures

• Electric aircraft infrastructure planning

• Alternative aviation fuels planning

• Unmanned Aircraft Systems (UAS) integration planning

• Advanced Air Mobility (AAM) feasibility studies

• Long-term capital improvement forecasting and asset management planning.

• Land and road planning

• Transit planning

1.2. Environmental & Natural Resource Services

• Environmental assessments and investigations

• Noise studies and mitigation

• Wildlife Hazard Assessments (WHA) and Wildlife Management Plans (WMP)

• Environmental permitting

• Mitigation Banking

• Natural resource services

• Soil erosion and sediment control

1.3. Surveying, Mapping & GIS

• Surveying and mapping services

• Geographic Information System (GIS) database control

1.4. General & Miscellaneous Professional Services

• Construction site planning

• Any other consulting service required for the proper operation, maintenance, planning, growth, and development of the County’s three (3) airports.

a) Marco Island Executive Airport (MKY)

b) Immokalee Regional Airport (IMM)

c) Everglades Airpark (X01)

2.0. CATEGORY B: CONSTRUCTION

2.1. Airfield & Airport Engineering Design

• Airport and runway design, replacement, and rehabilitation

• Runway and taxiway extensions

• Aircraft parking aprons and ramps

• Pavement rehabilitation and reconstruction

• Airfield signage, lighting, and navigational aids

• Electrical system improvements

• Airport terminal development

• Aircraft hangar development

• Airport security and access control systems

• Aviation fuel farm improvements, including self-service options

2.2. Transportation & Infrastructure Engineering

• Highway and roadway engineering

• Minor highway design

• Maintenance of Traffic (MOT) design

• Signing, pavement marking, and channelization design

• Transportation engineering

• Structural engineering review and design

• Pedestrian Sidewalk design

• Street Lighting design

• Traffic control systems

2.3. Water Resources & Utility Engineering

• Stormwater and surface water management system design

• Water resources engineering

• Water and wastewater engineering

2.4. Geotechnical & Subsurface Services

• Geotechnical engineering and investigations

• Subsurface utility exploration (SUE)

• Ground Penetrating Radar (GPR)

2.5. Construction Engineering & Inspection (CEI)

• Construction engineering and inspection services

• Constructability review

• Value engineering

• Cost estimating

• Design criteria package development

2.6. Right-of-Way & Permitting

• Right-of-way acquisition support

• Land acquisition support – Federal Uniform Act

• Permitting coordination

DISTRIBUTION OF WORK

Professional Services Library Rotation

1. Work assignments within each service category are awarded on a rotational basis by County’s Administrative Agent within the Division.

2. The Division will place qualifying consultants Professional Services in the order they are ranked, with the highest scoring consultant placed in the first position in the rotation.

3. As each work assignment is identified, the next consultant in the rotation will be offered the opportunity to negotiate that work assignment with the County’s Administrative Agent.

4. Should a firm decline a work assignment or be unable to reach a satisfactory fee negotiation with the County within a reasonable time frame, the County will contact the next firm on the list until the work assignment is successfully negotiated.

5. Consultants will have the option of rejecting one work assignment within each service category within a twelve

(12) month period without penalty. A second work assignment rejection within any twelve (12) month period will cause the firm to be skipped in the rotation. A consultant that rejects three (3) work assignments (or is unable to satisfactorily negotiate 3 work assignments) in any twelve (12) month period may be removed at the direction of the

Division Director or designee.

6. Consultants wishing to reject a work assignment for any reason must complete a Work Assignment Rejection

Notification Form. A copy of this completed form must be provided to the County’s Administrative Agent.

7. Once a full rotation through all consultants in a service category is complete, a method that attempts to impart an equitable distribution of work among selected consultants will be based on prior dollars awarded, with the consultant having received the least amount of dollars being considered for the next work assignment.

Professional Services Library - Direct Selection

For work assignments requiring unique experience or knowledge, including past experience on another phase of the project, the County project manager may formally request permission to forego the rotation and select a specific consultant. This request will require the completion of a Work Assignment Direct Select Form, which requires the approval by the County’s Administrative Agent and Division Director. Consultants that are directly selected for a work assignment as a result of this process shall be passed on to their next scheduled turn in the rotation.

CATEGORY OF INTEREST

Attachment A “Category Interest Form” must be completed and provided as part of the proposal submitted. Failure to provide the form may result in being deemed non-responsive.

RESPONSE FORMAT AND EVALUATION GRADING CRITERIA FOR DEVELOPMENT OF

SHORTLIST:

1.1 Proposers are encouraged to review the Request for Professional Services Instructions and Evaluation Criteria

(Grant Funded), which includes the evaluation process.

1.2 For the development of a shortlist, the following Evaluation Criteria will be utilized by the County’s Selection

Committee to score each proposal. Proposals must address all the following criteria:

No. Evaluation Criteria Maximum Points

1 Abilities of Professional Personnel 25 Points

2 Past Performance 25 Points

3 Project Approach, Willingness to Meet Time and

Budget Requirements

25 Points

4 Recent, Current, and Projected Workloads of the

Proposer.

25 Points

TOTAL 100 Points

Detailed Criteria Descriptions are further described in the Instructions. Proposals must be assembled, at minimum, in the order of the Evaluation Criteria listed or the proposal may be deemed non-responsive.