26-0069 Attachment C- Specifications (1).PDF

DAVIS AEROSPACE HIGH SCHOOL

DETROIT PUBLIC SCHOOLS COMMUNITY DISTRICT

3011 GRAND BOULEVARD DETROIT, MICHIGAN, 48202

SPECIFICATIONS

Issued for Construction Documents

MAY 08, 2025

Architects

Quinn Evans 4219 Woodward Ave, Suite 301 Detroit, Mi 48201

Civil Engineering & Surveying

Spalding Dedecker, Inc.

905 South Boulevard East Rochester, Michigan 48307

Food Service Trimark USA 145 Rich St. Suite 200 Columbus, Ohio 43215

Structural Engineering

Osborn Engineering 1420 Washington Blvd, Suite 301 Detroit, Michigan 48226

MEP Engineering

Peter Basso Associates 5145 Livernois Road, Suite 100

Troy, Michigan 48098

Davis Aerospace High School Construction Documents

QE Project No. 42245880 May 8, 2025

TABLE OF CONTENTS 000110 - 1

SECTION 000110

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

1.01 DIVISION 00 -- PROCUREMENT AND CONTRACTING REQUIREMENTS

A. 000101 - Project Title Page

B. 000110 - Table of Contents

SPECIFICATIONS

2.01 DIVISION 01 -- GENERAL REQUIREMENTS

A. 011000 - Summary

B. 012000 - Price and Payment Procedures

C. 012500 - Substitution Procedures

D. 013000 - Administrative Requirements

E. 013114 - Facility Services Coordination

F. 013216 - Construction Progress Schedule

G. 013553 - Security Procedures

H. 014000 - Quality Requirements

I. 014216 - Definitions

J. 015000 - Temporary Facilities and Controls

K. 015100 - Temporary Utilities

L. 015213 - Field Offices and Sheds

M. 015500 - Vehicular Access and Parking

N. 015813 - Temporary Project Signage

O. 016000 - Product Requirements

P. 016116 - Volatile Organic Compound (VOC) Content Restrictions

Q. 017000 - Execution and Closeout Requirements

R. 017123 - Field Engineering

S. 017419 - Construction Waste Management and Disposal

T. 017800 - Closeout Submittals

U. 017900 - Demonstration and Training

V. 019113 - General Commissioning Requirements

2.02 DIVISION 02 -- EXISTING CONDITIONS

A. For Site Preparation and Earthwork, see Division 31

B. For Pavements and Site Improvements, see Division 32

C. 024119 - Selective Demolition - DPSCD

2.03 DIVISION 03 -- CONCRETE

A. 033000 - Cast-in-Place Concrete

B. 033543 - Polished Concrete Finishing - DPSCD

2.04 DIVISION 04 -- MASONRY

A. 042000 - Unit Masonry - DPSCD

2.05 DIVISION 05 -- METALS

A. 051200 - Structural Steel Framing

TABLE OF CONTENTS 000110 - 2

B. 053100 - Steel Decking

C. 054000 - Cold-Formed Metal Framing

2.06 DIVISION 06 -- WOOD, PLASTICS, AND COMPOSITES

A. 061053 - Miscellaneous Rough Carpentry - DPSCD

B. 061600 - Sheathing -DPSCD

2.07 DIVISION 07 -- THERMAL AND MOISTURE PROTECTION

A. 072100 - Thermal Insulation - DPSCD

B. 078413 - Penetration Firestopping - DPSCD

C. 079200 - Joint Sealants - DPSCD

2.08 DIVISION 08 -- OPENINGS

A. 081113 - Hollow Metal Doors and Frames - DPSCD

B. 081416 - Flush Wood Doors - DPSCD

C. 084113 - Aluminum Framed Entrances and Storefronts - DPSCD

D. 087100 - Door Hardware - DPSCD

E. 088000 - Glazing - DPSCD

F. 089000 - Fixed Louvers

2.09 DIVISION 09 -- FINISHES

A. 090561 - Common Work Results for Flooring Preparation

B. 092216 - Non-Structural Metal Framing - DPSCD

C. 092900 - Gypsum Board - DPSCD

D. 093013 - Ceramic Tiling - DPSCD

E. 095113 - Acoustical Panel Ceilings - DPSCD

F. 096513 - Resilient Base and Accessories - DPSCD

G. 096519 - Resilient Tile Flooring - DPSCD

H. 096519 - Resilient Athletic Flooring - DPSCD

I. 096700 - Fluid-Applied Flooring

J. 096813 - Tile Carpeting - DPSCD

K. 096815 - Textile Composite Flooring

L. 098433 - Sound-Absorbing Ceiling Units - DPSCD

M. 099124 - Interior Painting - DPSCD

2.10 DIVISION 10 -- SPECIALTIES

A. 102113.19 - Plastic Toilet Compartments - DPSCD

B. 102800 - Toilet, Bath, and Laundry Accessories - DPSCD

C. 104413 - Fire Protection Cabinets - DPSCD

D. 104400 - Fire Extinguishers - DPSCD

E. 105113 - Metal Lockers - DPSCD

2.11 DIVISION 11 -- EQUIPMENT

A. 114000 - Foodservice Equipment

B. 115313 - Laboratory Fume Hoods

2.12 DIVISION 12 -- FURNISHINGS

A. 123216 - Manufactured Plastic-Laminate-Clad Casework - DPSCD

TABLE OF CONTENTS 000110 - 3

B. 123553.19 - Wood Laboratory Casework

C. 123623.13 - Plastic Laminate-Clad Countertops - DPSCD

D. 123661.16 - Solid Surfacing Countertops - DPSCD

2.13 DIVISION 13 -- SPECIAL CONSTRUCTION – NOT USED

2.14 DIVISION 14 -- CONVEYING EQUIPMENT - NOT USED

2.15 DIVISION 20 -- MECHANICAL GENERAL REQUIREMENTS

A. 200500 - Mechanical General Requirements

B. 200510 - Basic Mechanical Materials and Methods

C. 200513 - Motors

D. 200516 - Pipe Flexible Connectors, Expansion Fittings and Loops

E. 200519 - Meters and Gauges

F. 200529 - Hangers and Supports

G. 200533 - Electric Heat Tracing

H. 200547 - Mechanical Vibration Controls

I. 200553 - Mechanical Identification

J. 200700 - Mechancial Insulation

K. 202923 - Variable Frequency Controllers

2.16 DIVISION 21 -- FIRE SUPPRESSION

A. 211100 - Fire-Suppression System

2.17 DIVISION 22 -- PLUMBING

A. 220523 - General-Duty Valves for Plumbing

B. 220800 - Commissioning of Plumbing Systems

C. 221116 - Domestic Water Piping

D. 221119 - Domestic Water Piping Specialties

E. 221123 - Domestic Water Circulation Pumps

F. 221316 - Sanitary Waste and Vent Piping

G. 221319 - Drainage Piping Specialties

H. 221413 - Storm Drainage Piping

I. 221429 – Sump Pumps

J. 223410 - Condensing Fuel-Fired Domestic Water Heaters

K. 224200 - Plumbing Fixtures

L. 224500 - Emergency Plumbing Fixtures

M. 224700 - Drinking Fountains, Water Coolers and Cuspidors

N. 226653 - Chemical-Waste Piping

2.18 DIVISION 23 -- HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

A. 230500 - Common Work Results for HVAC

B. 230523 - General-Duty Valves for HVAC

C. 230593 - Testing, Adjusting, and Balancing

D. 230800 - Commissioning of HVAC

E. 230933 - Temperature Controls

F. 231123 - Fuel Gas Piping

TABLE OF CONTENTS 000110 - 4

G. 232113 - Hydronic Piping

H. 232123 - Hydronic Pumps

I. 232300 - Refrigerant Piping

J. 232510 - Piping Systems Flushing and Chemical Cleaning

K. 232513 - Water Treatment for Closed-Loop Hydronic Systems

L. 233113 - Metal Ducts

M. 233300 - Duct Accessories

N. 233417 - Fan Arrays

O. 233423 - Power Ventilators

P. 233500 - Special Exhaust System

Q. 233600 - Air Terminal Units

R. 233713 - Diffusers, Registers, and Grilles

S. 235100 - Breeching, Chimneys, and Stacks

T. 235216 - Condensing Boilers

U. 236423 – Scroll Water Chillers

V. 236426 - Air-Cooled Rotary-Screw Water Chillers

W. 237200 - Air-To-Air Energy Recovery Equipment

X. 237413 - Modular and Semi-Custom Central-Station Air-Handling Units

Y. 238121 - Commercial Rooftop Air Conditioners

Z. 238126 - Split-System Air-Conditioning Units

AA. 238233 - Convection Heating Units

BB. 238240 - Centrifigul Fan Cabinet Unit Heaters (Hot Water)

CC. 238241 - Propeller Fan Unit heaters - Steam, Hot Water, Electric

2.19 DIVISION 25 -- INTEGRATED AUTOMATION

A. 250000 - Enterprise Integrated Facility Management and Control Systems

2.20 DIVISION 26 -- ELECTRICAL

A. 260010 - Electrical General Requirements

B. 260519 - Conductors and Cables

C. 260526 - Grounding and Bonding

D. 260529 - Hangers and Supports for Electrical Systems

E. 260533 - Raceways and Boxes

F. 260536 - Cable Trays

G. 260553 - Electrical Identification

H. 260573 - Overcurrent Device Coordination Study/ARC Flash Hazard Analysis

I. 260800 - Commissioning of Electrical Systems

J. 260923 - Lighting Control Devices

K. 260943 - Lighting Control Systems

L. 260999 - Electrical Testing

M. 262200 - Dry-Type Transformers (600 V and Less)

N. 262413 - Switchboards

O. 262416 - Panelboards

TABLE OF CONTENTS 000110 - 5

P. 262726 - Wiring Devices

Q. 262813 - Fuses

R. 262816 - Enclosed Switches and Circuit Breakers

S. 262913 - Enclosed Controllers

T. 263213 - Packaged Engine Generators

U. 263600 - Transfer Switches

V. 264313 - Surge Protective Devices

W. 265119 - LED Interior Lighting

2.21 DIVISION 27 -- COMMUNICATIONS - NOT USED

2.22 DIVISION 28 -- ELECTRONIC SAFETY AND SECURITY

A. 28 3100 - Fire Alarm

2.23 DIVISION 31 -- EARTHWORK

A. 311000 - Site Clearing

B. 311012 - Fine Grading

C. 311018 - Soil Erosion Control

D. 312000 - Earth Moving

2.24 DIVISION 32 -- EXTERIOR IMPROVEMENTS

A. 321313 - Cement Concrete Pavements, Curbs and Gutters

B. 321373 - Concrete Paving Joint Sealers

C. 323113 – Chain Link Fences and Gates

2.25 DIVISION 33 -- UTILITIES - NOT USED

2.26 DIVISION 34 -- TRANSPORTATION – NOT USED

2.27 DIVISION 40 -- PROCESS INTEGRATION – NOT USED

2.28 DIVISION 46 -- WATER AND WASTEWATER EQUIPMENT – NOT USED

SUMMARY 011000 - 1

SECTION 011000

SUMMARY

PART 1 GENERAL

1.01 PROJECT

A. Project Name: Davis Aerospace - DPSCD B. Owner's Name: Detroit Public Schools Community District .

C. Architect's Name: Quinn Evans .

D. Additional Project contact information is specified in Section 000103 - Project Directory.

E. The Project consists of the alteration of an existing three level airport terminal building into a small High School with an emphase on aeronautical technology and training. .

1.02 CONTRACT DESCRIPTION

A. Contract Type: Multiple prime contracts each based on a Stipulated Price as described in Document 005200 - Agreement Form .

1.03 DESCRIPTION OF ALTERATIONS WORK

A. Scope of demolition and removal work is indicated on drawings .

B. Plumbing: Replace existing system with new construction .

C. HVAC: Replace existing system with new construction .

D. Electrical Power and Lighting: Replace existing system with new construction .

E. Fire Suppression Sprinklers: Replace existing system with new construction .

F. Fire Alarm: Replace existing system with new construction .

G. Security System: Replace existing system with new construction .

H. Telecommunications : Alter existing system and add new construction, keeping existing in operation .

1.04 WORK BY OWNER

A. Owner will award a seperate contract for supply and installation of telecommunications and security systems.

B. Items noted NIC (Not in Contract) will be supplied and installed by Owner before Date of Substantial Completion. Some items include:

1. Movable cabinets.

2. Furnishings.

3. Small equipment.

4. Rugs.

5. Artwork.

1.05 OWNER OCCUPANCY

A. Current tenants intend to continue to occupy adjacent portions of the building and site during a portion of the construction period. .

B. Owner intends to occupy the Project upon Substantial Completion.

C. Cooperate with Owner to minimize conflict and to facilitate Owner's operations.

D. Schedule the Work to accommodate Owner occupancy.

1.06 CONTRACTOR USE OF SITE AND PREMISES

A. Construction Operations: Limited to areas noted on Drawings.

1. Locate and conduct construction activities in ways that will limit disturbance to active high school program.

B. Arrange use of site and premises to allow:

SUMMARY 011000 - 2

1. Existing tenant occupancy.

2. Work by Others.

C. Provide access to and from site as required by law and by Owner:

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct roadways, sidewalks, or other public ways without permit.

D. Existing building spaces may not be used for storage.

E. Utility Outages and Shutdown:

1. Limit disruption of utility services to hours the building is unoccupied.

2. Do not disrupt or shut down life safety systems, including but not limited to fire sprinklers and fire alarm system, without 7 days notice to Owner and authorities having jurisdiction.

3. Prevent accidental disruption of utility services to other facilities.

1.07 SPECIFICATION SECTIONS APPLICABLE TO EVERY CONTRACT

A. Unless otherwise noted, provisions of the sections listed below apply to every contract.

Specific items of work listed under individual contract descriptions constitute exceptions.

B. Section 000103 - Project Directory.

C. Section 012000 - Price and Payment Procedures.

D. Section 012500 - Substitution Procedures.

E. Section 013000 - Administrative Requirements.

F. Section 013114 - Facility Services Coordination.

G. Section 013216 - Construction Progress Schedule.

H. Section 013553 - Security Procedures.

I. Section 014000 - Quality Requirements.

J. Section 014216 - Definitions.

K. Section 015000 - Temporary Facilities and Controls.

L. Section 015100 - Temporary Utilities.

M. Section 015213 - Field Offices and Sheds.

N. Section 015500 - Vehicular Access and Parking.

O. Section 015639 - Temporary Tree and Plant Protection P. Section 015813 - Temporary Project Signage.

Q. Section 016000 - Product Requirements.

R. Section 016116 - Volatile Organic Compound (VOC) Content Restrictions.

S. Section 017000 - Execution and Closeout Requirements.

T. Section 017123 - Field Engineering.

U. Section 017419 - Construction Waste Management and Disposal.

V. Section 017800 - Closeout Submittals .

W. Section 017900 - Demonstration and Training.

X. Section 019113 - General Commissioning Requirements.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION 011000

PRICE AND PAYMENT PROCEDURES 012000 - 1

SECTION 012000

PRICE AND PAYMENT PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedures for preparation and submittal of applications for progress payments.

B. Documentation of changes in Contract Sum and Contract Time.

C. Change procedures.

D. Correlation of Contractor submittals based on changes.

E. Procedures for preparation and submittal of application for final payment.

1.02 RELATED REQUIREMENTS

A. Section 007200 - General Conditions: Additional requirements for progress payments, final payment, changes in the Work.

B. Section 007300 - Supplementary Conditions : Percentage allowances for Contractor 's overhead and profit.

C. Section 012100 - Allowances: Payment procedures relating to allowances.

D. Section 012200 - Unit Prices: Monetary values of unit prices; Payment and modification procedures relating to unit prices.

E. Section 017800 - Closeout Submittals: Project record documents.

1.03 SCHEDULE OF VALUES

A. Use Schedule of Values Form: AIA G703, edition stipulated in the Agreement.

B. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit draft to Architect for approval.

C. Forms filled out by hand will not be accepted.

D. Submit Schedule of Values in duplicate within 15 days after date of Owner-Contractor

Agreement.

E. Format: Utilize the Table of Contents of this Project Manual. Identify each line item with number and title of the specification section. Identify site mobilization.

F. Include in each line item, the amount of Allowances specified in this section. For unit cost

Allowances, identify quantities taken from Contract Documents multiplied by the unit cost to achieve the total for the item.

G. Include separately from each line item, a direct proportional amount of Contractor's overhead and profit.

H. Revise schedule to list approved Change Orders, with each Application For Payment.

1.04 APPLICATIONS FOR PROGRESS PAYMENTS

A. Payment Period: Submit at intervals stipulated in the Agreement.

B. Use Form AIA G702 and Form AIA G703, edition stipulated in the Agreement.

C. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit sample to Architect for approval.

D. Forms filled out by hand will not be accepted.

E. For each item, provide a column for listing each of the following:

1. Item Number.

2. Description of work.

3. Scheduled Values.

4. Previous Applications.

5. Work in Place and Stored Materials under this Application.

PRICE AND PAYMENT PROCEDURES 012000 - 2

6. Authorized Change Orders.

7. Total Completed and Stored to Date of Application.

8. Percentage of Completion.

9. Balance to Finish.

10. Retainage.

F. Execute certification by signature of authorized officer.

G. Use data from approved Schedule of Values. Provide dollar value in each column for each line item for portion of work performed and for stored products.

H. List each authorized Change Order as a separate line item, listing Change Order number and dollar amount as for an original item of work.

I. Submit electronic copies.

J. Include the following with the application:

1. Transmittal letter as specified for submittals in Section 013000.

2. Construction progress schedule, revised and current as specified in Section 013000.

3. Current construction photographs specified in Section 013000.

4. Project record documents as specified in Section 017800, for review by Owner which will be returned to the Contractor.

5. Affidavits attesting to off-site stored products.

K. When Architect requires substantiating information, submit data justifying dollar amounts in question. Provide one copy of data with cover letter for each copy of submittal. Show application number and date, and line item by number and description.

1.05 MODIFICATION PROCEDURES

A. For minor changes not involving an adjustment to the Contract Sum or Contract Time, Architect will issue instructions directly to Contractor.

B. For other required changes, Architect will issue a document signed by Owner instructing

Contractor to proceed with the change, for subsequent inclusion in a Change Order.

1. The document will describe the required changes and will designate method of determining any change in Contract Sum or Contract Time.

2. Promptly execute the change.

C. For changes for which advance pricing is desired, Architect will issue a document that includes a detailed description of a proposed change with supplementary or revised drawings and specifications, a change in Contract Time for executing the change with a stipulation of any overtime work required and the period of time during which the requested price will be considered valid. Contractor shall prepare and submit a fixed price quotation within ____ days.

D. Contractor may propose a change by submitting a request for change to Architect, describing the proposed change and its full effect on the work, with a statement describing the reason for the change, and the effect on the Contract Sum and Contract Time with full documentation.

Document any requested substitutions in accordance with Section 016000.

E. Computation of Change in Contract Amount: As specified in the Agreement and Conditions of the Contract.

1. For change requested by Architect for work falling under a fixed price contract, the amount will be based on Contractor's price quotation.

2. For change requested by Contractor, the amount will be based on the Contractor's request for a Change Order as approved by Architect.

3. For pre-determined unit prices and quantities, the amount will based on the fixed unit prices.

4. For change ordered by Architect without a quotation from Contractor, the amount will be determined by Architect based on the Contractor's substantiation of costs as specified for Time and Material work.

F. Substantiation of Costs: Provide full information required for evaluation.

PRICE AND PAYMENT PROCEDURES 012000 - 3

1. On request, provide the following data:

a. Quantities of products, labor, and equipment.

b. Taxes, insurance, and bonds.

c. Overhead and profit.

d. Justification for any change in Contract Time.

e. Credit for deletions from Contract, similarly documented.

2. Support each claim for additional costs with additional information:

a. Origin and date of claim.

b. Dates and times work was performed, and by whom.

c. Time records and wage rates paid.

d. Invoices and receipts for products, equipment, and subcontracts, similarly documented.

3. For Time and Material work, submit itemized account and supporting data after completion of change, within time limits indicated in the Conditions of the Contract.

G. Execution of Change Orders: Architect will issue Change Orders for signatures of parties as provided in the Conditions of the Contract.

H. After execution of Change Order, promptly revise Schedule of Values and Application for

Payment forms to record each authorized Change Order as a separate line item and adjust the Contract Sum.

I. Promptly revise progress schedules to reflect any change in Contract Time, revise sub-schedules to adjust times for other items of work affected by the change, and resubmit.

J. Promptly enter changes in Project Record Documents.

1.06 APPLICATION FOR FINAL PAYMENT

A. Prepare Application for Final Payment as specified for progress payments, identifying total adjusted Contract Sum, previous payments, and sum remaining due.

B. Application for Final Payment will not be considered until the following have been accomplished:

1. All closeout procedures specified in Section 017000.

END OF SECTION 012000

SUBSTITUTION PROCEDURES 012500 - 1

SECTION 012500

SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedural requirements for proposed substitutions.

1.02 RELATED REQUIREMENTS

A. Section 013000 - Administrative Requirements: Submittal procedures, coordination.

B. Section 016000 - Product Requirements: Fundamental product requirements, product options, delivery, storage, and handling.

C. Section 016116 - Volatile Organic Compound (VOC) Content Restrictions: Restrictions on emissions of indoor substitute products.

1.03 DEFINITIONS

A. Substitutions: Changes from Contract Documents requirements proposed by Contractor to materials, products, assemblies, and equipment.

1. Substitutions for Cause: Proposed due to changed Project circumstances beyond

Contractor's control.

a. Unavailability.

b. Regulatory changes.

2. Substitutions for Convenience: Proposed due to possibility of offering substantial advantage to the Project.

a. Substitution requests offering advantages solely to the Contractor will not be considered.

1.04 REFERENCE STANDARDS

A. CSI/CSC Form 1.5C - Substitution Request (During the Bidding/Negotiating Stage); Current Edition.

B. CSI/CSC Form 13.1A - Substitution Request (After the Bidding/Negotiating Phase); Current Edition.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 GENERAL REQUIREMENTS

A. A Substitution Request for products, assemblies, materials, and equipment constitutes a representation that the submitter:

1. Has investigated proposed product and determined that it meets or exceeds the quality level of the specified product, equipment, assembly, or system.

2. Agrees to provide the same warranty for the substitution as for the specified product.

3. Agrees to provide same or equivalent maintenance service and source of replacement parts, as applicable.

4. Agrees to coordinate installation and make changes to other work that may be required for the work to be complete, with no additional cost to Owner.

5. Waives claims for additional costs or time extension that may subsequently become apparent.

6. Agrees to reimburse Owner and Architect for review or redesign services associated with re-approval by authorities.

B. A Substitution Request for specified installer constitutes a representation that the submitter:

1. Has acted in good faith to obtain services of specified installer, but was unable to come to commercial, or other terms.

C. Document each request with complete data substantiating compliance of proposed substitution with Contract Documents. Burden of proof is on proposer.

SUBSTITUTION PROCEDURES 012500 - 2

1. Note explicitly any non-compliant characteristics.

D. Content: Include information necessary for tracking the status of each Substitution Request, and information necessary to provide an actionable response.

1. Forms indicated in the Project Manual are adequate for this purpose, and must be used.

E. Limit each request to a single proposed substitution item.

1. Submit an electronic document, combining the request form with supporting data into single document.

3.02 SUBSTITUTION PROCEDURES DURING PROCUREMENT

A. Submittal Time Restrictions:

1. Owner will consider requests for substitutions only if submitted at least 10 days prior to the date for receipt of bids.

B. Submittal Form (before award of contract):

1. Submit substitution requests by completing CSI/CSC Form 1.5C - Substitution Request.

See this form for additional information and instructions. Use only this form; other forms of submission are unacceptable.

3.03 SUBSTITUTION PROCEDURES DURING CONSTRUCTION

A. Submittal Form (after award of contract):

1. Submit substitution requests by completing CSI/CSC Form 13.1A - Substitution Request (After Bidding/Negotiating). See this form for additional information and instructions. Use only this form; other forms of submission are unacceptable.

B. Submit request for Substitution for Cause within 14 days of discovery of need for substitution, but not later than 14 days prior to time required for review and approval by Architect, in order to stay on approved project schedule.

C. Submit request for Substitution for Convenience within 14 days of discovery of its potential advantage to the project, but not later than 14 days prior to time required for review and approval by Architect, in order to stay on approved project schedule.

1. In addition to meeting general documentation requirements, document how the requested substitution benefits the Owner through cost savings, time savings, greater energy conservation, or in other specific ways.

2. Document means of coordinating of substitution item with other portions of the work, including work by affected subcontractors.

3. Bear the costs engendered by proposed substitution of:

a. Owner's compensation to the Architect for any required redesign, time spent processing and evaluating the request.

b. Other construction by Owner.

c. Other unanticipated project considerations.

D. Substitutions will not be considered under one or more of the following circumstances:

1. When they are indicated or implied on shop drawing or product data submittals, without having received prior approval.

2. Without a separate written request.

3. When acceptance will require revisions to Contract Documents.

3.04 RESOLUTION

A. Architect may request additional information and documentation prior to rendering a decision.

Provide this data in an expeditious manner.

B. Architect will notify Contractor in writing of decision to accept or reject request.

1. Architect's decision following review of proposed substitution will be noted on the submitted form.

3.05 ACCEPTANCE

SUBSTITUTION PROCEDURES 012500 - 3

A. Accepted substitutions change the work of the Project. They will be documented and incorporated into work of the project by Change Order, Construction Change Directive, Architectural Supplementary Instructions, or similar instruments provided for in the Conditions of the Contract.

3.06 CLOSEOUT ACTIVITIES

A. See Section 017800 - Closeout Submittals, for closeout submittals.

B. Include completed Substitution Request Forms as part of the Project record. Include both approved and rejected Requests.

END OF SECTION 012500

ADMINISTRATIVE REQUIREMENTS 013000 - 1

SECTION 013000

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. General administrative requirements.

B. Web-based project software service.

C. Electronic document submittal service.

D. Preconstruction meeting.

E. Site mobilization meeting.

F. Progress meetings.

G. Construction progress schedule.

H. Contractor's daily reports.

I. Progress photographs.

J. Coordination drawings.

K. Submittals for review, information, and project closeout .

L. Number of copies of submittals.

M. Requests for Interpretation (RFI) procedures.

N. Submittal procedures.

1.02 RELATED REQUIREMENTS

A. Section 013216 - Construction Progress Schedule: Form, content, and administration of schedules.

B. Section 016000 - Product Requirements: General product requirements.

C. Section 017000 - Execution and Closeout Requirements: Additional coordination requirements.

D. Section 017800 - Closeout Submittals: Project record documents; operation and maintenance data; warranties and bonds.

E. Section 019113 - General Commissioning Requirements: Additional procedures for submittals relating to commissioning.

1. Where submittals are indicated for review by both Architect and the Commissioning

Authority, submit one extra and route to Architect first, for forwarding to the Commissioning Authority.

2. Where submittals are not indicated to be reviewed by Architect, submit directly to the Commissioning Authority; otherwise, the procedures specified in this section apply to commissioning submittals.

1.03 REFERENCE STANDARDS

A. AIA G716 - Request for Information; 2004.

B. AIA G810 - Transmittal Letter; 2001.

C. CSI/CSC Form 12.1A - Submittal Transmittal; Current Edition.

D. CSI/CSC Form 13.2A - Request for Information; Current Edition.

1.04 GENERAL ADMINISTRATIVE REQUIREMENTS

A. Comply with requirements of Section 017000 - Execution and Closeout Requirements for coordination of execution of administrative tasks with timing of construction activities.

B. Make the following types of submittals to Architect:

1. Requests for Interpretation (RFI).

2. Requests for substitution.

ADMINISTRATIVE REQUIREMENTS 013000 - 2

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Manufacturer's instructions and field reports.

7. Applications for payment and change order requests.

8. Progress schedules.

9. Coordination drawings.

10. Correction Punch List and Final Correction Punch List for Substantial Completion.

11. Closeout submittals.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 WEB-BASED PROJECT SOFTWARE SERVICE

A. Web-Based Project Software Service: Provide, administerm and use web-based project software to host and manage project communications and documenation.

1. Include, at a minimum, the following features:

a. Project directory, including Owner, Contractor, subcontractors, Architect, Architect's consultants, and other entities involed in the project. Include names of contact persons and contact information for each entity.

b. Access control for each entity and for each workflow process to determine each intity's digital rights to create, modify, view, and print documents.

c. Workflow planning, allowing customization of workflow for each project entity.

d. Creation, logging, tracking, and notification for project communications.

e. Tracking of project communication statuses in realtime, including timestamped response log.

f. Procedures for viewing PDFs of similar file formats, allowing markups by each entity.

g. Processing and tracking of payment applications.

h. Processing and tracking of contract modifications.

i. Creation and distribution of meeting minutes.

j. Document Management for drawings, specification, and coordination drawings, including revision control.

k. Management and construction progress photographs.

l. Mobile device compatibility.

m. Creation of data analytics report.

n. Creation and export of editable lofs for software functions. Provide Owner, Architect and Architect's consultants with rights and ability to download logs when requested. .

2. Cost: Pay cost of service. Include the cost of service in the contract sum.

3. Provide up to 60 user licesnses for use by owner, Architect, Architect's consultants and other entities involved in the project.

a. Comply with software service's current published licensing agreements.

4. Project Closeout: Architect determines when to teminate the software service for the project and is construction manager/contractor isresponsible for obtaining archive copies of files for owner.

3.02 ELECTRONIC DOCUMENT SUBMITTAL SERVICE

A. All documents transmitted for purposes of administration of the contract are to be in electronic

(PDF, MS Word, or MS Excel) format, as appropriate to the document, and transmitted via an Internet-based submittal service that receives, logs and stores documents, provides electronic stamping and signatures, and notifies addressees via email.

1. Besides submittals for review, information, and closeout, this procedure applies to

Requests for Interpretation (RFIs), progress documentation, contract modification documents (e.g. supplementary instructions, change proposals, change orders), applications for payment, field reports and meeting minutes, Contractor 's correction punchlist, and any other document any participant wishes to make part of the project

ADMINISTRATIVE REQUIREMENTS 013000 - 3

record.

2. Contractor and Architect are required to use this service.

3. It is Contractor's responsibility to submit documents in allowable format.

4. Subcontractors, suppliers, and Architect 's consultants are to be permitted to use the service at no extra charge.

5. Users of the service need an email address, internet access, and PDF review software that includes ability to mark up and apply electronic stamps (such as Adobe Acrobat, www.adobe.com, or Bluebeam PDF Revu, www.bluebeam.com), unless such software capability is provided by the service provider.

6. Paper document transmittals will not be reviewed; emailed electronic documents will not be reviewed.

7. All other specified submittal and document transmission procedures apply, except that electronic document requirements do not apply to samples or color selection charts.

B. Cost: The cost of the service is to be paid by Contractor; include the cost of the service in the Contract Sum.

C. Submittal Service: Use one of the following:

1. Newforma ConstructEx: www.newforma.com/our-solutions/constructex/#sle.

2. Procore: www.procore.com .

D. Training: One, one-hour, web-based training session will be arranged for all participants, with representatives of Architect and Contractor participating; further training is the responsibility of the user of the service.

1. Representatives of Owner are scheduled and included in this training.

E. Project Closeout: Architect will determine when to terminate the service for the project and is responsible for obtaining archive copies of files for Owner.

3.03 PRECONSTRUCTION MEETING

A. Schedule meeting after Notice of Award.

B. Attendance Required:

1. Owner.

2. Architect.

3. Contractor.

C. Agenda:

1. Execution of Owner-Contractor Agreement.

2. Submission of executed bonds and insurance certificates.

3. Distribution of Contract Documents.

4. Submission of list of subcontractors, list of products, schedule of values, and progress schedule.

5. Submission of initial Submittal schedule.

6. Designation of personnel representing the parties to Contract and Architect .

7. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.

8. Scheduling.

D. Record minutes and distribute copies within two days after meeting to participants, with two copies to Architect, Owner, participants, and those affected by decisions made.

3.04 SITE MOBILIZATION MEETING

A. Schedule meeting at the Project site prior to Contractor occupancy.

B. Attendance Required:

1. Contractor.

2. Owner.

3. Architect.

4. Special consultants.

ADMINISTRATIVE REQUIREMENTS 013000 - 4

5. Contractor's superintendent.

6. Major subcontractors.

C. Agenda:

1. Use of premises by Owner and Contractor.

2. Owner's requirements.

3. Construction facilities and controls provided by Owner.

4. Temporary utilities provided by Owner.

5. Survey and building layout.

6. Security and housekeeping procedures.

7. Schedules.

8. Application for payment procedures.

9. Procedures for testing.

10. Procedures for maintaining record documents.

11. Requirements for start-up of equipment.

12. Inspection and acceptance of equipment put into service during construction period.

D. Record minutes and distribute copies within two days after meeting to participants, with two copies to Architect, Owner, participants, and those affected by decisions made.

3.05 PROGRESS MEETINGS

A. Schedule and administer meetings throughout progress of the work at maximum weekly intervals.

B. Make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

C. Attendance Required:

1. Contractor.

2. Owner.

3. Architect.

4. Contractor's superintendent.

5. Major subcontractors.

D. Agenda:

1. Review minutes of previous meetings.

2. Review of work progress.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

5. Review of submittals schedule and status of submittals.

6. Review of RFIs log and status of responses.

7. Review of off-site fabrication and delivery schedules.

8. Maintenance of progress schedule.

9. Corrective measures to regain projected schedules.

10. Planned progress during succeeding work period.

11. Maintenance of quality and work standards.

12. Effect of proposed changes on progress schedule and coordination.

13. Other business relating to work.

E. Record minutes and distribute copies within two days after meeting to participants, with two copies to Architect, Owner, participants, and those affected by decisions made.

3.06 CONSTRUCTION PROGRESS SCHEDULE

A. Within 10 days after date of the Agreement, submit preliminary schedule defining planned operations for the first 60 days of work, with a general outline for remainder of work.

B. If preliminary schedule requires revision after review, submit revised schedule within 10 days.

ADMINISTRATIVE REQUIREMENTS 013000 - 5

C. Within 20 days after review of preliminary schedule, submit draft of proposed complete schedule for review.

1. Include written certification that major contractors have reviewed and accepted proposed schedule.

D. Within 10 days after joint review, submit complete schedule.

E. Submit updated schedule with each Application for Payment.

3.07 DAILY CONSTRUCTION REPORTS

A. Include only factual information. Do not include personal remarks or opinions regarding operations and/or personnel.

B. Prepare a daily construction report recording the following information concerning events at

Project site and project progress:

1. Date.

2. High and low temperatures, and general weather conditions.

3. List of subcontractors at Project site.

4. List of separate contractors at Project site.

5. Approximate count of personnel at Project site.

a. Include a breakdown for supervisors, laborers, journeymen, equipment operators, and helpers.

6. Major equipment at Project site.

7. Material deliveries.

8. Safety, environmental, or industrial relations incidents.

9. Meetings and significant decisions.

10. Unusual events (submit a separate special report).

11. Stoppages, delays, shortages, and losses. Include comparison between scheduled work activities (in Contractor's most recently updated and published schedule) and actual activities. Explain differences, if any. Note days or periods when no work was in progress and explain the reasons why.

12. Meter readings and similar recordings.

13. Emergency procedures.

14. Directives and requests of Authority(s) Having Jurisdiction (AHJ).

15. Change Orders received and implemented.

16. Testing and/or inspections performed.

17. List of verbal instruction given by Owner and/or Architect.

18. Signature of Contractor's authorized representative.

3.08 PROGRESS PHOTOGRAPHS

A. Submit photographs with each application for payment, taken not more than 3 days prior to submission of application for payment.

B. Submit new photographs at least once a month, within 3 days after being taken.

C. Maintain one set of all photographs at project site for reference; same copies as submitted, identified as such.

D. Photography Type: Digital; electronic files .

E. Provide photographs of site and construction throughout progress of work produced by an experienced photographer, acceptable to Architect.

F. In addition to periodic, recurring views, take photographs of each of the following events:

1. Completion of site clearing.

2. Excavations in progress.

3. Foundations in progress and upon completion.

4. Structural framing in progress and upon completion.

5. Enclosure of building, upon completion.

ADMINISTRATIVE REQUIREMENTS 013000 - 6

6. Final completion, minimum of ten (10) photos.

G. Views:

1. Provide non-aerial photographs from four cardinal views at each specified time, until date of Substantial Completion.

2. Consult with Architect for instructions on views required.

3. Provide factual presentation.

4. Provide correct exposure and focus, high resolution and sharpness, maximum depth of field, and minimum distortion.

H. Digital Photographs: 24 bit color, minimum resolution of 1024 by 768, in JPG format; provide files unaltered by photo editing software.

1. Delivery Medium: via web-based project software service.

2. File Naming: Include project identification, date and time of view, and view identification.

3. PDF File: Assemble all photos into printable pages in PDF format, with 2 to 3 photos per page, each photo labeled with file name; one PDF file per submittal.

4. Hard Copy: Printed hardcopy (grayscale) of PDF file and point of view sketch.

3.09 COORDINATION DRAWINGS

A. Provide information required by Project Coordinator for preparation of coordination drawings.

B. Review drawings prior to submission to Architect.

3.10 REQUESTS FOR INFORMATION (RFI)

A. Definition: A request seeking one of the following:

1. An interpretation, amplification, or clarification of some requirement of Contract Documents arising from inability to determine from them the exact material, process, or system to be installed; or when the elements of construction are required to occupy the same space (interference); or when an item of work is described differently at more than one place in Contract Documents.

2. A resolution to an issue which has arisen due to field conditions and affects design intent.

B. Whenever possible, request clarifications at the next appropriate project progress meeting, with response entered into meeting minutes, rendering unnecessary the issuance of a formal RFI.

C. Preparation: Prepare an RFI immediately upon discovery of a need for interpretation of

Contract Documents. Failure to submit a RFI in a timely manner is not a legitimate cause for claiming additional costs or delays in execution of the work.

1. Prepare a separate RFI for each specific item.

a. Review, coordinate, and comment on requests originating with subcontractors and/or materials suppliers.

b. Do not forward requests which solely require internal coordination between subcontractors.

2. Prepare in a format and with content acceptable to Owner.

3. Prepare using software provided by the Electronic Document Submittal Service.

4. Combine RFI and its attachments into a single electronic file. PDF format is preferred.

D. Reason for the RFI: Prior to initiation of an RFI, carefully study all Contract Documents to confirm that information sufficient for their interpretation is definitely not included.

1. Include in each request Contractor's signature attesting to good faith effort to determine from Contract Documents information requiring interpretation.

2. Unacceptable Uses for RFIs: Do not use RFIs to request the following::

a. Approval of submittals (use procedures specified elsewhere in this section).

b. Approval of substitutions (see Section - 016000 - Product Requirements)

c. Changes that entail change in Contract Time and Contract Sum (comply with provisions of the Conditions of the Contract).

d. Different methods of performing work than those indicated in the Contract Drawings and Specifications (comply with provisions of the Conditions of the Contract).

ADMINISTRATIVE REQUIREMENTS 013000 - 7

3. Improper RFIs: Requests not prepared in compliance with requirements of this section, and/or missing key information required to render an actionable response. They will be returned without a response, with an explanatory notation.

4. Frivolous RFIs: Requests regarding information that is clearly indicated on, or reasonably inferable from, Contract Documents, with no additional input required to clarify the question. They will be returned without a response, with an explanatory notation.

a. The Owner reserves the right to assess the Contractor for the costs (on time-and-materials basis) incurred by the Architect, and any of its consultants, due to processing of such RFIs.

E. Content: Include identifiers necessary for tracking the status of each RFI, and information necessary to provide an actionable response.

1. Official Project name and number, and any additional required identifiers established in

Contract Documents.

2. Owner's, Architect's, and Contractor's names.

3. Discrete and consecutive RFI number, and descriptive subject/title.

4. Issue date, and requested reply date.

5. Reference to particular Contract Document(s) requiring additional information/interpretation. Identify pertinent drawing and detail number and/or specification section number, title, and paragraph(s).

6. Annotations: Field dimensions and/or description of conditions which have engendered the request.

7. Contractor's suggested resolution: A written and/or a graphic solution, to scale, is required in cases where clarification of coordination issues is involved, for example;

routing, clearances, and/or specific locations of work shown diagrammatically in Contract Documents. If applicable, state the likely impact of the suggested resolution on Contract Time or the Contract Sum.

F. Attachments: Include sketches, coordination drawings, descriptions, photos, submittals, and other information necessary to substantiate the reason for the request.

G. RFI Log: Prepare and maintain a tabular log of RFIs for the duration of the project.

1. Indicate current status of every RFI. Update log promptly and on a regular basis.

2. Note dates of when each request is made, and when a response is received.

3. Highlight items requiring priority or expedited response.

4. Highlight items for which a timely response has not been received to date.

5. Remove improper or frivolous RFIs.

H. Review Time: Architect will respond and return RFIs to Contractor within 5 business days of receipt. For the purpose of establishing the start of the mandated response period, RFIs received after 12:00 noon will be considered as having been received on the following regular working day.

1. Response period may be shortened or lengthened for specific items, subject to mutual agreement, and recorded in a timely manner in progress meeting minutes.

I. Responses: Content of answered RFIs will not constitute in any manner a directive or authorization to perform extra work or delay the project. If in Contractor's belief it is likely to lead to a change to Contract Sum or Contract Time, promptly issue a notice to this effect, and follow up with an appropriate Change Order request to Owner.

1. Response may include a request for additional information, in which case the original RFI will be deemed as having been answered, and an amended one is to be issued forthwith.

Identify the amended RFI with an R suffix to the original number.

2. Do not extend applicability of a response to specific item to encompass other similar conditions, unless specifically so noted in the response.

3. Upon receipt of a response, promptly review and distribute it to all affected parties, and update the RFI Log.

4. Notify Architect within seven calendar days if an additional or corrected response is required by submitting an amended version of the original RFI, identified as specified

ADMINISTRATIVE REQUIREMENTS 013000 - 8

above.

3.11 SUBMITTAL SCHEDULE

A. Submit to Architect for review a schedule for submittals in tabular format.

1. Coordinate with Contractor's construction schedule and schedule of values.

2. Format schedule to allow tracking of status of submittals throughout duration of construction.

3. Arrange information to include scheduled date for initial submittal, specification number and title, submittal category (for review or for information), description of item of work covered, and role and name of subcontractor.

4. Account for time required for preparation, review, manufacturing, fabrication and delivery when establishing submittal delivery and review deadline dates.

a. For assemblies, equipment, systems comprised of multiple components and/or requiring detailed coordination with other work, allow for additional time to make corrections or revisions to initial submittals, and time for their review.

3.12 SUBMITTALS FOR REVIEW

A. When the following are specified in individual sections, submit them for review:

1. Product data.

2. Shop drawings.

3. Samples for selection.

4. Samples for verification.

B. Submit to Architect for review for the limited purpose of checking for compliance with information given and the design concept expressed in Contract Documents.

C. Samples will be reviewed for aesthetic, color, or finish selection.

D. After review, provide copies and distribute in accordance with SUBMITTAL PROCEDURES article below and for record documents purposes described in Section 017800 - Closeout Submittals.

3.13 SUBMITTALS FOR INFORMATION

A. When the following are specified in individual sections, submit them for information:

1. Design data.

2. Certificates.

3. Test reports.

4. Inspection reports.

5. Manufacturer's instructions.

6. Manufacturer's field reports.

7. Other types indicated.

B. Submit for Architect's knowledge as contract administrator or for Owner.

3.14 SUBMITTALS FOR PROJECT CLOSEOUT

A. Submit Correction Punch List for Substantial Completion.

B. Submit Final Correction Punch List for Substantial Completion.

C. When the following are specified in individual sections, submit them at project closeout in compliance with requirements of Section 017800 - Closeout Submittals:

1. Project record documents.

2. Operation and maintenance data.

3. Warranties.

4. Bonds.

5. Other types as indicated.

D. Final Property Survey.

E. Submit for Owner's benefit during and after project completion.

ADMINISTRATIVE REQUIREMENTS 013000 - 9

3.15 NUMBER OF COPIES OF SUBMITTALS

A. Electronic Documents: Submit one electronic copy in PDF format; an electronically-marked up file will be returned. Create PDFs at native size and right-side up; illegible files will be rejected.

B. Extra Copies at Project Closeout: See Section 017800.

C. Samples: Submit the number specified in individual specification sections; one of which will be retained by Architect.

1. After review, produce duplicates.

2. Retained samples will not be returned to Contractor unless specifically so stated.

3.16 SUBMITTAL PROCEDURES

A. General Requirements:

1. Use a single transmittal for related items.

2. Submit separate packages of submittals for review and submittals for information, when included in the same specification section.

3. Transmit using approved form.

a. Use form generated by Electronic Document Submittal Service software.

4. Sequentially identify each item. For revised submittals use original number and a sequential numerical suffix.

5. Identify: Project; Contractor; subcontractor or supplier; pertinent drawing and detail number; and specification section number and article/paragraph, as appropriate on each copy.

6. Deliver each submittal on date noted in…