25035 01 00 00 Bidder Responsibility Criteria.pdf

2026 Renovation Work Prairie ES 25035 01 00 00-1 Bidder Responsibility Criteria

DIVISION 1 - GENERAL REQUIREMENTS

Section 01 00 00 - Bidder Responsibility Criteria

PART 1 - GENERAL

1.01 GENERAL

A. The Bidder Responsibility Criteria documents to be provided by the bidder must indicate the bidder’s experience as a General Contractor and/or Specialty Prime Contractor with sole responsibility for all work.

B. The Bidder is required to meet the following criteria to be considered a responsible bidder by the Owner. Owner, through the Architect and its Business Office, shall have the right to make such inquires as it deems appropriate to verify any of the information provided to Owner by Bidder pursuant to this Section 00 31 00. If as a result of such inquires, Owner deems any such information provided by the Bidder unsubstantiated, or if any of the documentation provided by the Bidder as described below is incomplete, Owner may deem the Bidder to have failed to satisfy said criteria.

C. The Owner may utilize any available information including but not necessarily limited to the information submitted as part of this Section to determine the lowest responsible bidder for this project.

1.02 EXPERIENCE

A. Minimum of five continuous years in business from this project’s bid date, in the current form of business organization as a General Contractor.

1. Documentation: Documentation shall consist of corporate documents, registrations, annual reports, (or, if the Bidder is not a corporation, substantial equivalents) showing continuous existence and operation for the time stated. If documents relating to a predecessor entity are provided, an explanation of the reason for the dissolution of the predecessor and the formation it’s successor must be provided.

B. Project manager to be assigned to the project must have at least five years of experience working for a General Contractor managing institutional or commercial renovation projects and at least one public school building renovation project of a least $500,000 in the State of Illinois within the last five years from this project’s bid date.

1. Documentation: Documentation shall consist of Project Manager’s resume indicating name, education or training, and a list of projects where he managed the work as outlined above, and length of employment with this Bidder.

2. Project manager to be assigned to the project must attend all the Owner/Architect/Contractor meetings throughout the duration of the project.

C. Successful completion of at least three (3) institutional or commercial renovation projects of at least $500,000 each with at least one (1) of the three projects being a public school building renovation project of a least $500,000 within the last five years from this project’s bid date in the State of Illinois as a General Contractor.

Prairie ES 25035 01 00 00-2 Bidder Responsibility Criteria

Factors to be considered in evaluating successful completion include the following:

1. Substantial Completion of Work within the prescribed number of calendar days beyond the contracted date for Substantial Completion or a mutually agreed later date not due to the material fault of the Bidder.

a. Within three days for projects with a work in the field duration of less than 180 days.

b. Within seven days for projects with a work in the field duration greater than 180 days but less than 360 days.

c. Within ten days for projects with a work in the field duration greater than 360 days.

2. Final Completion of the Work within 60 days of the date of Substantial Completion.

3. Completion of the Work at the original contract amount or a mutually agreed amount not due to the material fault of the Bidder.

4. Completion of the Work without litigation, mediation or arbitration by Bidder, Owner, any Subcontractor, or others except where not due to the material fault of the Bidder.

5. Completion of the Work without a claim on the Bidder’s bond by the Owner, any Subcontractor, or others except where not due to the material fault of the Bidder.

6. Documentation: References and project names establishing that the Bidder meets this criterion. The references must include the names of contact persons who are or were officials of each public body involved who are familiar with the Bidder’s performance. The Bidder shall utilize the ATTACHMENT 1 form included in Section 00 31 00 – Bidder Responsibility Criteria Forms for each project.

D. Successful completion of a previous project for the Owner is not a requirement, however if the bidder has performed work for the District within the last five years from this project’s bid date, the bidder is required to provide the following information which will be considered in evaluating successful completion:

1. Substantial Completion of Work within the prescribed number of calendar days beyond the contracted date for Substantial Completion or a mutually agreed later date not due to the material fault of the Bidder.

a. Within seven days for projects with a work in the field duration of less than 180 days.

b. Within ten days for projects with a work in the field duration greater than 180 days but less than 360 days.

c. Within fourteen days for projects with a work in the field duration greater than 360 days.

2. Final Completion of the Work within 60 days of the date of Substantial Completion.

3. Completion of the Work at the original contract amount or a mutually

Prairie ES 25035 01 00 00-3 Bidder Responsibility Criteria agreed amount not due to the material fault of the Bidder.

4. Completion of the Work without litigation, mediation or arbitration by Bidder, Owner, any Subcontractor, or others except where not due to the material fault of the Bidder.

5. Completion of the Work without a claim on the Bidder’s bond by the Owner, any Subcontractor, or others except where not due to the material fault of the Bidder.

6. Documentation: The Bidder shall utilize the ATTACHMENT 1 form included in Section 00 31 00 – Bidder Responsibility Criteria Forms for each project.

7. If the Bidder has not performed a project for the Owner within the last five years from this project’s bid date, the Bidder shall submit a letter from President of the Company certifying as such.

1.03 FINANCIAL CONDITION/BUSINESS PRACTICES

A. Absence of any filings for protection from creditors under federal bankruptcy laws and/or placement under receivership or similar restrictions in the last five years.

1. Documentation: Letter from President of the Company certifying the above.

B. Sound fiscal management and sufficient resources for successful completion of the contract.

1. Documentation: Independently prepared financial statements for the two consecutive, most recently available years which will be forwarded to the Owner for review and comment.

C. Absence of contracts terminated by Owner for non-performance in the past five years, except where not due to the material fault of the Bidder.

1. Documentation: Letter from President of the Company certifying the above.

D. Absence of claims on Bidder’s bond in the past five years, except where not due to the material fault of the Bidder.

1. Documentation: Letter from bonding company certifying the above.

1.04 REFERENCES

A. List of all institutional and commercial projects performed in the last three (3) years.

1. Documentation: References and project names of all institutional and commercial projects completed within the last three (3) years of this project’s bid date, or which are still in progress at the time of this bid. The references must include the names of contact persons who are or were officials of the public body for institutional projects or officials of the commercial projects who are familiar with the Bidder’s performance.

Prairie ES 25035 01 00 00-4 Bidder Responsibility Criteria

1.05 AIA DOCUMENTS

A. Satisfactory completion of AIA Document A305, Contractor’s Qualification Statement.

1. Documentation: Completed AIA Document A305, Contractor’s Qualification Statement.

END 01 00 00