25-64121511-ITB Ocean Marine Open Cargo QA and Addendum 1.pdf
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- Solicitation number
- ITB-12852
- Issued by
- Florida
About this file
This document is a Questions and Answers (Q&A) and Addendum No. 1 for Solicitation No. 25-64121511-ITB issued by the Florida Department of Management Services for Ocean Marine Hull and Open Cargo Insurance. The addendum addresses underwriter inquiries about the insurance coverage, provides clarifications on personnel capacity and cargo insurance, and amends sections of the original solicitation. The document covers details about open cargo policy, vessel usage, personnel capacity, and specific insurance requirements for various state agencies and universities, including Florida Atlantic University, Florida International University, Florida State University, University of Central Florida, University of Florida, and the Florida Fish and Wildlife Commission.
The addendum introduces a definition for "personnel capacity" as the passenger capacity of a vessel, excluding crew, and modifies the Open Cargo Policy to provide annual coverage for specific items in the Price Sheet. The short-term open cargo insurance will be rated based on specific exposure risks and individual loss experience, with worldwide navigation limits and coverage typically requested when existing policies lack adequate transit limits. The document indicates that rating and coverage terms must be included in the quoted policy, with details on navigation limits, cargo valuation, liability limits, deductibles, and a $0 deposit premium. The solicitation seeks a comprehensive insurance package with specific requirements for coverage, broker qualifications, and compliance with state procurement regulations.
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Ocean Marine Hull and Open Cargo Insurance ITB
No: 25-64121511-ITB
Questions and Answers
And
Addendum No. 1
Revisions to Attachment A, Scope of Work
Questions and Answers
The Department has received the following questions through the Business Network, and the Department’s answers are provided in the table listed below:
No. Question Answer
1. With the Open Cargo policy - our underwriters are asking for more info:
Who does the cargo belong to?
Refer to ITB Attachment A, Scope of Work, section 3. Definitions for Open Cargo.
2. With the Open Cargo policy - our underwriters are asking for more info:
Is it cargo that is shipped once and that’s it or is it an ongoing operation? For example, there is a clock on one of the docs – that seems like it would be a “one and done” trip, not something that they are just hauling a clock around on a boat once a month…?
Refer to Addendum 1 to the ITB, Attachment A, Scope of Work, section 4.5 Open Cargo Coverage, attached hereto.
3. With the Open Cargo policy - our underwriters are asking for more info:
If it (sic) these items are one trip only, are the items listed in the information from past trips that have already concluded or are they still in need of cargo insurance? If they are done, is there a current list of items that need to be scheduled?
See answer to question #2.
4. A detailed narrative of operations- how they do/what they do with each vessel. The SOV lists the vessels but not what their intended use is
Refer to ITB Attachment C, Price Sheet for vessel use (research, patrol, workboat).
5. Locations for storage of Boats for each entity and dates they are layed (sic) up (like if they only are used seasonally)
The Department does not have this information.
6. Navigation requirements for the boats for each entity, they are listed on the SOV but we need to verify they have not changed.
Refer to ITB Attachment C, Price Sheet.
7. Explanation of personnel capacity- some of these seem to be quite high – i.e. 50, 44, 25, 19, 24 etc. We just have to explain to the underwriter who is included in “personnel” so they don’t question personnel vs passengers.
Refer to Addendum 1 to the ITB, Attachment A, Scope of Work, section 3. Definitions, attached hereto.
8. Are those considered “Personnel” covered elsewhere by the State or does the Great American Policy include them for an additional charge under the P&I or Maritime Employers Liability?
Refer to ITB Attachment A, Scope of Work, section 3. Definitions for Protection and Indemnity (P&I) Insurance.
Additionally, refer to ITB Attachment A, Scope of Work, section 4.4. and Attachment L, Expiring Ocean Marine Hull policy.
9. Current Named Storm Deductibles. The SOV only has a single deductible listed for the hull and usually florida (sic) policies have a separate named storm deductible.
Refer to ITB Attachment L, Expiring Ocean Marine Hull policy.
10. Inspection contacts for each vessel (or if there is one POC for each state entity we can list that).
The Department does not have this information.
Addendum No. 1
The Department hereby amends ITB No. 25-64121511-ITB as noted within this Addendum. For revisions, highlights and underlines represent additions and strikethroughs represent deletions. In the event of a conflict between previously posted information and the information contained herein, the information herein shall control. The information included in this addendum is hereby made part of this solicitation.
Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Any protest concerning this agency decision must be timely filed with the Agency Clerk. Protests may be filed by courier, hand delivery, or U.S. mail at Department of Management Services, Office of the General Counsel, Attention: Agency Clerk, 4050 Esplanade Way, Suite 160, Tallahassee, FL 32399-0950. Protests may also be filed by fax at 850-922-6312 or by email at agencyclerk@dms.fl.gov. It is the filing party’s responsibility to meet all filing deadlines.
The Procurement Officer should be copied in such filings.
Please note: This addendum does not need to be returned with the proposal.
1. ITB Attachment A, Scope of Work, Section 3., Definitions, is hereby amended to add the following definition as follows:
Personnel capacity - Personnel capacity is the passenger capacity of the vessel, not including crew.
2. ITB Attachment A, Scope of Work, Section 4.5, Open Cargo Coverage, is hereby amended as follows:
The Open Cargo Policy shall provide annual open cargo coverage for items 90 – 94 84-88 in Attachment C, Price Sheet, as well as short term open cargo insurance coverage for Named Insureds on an as needed basis. Short term open cargo insurance coverage will be rated in accordance with Insurer’s rating guidelines and shall be based upon specific exposure risks and individual loss experience to the extent market conditions allow. Short term coverage is typically requested when insured items covered under other policies do not have adequate transit limits. Rating and coverage terms for short term open cargo must be included in the quoted Policy and must include rating and coverage terms as set forth in subsections below:
4.5.1 Navigation Limits Worldwide
4.5.2 Valuation Cargo declared value
4.5.3 Limit of Liability $ as rated per transit (ocean)
$ as rated per transit (air) $ as rated per transit (courier)
4.5.4 Deductible As rated per shipment
4.5.5 Deposit Premium $ 0
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